SUPPLEMENTARY BUSINESS PAPER

 

 

 

 

 

 

 

 

 


Ordinary Council

Meeting

 

Mayoral Minutes

 

 

 

 

 

Tuesday 16 October 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Randwick City Council		1300 722 542
30 Frances Street			council@randwick.nsw.gov.au
Randwick NSW 2031		www.randwick.nsw.gov.au
 



Ordinary Council  16 October 2018

 

 

 

 

 

 

 

 

 


Ordinary Council

 

Notice is hereby given that an Ordinary Council meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street Randwick  on

Tuesday, 16 October 2018 at 6:00 p.m.

 

 

Mayoral Minutes

 

MM79/18     Waiving of Fees - Beach Ultimate Frisbee - Selection Camp.............................. 1

MM80/18     Surfing NSW - Request for Fnancial assistance.................................................. 3

MM81/18     Grant Application under the Stronger Communities Programme......................... 5

MM82/18     Earthquakes in Indonesia - donation to relief fund............................................... 7

MM83/18     Waiving of Fees - St Nicolas Anglican Church Carols by the Sea........................ 9            

 

 

 

 

 

                                                                                                             

                                                                                                             


Ordinary Council                                                                                                                                 16 October 2018

 

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Mayoral Minute No. MM79/18

 

Subject:                   Waiving of Fees - Beach Ultimate Frisbee - Selection Camp

Folder No:                     F2018/00096

 

Author:                                   The Mayor, Cr Kathy Neilson

 

Introduction

 

Council has received a request from Ultimate Australia to waive the beach hire fee for the use of Maroubra Beach to hold a National Team selection camp on 17 and 18 November 2018.

 

Issues

 

Ultimate Australia is a National Sporting Organisation and is preparing to send national teams to the Asia-Oceanic Ultimate Frisbee Championships to be held in Shirahama, Japan in June 2019.  Ultimate Australia is seeking to use Maroubra Beach south of the skate park for the selection camp of the national teams.  Ultimate Frisbee is on the path to becoming an Olympic event and Australia is currently ranked fourth in the world.  Ultimate Frisbee is a non-for-profit organisation.

 

The beach hire fee for the use of Maroubra Beach for the selection camp is $1,044.00.

 

Financial impact statement

 

Should Council accept the report recommendation, the financial impact to Council is $1,044.000 and this will be funded from the 2018-19 Contingency Fund.

 

Conclusion

 

It is considered that Council should support Ultimate Australia by waiving fees for the use of Maroubra Beach to hold a national team selection camp for the upcoming championships in 2019 in Japan.

 

 

Recommendation

 

That:

 

a)       the Beach Hire fee amount of $1,044.00 be waived and funds be allocated from the 2018-19 Contingency Fund;

 

b)       the activity organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the activity.

 

c)       the Mayor or the Mayor’s representative is given the opportunity to address the selection camp on behalf of Council.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                                                 16 October 2018

 

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Mayoral Minute No. MM80/18

 

Subject:                   Surfing NSW - Request for Financial assistance

Folder No:                     F2018/00096

 

Author:                                   The Mayor, Cr Kathy Neilson

 

Introduction

 

Mr Mark Windon, Executive Director of Surfing NSW, has written to Council requesting the waiving of fees and a funding contribution towards the World Tour Surfing Event, The Carve Pro to be held at Maroubra Beach from 23 January to 26 January 2019.

 

Issues

 

The Carve Pro is part of the NSW Pro Surf Series and is providing young Australian surfers the opportunity to gather much needed qualifying points without the cost of overseas travel.  This event will be webcast lo the rest of the world for the last two days of the event.  Footage from this event and other events in the series will be made into a one hour show for national television. 

 

Surfing NSW has indicated that events such as these are vital in creating a career pathway for our aspiring athletes, particularly given that surfing will be an Olympic Sport in Tokyo in 2020.

 

Surfing NSW have requested the following support in staging the event:

 

TYPE

Type of Support

Amount

Application Fee

Fee waiver

$488.00

Beach Hire Fee x 4 days @ $614.00 p/d

Fee waiver

$2,456.00

Hire of Lifeguard x 3 days @ $128.00 p/h x 8 hours

Hire of Lifeguard x 1 day @ $250.00 p/h x 8 hours public holiday

Fee waiver

$3,072.00

 

$2,000.00

Hire of jet ski x 4 days @ $76.00 p/h x 8 hours

Fee waiver

$2,432.00

Supply & removal of 5 sulo bins @ $91.00 per bin

Fee waiver

$455.00

Food Stall x 3 @ $85.00 per stall

Fee waiver

$255.00

Assist with the costs associated with webcast and TV production

One-off Grant

$15,000.00

 

Total

$23,726.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication is $23,726.  This includes financial contribution of $15,000.00 and fee waiver of $8,726.00 from the 2018-19 Contingency Fund.

 

Conclusion

 

It is considered that the four day international event will benefit the local area as well as promoting Maroubra Beach to both the Australian and international surfing communities.  It is also a unique event for the community to witness and will have the added bonus of providing some of our local up and coming surfers the chance to experience competition at the elite level.

 

 


 

Recommendation

 

That:

 

a)       Council waive the $8,726.00 in fees associated with the 2019 Carve Pro surfing event to be held at Maroubra Beach between 23 January and 26 January 2019.

b)       Council approve the financial assistance of $15,000.00 for the TV and webcasting production of the 2019 Carve Pro Event.

c)       The funds be sourced from the 2018/2019 Contingency Fund.

d)       Surfing NSW be requested to appropriately and prominently acknowledge and promote Council’s contribution during the event.

e)       The Mayor of the Mayor’s representative be given the opportunity to address the event on behalf of Council.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                                                 16 October 2018

 

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Mayoral Minute No. MM81/18

 

Subject:                   Grant Application under the Stronger Communities Programme

Folder No:                     F2005/00182

 

Author:                                   The Mayor, Cr Kathy Neilson

 

Introduction

 

The member for Kingsford Smith has extended an invitation to Council to submit a grant application under the Stronger Communities Programme, funded by the Federal Government.  Key aspects of the funding program are:

-        Application for Grant is by invitation only

-        Local government and incorporated not-for-profit organisations are eligible to apply

-        Grants of between $5,000 and up to a maximum of $20,000

-        Applicants are required to match funding in cash and/or in-kind

-        Closing date for applications is 18 October 2018.

 

I would like to propose that Council submit an application for a grant to purchase defibrillators.  Should funding be successful, I propose that the allocation of the defibrillators can be made to local community organisations or sporting clubs in response to expressions of interest.

 

A defibrillator is a portable device that is used in emergency situations to assist people suffering a cardiac arrest.  The device helps to restart the heart’s pumping motion and is fairly simple to operate and use while awaiting the arrival of medical personnel.   Defibrillators are considered essential to have in public places such as airports, shopping malls, community centres, and sports or medical facilities for emergency use. 

 

Under the terms of the Stronger Communities Program, I propose that Council submit an application for a grant amount of $5,000 and endorse the allocation of $5,000 to match this funding request.  If successful, the total amount of $10,000 will assist in the purchase of defibrillators that can be donated to worthwhile community organisations and local sporting clubs.

 

Financial impact statement

 

Should Council accept the report recommendation, and subject to the success of its grant application, the financial implication to Council is $5,000.  This amount will be funded from the 2018-19 Contingency Funds.

 

Conclusion

 

Cardiac arrest is one of the leading causes of death in Australia. However it is treatable and the key to survival is prompt defibrillation, which is most effective when carried out within three minutes of a sudden cardiac arrest.  Therefore I believe that it is important to improve community access to defibrillators, particularly in public places or community facilities such as sporting clubs.  Should Council be successful in its grant application, a combined total of $10,000 will fund the purchase of defibrillator units for installation in local sporting clubs.

 

 

Recommendation

 

That Council:

 

a)       vote to commit a sum of $5,000 to match the amount of grant it will be applying for under the Stronger Communities Programme to be funded from the 2018-19 Contingency Funds

 

b)       endorse the allocation of the defibrillators to local community organisations or sporting clubs in response to expressions of interest

 

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                                                 16 October 2018

 

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Mayoral Minute No. MM82/18

 

Subject:                   Earthquakes in Indonesia - donation to relief fund

Folder No:                     F2018/06574

 

Author:                                   The Mayor, Cr Kathy Neilson

 

Introduction

 

I recently contacted the Consulate General of Indonesia to convey Council’s condolences to the people of Indonesia and the Indonesian community within Australia who have lost loved ones as a result of the devastating earthquakes that have struck Indonesia.

 

Issues

 

A series of earthquakes struck Indonesia on 28 September 2018 which were followed by a tsunami with waves up to 6 meters tall.  It is estimated that over 2,045 people have died with up to 1.5 million people affected and over 80,000 left homeless.

 

The earthquake occurred less than two months after a series of earthquakes struck Indonesia’s Lombok island. 

 

The Indonesian government are working tirelessly in searching for and recovering bodies in the disaster area, evacuating survivors and treating them in a safer area.  Various emergency help and relief efforts from foreign governments, including Australia, have been arriving at the location.

 

The Consul General of Indonesia, Mr Heru Subolo has advised that the Indonesian National Board for Disaster Management has set up a special account for donations to assist the people of Indonesia during this difficult time. 

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council will be $5,000 to be funded from the 2018-19 Contingency Fund.

 

Conclusion

 

The people affected by Indonesia’s 2018 earthquakes will need help as they rebuild their lives, homes and communities.

 

I am proposing to make a donation to the relief fund set up by the National Board for Disaster Management to assist the Indonesian community and show Council’s support for the devastated people of Indonesia as the hard task of repairing, rebuilding and healing is undertaken.

 

 

Recommendation

 

That Council donate $5,000 to National Board for Disaster Management to assist in emergency aid relief for the people of Indonesia, who are suffering after the recent earthquakes in Indonesia.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                                                 16 October 2018

 

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Mayoral Minute No. MM83/18

 

Subject:                   Waiving of Fees - St Nicolas Anglican Church Carols by the Sea

Folder No:                     F2018/00096

 

Author:                                   The Mayor, Cr Kathy Neilson

 

Introduction

 

St Nicolas’ Anglican Church is currently planning its annual major community event “Carols by the Sea”.  The event is planned to be held in Grant Reserve on Saturday 8 December 2018.  Rev Segaert is requesting that all associated fees be waived for this event.

 

Issues

 

Rev.Segaert expresses the church’s appreciation for the support previously given by Randwick Council towards this major community event and again seeks the waiving of fees to financially meet the high costs of staging such an event.  The event fees include:

 

Application Fee:                                                            $  627.00

Hire of Reserve:                                                            $  430.00

Supply & Removal 10 sulo bins @ $89.00 per bin:                   $  910.00

Connection to Power:                                                    $  134.50

Extended opening and cleaning of toilets                       $  197.00

Total:                                                                            $2,298.00

 

St Paul’s, St Johns and St Nicolas’ Anglican Churches and St Brigid’s Catholic Church each contribute to the costs of this event which includes a fireworks display.  This event has been going for 25 years and always draws a good crowd at Grant Reserve.

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implications to Council is $2,298.00.  This amount will be funded from the 2018-19 Contingency Fund

 

Conclusion

 

It is considered that this event provides significant benefit to the community and it is recommended that Council waive all associated fees for this activity.

 

Recommendation

 

That:

 

a)       The fees for the “Carols by the Sea” event in Grant Reserve on Saturday 8 December 2018 be waived and $2,298.00 be allocated from the 2018-19 Contingency Fund;

 

b)       The organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event.

 

c)       The Mayor or the Mayor’s representative is given the opportunity to address the event on behalf of Council.

 

d)       The event organisers provide Council with information following the event on the number of attendees.

 

 

Attachment/s:

 

Nil