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Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

MAYORAL MINUTES

 

 

 

Tuesday 24 July 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                                      24 July 2018

 

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Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street Randwick on Tuesday, 24 July 2018 at 6:00 p.m.

 

 

 

 

MM35/18   Waiving of Fees - Our Lady of the Rosary School, Kensington Community Fair 1

MM36/18   NSW Police Force & International Students' Beach Soccer Day - Proposed Waiving of Fees............................................................................................. 3

MM37/18   Coogee Surf Life Saving Club - Take 3 for the Sea.................................... 5

MM38/18   Coogee Surf Life Saving Club - Coogee Dippers (Autism) Program................ 7

MM39/18   Filipino Cultural and Arts Festival - proposed waiving of fees....................... 9

MM40/18   A National Act of Recognition - Request for Financial Assistance................. 11

MM41/18   Commemorative Statue at the Cenotaph, Maroubra................................. 13

MM42/18   Blak Markets La Perouse - Request for Financial Assistance....................... 15          

MM43/18   Recruitment Process for General Manager Role

This matter is considered to be confidential under Section 10A(2) (d) Of the Local Government Act, as it deals with commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

   

 

 

 

 


Ordinary Council                                                                                                      24 July 2018

 

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Mayoral Minute No. MM35/18

 

Subject:             Waiving of Fees - Our Lady of the Rosary School, Kensington Community Fair

Folder No:                   F2018/00096

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

The Parents and Friends Association of Our Lady of the Rosary Primary School, Kensington is holding a community fair on Saturday 11 November 2018. They have requested that we waive the fees and provide Traffic Management for the closure of Grosvenor Street, Kensington to support the event.

 

Issues

 

A full road closure of Grosvenor Street, Kensington will be required from the entrance of Our Lady of the Sacred Heart Convent (on the bend) to Lorne Avenue, Kensington.    Access will be provided to all residents of Grosvenor Street from Lorne Avenue, Kensington.

 

The associated fees for this year’s event are:

 

Application Fee:                 $  488.00  

Traffic Management Fee:    $9,000.00

 

Total:                                     $9,488.00

 

The Traffic Management fee includes developing a plan, set up and removal of all equipment and signage for this closure.

 

The money raised from this community fair will go towards teaching resources for staff and students.

 

Financial impact statement

 

Should Council accept the report recommendation, the direct financial implication to Council will be $9,488.00.  This will be funded from the 2018-19 Contingency Fund.

 

Conclusion

 

The Parents and Friends Association of Our Lady of the Rosary Primary School, Kensington plan to hold a community fair on Saturday 11 November 2018.  To permit the use of Grosvenor Street, a road closure is planned for patron safety on the day of the fair.

 

Council support has been requested by waiving fees and provision of Traffic Management.  It is recommended that Council support this worthwhile community event. 

 

 

 

 

Recommendation

 

That:

 

a)     Council vote $9,488.00 to cover the application fee and Traffic Management Plan for Our Lady of the Rosary Primary School’s community fair and funds be charged to the 2018-19 Contingency Fund;

 

b)     The fair organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the activity;

 

c)     The Mayor or the Mayor’s representative be given the opportunity to address the activity on behalf of Council; and

 

d)     The fair organiser be advised to take reasonable steps to reduce the use of single use plastics at its event. 

 

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      24 July 2018

 

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Mayoral Minute No. MM36/18

 

Subject:             NSW Police Force & International Students' Beach Soccer Day - Proposed Waiving of Fees

Folder No:                   F2018/00096

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

The Eastern Beaches Local Area Command, NSW Police is proposing an International Beach Soccer Day at the northern end of Coogee Beach on Sunday, 23 September 2018. This is an opportunity for Police to engage with international students and promote student safety messages.

 

Issues

 

This event has been running now for over four years and has established a stronger and more united relationship with international students. Some low key entertainment and food stalls will be provided.  Two soccer fields will be set up on Coogee Beach.

 

The International Beach Soccer tournament attracts hundreds of international students for the purpose of competing alongside NSW Police Officers and each other in a beach soccer tournament. The top three priorities are to engender trust between international students and Police through the breaking down of barriers, educate Police with regard to the difficulties and vulnerabilities international students face and improve networking between Police, educational institutions, the community and government stakeholders.

 

As part of the event this year, a mini zoo will be provided in Goldstein Reserve for the community to enjoy.

 

The Police have requested the following support towards staging the event.

 

TYPE

Type of Support

Amount

Application Fee

Fee Waiver

$488.00

Beach Hire Fee

Fee Waiver

$820.00

Supply & removal of 5 sulo bins @ $91.00 per bin

Fee Waiver

$455.00

Food Stall x 3 @ $85.00 per stall

Fee Waiver

$255.00

Hire of stage, sound equipment and

t-Shirts for the players

(Council’s logo will be printed on the

 t-shirts)

One-off Grant

$2,500.00

 

Total

$4,518.00

 

The Dolphin Street Car Park will be closed from 6:00 pm on Saturday 22 September until Sunday afternoon to allow parking for dignitaries from the NSW Police force, Consulates representing each country, local members of parliament and Vice Chancellors from the various universities.  This area will also be used for operational police vehicles including Mounted Police, Police Crime Prevention van and St Johns Ambulance.

 

A council officer will contact the Coogee Beach Volleyball licensee and advise that the beach will be booked to NSW Police for the day.

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $4,518.00, to be funded from the 2018-19 Contingency Fund.

 

Conclusion

 

This partnership is yet another best practice example of the local Police and Randwick Council working together, demonstrating mutual commitment towards a safer community.

 

 

Recommendation

 

That:

 

a)     Council vote $2,500 as a one-off grant and waive the fees totalling $2,018.00 associated with hosting the International Beach Soccer Day at Coogee Beach to be held on Sunday 23 September 2018. The funds to be allocated from the 2018-19 Contingency Fund.

 

b)     NSW Police be requested to appropriately and prominently acknowledge   and promote Council’s contribution to the International Beach Soccer Day; and

 

c)     The Mayor or the Mayor’s representative be given the opportunity to address the event on behalf of the Council.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      24 July 2018

 

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Mayoral Minute No. MM37/18

 

Subject:             Coogee Surf Life Saving Club - Take 3 for the Sea

Folder No:                   F2018/00096

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

The Junior Lifesaving Division of the Coogee Surf Life Saving Club is proposing to host a clean-up initiative called “Take 3 for the Sea” on Coogee Beach at the start of the surf lifesaving season, Sunday 21 October 2018.

 

Issues

 

The “Take 3 for the Sea” message stands for take 3 pieces of rubbish with you when you leave the beach.   The concept of keeping rubbish out of our oceans is one that most beachgoers support.  This initiative will help make all involved feel that a small positive contribution combined with others will have a positive impact.

 

Coogee Surf Life Saving Club would like to partner with Council in supporting this initiative by way of providing clean up bags, rubbish removal and help promote this activity within the community.  The club would also like to have a stall at the Eco-Living Fair to help spread the message to remove plastic pollution and inspire a new generation to protect our oceans.  The waste management fee for this activity is $928.00 which includes the supply and removal of 8 sulo bins.  

 

Financial impact statement

 

Should Council accept the report recommendation, the direct financial implications to Council would be $928.00.

 

Conclusion

The Junior Lifesaving Division of the Coogee Surf Life Saving Club would like to partner with the Council to promote the “Take 3” message by holding a clean-up activity on Coogee Beach on Sunday 21 October 2018. 

 

Council support for this initiative is a positive way for Council to engage the community while enhancing the environment of the local area.

 

Recommendation

 

That:

 

a.     Council vote $928.00 to cover the waste management fee and funds be charged to the 2018-19 Contingency Fund;

b.     The organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the activity.

c.     The Mayor or the Mayor’s representative be given the opportunity to address the activity on behalf of Council; and

d.     The organiser be given the opportunity to have a stall at the Eco-living Fair.

 

Attachment/s:

 

Nil


Ordinary Council                                                                                                      24 July 2018

 

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Mayoral Minute No. MM38/18

 

Subject:             Coogee Surf Life Saving Club - Coogee Dippers (Autism) Program

Folder No:                   F2018/00096

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

Correspondence has been received from the Coogee Surf Life Saving Club requesting financial assistance to run the Coogee Dippers (Autism) Program at Coogee Beach.

 

Issues

Coogee Surf Life Saving Club will partner with Autism Swim which aims to give autistic children some water skills, board riding and swimming confidence as well as beach games.  This project is run over an eight week period with each child paired with a mentor for the entire period.  In addition to their personal mentor, there is an additional 2-3 water safety personnel, a first aid officer and water safety supervisor to ensure the day runs smoothly.  This program is now in its second year and caters for up to 30 autistic children in each program.  The cost of running this program is $5000.00.

 

Participants will experience a raft of beach and water activities to improve their motor skills and be engaged.  Their mentors will also look to develop and identify candidates to progress and integrate them into a regular nipper program.

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $5,000.00, to be funded from the 2018/2019 Contingency Fund.

 

Conclusion

 

It is considered that this is a worthwhile program which will deliver a solid nipper program for autistic children and an experience they will never forget.

 

Recommendation

That:

 

a)     a one-off grant to the Coogee Surf Life Saving Club to hold the Coogee Dippers (Autism) Program be granted and $5,000.00 be allocated from the 2018-19 Contingency Fund;

 

b)     the organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event.

 

c)     the Mayor or the Mayor’s representative be given the opportunity to address the event on behalf of Council.

 

Attachment/s:

Nil

 

 


Ordinary Council                                                                                                      24 July 2018

 

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Mayoral Minute No. MM39/18

 

Subject:             Filipino Cultural and Arts Festival - proposed waiving of fees

Folder No:                   F2018/00096

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

The Filipino Australian Community Association, Eastern Sydney (FACAES) has submitted an application to hold a Filipino Cultural and Arts Festival between 10am and 7pm on Sunday, 28 October 2018 at Alison Park, Randwick. 

 

Issues

 

The event will include up to 20 stalls comprising a mix of food and merchandise, a stage for traditional music and dance, judging of a beauty pageant/competition to choose Miss FACAES Charity Queen and seating for approximately 200 people.  The total estimated attendance throughout the day is 800 – 1000 people.

 

The Association has advised that one of the main purposes of the event is raising funds and donating part of the money received to charity organisations including the National Red Cross of Australia or Cancer Council of Australia. FACAES is an affiliate member of the Philippine Community Council of New South Wales (PCC-NSW) and holds a charity fund raising permit.

 

The association has requested that Council waive any fees associated with this event.  The relevant fees are as follows:

 

Application fee:                                 $488.00

Hire of Park:                                    $420.00

Food  stalls x 12 @85.00             $1020.00

Supply & removal

  X 12 sulo bins @ $91.00                   $1,092.00

                                                                                                               

Total:                                                        $3,020.00

 

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $3,020.00, to be funded from the 2018-19 Contingency Fund.

 

Conclusion

 

It is considered that this cultural festival is a community event that will be well patronised by the Filipino community and our local residents, who will enjoy the traditional music, dance and food of the Philippines.

 

The event is similar in size to the festival they held in Alison Park in 2017 which was well received. It is recommended that Council support this event by waiving the event fees.

 

 

Recommendation

 

That:

 

a)     Council votes $3,020.00 to cover the fees associated with the Filipino Cultural and Arts Festival to be held on Sunday 28 October 2018 at Alison Park, Randwick, the funds to be allocated from the 2018-19 Contingency Fund.

 

b)     the Filipino Australian Community Association, Eastern Sydney (FACAES) be requested to appropriately and prominently acknowledge and promote council’s contribution to the Filipino Cultural and Arts Festival.

 

c)     the Mayor or the Mayor’s representative be given the opportunity to address the event on behalf of Council.

 

d)     the organiser be advised to take reasonable steps to reduce the use of single use plastics at its event.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      24 July 2018

 

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Mayoral Minute No. MM40/18

 

Subject:             A National Act of Recognition - Request for Financial Assistance

Folder No:                   F2017/07396

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

Reverend Lindsay McDowell, Chairman of Southern Cross Ministries, has written to Council on 16 July 2018 seeking a donation to the ‘A National Act of Recognition’ Fund.

 

Issues

Reverend McDowell and the ‘A National Act of Recognition’ Team (Team) are working on a project that aims to gather Australians together to acknowledge and recognise the detrimental impact of the initial British contact with the First People of Botany Bay in 1770. The project objective is to heal the divide that still exists between the traditional owners of this land and later arrivals.

 

The Reverend and his Team have met with Aboriginal communities and community groups across Australia and have gained broad support for the ‘A National Act of Recognition’ project to be held in 2020, including support from local community members, politicians, the La Perouse Local Aboriginal Land Council, Botany Bay Council and Randwick City Council.

 

The Reverend advises that for A National Act of Recognition to have the capacity to deliver the best possible outcomes for the Australian people in 2020, and the First Peoples in particular, sound preparation this year is absolutely essential. Any funding they might receive from Council in 2020 will be far too late to assist with preparation that is vital right now.

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is a $1,000.00 donation, to be allocated from the 2018/19 Council Contingency Fund.

 

Conclusion

In preparing the Sydney Basin region for Recognition at Botany Bay in 2020, the bulk of work being done is taking place in the Eastern and Southern Suburbs, and Randwick City Council and Sutherland Shire in particular. Given this, it is considered appropriate to provide this one-off donation.

 

 

Recommendation

 

That Council makes a donation of $1,000.00 to the ‘A National Act of Recognition’ Fund as a contribution towards to the Project’s incidental expenses, to be allocated from the 2018/19 Council Contingency Fund.

 

 

Attachment/s:

Nil

 

 


Ordinary Council                                                                                                      24 July 2018

 

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Mayoral Minute No. MM41/18

 

Subject:             Commemorative Statue at the Cenotaph, Maroubra

Folder No:                   F2011/00406

Author:                   The Mayor, Cr Lindsay Shurey     

 

Introduction

 

Maroubra RSL Sub-Branch propose to have a statue of a WWI Soldier at the Cenotaph on Anzac Parade, Maroubra to commemorate the Centenary of the Armistice on 11 November 1918, which brought WWI to an end.

 

Issues

 

Maroubra RSL Sub-Branch have sourced a bronze statue of a WWI soldier which has been cast and mounted on a black granite base.  It is proposed to erect the bronze statue on a substantial sandstone pedestal located in the grassed area on the northern side of the Maroubra Cenotaph.

 

An identical statue has been installed in a park in Forbes NSW as shown in the photograph below.

 

 

 

Maroubra RSL Sub-Branch are seeking support of the proposal and assistance towards the design and construction of a suitable footing and pedestal on which to mount the statue, including a plaque to indicate the importance of the occasion in our history.

 

It is planned to hold an unveiling of the monument on Remembrance Day, 11 November 2018.  It is proposed to make this a memorable event with a Community March to celebrate the Armistice. A Commemoration Service is also proposed to salute the 60,000 Australians who lost their lives during WWI.

 

Maroubra RSL Sub-Branch have also been liaising with the office of the Federal Member for Kingsford Smith, The Honorary Matt Thistlethwaite to assist with securing grant funding from the Department of Veterans Affairs Centenary of the Armistice scheme. 

 

Financial impact statement

 

The estimated cost for the construction of a pedestal and installation of a plaque is $15,000.  It is proposed that council provide a financial contribution of $2,000 towards this project.  This funding is to be allocated from the 2018-19 Contingency Fund.

 

Conclusion

 

The proposal by the Maroubra RSL sub-Branch to install a statue of a WWI soldier at the Maroubra Cenotaph is a worthwhile project that commemorates a significant event in Australia’s history. 

 

Randwick Council has been requested to support the initiative by endorsing the proposal and provide financial assistance towards the project. 

 

It is recommended that Randwick Council endorse the proposal and provide a $2,000 financial contribution to support this project.

 

 

Recommendation

 

That:

 

a)  Council support the proposal to install a statue of a WW1 Soldier at the Maroubra Cenotaph on Anzac Parade, Maroubra.

 

b)  Council approve a $2,000 financial contribution towards the project to be funded from the 2018-19 Contingency Fund.

 

c)  Maroubra RSL Sub-Branch undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the activity.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      24 July 2018

 

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Mayoral Minute No. MM42/18

 

Subject:             Blak Markets La Perouse - Request for FInancial Assistance

Folder No:                   F2015/00397

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

A request has been received from the organisers of the Blak Markets at La Perouse for financial assistance towards the running their next event at La Perouse on 30th September, 2018.

 

Issues

 

Aboriginal and Torres Strait Islander art centres and artisans from right across Australia come together at the iconic Blak Markets at Bare Island La Perouse. The Blak Markets events feature Aboriginal arts, craft, performances and foods from local stallholders.

 

Features of the Blak Markets include:

·       Free weaving workshops;

·       Whale Ceremony and Healing Ceremony workshops;

·       Original and affordable aboriginal artworks to handmade beauty products,

·       Handicrafts, homewares and jewellery; and

·       Indigenous food tastings including Kangaroo, Emu and Crocodile.

 

Financial impact statement

 

Should Council choose to support this event, a total of $7,500.00 will be funded from the Council Contingency Fund 2018/19.

 

Conclusion

 

The Blak Markets are a great chance to showcase authentic unique gifts, with all of the profits going back into Aboriginal communities. It is considered appropriate to support this invaluable community event.

 

 

Recommendation

 

That Council contribute funding of $7,500.00 for a Blak Markets Event at Bare Island on 30 September 2018, with the funds coming from the Council Contingency Fund.

 

 

Attachment/s:

 

Nil