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Ordinary Council Meeting

 

mayoral minutes

 

Supplementary BUSINESS PAPER

 

 

 

Tuesday 27 March 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street Randwick on Tuesday, 27 March 2018 at 6:00 p.m.

 

 

 

Mayoral Minutes

 

MM8/18     Australian Mitochondrial Disease Foundation - Request to Waive Fees............ 1

MM9/18     Regional Titles Surfing NSW - Request for Waving of Fees.......................... 3

MM10/18   Waiving of Fees - Special Olympics Sydney East at the Des Renford Leisure Centre....................................................................................................... 5

MM11/18   2017 White Ribbon Walk donation........................................................... 7

MM12/18   Request for waiving of fees and donation - Autism Awareness Week............ 9

MM13/18   Waiving of Fees – Maroubra Surfers Association and North Maroubra Surf Rider – monthly surfing contests..................................................................... 11

MM14/18   Marathon Des Sables - Heather Hawkins................................................ 13

MM15/18   Responding to critical shortage of affordable housing for  clients transitioning out of emergency refuges........................................................................ 15

MM16/18   Maroubra Volunteer Lifeguards - Request for Financial Assistance............... 17           

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Mayoral Minute No. MM8/18

 

Subject:             Australian Mitochondrial Disease Foundation - Request to Waive Fees

Folder No:                   F2018/00096

Author:                   The Mayor, Cr Lindsay Shurey     

 

Introduction

 

Ms Jane Hudson of the Australian Mitochondrial Disease Foundation has requested Council to waive fees associated with the running of a community fundraising event “The Bloody Long Walk” on Sunday 9 September 2018.

 

Issues

 

The event is a 35km coastal walk commencing at Pioneers Park (lower), Malabar and continuing along the coast to Circular Quay.  Approximately 3000 people are expected to participate and the funds raised will enable the charity to fund research, education and a cure for Mitochondrial Disease. 

 

Mitochondrial Disease is an inherited chronic illness that can be present at birth or develop later in life. It causes debilitating physical, developmental and cognitive disabilities with symptoms including poor growth, loss of muscle coordination, muscle weakness and pain, seizures, vision and/or hearing loss, gastrointestinal issues, learning disabilities and organ failure.  It is estimated that 1 in 4,000 people have the disease which is both progressive and incurable.

 

The course will be well signposted, there will be volunteer staff to assist walkers and two check points on the Randwick section of the walk at Maroubra and Clovelly.  Free water will be provided at these check points.

 

Fees associated with the Event are:

 

Application Fee:                                $556.00

Connection to water:                         $ 89.00

Park usage for non-commercial entity   $262.00

Supply and Remove 8 sulo bins

   @ $89.00 per bin                           $712.00

Total:                                                        $1,619.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $1,619.00 which will be funded from the 2017-18 Contingency Fund.

 

Conclusion

 

The event/fundraiser will provide local residents and visitors with an opportunity to experience the beauty and accessibility of our coastal areas.

 

It will also enable the Australian Mitochondrial Disease Foundation to raise much needed funds and awareness of the disease.

 

This event is for a good cause and it is recommended that Council supports the event by waiving the fees as requested.

 

Recommendation

 

That:

 

a)     Council votes $1,619.00 from the 2017-18 Contingency fund to cover the fees associated with running “The Bloody Long Walk” on Sunday, 9 September       2018 commencing at Pioneers Park.

 

b)     the event organiser undertakes to appropriately and prominently acknowledge

        and promote Council’s contribution prior to and during the event.

 

c)     the Mayor or the Mayor’s representative be given the opportunity to address the      event on behalf of Council.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Mayoral Minute No. MM9/18

 

Subject:             Regional Titles Surfing NSW - Request for Waving of Fees

Folder No:                   F2018/00096

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

Mr Mark Windon, Executive Director of Surfing NSW has written to Council seeking the waiving of fees for the Regional Titles for the southern beaches to be held on 12 and 13 May 2018 at Maroubra Beach.

 

Issues

 

This event draws the best young surfers from all over NSW to Maroubra Beach and is an important stepping point for young and promising surfers towards a professional career in the sport. The event also provides an economic benefit for the local Maroubra business community.

 

The fees required to be waived are as follows:-

 

Application Fee                                            $181.00

Beach Hire x 2 days                                   $1,090.00

Lifeguard hire x 8 hours x 2 days                $2,952.00

Jet ski hire @ $74.00 per hour

  x 8 hours x 2 days                                  $1,184.00

Total:                                                      $5,407.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implications to Council is $5,407.00.  This amount will be funded from the 2017-18 Contingency Fund

 

Conclusion

 

It is considered that the Regional Titles is of great benefit to the local area and draws many visitors to the beach. It is considered that Council’s assistance be given by waiving the associated fees.

 

Recommendation

 

That:

 

a)     The fees for the Regional Titles at Maroubra Beach on 12 and 13 May 2018 be waived and $5,407.00 be allocated from the 2017-18 Contingency Fund;

 

b)     The organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event.

 

c)     The Mayor or her representative is given the opportunity to address the event on behalf of Council.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Mayoral Minute No. MM10/18

 

Subject:             Waiving of Fees - Special Olympics Sydney East at the Des Renford Leisure Centre

Folder No:                   F2010/00214

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

Correspondence has been received from Ms. Helen Lowman, from the Special Olympics Sydney East; requesting the waiver of hire fees for the use of the Des Renford Leisure Centre to hold their annual Special Olympics Swimming Carnival on Sunday, 20 May 2018. 

 

Issues

 

The Special Olympics Sydney East is a not for profit disability swimming group who has been utilising Des Renford Leisure Centre on a weekly basis for many years to conduct various levels of swimming training.

 

On 20 May 2018 they wish to hold a swimming carnival attracting approximately 80 disability athlete’s from across New South Wales at Des Renford Leisure Centre.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5:       A Range of Cultural, Sporting and Leisure Activities.

 

Direction 5b:      Recognise and promote opportunities for residence and visitors to engage in sports and other cultural pursuits.

 

Financial impact statement

 

In the event that Council accepts the report recommendation, the direct financial implication to Council will be $1,390.00 which will be funded from the 2017-18 Council Contingency Fund.

 

Conclusion

 

Council should support the Special Olympics Sydney East swimming carnival as it is considered a major event for the Special Olympics Sydney East attracting 80 athletes from across NSW. They will be utilising the kiosk facilities at DRLC which will increase income on the day.

 

Recommendation

 

That:

 

1.   Council vote $1,390.00 from the 2017-18 Council Contingency Fund to cover the hire fees for Des Renford Leisure Centre.

 

2.   The organiser undertake to appropriately and prominently acknowledge and   promote Council’s contribution prior to and during the event.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Mayoral Minute No. MM11/18

 

Subject:             2017 White Ribbon Walk donation

Folder No:                   F2018/00441

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

The annual White Ribbon Walk organised by Council and the Eastern Beaches Local Area Command is a popular event held to raise awareness about Domestic Violence. The main purpose of the event is to call on men in our community to stand up, speak out and act to prevent violence against women. The walk brings the community together to walk from High Cross Park to Coogee Beach for a ceremony and BBQ breakfast. Holding this year’s event resulted in less being able to be donated to White Ribbon Australia.

 

Issues

 

Ancillary to the walk is the fundraising for the White Ribbon Australia campaign through selling branded t-shirts and a gold-coin donation for the BBQ breakfast. The Police Credit union have their coffee cart at Coogee and they also make a donation from their takings to White Ribbon.

 

When the walk was held in 2016 the donation amount to White Ribbon Australia from the sale of t-shirts, BBQ breakfast and coffee cart was $4759.00 ($3708 from t-shirts and breakfast; $521.30 from the Coffee Cart; $530.00 from Council for t-shirts).

In 2017 the cash collected was $2193.00 from t-shirt sales and breakfast. In 2017 the Police coffee cart donated directly to White Ribbon Australia (just over $500.00).

 

There are a few reasons why the amount raised was less than in previous years:

·      Many people attending already have t-shirts and therefore did not purchase one in 2017;

·      the Police Bank made their donation directly to White Ribbon Australia rather than it being included with the total donation;

·      the Army usually send a large contingent who purchase t-shirts but there were not many army officers who attended this year;

·      many school students attended which was fantastic however they did not all make the gold coin donation for the breakfast;

·      the location of the start of the walk was changed and was not as visible due to a lot of congestion at the park;

·      White Ribbon Australia had volunteers selling white ribbons and wristbands so donations were given to them instead.

 

The difference in funds from 2016 to 2017 is $2566.00. Taking out the donation from the coffee cart the difference is in the order of $2000.00.

 

The cost to council to hold the White Ribbon Walk is $21,000.00 annually.

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implications to Council is a cash donation $2000.00.  This amount will be funded from the 2017-18 Contingency Fund.

Conclusion

 

Given the tremendous work that White Ribbon Australia do in raising awareness about the issue of domestic violence and the education services they run it is appropriate for Council to make up the difference in funds by providing a direct donation of $2000.00 as part of the White Ribbon Walk contribution.

 

Recommendation

 

That:

 

a)     That a donation for $2000.00 is made to White Ribbon Australia with the funds allocated from the 2017-18 Contingency Fund;

 

b)     The Mayor or her representative is given the opportunity to present the donation amount of $4193.00 to White Ribbon on behalf of Council.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Mayoral Minute No. MM12/18

 

Subject:             Request for waiving of fees and donation - Autism Awareness Week

Folder No:                   F2010/00038

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

A request has been received from Ms Randa Habelrih to assist with an event she would like to hold at the Randwick Town Hall for Autism Awareness Month on Sunday 29 April. Randa runs her own business and is a speaker and author on the issue of social inclusion.

 

The United Nations General Assembly has designated April 2 as World Autism Awareness Day, and April is internationally recognised as Autism Awareness Month. Member states of the UN are encouraged to take measures during this time to raise awareness and actively recognise the rights of people living with the spectrum neurological condition, believed to affect 70 million people worldwide.

 

Randa’s son Richard has autism and Randa would like to initiate an event for the Randwick Community to give her son and people living with autism a voice. The aim of the event is to give young people on the spectrum a platform to advocate for themselves and allow their voice to be heard.

 

Issues

 

The event being planned by Randa will include speakers and morning tea. If the request to waive fees is adopted by Council it will be free for the community to attend. The 10 speakers will be young people with autism and will allow them the opportunity to share their story and bring some awareness to autism and how as a community we can be more inclusive.

 

The request includes the waiving of fees to hire the Randwick Town Hall and also a donation of $500.00 cash to pay 10 people a $50.00 speaker fee. The event organiser will be asked to pay the $1500.00 bond which is fully refundable.

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $1453.00 in waiving of fees and a $500.00 cash contribution. This amount will be funded from the 2017-18 Contingency Fund.

 

Conclusion

 

Autism Awareness Month is an opportunity to speak about autism and provides those people in our community who are on the spectrum, or those who have friends and family who are, to come together to share experiences, make connections and build awareness. It is considered appropriate that Council should support this initiative by waiving the associated fees and providing a cash contribution towards the event.

 

 

 

 

Recommendation

 

That:

 

a)     The fees for the Autism Awareness Month event at the Randwick Town Hall on Sunday 29 April, provided that there are no product sales or promotions at the event, be waived in the amount of $1453.00 and a $500.000 cash contribution be made. Funds to be allocated from the 2017-18 Contingency Fund;

 

b)     The organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event.

 

c)     The Mayor or her representative is given the opportunity to address the event on behalf of Council.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Mayoral Minute No. MM13/18

 

Subject:             Waiving of Fees – Maroubra Surfers Association and North Maroubra Surf Rider – monthly surfing contests

Folder No:                   F2009/00182

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

Council has received requests from Maroubra Surfers Association and North Maroubra Surf Riders seeking the waiving of fees their use of our beaches for their monthly surfing contests.

 

Issues

 

Maroubra Surfers Association and North Maroubra Surf Riders are non-profit membership based organisations aimed at promoting and developing the surfing skills of local residents of all ages and abilities.  In order to develop local surfing skills and talent, the organisation holds monthly surfing competitions on Maroubra Beach.  These events reflect the strong beach culture of our beautiful coast.  Surfing as a sport or recreational pursuit is a major part of Maroubra Beach’s local identity and heritage and it is my belief that this organisation’s competitions should be supported because they help create the City’s vibrant beach communities.

 

Funding for the in-kind use of these facilities is usually funded through Council’s Cultural and Community Grant program. However, on this occasion, both organisations missed the grant deadline.

 

The fees required to be waived are as follows:-

 

Maroubra Surfers Association

·    Use of Maroubra Beach for seven (7) monthly surfing contests

at $545 per day = $3,815.00

North Maroubra Surf Riders

·    Use of North Maroubra Beach for seven (7) monthly surfing contests

at $545 per day  = $3,815.00

Total contribution                                                                         $7,630.00

 

A review of Council’s Cultural and Community Grant Program is currently underway aiming to streamline the process relating to in-kind-only grant applications from local community organisations that are run by volunteers; whilst maintaining Council’s rigorous acquittal obligations.

 

Council should provide a level of support to these organisations, while this review is underway, to enable them to hold their monthly surfing competitions.

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implications to Council is $7,630.00. This amount will be funded from the 2017-18 Contingency Fund.

 

Conclusion

 

It is considered that the range of surfing contests held at our beaches is of great benefit to the local area and provide opportunities to participate in surfing from a young age. It is considered that Council’s assistance be given by waiving the associated fees.

 

Recommendation

 

That:

 

a)     The fees use of Maroubra Beach for seven surfing context meetings by Surfers Association  be waived and $3,815.00 be allocated from the 2017-18 Contingency Fund;

 

b)     The fees use of North Maroubra Beach  for seven surfing context meetings by North Maroubra Surf Riders  be waived and $3,815.00 be allocated from the 2017-18 Contingency Fund;

 

c)     The organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the events.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Mayoral Minute No. MM14/18

 

Subject:             Marathon Des Sables - Heather Hawkins

Folder No:                   F2014/00516

Author:                   The Mayor, Cr Lindsay Shurey     

 

Introduction

 

I recently ran into a Coogee resident named Heather Hawkins who was training in Centennial Park for her next marathon challenge – Marathon Des Sables.

 

In 2007, unfortunately like many other women in Australia, Heather was diagnosed with Stage One Ovarian Cancer - within one week of her diagnosis her tumour had grown from 8cm - 20cm. Surgery was 10 days after diagnosis where the surgical team removed the tumour and performed a complete hysterectomy. Heather then needed to have extreme radio and chemotherapy, but instead took on board some new radical treatment for post ovarian cancer surgery that was based on major Cancer research out of England – the first woman in Australia to undergo this treatment which lasted for a five year period – thankfully eight years later, Heather is now in remission.

 

It was this brush with cancer that inspired Heather to take on running as a way of celebrating life.

 

In January 2016, Heather took on the World Marathon Challenge completing 7 marathons in 7 days on 7 continents.  In support of Heather’s extraordinary feat, Council formally congratulated and recognised Heather’s achievement and made a donation to Heather’s chosen charity the Can Too Foundation which raises funds for cancer research.

 

Heather is now training for the world’s toughest foot race in which she will have to carry all her kit and food for the week while running 250km in 50C heat across the Saharan Desert over 7 days.

 

Heather’s achievements and training is an incredible story of what the human body is capable of doing and succeeding in the face of adversity.  Heather is an inspiration to other women who have been through the same as her.  I think it is appropriate that Council formally recognises these achievements and supports Heather in her upcoming challenge by providing a further donation of $500 to the Can Too Foundation for cancer research.

 

Financial impact statement

 

The $500 donation will be funded from the 2017-18 Contingency Fund budget allocation.

 

Recommendation

 

That Council:

 

a)     formally congratulate Coogee resident Heather Hawkins on her achievements and wish her the best of luck for her upcoming challenge

 

b)  donate $500 to Heather’s chosen charity the Can Too Foundation which raises funds for cancer research.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Mayoral Minute No. MM15/18

 

Subject:             Responding to critical shortage of affordable housing for  clients transitioning out of emergency refuges

Folder No:                   F2013/00153

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

In recent months, I met with stakeholders and representatives actively involved in the provision of domestic violence (DV) support services to local residents in need. Two key themes that emerged from my discussions time and again were the lack of support services for domestic violence-affected people seeking assistance, and the need for affordable longer term accommodation for women, particularly those that have left the family home with young children in tow.

 

Thanks to the unanimous and unequivocal support of my fellow councillors’ decision to contribute $60,000 a year to a key local service provider, the issue relating to the shortage of counselling and specialist support services in Randwick City will shortly be alleviated.

 

I believe Randwick City Council can reinforce its commitment to end domestic violence by offering a medium term exit housing initiative to its domestic violence support package. My proposed initiative will have the dual effect of relieving the accommodation pressure on existing refuges and helping eligible clients rebuild their lives in a more ‘normal’ domestic environment.

 

Issues

 

I have had many discussions with support service providers, and they have confirmed that the shortage of affordable and social housing is a key reason why many women seeking emergency housing at refuges are being turned away.  Refuges (also referred to as emergency and crisis housing) are intended for a maximum stay of 3 months.  In reality, many clients overstay indefinitely because of difficulties securing longer term and affordable housing in the private rental market, or are forced to wait longer periods for social housing allocation for those who meet eligibility criteria. As a community provider of affordable housing we are able to fulfill this need and reduce the burden on refuges.

 

Randwick Council has always been a leader in its community. We have the ability to offer assistance by making available our affordable rental housing stock to be used as medium term transitional housing for domestic violence victims exiting crisis accommodation.  Council already has a well-established affordable rental housing program in place, with a current rental portfolio comprising of 20 dwellings in various locations.  The number of dwelling stock in this rental portfolio is expected to increase over time. I am advised by Council officers that potentially a number of affordable rental housing units are suitably located to accommodate this initiative, as they become vacant for reallocation.

 

 

 

 

Financial impact statement

 

There is no additional financial impact for this matter.  The Council’s Affordable Housing Program which returns a modest annual surplus income can be used to off-set any additional program cost. 

 

Conclusion

 

I am guided by the community workers that have an in-depth knowledge of the trauma and needs of women that suffer from domestic violence.  On the basis of the advice I have received, I propose that Council include in its DV support package, an affordable housing assistance component to relieve the pressure on existing womens’ refuges.

 

This commitment will free up emergency housing beds for those who really need them, and at the same time help exiting families to rebuild their lives in a more ‘normal’ domestic environment.

 

Recommendation

 

That:

 

a)     Council, as part of its domestic violence support package, make available a proportion of affordable rental housing dwellings for use as medium term housing, targeting eligible women and their children exiting from women’s refuges,

 

b)     Council staff to identify suitably located affordable rental housing dwelling stock in support of this initiative, while preserving the on-going viability and key objectives of the Council’s Affordable Rental Housing Program,

 

c)     Council’s Affordable Housing policy be amended to the General Manager’s satisfaction, allowing for a considered and balanced approach in the allocation of affordable housing units to eligible clients and their children exiting refuges.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Mayoral Minute No. MM16/18

 

Subject:             Maroubra Volunteer Lifeguards - Request for Financial Assistance

Folder No:                   F2018/00441

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

A request for financial assistance has been received from Councillor Said on behalf of a group of volunteer lifeguards at Maroubra Beach to assist them to compete in the Australian Surf Life Saving Titles, being held at Perth in mid-April 2018.

 

Issues

 

The purpose of my Mayoral Minute is to propose that Randwick City Council donates a sum of $1000.00 to a small team of sixteen young competitors heading away to Perth in mid-April 2018 to compete in the Australian Surf Life Saving titles or “Aussies” as it’s affectionately known. This is the premier event on the surf lifesaving sports calendar and the competitors love putting all their skills and training to the test. The cost of the trip is in excess of $1000 per competitor for flights, accommodation and transport. In addition, the towing of the gear trailer & surf boat over to Perth with all the equipment is costing the club over $8000.00 before you also add the cost of the competition equipment board, ski, boats and reels.

 

These young competitors, ranging from 14 to 20 years old, are mainly local Randwick Council residents and all are active patrolling lifesavers at Maroubra Beach. They also help out with training and mentoring the younger members of the surf club and foster a real sense of community. They train up to six times per week in their disciplines and are truly dedicated to their sport, as are their coaches. They are a great group of young adults who are looking forward to representing the red and blue of Maroubra.

 

Financial impact statement

 

It is proposed to provide the sum of $1000.00 in financial assistance, which has been allowed for in the Council Contingency Fund 2017-18.

 

Conclusion

 

These young competitors each volunteer on average about fifty hours of their time each season to help keep our beaches safe and serve our local community. These young competitors have been competing all season in local, branch and state competitions and I feel it engages these youth to keep up their fitness and surf skills so they can be of assistance when lives need to be saved at the beach. I thank Councillor Said for bringing this worthy cause to my attention.

 

Recommendation

 

That the amount of $1,000.00 in financial assistance be provided to this group of volunteer lifeguards at Maroubra Beach to assist them to compete in the Australian Surf Life Saving Titles being held at Perth in mid-April 2018, with the funds to come from the Council Contingency Fund 2017-18.

 

Attachment/s:

 

Nil