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Ordinary Council Meeting

 

  BUSINESS PAPER

 

 

 

Tuesday 27 March 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street Randwick on Tuesday, 27 March 2018 at 6:00pm

 

 

Prayer and Acknowledgement of the local indigenous people

Prayer

Almighty God,

We humbly beseech you to bestow your blessings upon this Council and to direct and prosper our deliberations to the advancement of your glory and the true welfare of the people of Randwick and Australia. Amen”

Acknowledgement of the local indigenous people

I would like to acknowledge that we are here today on the land of the Bidjigal people of the Dharwahal Nation.  The Bidjigal people are the traditional owners and custodians of this land and form part of the wider aboriginal nations of the Sydney area.  On behalf of Randwick City Council I would also like to acknowledge and pay my respects to the Elders both past and present.”

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Ordinary Council Meeting - 27 February 2018

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Council by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Audio/video recording of meetings prohibited without permission;

A person may be expelled from a meeting for using, or having used, an audio/video recorder without the express authority of the Council.

Mayoral Minutes

Mayoral Minutes, if any, will be distributed on the night of the meeting.

 

Urgent Business

Director City Planning Reports

CP4/18      1 Australia Ave, Matraville - Fire & Rescue NSW Referral............................ 1

CP5/18      Report for Variation to Development Standard under SEPP No.1 and Clause 4.6 - 10 November 2017 - 15 March 2018....................................................... 5

CP6/18      Cultural and Community Grants Program - Recommended Allocations - March 2018...................................................................................................... 11

General Manager's Reports

GM4/18     Proposed Change to Council's Meeting Schedule....................................... 19

GM5/18     Council Approval for Ongoing Engagement of Information & Communication Technology Suppliers.......................................................................... 21

Director City Services Report

CS3/18      Birds Gully and Bunnerong Road Draft Flood Study.................................. 29

Director Governance & Financial Services Reports

GF8/18      2018 National General Assembly of Local Government.............................. 35

GF9/18      Councillor Expenses & Facilities Policy.................................................... 37

GF10/18    Investment Report - February 2018...................................................... 69

GF11/18    Assistance for Residents Affected by the Randwick Hospital Campus Redevelopment................................................................................. 79  

Petitions

Motion Pursuant to Notice

NM19/18   Notice of Motion from Cr Veitch - Greenhouse gas emissions, energy and water sustainability and tree canopy coverage targets....................................... 91

NM20/18   Notice of Motion from Cr Veitch - Proposed Empty Homes Levy................. 93

NM21/18   Notice of Motion from Cr Veitch - Call for direct financial support for women and children affected by domestic violence................................................... 95

NM22/18   Notice of Motion from Cr Veitch - Call for Kamay Botany Bay National Park to be extended to include critically endangered Eastern Suburbs Banksia Scrub along Jennifer St Little Bay.......................................................................... 97

NM23/18   Notice of Motion from Cr Veitch - Call for National Review of Land Acquisition Acts...................................................................................................... 99

NM24/18   Notice of Motion from Cr Stavrinos - Review of Council's Property Portfolio 101

NM25/18   Notice of Motion from Cr Matson - Proposed ALGA motion - National Greenhouse Gas Emissions target........................................................................ 103

NM26/18   Notice of Motion from Cr Stavrinos - Impacts of Airbnb rental accommodation 105

NM27/18   Notice of Motion from Cr Parker - Safety Initiatives - South Sydney Amateur Fishing Association........................................................................... 107

NM28/18   Notice of Motion from Cr Luxford - Inducting the Late SIr Nicholas Shehadie into the RCC Sporting Hall of Fame............................................................ 109  

Closed Session (record of voting required)

General Manager’s Report

GM6/18     T2018-24 - Tender for Multifunction Devices and associated services

This matter is considered to be confidential under Section 10A(2) (c) Of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

City Services Reports

CS4/18      T2018-16 - Heffron Park Tennis Centre - Package B - Clubhouse Building Construction

This matter is considered to be confidential under Section 10A(2) (c) Of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CS5/18      T2018-18 - Tender for Air Conditioning

This matter is considered to be confidential under Section 10A(2) (c) Of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

Governance & Financial Services Report

GF12/18    T2017-09 - SSROC - Mattress Collection and Processing Services

This matter is considered to be confidential under Section 10A(2) (c) Of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

  

Notice of Rescission Motions

Nil  

 

 

 

…………………………………………………….

Ray Brownlee

General Manager

 


Ordinary Council                                                                                                   27 March 2018

 

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Director City Planning Report No. CP4/18

 

Subject:             1 Australia Ave, Matraville - Fire & Rescue NSW Referral

Folder No:                   F2017/06103

Author:                   Greg Hynes, Coordinator Building Certification & Fire Safety      

 

Introduction

 

Council has received correspondence from Fire & Rescue NSW (FRNSW) in accordance with section 121ZD of the Environmental Planning and Assessment Act 1979. The correspondence recommends that Council undertakes an inspection and assessment to address any identified fire safety deficiencies in the subject church and community building, located in Australia Avenue Matraville.

 

The referral of these matters to Council is standard practice, as Council is the appropriate regulatory authority for these matters under the Environmental Planning and Assessment Act 1979 and section 121ZD of the Act, specifically requires Council to table the FRNSW report at a Council meeting.

 

Background

 

FRNSW carried out an external inspection of the subject building/s pursuant to Section 119T of the Environmental Planning and Assessment Act 1979, following receipt of correspondence about the adequacy of the provision for fire safety within the premises.

 

FRNSW advise Council that their inspection was limited to a conceptual overview of the building, where an inspection had been conducted without copies of the development consent or copies of the approved floor plans.

 

FRNSW have not carried out an assessment of previous approvals or certification of the building, which would ordinarily be carried out by Council officers during their detailed investigation and assessment of the building.

 

Issues

 

FRNSW have attended the subject premises and were unable to verify the merits of the complaint of possible fire safety deficiencies in the building. FRNSW recommended that Council undertake an inspection of the building and address the any deficiencies, as Council is the appropriate regulatory authority to issue any necessary Orders under the Environmental Planning and Assessment Act 1979.

 

Council’s authorised officer subsequently carried out an inspection of the building on 7 February 2018 and the officer has recently issued a notice of intention to serve an Order upon the owners of the premises, in relation to the identified fire safety matters.

 

Council’s officer will consider any representations made by the building owners in this matter in accordance with the Environmental Planning and Assessment Act 1979, prior to the possible issue of a fire safety Order. And, the officer will follow up the matters accordingly until the terms of the Notice or Order have been satisfied.


 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6c:      The safety of our community is paramount and is acknowledged and supported through proactive policies, programs and strategies.

 

Financial impact statement

 

The investigation of this matter can be accommodated within Council’s existing regulatory budget.

 

Conclusion

 

FRNSW and Council work together to protect the occupants of buildings and support community safety. FRNSW refer any identified ‘building-related’ fire safety matters to Council for detailed investigation and any appropriate regulatory action in accordance with the provisions of the Environmental Planning and Assessment Act 1979.

 

An authorised Council officer has carried out an investigation into the matters raised by FRNSW and the officer has issued a notice of intention to serve an Order, in relation to the identified fire safety matters. Council’s officer will undertake the appropriate course of action and issue any necessary Orders, to ensure that the building contains adequate provisions for fire safety.

 

Recommendation

 

That the report from FRNSW and the Director City Planning Report relating to 1 Australia Avenue Matraville be received and noted.

 

 

Attachment/s:

 

1.

FRNSW 119T Inspection Report - Matraville baptist Church 1 Australia Avenue Matraville .pdf

 

 

 

 


FRNSW 119T Inspection Report - Matraville baptist Church 1 Australia Avenue Matraville .pdf

Attachment 1

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Director City Planning Report No. CP5/18

 

Subject:             Report for Variation to Development Standard under SEPP No.1 and Clause 4.6 - 10 November 2017 - 15 March 2018

Folder No:                   F2008/00122

Author:                   Terry Papaioannou, Environmental Planner Officer (Technical & Research)      

 

Introduction

 

The NSW Department of Planning (DOP) released a Planning Circular in November 2008 advising Councils to adopt additional procedures in relation to the administration of variations to development Standard. The additional measures are largely in response to the ICAC inquiry into Wollongong City Council. Those additional measures are:

 

1)     Establishment of a register of development applications determined with variations in standards under State Environmental Planning Policy No. 1 (SEPP1) and Clause 4.6;

 

2)     Requirement for all development applications where there has been a variation greater than 10% in standards under SEPP1 and Clause 4.6 to be determined by full council (rather than the general manager or nominated staff member);

 

3)     Providing a report to Council on the development applications determined where there had been a variation in standards under SEPP1 and Clause 4.6;

 

4)     Making the register of development applications determined with variations in standards under SEPP1 and Clause 4.6 available to the public on council’s website.

 

This report is in response to point 3) above. A table is attached to this report detailing all Clause 4.6 exceptions approved in the period between 10 November 2017 and 15 March 2018.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4b:      New and existing development is managed by a robust framework

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

 

 

 

Conclusion

 

The NSW Department of Planning (DOP) released a Planning Circular in 2008 advising of additional requirements Councils are required to adopt in relation to SEPP1 objections and Clause 4.6 exceptions. This report is in response to one of those requirements.

 

Recommendation

 

That the report be received and noted.

 

 

Attachment/s:

 

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SEPP1 AND CLAUSE 4.6 Between 09 November 2017   to 15 March 2018

Attachment 1

 

 


 


 


Ordinary Council                                                                                                   27 March 2018

 

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Director City Planning Report No. CP6/18

 

Subject:             Cultural and Community Grants Program - Recommended Allocations - March 2018

Folder No:                   F2009/00182

Author:                   Warren Ambrose, Senior Social Planner      

 

Introduction

 

The Cultural and Community Grants Program was endorsed by Council on 28 April 2009 and commenced in June 2009.  The Cultural and Community Grants Program provides financial support to creative arts and cultural projects that encourage community participation and vibrancy within the City of Randwick. The Grants Program, assessed twice a year in March and September, is linked to actions and strategies identified within the Council’s Cultural Plan, A Cultural Randwick City.  This Program covers both in-kind and cash contribution requests from grant applications. 

 

This report recommends the allocation of funds from the Grants Program for the March 2018 Round. The March 2018 Round is the second of two funding rounds for the 2017/18 financial year. A total of $50,316.11 is available for distribution.  The Council has received 15 applications seeking a grant total of $114,023.72 (in-kind and cash).

 

Details of the applications recommended for funding are listed in Attachment One. Applications not recommended for funding are also listed in Attachment One.

 

Of the 15 applications received, eight (8) applications fully met the funding criteria and therefore have been recommended by the assessment panel to receive funds totaling $36,898.92.

 

All applicants will be advised about the outcomes of their grant application.

 

This report also recommends that the outcomes of a review of the Cultural and Community Grant Program detailing options for managing ongoing in-kind only grant applications be prepared in a report and presented to Council for consideration. 

 

Issues

 

Cultural and Community Grants Program Background

The Cultural and Community Grants Program has an annual budget of $110,000. This amount covers both in-kind and cash contribution requests from grant applications. There are two funding rounds per financial year, in March and September.  The program is promoted in the local newspaper, on the Council’s website, and email through local community networks.

 

The Cultural and Community Grants Program funding is awarded to locally based not-for-profit organisations or community groups. The applicants are required to demonstrate that their project benefits a cross section of our diverse community, and that no entry fees are chargeable.

 

The resulting activities or events must be held in the City of Randwick. Applicants may seek grants from Council as an in-kind contribution only (waiver of Council fees and charges), cash contribution only, or a combination of in-kind and cash contribution. 

 

March Round 2017-18 Assessment

The assessment process was undertaken by a panel of Council officers, with expertise in community services, governance and grants administration. The panel met to assess the 15 grant applications for compliance with the program’s funding priorities and guidelines in Attachment Two, and the organisation’s capacity to deliver on the program outcomes. Each application was assigned a numerical score reflecting a priority ranking of A, B or C. Priority levels are detailed below:

 

·          Priority A: High priority for funding. The project is consistent with program funding priorities and has special weighting and compares well with other applicants.

·          Priority B: Possibly fund if sufficient funds are available. Application meets eligibility criteria but with lower scores than the Priority A applications.  Priority B applications may lack adequate detail or be poorly targeted.

·          Priority C: Does not meet the eligibility criteria.

The Program requires and expects a high level of accountability from grant recipients. As part of the funding acquittal process, all recipients who have received grants are required to provide evidence that the activity or event was held, and to complete an End of Project report.

 

In this funding round, two (2) applications were deemed ineligible because the applicants had not complied with their funding acquittal obligations.

 

Through this grant assessment process, a total of eight (8) of the fifteen (15) applications fully met the funding criteria.  As such, this report recommends the allocation of $36,989.92 ($13,630.92 in-kind and $23,268.00 in cash) to the eight (8) eligible applications under this funding round.

 

The recommended grant applicants and a brief description of their proposed projects/events are summarised below:

 

·          $630.00 to Cape Banks Family History Society for project Education Program 2018. Cash funds ($630.00) for monthly guest speakers, photocopier toner and paper, stationery and commercial printing.  These funds will be used to support: their monthly meetings, beginners’ workshops in genealogy, and a public display in Family History Month.

·          $1,250.00 to Kooloora Community Centre for event Kooloora Volunteer Awards and Multicultural Lunch. Cash funds ($1,250.00) to hold a multicultural lunch for 70 to 80 Kooloora volunteers and members of the local community.

·          $3,500.00 to La Perouse United Junior Rugby League Football Club for event NAIDOC 2018 Community Celebrations. Cash funds ($3,500.00) towards the hiring of a jumping castle, face painting activities, Elder’s Tent, catering, and stalls for a day of celebrations during NAIDOC Week at Yarra Oval.

·          $3,815.00 Maroubra Bodyboarders for event Amateur bodyboarding club competition In-kind funds ($3,815.00) to use Maroubra Beach for seven of their bodyboarding competitions.

·          $9,867.50 Randwick Art Society for event Randwick Art Society Annual Art and Craft Exhibition. Cash funds ($3,890.00) towards artwork installation, prizes, judge fees, and printing, In-kind funds ($5,997.50) for use of Prince Henry Centre to hold the art and craft show over the weekend.

·          $1,380.00 South Maroubra Surf Life Savings Club for Nippers Annual Pool Proficiency In-kind funds ($1,380.00) to use lanes at DRLC for their annual swim proficiency tests.

·          $10,614.00 Souths Cares for event Souths Cares NAIDOC Festival. Cash funds ($10,000.00) towards the NAIDOC Festival’s marquee, stage, PA system, first aid, security and BBQ supplies. In-kind funds ($614.00) for use of Hefron Park.

·          $5,842.42 Sydney Multicultural Community Services for event Multicultural Seniors Carnivale. Cash funds ($3,998.00) towards catering, accessible transport, and entertainment.  In-kind funds ($1,884.42) to use Prince Henry Centre to hold the Multicultural Seniors Carnivale.

 

After the application deadline had closed, Council staff received requests from two organisations seeking to lodge applications for in-kind funds relating to the use of Council’s beaches, As such, the following applications have been disqualified from the current funding round:

 

1.  Maroubra Surfers Association lodged an application 4 days after the closing date (5 February)

2.  North Maroubra Surf Riders sought approval to accept a late grant application.

 

Proposed review of ongoing in-kind grant applications

A review is currently underway to identify a process to streamline the administration process relating to in-kind-only grant applications from local community organisations that are run by volunteers; whilst maintaining Council’s rigorous acquittal obligations. It is also hoped that by streamlining the administration process Council will receive less late grant requests.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows: lifestyle opportunities.

 

Outcome:  5:     Excellence in recreation and lifestyle opportunities

Direction:  5b:   A range of cultural, sporting and leisure activities.

 

Financial impact statement

 

No additional financial impact. The recommended for allocation of $36,898.92 the March 2018 funding round falls within the annual grants budget.

 

Conclusion

 

The Cultural and Community Grants Program plays an important role in supporting cultural and community activities that contribute to the vibrancy of the City of Randwick.  It is an important program to help the Council achieve its vision of building a “sense of community”.

     

The assessment panel has recommended the funding of eight (8) applications, totalling $36,898.92 in cash and in-kind contributions under the current funding round.

 

Recommendation

That Council:

 

a)     approves the allocation of Cultural and Community Program funds totalling $36,898.92 to be allocated to the recommended grant applicants as listed in Attachment One.

 

b)        Delegate authority to the General Manager to make the necessary amendments to the grant’s guidelines, relating to in-kind only applications lodged by volunteer run and management community based organisations. 

 

 

Attachment/s:

 

1.

Cultural and Community Grant Program  March 2018 Round  Attachment One - details of Recommeded and not recommended applications

 

 

 

 


Cultural and Community Grant Program  March 2018 Round  Attachment One - details of Recommeded and not recommended applications

Attachment 1

 

 

 


Ordinary Council                                                                                                   27 March 2018

 

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General Manager's Report No. GM4/18

 

Subject:             Proposed Change to Council's Meeting Schedule

Folder No:                   F2004/06565

Author:                   David Kelly, Manager Administrative Services      

 

Introduction

 

With the introduction of Independent Hearing Assessment Panels, an opportunity has arisen to alleviate the after hours’ workload on Councillors by discontinuing with the Committee meetings held on the second Tuesday of each month.

 

Issues

 

Historically, the vast majority of time on Committee nights has been taken up by addresses to the Councillors by members of the public speaking in favour of or against development applications and the subsequent debate and voting on these development applications. The commencement of the Randwick Development Assessment Panel process removes development applications from the Committee agenda as well as from the Council meeting agenda.

 

In addition, the demands on Councillors’ time has been increasing with the expectation being that Councillors attend a number of Councillor briefing sessions after hours every month, various professional development courses offered by both the Office of Local Government (Department of Premier and Cabinet) and through Local Government NSW. Councillors are also expected to attend the annual Local Government conference and other important conferences throughout the year.

 

It is considered that using this time to schedule Councillor briefing sessions on matters of vital importance is a far more efficient use of Councillors’ time as the more informed the Councillors are, the greater input they have into the decision making process at the monthly Council meetings. The removal of development applications from the Council meeting agenda will also ensure there is more time to devote to all the other matters on the agenda and to also consider those matters that were previously tabled to the various Committees. In addition there is also the flexibility to call for extra meetings of Council whenever required, should demands placed on Council require it.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in sustainability.

Direction 1c:       Continuous improvement in service delivery based on accountability, transparency and good governance.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 


 

Conclusion

 

The removal of the Council Committee meetings will allow Councillors more time to attend the Councillor Briefing sessions also scheduled on Tuesday nights which will in turn make them better prepared for the monthly Council meeting. This is considered to be a far more efficient use of Councillors’ time. It is proposed to schedule Councillor briefing sessions from 6.00pm through to 9.00pm on former Committee meeting nights as required.

 

Recommendation

 

That Council discontinue the various Committee meetings currently held on the second Tuesday of each month, with all Committee matters now going to the ordinary Council meeting, and update the Council’s Code of Meeting Practice to reflect this change.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   27 March 2018

 

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General Manager's Report No. GM5/18

 

Subject:             Council Approval for Ongoing Engagement of Information & Communication Technology Suppliers

Folder No:                   F2016/04009

Author:                   Helen Cram, Manager Business Systems      

 

Introduction

 

A situation has developed where, due to extenuating circumstances, Council approval is required for the ongoing engagement of a number of Council’s current Information & Communication Technology (ICT) suppliers to continue to provide their specific ICT support services to Council.

 

Issues

 

The Business Systems department has delivered enhancements and upgrades to existing council systems as well as embarked on a program of work to significantly improve business systems and processes. In order to undertake the projects required to deliver improvements and upgrade existing systems, a number of services suppliers with specific skills sets have been utilised.

 

These suppliers were engaged from either a competitive RFT or RFQ process from panel suppliers; General Manager’s Exemption or were sole supplier for a required software solution and services. Whilst the individual original project requirements met the relevant purchasing threshold, the successful bid on additional projects or annual maintenance and support has resulted in additional expenditure with the following list of suppliers.

 

Australian Security Technology (AST)

AST provides the Keywatcher system which is used at the Randwick Administration Centre and Works Depots to track and provide accountability of the use of Council vehicles and plant.  AST is the sole Australian supplier of these products and software and it will continue to be used while it meets the needs of the business.

Expenditure: Maintenance of $5,000 pa; services as required.

 

Audio-visual Suppliers: Onstage Presentations; Xcite AV; Visionext; Complete AV

These suppliers provide support and maintenance services to existing audio-visual installations in various Council facilities. New systems are procured through a standard request for quotation process, however it is proposed that these suppliers be retained to provide support for existing systems where procurement arrangements have lapsed.

Expenditure: Maintenance of $10,000 per annum across all four suppliers; services as required

 

Assurex Escrow Pty Ltd

Assurex provides the Escrow services for the TechnologyOne suite of products used by council. It is an essential service and will continue for as long as TechnologyOne is used by the council.

Expenditure: Maintenance of $1,025 pa

 

Atlassian Pty Ltd

Atlassian provides the Jira project management tool for use in the technology group. Atlassian is a sole supplier of this tool and Jira will continue to be used while it meets the needs of the business.

Expenditure: Licence of $2,005 pa

 

BuildingPoint

BuildingPoint are the sole Australian Supplier of SketchUp Pro software that is used in the City Planning Directorate to design and illustrate conceptual plans for developments.  Expenditure for software maintenance is approximately $2,500 per annum.

Expenditure: Maintenance of $2,500 pa; services as required

 

CAD Group Pty Ltd

CAD Group provide Autodesk software which has been used by the engineers for over ten years in planning and managing projects. CAD Group is the sole supplier of this software and Autodesk will continue to be used while it meets the needs of the business.

Expenditure: Maintenance of $12,240 pa

 

Content Security

Content Security provide specialist IT security, forensics and investigation services.  Content Security are an approved consulting supplier and have expertise developed over several years of engagements with Council.  They are also engaged by the CIO independently to provide assurance services such as penetration testing and vulnerability assessments.  Annual expenditure is approximately $25,000 per annum based on consultation requirements.

Expenditure: Maintenance of $5,000 pa; services as required.

 

Database Consultants Australia (DCA)

DCA are the sole certified supplier of the infringement management solution PinForce that integrate with NSW Office of Revenue (formerly State Debt Recovery Office).  By utilising DCA infringements from the Health, Building and Regulatory Services Department are uploaded automatically after the infringement is issued to the Office of Revenue for payment, including supporting evidence such as digital photos of the offence. The use of the DCA PinForce greatly streamlines the work of the Department in issuing and managing infringements.

Expenditure: Maintenance of hardware and software, hosting and consulting is $20,000 pa; additional services as required.

 

Databasics Pty Ltd

Databasics provides the Cumulus software which holds the marketing and communication images of council. It was selected from an RFQ process, and Databasics is the sole supplier of this software and Cumulus will continue to be used while it meets the needs of the business.

Expenditure: Maintenance of $5,565 pa

 

DES Pty Ltd

DES provide maintenance to an older scanner and plotter unit that is scheduled to be replaced in the next calendar year.

Expenditure: Maintenance of $2,000 pa; replaced in 2019

 

Direct Marketing Software

Postman is used to bar code the outgoing general mail from the council. It was purchased via the tender process for Councils Online. Direct Marketing Software is the sole supplier of this software and Postman will continue to be used while it meets the needs of the business.

Expenditure: Maintenance of $7,530 pa

 

DirectSMS

DirectSMS provide Council’s SMS gateway service to transmit SMS messages from internal service providers to customers.  It is proposed that this service be reviewed as part of the implementation of the Digital Strategy.

Expenditure: Maintenance of $4,000 pa; services as required

 

ECS Pty Ltd

ECS provide a variety of services to Council under tendered contracts including security services.  ECS also provide maintenance for CCTV and building access control infrastructure that has been installed under the Security Services contract, including 470 doors and 230 CCTV cameras.  In order to provide clear procurement certainty, ECS are requested to be provided with authority to undertake all necessary maintenance and minor upgrade services for existing security, CCTV and access control services.

Expenditure: Maintenance of $70,000 pa; including minor enhancements; additional services for existing contracts as required

 

Entco Australia Pty Ltd

Entco Australia Pty Ltd is the new Billing Entity for Hewlett Packard for the council Records Systems HP Content Manager (TRIM). Council's last purchase order and payment for TRIM licensing was made to Hewlett Packard Enterprises under LGP 11008-1. Since this last payment, the HP software business split from Hewlett Packard Enterprises in order to merge with another company, MicroFocus. Subsequently a new trading entity, Entco Australia Pty Ltd. was created as a result of this merger. Entco Australia Pty Ltd is therefore the new billing company for TRIM software licenses and support and they are not on a LGP or any other prescribed contract.

Expenditure: Maintenance of $31,980 pa; services as required

 

Fusion5

Fusion5 are the approved Australian reseller of the Ivanti Service Management solution used by the Technology Group departments to record and track incidents and service requests. Technology Group has invested significant time in customising these products to meet organisational requirements. It is requested that Fusion5 be granted a continuing procurement authorisation to provide the hosted solution and minor enhancements thereof.

Expenditure: Maintenance of $15,000 pa; services as required.

 

Galapagos Pty Ltd T/A Iplatinum

iPlatinum provide the iFerret search software which is used by the business to assist in GIPA requests. The organisation also provides the iArchive product which provides a search facility over archived financial and other data for the finance and insurance departments. iPlatinum was engaged over 10 years ago to provide search technology for the organisation and the systems are still in use at the organisation. TGalapagos is the sole supplier of these applications and they will continue to be used by the organisation while they meet the requirements of the business.

Expenditure: Maintenance of $3,000 pa; services as required

 

Ibis Information Systems Pty Ltd

Ibis software (SQL Rate Modelling) is used by the rating department to model scenarios with rates and other income and expenditure for the council. Ibis information Systems is the sole supplier of Ibis SQL Rate Modelling and it will continue to be used while it meets the needs of the business.

Expenditure: Maintenance of $6450 pa; services as required

 

 

 

IBM Pty Ltd

IBM provide the BigFix patch management solution that is used by the Technology Systems Department to manage the deployment of security patches to the server infrastructure.  It is a critical product that ensures the confidentiality, integrity and availability of the organisation’s technology infrastructure.

Expenditure: Maintenance of $1,000 pa

 

ID Consulting Pty Ltd

The Profile.id and Atlas.id subscription provides public and staff access to Bureau of Statistics information. ID Consulting is the sole supplier of this software and it will continue to be used while it meets the needs of the business.

Expenditure: Maintenance of $13,230 pa; services as required

 

InfoCouncil

Council Business Papers are managed using this industry standard software. InfoCouncil was selected as part of the Councils Online RFT and continues to meet the needs of the business. InfoCouncil is the sole supplier of this software and it will continue to be used while it meets the needs of the business.

Expenditure: Maintenance of $8,715 pa; service as required

 

Kapish Pty Ltd

Council uses the Kapish product for integration between the records system and Pathway and TechnologyOne. Kapish was selected as part of the Councils Online RFT and continues to meet the needs of the business. Kapish is the sole supplier of this software and it will continue to be used while it meets the needs of the business.

Expenditure: Maintenance of $5,688.96 pa; services as required

 

Kronos

The Kronos Time and Attendance system is used to track hours of work and is integral to the Payroll process. Kronos was selected as part of the Councils Online RFT. Kronos will continue to be used while it meets the needs of the business.

Expenditure: Hardware and software maintenance of $38,821.40 pa; services and products as required

 

Magiq

MAGIQ Performance Software Suite (PowerBudget) is used for financial budgeting and reporting by the organisation.  PowerBudget was selected as part of the Councils Online RFT and continues to meet the needs of the business. Magiq is the sole supplier of this software and it will continue to be used while it meets the needs of the business.

Expenditure: Maintenance of $29,545 pa; products and services as required

 

Media Equation

Media Equation has been hosting Randwick's historical photos since 2008. Randwick City Council will be moving to the Sirsi Dynix Portfolio module for the hosting of these photos and a migration project is currently in progress and is expected to be completed no later than 2019. Media Equation will continue the hosting of these photos until this migration is complete.

Expenditure: Maintenance of $1,150 pa; ends 2019

 

Microway

Provides Camtasia / Snagit software for creating online training and communications.

Expenditure: Maintenance of $500 pa

 

Nexa Pty Ltd

Nexa provides a variety of customer service and digital signage solutions that are used throughout the organisation.  This includes the ticketing and reporting system for in-person transactions at the Customer Service Centre, the digital advertising signage for Council Libraries and an internal staff engagement solution.

Expenditure: Maintenance of $15,000 pa; additional costs to expand the solutions to new sites as required.

 

Objectify

The Objectify content management system was selected by RFQ process in 2007. It is still in use by the organisation for the intranet, customer service support system and Work Health and Safety information system. The use of the Objectify content management system will be phased out by 2020. Council is currently only paying maintenance for the system until it is replaced.

Expenditure: Maintenance of $25,000 pa; ends 2020

 

Pavement Management Services

This organisation provides the PAARMS database which is a support system for the technical engineers in the organisation. Pavement is the sole supplier of this software.

Expenditure: Maintenance of $3,410 pa; services as required

 

PositionPartners

PositionPartners are the sole Australian supplier of Magnet Office which is an expansion pack for AutoCAD products used by the Technical Services Department.

Expenditure: Maintenance of $8,000 pa

 

Presence of IT Pty Ltd

PoIT is an organisation which provides support and consulting services for Kronos and HR systems in general. We have used this organisation for a number of projects involving the Kronos time and attendance system and we utilise the support services from PoIT for the system. This organisation provides a different set of services to the Kronos organisation itself.

Expenditure: Support services for $18,000 pa; services to meet business requirements

 

QK Technology

QK provides the Quikkids software for Moverley Child Care Centre. This is industry standard software which was selected via an RFQ process.

Expenditure: Maintenance of $1100 pa, services and additional products to meet business needs

 

SecurePay

Securepay provide the online payment Gateway software for online payments. The service is provided by Commonwealth Bank, which was selected via a procurement process.

Expenditure: Prepaid plan of $1700 per 6,000 transactions with FraudGuard

 

Seers Australia Pty Ltd

Seers provides support for the myRandwick app and associated web services. They were selected from a competitive RFQ process and have appropriately skilled staff for the app and website work.

Expenditure: Development services to meet business needs for the app and website

 

Sigma Solutions

Provides Pictures in TRIM, software which assists the business in keeping images as records.

Expenditure: Maintenance of $3,900 pa; services as required

 

 

 

Squiz Australia Pty Ltd

Squiz was selected by a competitive RFQ process to provide software, services, hosting and support for the public website and content management system in 2013. The products and services from Squiz continue to be utilised.

Expenditure: Hosting of $50,000 pa; Maintenance of $29,220 pa; Support Licence of $5,000 pa; Products and services to meet business needs for the website and associated online services

 

Talking Tech

Talking Tech is the library system which interfaces to the Library Management System and provides renewal and overdue information to customers via letter, email, SMS and automated phone calls. Talking Tech is the sole supplier of this software and it will continue to be used while it meets the needs of the business.

Expenditure: Maintenance of $66,474 per three years

 

TaskExchange

TaskExchange is the provider of the hub document management solution used by Councillors, Directors, Managers and the Randwick Development Assessment Panel.  This product will be reviewed as part of the Digital Strategy intranet redevelopment however it is proposed that they be granted a procurement authorisation to continue the delivery of the Local Government Hub solution until there is a viable replacement determined.

Expenditure: Maintenance of $12,000 pa; services as required.

 

TechnologyOne

The TechnologyOne Suite of applications and support was purchased through a tender process, RET 12/09. This suite of applications requires system management and in-house support to users, a service provided by the Business Systems department. Business Systems has been using the TechnologyOne Application Managed Service and find it a valuable source of support, technical, maintenance services, and ongoing training for the team. Support hours have also and will continue to be used for small project assistance and support from TechnologyOne. TechnologyOne is the original equipment manufacturer for the TechnologyOne Suite of products and is accordingly the only supplier able to provide these services.

The ICON Planning Xchange product which provides online DA tracking and E-Planning was originally purchased through an RFQ and the successful supplier was ICON. This organization was purchased by TechnologyOne in 2014. Therefore the annual licence fees, support and services to upgrade and enhance the ICON products is onw payable to TechnologyOne.

Expenditure: Maintenance of $196,766 pa; support services for $66,000 pa; other products and services to meet business needs

 

WaterCom Software

WaterCom provide the DRAINS software which is used for specialist drainage modelling by the Technical Services Department.

Expenditure: Maintenance of $1,000 pa; services as required.

 

Worsley Parsons

WP provides the WaterRide software which is used by the technical engineers. This is a unique system which support the management of water and drainage. It will continue to be used while it meets the needs of the business.

Expenditure: Maintenance of $2,350 pa

 

Note, all figures here are for FY 2019-20. CPI increases will apply each year for maintenance, support and licencing fees.

 

 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in sustainability.

Direction 1b.7:   Continue to improve and implement business process systems and information technology infrastructure to support the organisations objectives.

 

Financial impact statement

 

The expected ICT project services, software, and maintenance costs are within the current 2017-18 and draft 2018-19 budgets.

 

Conclusion

 

Previous legal advice has confirmed that Clause 55(3) of the Local Government Act 1993 specifies an exclusion to the requirements for tendering based on “a contract where, because of extenuating circumstances, remoteness of locality or the unavailability of competitive or reliable tenderers, a council decides by resolution (which states the reasons for the decision) that a satisfactory result would not be achieved by inviting tenders.”

 

The abovementioned ICT suppliers were engaged in accordance with relevant legislation and Council Procurement Policy, however due to the length of time they have been engaged and the expansion of scope in their respective projects, their annual spends are forecast to exceed the tendering threshold. Given the current circumstances, it would not be possible to tender and obtain competitive responses at this point from other suppliers for these specialised services. Given annual spend may exceed the tendering threshold, an exemption to tender for these respective ICT services is required to be approved by Council.

 

Recommendation

 

That:

 

a)     in accordance with Clause 55(3) of the Local Government Act 1993, Council be exempt from tendering for the provision of its range of ICT support services, due to the unavailability of competitive tenderers; and

 

b)     Australian Security Technology (AST); Audio-visual Suppliers: Onstage Presentations; Xcite AV; Visionext; Complete AV; Assurex Escrow Pty Ltd; Atlassian Pty Ltd ; BuildingPoint; CAD Group Pty Ltd; Content Security; Database Consultants Australia (DCA); Databasics Pty Ltd; DES Pty Ltd; Direct Marketing Software; DirectSMS; ECS Pty Ltd; Entco Australia Pty Ltd; Fusion5; Galapagos Pty Ltd T/A Iplatinum; Ibis Information Systems Pty Ltd; IBM Pty Ltd; ID Consulting Pty Ltd; InfoCouncil; Kapish Pty Ltd; Kronos; Magiq; Media Equation; Microway; Nexa Pty Ltd; Objectify; Pavement Management Services; PositionPartners ; Presence of IT Pty Ltd; QK Technology; SecurePay; Seers Australia Pty Ltd; Sigma Solutions; Squiz Australia Pty Ltd; Talking Tech; TaskExchange; TechnologyOne; WaterCom Software; Worsley Parsons be engaged to complete their respective current projects, continue to provide maintenance and support for existing systems and continue to enhance Council’s ICT infrastructure & business systems.

 

Attachment/s:

 

Nil  


Ordinary Council                                                                                                   27 March 2018

 

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Director City Services Report No. CS3/18

 

Subject:             Birds Gully and Bunnerong Road Draft Flood Study

Folder No:                   F2016/00369

Author:                   Sebastien  Le Coustumer, Drainage Engineer      

 

Introduction

 

Randwick City Council is responsible for local land use planning in its Local Government Area. Council is studying flood behaviour in accordance with the process presented in the Floodplain Development Manual (NSW Government). It allows Council and other stakeholders to be better informed and to better manage flooding in storm events.

 

The first step in the floodplain management process is to complete a flood study. The specialist consultant WMAWater was engaged by Council to undertake the Birds Gully and Bunnerong Road Flood Study.

 

The Birds Gully and Bunnerong Road catchment covers a total area of 9.9 km2 and is located both in Randwick City Council and City of Bayside Council. The study area encompasses the suburbs of Kingsford, South Coogee, Daceyville, Pagewood, Maroubra, Eastgardens, Hillsdale, Banksmeadow, Matraville and Port Botany.

 

The study components are to:

 

-      undertake a community consultation program and collate available historical flood related data;

-      prepare suitable hydraulic models and calibrate the models against historical events;

-      undertake design flood estimation and provide design flood levels, depths, velocities, flows and flood extents;

-      provide provisional hydraulic hazard and hydraulic category mapping;

-      assess sensitivity to potential climate change effects;

-      identify flooding “hotspots”;

-      identify properties that are flood affected.

 

The Draft Flood Study for the Birds Gully and Bunnerong Road catchment was presented at a meeting of the Floodplain Committee on 21 February 2018. A copy of the minutes of this meeting is attached to this report.

 

The Birds Gully and Bunnerong Road Floodplain Management Committee has recommended that the Draft Birds Gully and Bunnerong Road Flood Study be placed on public exhibition.

 

Issues

 

Determining the Flood Planning Area

 

The Flood Planning Area (FPA) is used to identify properties that are flood affected. The NSW Government’s Floodplain Development Manual typically defines the FPA by the 100 year Average Return Interval (ARI) flood level + 0.5m freeboard.

 

The FPA defined in the NSW Government’s Floodplain Development Manual typically relates to areas prone to flooding due to rising water levels in lakes and rivers. The manual does not offer guidance in the case of overland flow scenarios as experienced throughout the Birds Gully and Bunnerong Road catchments. An analysis of the flooding characteristics within the catchment has identified that the use of 0.5m freeboard is excessive because it will burden a large number of property owners whose properties are not prone to flooding in even the most severe of storms.

 

The approach recommended in the Birds Gully and Bunnerong Road Flood Study is to tag properties based on the 100 year ARI event where more than 10% of the lot is flooded to depths more than 150mm. There are 1,517 properties within the catchment that meet this criteria.

 

Planning Certificate Notations

 

Should this approach be adopted, then it will be necessary to tag properties so that correct information can be included in section 7A of the section 149(2) Certificates (Flood Related Development Controls).

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6a:      Our public assets are planned, managed and funded to meet the community expectations and defined levels of service.

 

Financial impact statement

 

Funding is available in this year’s budget to complete the Birds Gully and Bunnerong Road Flood Study. Two thirds of the funding is available through grant funding from the NSW Office of Environment and Heritage, with the remainder coming from Council’s adopted drainage budget in line with the conditions of the grant.

 

Conclusion

 

The Draft Birds Gully and Bunnerong Road Flood Study has been developed. The Floodplain Committee considers the Draft Flood Study to be ready to be placed on public exhibition.

 

It is proposed to update the S149 planning certificates for the properties identified as potentially flood prone to reflect the relevant information in relation to flood affectation in accordance with our disclosure obligations.

 

Recommendation

 

That:

a)     the Draft Birds Gully and Bunnerong Road Flood Study be placed on public exhibition for 28 days.

b)     a community drop in sessions be organised.

c)     a report on the outcome of the public consultation be brought back to Council.

d)     the Planning Certificate - section 149(2)-7A Flood related development controls information be updated for the properties identified as a flood control lot in the catchment.

 

 


 

Attachment/s:

 

1.

Minutes of the Birds Gully and Bunnerong Road Floodplain Committee Meeting held on 21 February 2018

 

2.

Presentation of the Birds Gully and Bunnerong Road Floodplain Committee Meeting held on 21 February 2018

Included under separate cover

3.

Birds Gully and Bunnerong Road Draft Flood Study - Part 1

Included under separate cover

4.

Birds Gully and Bunnerong Road Draft Flood Study - Part 2

Included under separate cover

 

 

 


Minutes of the Birds Gully and Bunnerong Road Floodplain Committee Meeting held on 21 February 2018

Attachment 1

 

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Director Governance & Financial Services Report No. GF8/18

 

Subject:             2018 National General Assembly of Local Government

Folder No:                   F2014/00272

Author:                   Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

The 2018 National General Assembly (NGA) of Local Government will be held at the National Convention Centre in Canberra from 17-20 June.  The NGA is the principal conference of the Australian Local Government Association (ALGA) and the theme of this year’s conference is ‘Australia's Future: Make it Local’.  

 

Issues

 

This conference provides Councillors with a unique opportunity to hear from the leaders in our sector and across government and also provides unparalleled one on one access to the most influential decision makers in the nation.

 

Relationship to city plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in sustainability.

Direction 1a:      Council has a long-term vision based on sustainability.

Direction 1b:      Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

Councillors’ attendance at conferences has been allowed for in the 2017-18 budget.

 

Conclusion

 

This is an important conference for Local Government throughout Australia as it is the only conference where the States come together to discuss Local Government specific issues.

 

Recommendation

 

That:

 

a)     Council endorses the attendance of interested Councillors at the 2018 National General Assembly in Canberra.

 

b)     any Councillors interested in attending 2018 National General Assembly of Local        Government advise the General Manager as soon as possible for registration      purposes.

 

Attachment/s:

 

Nil


Ordinary Council                                                                                                   27 March 2018

 

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Director Governance & Financial Services Report No. GF9/18

 

Subject:             Councillor Expenses & Facilities Policy

Folder No:                   F2004/06576

Author:                   Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

On 27 June 2017 the Office of Local Government (OLG) released a “Councillor Expenses & Facilities Template”.

 

The key points of the template (as articulated by the OLG) are as follows:

 

·   The Policy template has been designed to be amended to suit local needs and circumstances. It is recognised that the provisions in the Policy template will not all be appropriate for every council.

·    Councils using the Policy template will need to include maximum expenditure limits for specific expenses and facilities. Councils should tailor these limits to their own context and community expectations. Councils may wish to benchmark against similar councils to determine these limits.

·    Under section 252 of the Act, councillor expenses and facilities policies must be adopted within 12 months of the commencement of the new council term.

·    Once exhibited and adopted, the policy must be made publicly available on the council website.

·    Copies of the policy are no longer required to be provided to OLG.”

 

Issues

 

Our current policy has been converted to the new template format, however, there are a number of differences between our policy and the template, as detailed below:

 

OLG template

Council’s current policy

Proposed/amended wording

Clause 11.6 - Councillors must provide claims for reimbursement within three months of an expense being incurred. Claims made after this time cannot be approved.

 

Claims for reimbursement of expenses shall be submitted within the financial year in which they were incurred or within three months of incurring the expenses, whichever is the later.

Use the wording from Council’s current policy (for accounting and budgeting purposes, it is satisfactory for claims to be submitted within the financial year in which they are incurred). 

Clause 15.2 - Detailed reports on the provision of expenses and facilities to Councillors will be publicly tabled at a Council meeting every six months and published in full on Council’s website. These reports will include expenditure summarised by individual Councillor and as a total for all Councillors.

Not included in Council’s current policy.

Include the wording from the OLG Template (encourages accountability and transparency in reimbursement of expenses).

Clause 6.2 - Each Councillor may be reimbursed up to a total of $5,000* per year, and the Mayor may be reimbursed up to a total of $8,000* per year, for travel expenses incurred while undertaking official business or professional development or attending approved conferences and seminars within NSW. This includes reimbursement:

·      for public transport fares

·      for the use of a private vehicle or hire car

·      for parking costs for Council and other meetings

·      for tolls

·      by Cabcharge card or equivalent

·      by Uber, when using Council’s corporate Uber account only.

 

* dollar amount inserted at a level considered appropriate for RCC

Pt 3 (A)(vii) – Cabcharge facilities, use of a Council driver upon request or reimbursement for use of private vehicles (in accordance with the NSW Local Government (State) Award - $2,000 per Councillor per financial year

Include wording from OLG template (more comprehensive. Included $5,000 for Councillors and $8,000 for the Mayor. Council’s current policy is set at $2,000 per Councillor).

Clause 6.4 - Councillors seeking to be reimbursed for use of a private vehicle must keep a log book recording the date, distance and purpose of travel being claimed. Copies of the relevant log book contents must be provided with the claim.

 

Not included in Council’s current policy.

Include the wording:

 Clause 6.4 - Councillors seeking to be reimbursed for use of a private vehicle must keep a record of the date, distance and purpose of travel being claimed. This record must be provided with the claim.

(encourages accountability and transparency in reimbursement of expenses).

Reimbursement for ‘functions’ are not included in OLG template.

Pt 3 (A)(xiv) -                            Reimbursement for reasonable expenses incurred by a Councillor in attending functions if officially invited to functions/events representing the Council. This expense is subject to a limit of $150 per Councillor per function.

 

Pt 3 (A)(xix) – Attendance at Council or Council sponsored events free of charge, when such events are held at Council owned or Council managed venues. This expense is subject to a limit of $300 per Councillor per annum.

 

Suggest Pt 3(A)(xiv) be kept.

Delete Pt 3(A)(xix).

(to bring closer in line with the OLG template).

Reimbursements for partners / spouses / accompanying persons are not included in the OLG template, with the following exception:

 

Clause 6.33 - For the Local Government NSW Annual Conference only, Council will meet the costs of the official conference dinner for an accompanying person of a Councillor.

 

Pt 1 (xiii) – Accompanying persons expense – Expenses of a Mayor or Councillor’s spouse/partner and accompanying persons shall be met by Council in the following circumstances:

a.  Where the reasonable expenses of the spouse/partner have been met by the Mayor/Councillor; and

b.  The Mayor’s/Councillor’s spouse/partner has been officially invited to and has accompanied the Mayor/Councillor to a function/event; and

c.  The function relates to the discharge of the civic functions of the Mayor/Councillor; and

d.  The attendance of the Mayor’s/Councillor’s spouse/partner/accompanying person at the function is considered reasonably necessary or appropriate in order for the Mayor/Councillor to fulfil his/her statutory role

Suggest reimbursement for accompanying persons (including partners and spouses) remain in the policy and also include template Clause 6.33 “For the Local Government NSW Annual Conference only, Council will meet the costs of the official conference dinner for an accompanying person of a Councillor” (to bring closer in line with the OLG template).

Clause 6.6 - Total interstate, overseas and long distance intrastate travel expenses for all Councillors will be capped at a maximum of $25,000* per year. This amount will be set aside in Council’s annual budget.

 

Clause 6.16 - Council will reimburse costs for accommodation and meals while Councillors are undertaking prior approved travel or professional development outside the Sydney metropolitan area.

Clause 6.17 - The daily limits for accommodation and meal expenses within Australia are to be consistent with those set out in Part B Monetary Rates of the NSW Crown Employees (Public Service Conditions of Employment) Reviewed Award 2009, as adjusted annually.

Clause 6.18 - The daily limits for accommodation and meal expenses outside Australia are to be determined in advance by the General Manager, being mindful of Clause 6.19.

Clause 6.19 - Councillors will not be reimbursed for alcoholic beverages.

 

* dollar amount inserted at a level considered appropriate for RCC

Pt 2 (i) and (ii) – interstate and overseas travel to be resolved by Council. Limits only set with respect to Payments in advance $150 per day; Out of pocket expenses $150 per day, Incidental expenses $150 per day

Include the general wording from the OLG template with the following exceptions;

-    Delete reference to NSW Crown Employees (Public Service Conditions of Employment) Reviewed Award 2009)

-    Suggest actual cost of meals and accommodation (standard to be determined by the General Manager)

 

Suggest Clause 6.19 remain – Councillors will not be reimbursed for alcoholic beverages.

 

Note: payments in advance covered by clauses 11.7-11.10.

 

Include a clause that the maximum of $25,000 is subject to review by the General Manager if considered necessary and appropriate.

Clause 6.20 - As an indicative guide for the standard of refreshments to be provided at Council related meetings, the General Manager must be mindful of Part B Monetary Rates of the NSW Crown Employees (Public Service Conditions of Employment) Reviewed Award 2009, as adjusted annually.

 

Appropriate refreshments will be available for Council meetings, Council Committee meetings, Councillor briefings, approved meetings and engagements, and official Council functions as approved by the General Manager in accordance with budgetary limits.

 

Use wording from Council’s current policy.

Clause 6.21 - Council will set aside $20,000* per Councillor term in its budget to facilitate professional development of Councillors through programs, training, education courses and membership of professional bodies.

 

* dollar amount inserted at a level considered appropriate for RCC

No amount specified in our current policy.

Include the wording from the OLG template.

 

Include a clause that the $20,000 is subject to review by the General Manager if considered necessary and appropriate.

Clause 6.27 - Council will set aside a total amount of $50,000* annually in its budget to facilitate Councillor attendance at conferences and seminars, including the Local Government NSW Annual Conference. This allocation is for all Councillors. The General Manager will ensure that access to expenses relating to conferences and seminars is distributed equitably.

 

* dollar amount inserted at a level considered appropriate for RCC

No amount specified in our current policy.

Include the wording from the OLG template.

 

Include a clause that the annual amount ($50,000) is subject to review by the General Manager if considered necessary and appropriate.

 

Clause 6.30 – Up to [insert number] of Councillors are able to attend the Local Government NSW Annual Conference each year. Council will reimburse the cost of registration fees and where the conference is outside the metropolitan Sydney, the cost of travel, accommodation and meals not covered by the conference registration, subject to Clauses 6.16-6.19.

 

All Councillors are able to attend this conference. All expense met regardless of location [note; this is not the actual wording from the policy].

All Councillors are currently able to attend the Local Government NSW Annual Conference. Suggest; “Council will reimburse the cost of registration fees, the cost of travel, accommodation and meals not covered by the conference registration, subject to Clauses 6.16-6.19.”

 

Clause 6.33 - ICT Expenses – suggest “contemporary practice of providing a total expenses cap which each Councillor can use flexibly to meet the ICT needs associated with her or her civic duties”

Lists of devices/equipment and limits in policy. All devices/equipment provided by and maintained by Council

Use wording and limits from Council’s current policy, subject to minor clarifications.

Clause 10.1-10.3

Council will provide to the Mayor a maintained vehicle to a similar standard of other council vehicles, with a fuel card. The vehicle will be supplied for use on business, professional development and attendance at the Mayor’s office.

The Mayor must keep a log book setting out the date, distance and purpose of all travel. This must include any travel for private benefit. The log book must be submitted to Council on a monthly basis.

The Mayoral Allowance will be reduced to cover the cost of any private travel recorded in the log book, calculated on a per km basis by the rate set by the LG (State) Award

Full private use of the Council’s Mayoral vehicle (which is fully serviced and maintained by Council) and including the provision of a fuel card for the Council vehicle. Standard class vehicle shall be a Holden Senator (or similar class) sedan or equivalent, with conditions of use being generally in accordance with Council’s Private Use Policy for motor vehicles.

Include the wording from Council’s current policy subject to the standard of vehicle being similar to that of the General Manager and appropriate to the position of Mayor

 

Once endorsed by Council, the policy will be advertised for public comment prior to adoption (proposed for the May 2018 Council meeting). It being noted that the policy must be adopted within 12 months of the commencement of the new council term (ie. by September 2018). 

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The suggested course of action, in terms of bringing Council’s current “Councillor Expenses & Facilities Policy” in line with the OLG template is detailed in the table above. Draft policy attached for Councillors’ consideration.

 

The policy is required to be placed on public exhibition, prior to final adoption at the May 2018 Council meeting.

 

Recommendation

 

That the draft Councillors’ Expenses & Facilities Policy be endorsed for public exhibition.

 

 

 

Attachment/s:

 

1.

Draft Councillor Expenses & Facilities Policy - March 2018

 

 

 

 


Draft Councillor Expenses & Facilities Policy - March 2018

Attachment 1

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council                                                                                                   27 March 2018

 

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Director Governance & Financial Services Report No. GF10/18

 

Subject:             Investment Report - February 2018

Folder No:                   F2015/06527

Author:                   Gail  Johnston, Financial Operations Accountant      

 

Introduction

 

The Local Government (General) Regulation requires a written report to be provided to the ordinary meeting of the Council giving details of all monies invested and a certificate as to whether or not the investments have been made in accordance with the Act, the regulations and the Council’s Investment Policy.

 

Issues

 

Council is authorised by s625 of the Local Government Act to invest its surplus funds. Funds may only be invested in the form of investment notified by Order of the Minister dated 12 January 2011. The Local Government (General) Regulation prescribes the records that must be maintained in relation to Council’s Investment Policy.

 

The table in this report titled “Investment Register – February 2018” outlines the investment portfolio held by Council as at the end of February 2018. All investments have been made in accordance with the Act, Regulations and Council’s Investment Policy.

 

Investment Commentary

 

As at 28 February 2018, Council held investments with a market value of $73.03 million. The portfolio value increased during February by ~$9.04 million. The increase is representative of a positive cash flow for the month reflecting the net effect of revenue receipts (rates, grants & miscellaneous) offset by capital works expenditure and other operational payments.

 

The size of the investment portfolio may vary significantly from month to month as a result of cash flows for the period. Cash outflows (expenditure) are typically relatively stable from one month to another. Cash inflows (income) are cyclical and are largely dependent on the rates instalment due dates and the timing of grant payments including receipts of the Financial Assistance Grants.

 

The following graph illustrates the movement in the investment portfolio from January 2017 to February 2018. Peaks are representative of the rates instalment periods.

 

Council’s Portfolio                               

 

The portfolio is highly liquid, with 15% of investments available at call and a further 18% of assets maturing within 3 months. Council has a large allocation to senior FRNs (approximately 39% of investments) which provide additional liquidity and are generally accessible within 2-3 business days.

 

 

Council’s portfolio is well diversified with term deposits at 46%, liquid floating rate notes at 39% and call accounts at 15%.

 The investment portfolio is diversified across the higher rated authorised deposit-taking institutions (ADIs).

 

The following graph indicates the allocation of investment types held at the end of February 2018.

 

 

The investment portfolio is regularly reviewed in order to maximise investment performance and minimise risk. Comparisons are made between existing investments with available products that are not part of the Council’s portfolio. Independent advice is sought on new investment opportunities.

 

Credit Quality

 

On 22 May 2017, S&P Global Ratings downgraded the long term credit ratings of 23 financial institutions operating in Australia due to the build-up of economic imbalances". These rating downgrades have resulted in Council’s portfolio having exposure to BBB investments which it would not have otherwise invested in.

 

The downgrades did not include the big four domestic banks (ANZ, CBA, NAB and Westpac) as well as Macquarie Bank as they were deemed “too big to fail” and would receive government support in the event of a crisis.  Their longer term credit rating do however remain on “Negative Outlook”.

 

At the time of the downgrade, Council held the following investments:

Institution

Downgraded Rating

Exposure
as at 22 May 2017

Bank of Queensland

BBB+

9,500,000.00

Bendigo Adelaide Bank

BBB+

7,500,000.00

Rural Bank

BBB+

2,000,000.00

 

This exposure has been reduced by $13.0 million since the downgrade. Term deposits that mature are recalled and reinvested in higher rated institutions. Sell opportunities for FRN’s are assessed when funds are required or when new product offerings come to market that represent an appropriate addition to the portfolio.

 

Council’s current allocation is as follows:

^ Under the Financial Claims Scheme (FCS), the first $250,000 is guaranteed by the Federal Government (rated AAA by S&P), per investor, per ADI

Counterparty

 

The table below shows the individual counterparty exposures against Council’s current investment policy (based on S&P ratings). Overweights reflect downgrades, in the case of BOQ and Bendigo Bank and portfolio changes resulting in Suncorp’s overweight position. Suncorp’s position will be addressed as existing deposits mature over the next few months.

 

 

Performance

 

The following graph shows the investment returns achieved against the AusBond Bank Bill Index and the official Reserve Bank of Australia (RBA) cash interest rate for the period February 2015 to February 2018.

 

 

Investment performance for the financial year to date is above the industry benchmark AusBond Bank Bill Index with an average return of 2.51% compared with the benchmark index of 1.77%.

 

The official Reserve Bank of Australia (RBA) cash interest rate remained at the historical low of 1.50%.

 

Term Deposits

 

At month end, term deposits accounted for 46% of the total investment portfolio.

Three deposits totalling $3 million matured and were withdrawn in February. There were eight new term deposits taken up during February totalling $11.5 million.

As at the end of February, the weighted average deposit yield stood at 2.59%, up 1 basis points (bp) from the previous month or around 75 basis points (bp) over bank bills.

    

Floating Rate Notes (FRNs)

 

The portfolio includes $28.61 million in floating rate notes.

 

Bank of Queensland $2 million FRN 6 November 2019 was sold on the 28 February 2018. There was a realised capital gain on disposal of $10,580.00. This disposal reduced Council’s exposure to BBB rated investments to $6 million. The funds are to be reinvested in a new issue Westpac FRN which matures 6 March 2023.

 

 

Floating Rate Notes are classified as “held for trading” requiring that they are reported at the latest indicative market valuations at month end.

 

The indicative market value of the FRN’s as at the 28 February 2018 decreased by ~$13k.

 

Ministerial Investment Order

 

In late 2007, the NSW Government commissioned a review of NSW local government investments. The review, known as the Cole Report included eight recommendations that were all adopted by the NSW Government and incorporated into the Ministerial Investment Order dated 31 July 2008. A revised Investment Order was issued on the 12 January 2011 and includes changes that:

 

·           Remove the ability to invest in the mortgage of land;

·           Remove the ability to make a deposit with Local Government Financial Services Pty Ltd;

·           And includes the addition of “Key Considerations” with a comment that a council’s General Manager, or any other staff, with delegated authority to invest funds on behalf of the council must do so in accordance with the council’s adopted investment policy.

 

Investment Register

 

The investment register is maintained with details of each individual investment including; financial institution; amount invested; date invested; maturity date and the applicable interest rate.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  Leadership in Sustainability.

Direction:  Long term financial viability is achieved

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Funds are invested with the aim of achieving budgeted income in the 2017-18 financial year and outperforming the AusBond Bank Bill Index over a 12 month period. The budget provision for investment income from this source is $1,414,455.00. Investment income to 28 February 2018 amounted to $1,174,724.23.

 

Conclusion

 

All investments as at 28 February 2018 have been made in accordance with the Local Government Act, the regulations and Council’s Investment Policy.

 

Recommendation

 

That the Investment Report for February 2018 be received and noted.

 

 

Attachment/s:

 

1.

Statement by Responsible Accounting Officer - 28 February 2018

 

 

 

 


Statement by Responsible Accounting Officer - 28 February 2018

Attachment 1

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Director Governance & Financial Services Report No. GF11/18

 

Subject:             Assistance for Residents Affected by the Randwick Hospital Campus Redevelopment

Folder No:                   F2017/00300

Author:                   Jeff Smith, Director Governance & Financial Services      

 

Introduction

 

Council, at its Ordinary Council Meeting held on 27 February 2018, considered a Notice of Motion from Cr Veitch – Assistance for residents affected by the Randwick Hospital Campus redevelopment. One component of the resolution was that Council:

 

“(Veitch/Luxford) will bring back a report to Council as soon as practicable with details of the sale price of all properties sold in the area referred to above within the period 1 June 2015 – 1 June 2017.”

 

The “area referred to above” contained within the resolution is the area immediately west of the hospital, bounded by Magill St to the south, Hospital Rd to the east, High St to the north, and Botany St to the west.

 

Issues

 

Council’s property management consultants, Preston Rowe Paterson have provided the attached report which provides property sales information for the last ten years for the designated area. Preston Rowe Paterson hold a subscription with Core Logic who are licenced by Land and Property Information to provide property sales information.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  Leadership in sustainability.

Direction:  Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact to Council for this report.

 

Conclusion

 

The attached report provides Property Sales information for the last ten years for the designated area contained in the above resolution.

 

Recommendation

 

That Council receive and note this report

 

Attachment/s:

 

1.

CoreLogic - Property List Report

 

 

 

 


CoreLogic - Property List Report

Attachment 1

 

 


 


 


 


 


 


 


 


 


 

 


Ordinary Council                                                                                                   27 March 2018

 

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Motion Pursuant to Notice No. NM19/18

 

Subject:             Notice of Motion from Cr Veitch - Greenhouse gas emissions, energy and water sustainability and tree canopy coverage targets

Folder No:                   F2005/00230

Submitted by:          Councillor Veitch, West Ward     

 

 

That:

 

1.     Council notes that, as a recognised leader in environmental sustainability, it has committed in its 2018 Randwick City Plan to an in-principle objective of achieving net-zero greenhouse gas emissions by 2030.

 

2.     Council notes that through Outcome 10 of the 2018 Randwick City Plan, Council continues to establish strategies and pathways for the implementation of water conservation and stormwater harvesting projects; energy conservation, efficiency and renewable programs; major community education initiatives; and bushland restoration and conservation efforts aimed at increasing tree canopy.

 

3.     a report be brought to Council detailing the measures and associated costs of meeting the targets listed below, in order to continue our leadership in sustainability and plan the roadmap to achieve our energy, greenhouse and water conservation goals;

 

i.   Greenhouse gas emissions from Council’s operations – net zero greenhouse gas emissions by 2030, including but not limited to the following measures:

 

·      Council’s total energy consumption – 100% replacement by renewable sources (generated on site or off-site for Council’s purposes) by 2030.

·      Council’s vehicle fleet – net zero greenhouse gas emissions by 2030.

 

ii.  total water consumed by the Council’s operations– at least 50% replacement by non-mains/non-potable water sources by 2030.

 

iii. 50% increase in total tree canopy coverage by 2030 from current 2018 baseline.

 

 

 

 

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Motion Pursuant to Notice No. NM20/18

 

Subject:             Notice of Motion from Cr Veitch - Proposed Empty Homes Levy

Folder No:                   F2004/07991

Submitted by:          Councillor Veitch, West Ward     

 

 

That Council:

 

1.   Notes that the issue of affordable housing is a multifactorial one in which NSW housing policy, Federal taxation regimes and local government planning approaches all play a part.

 

2.   Notes that according to the Australian Bureau of Statistics the City of Randwick has 58,705 dwellings, and of these 4,403, or 7.5%, are vacant (source ABS 2016).

 

3.   Agrees that, in principle, a levy on empty homes would provide an incentive for empty properties to be rented or sold and would discourage 'land banking', and therefore an Empty Homes Levy may contribute to more affordable rental pricing and consequently more affordable housing. For those property owners who choose to pay the levy, the increased income stream to Council could assist in providing affordable housing through other programs.

 

4.   Notes that given the numbers of unoccupied dwellings across NSW, a levy could see councils collecting cumulative additional revenue of more than $200 million each year statewide. 

 

5.   Resolves to receive a report from staff on the feasibility of imposing an affordable houses levy (were it permitted by legislation); what scale of levy could be imposed and the impact of the levy. 

 

6.   Agrees that on receipt of the report, should the Council resolve, representations may be made to the Local Member and the NSW Minister for Housing to make changes to the Local Government Act 1993 to allow Councils to introduce the levy if they wish.

 

7.   Agrees that the report should be based on the following principles:

 

i.    Councils will work in partnership with the State Government to increase rates for homes that have been vacant for 12 months or more – an Empty Homes Levy. 

ii.   The proposed Empty Homes Levy will be set by local councils with a maximum rate of triple the ordinary rate. Average residential rates in NSW vary, ranging from approximately $750 to more than $2,500 per dwelling. 

iii.   Special circumstances exceptions will be applied if the property is vacant due to death or illness. 

iv.  The proposed Empty Homes Levy will be set by local councils with a maximum rate of triple the ordinary rate. 

v.   Under the levy regime councils have the right to decide if the levy should be applied in their local area, and to set an appropriate rate. Some councils in Sydney will see a desperate need for the levy, others in regional areas will not.

vi.  Revenue raised from the Empty Homes Levy will be placed in a trust fund that can only be used to build affordable community housing.

vii.  The primary responsibility for addressing housing affordability lies with State and Federal Governments 

 

 

 

 

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Motion Pursuant to Notice No. NM21/18

 

Subject:             Notice of Motion from Cr Veitch - Call for direct financial support for women and children affected by domestic violence

Folder No:                   F2013/00153

Submitted by:          Councillor Veitch, West Ward     

 

 

That Council endorses the following motion to be submitted to the 2018 National General Assembly of Local Government:

 

        That the National General Assembly of Local Government:

 

1.   Acknowledges that domestic and family violence has widespread and devastating impacts on women and children and notes that:

·      On average at least one woman a week is killed by a partner or former partner in Australia.

·      One in three Australian women has experienced physical violence since the age of 15.

·      Domestic or family violence against women results in a police call-out on average once every two minutes across the country.

·      Of those women who experience violence, more than half have children in their care.

·      Intimate partner violence contributes to more death, disability and illness in women aged 15 to 44 than any other preventable risk factor.

·      Domestic or family violence against women is the single largest driver of homelessness for women.

·      The combined health, administration and social welfare costs of violence against women have been estimated to be $21.7 billion a year, with projections suggesting that if no further action is taken to prevent violence against women, costs will accumulate to $323.4 billion over a thirty-year period from 2014-15 to 2044-45. 

 

2.   Notes that while the Federal Government’s National Plan to Reduce Violence against Women and their Children 2010-2022 has committed to addressing what has been deemed a “national emergency” of violence against women and children, the funds and type of response committed have not been proportionate to the current demand.

 

3.   Will write to the Prime Minister, the Hon. Malcolm Turnbull, the Leader of the Opposition, the Hon. Bill Shorten, the Leader of The Australian Greens, Senator Richard Di Natale, the Minister for Women, the Hon. Kelly O’Dwyer, and the Minister for Social Services, the Hon. Dan Tehan, calling for the following measures to be taken to support women and children affected by domestic violence:

 

·      A substantial increase in direct funding for specialist services and crisis accommodation providers.

·      Funding for affordable long-term accommodation.

·      A substantial increase in direct funding of legal services.

·    Transparent reporting of all spending on domestic and family violence programs.

 

 

 

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Motion Pursuant to Notice No. NM22/18

 

Subject:             Notice of Motion from Cr Veitch - Call for Kamay Botany Bay National Park to be extended to include critically endangered Eastern Suburbs Banksia Scrub along Jennifer St Little Bay.

Folder No:                   F2004/06759

Submitted by:          Councillor Veitch, West Ward     

 

 

That Randwick City Council:

 

1.  Notes that the Eastern suburbs banksia scrub is an ecological community listed as critically endangered under the biodiversity Conservation Act, 2016, and that according to the Commonwealth Department of the Environment and Energy, less than 1% of the original area remains.

 

2.  Notes that the site at 11 Jennifer St Little Bay (Lot 5250 in DP 822223), and which is subject to Development Applications including DA-505/2017, DA-66/2018 and DA-101/2018, is home to one of the last remaining fragments of the critically endangered Eastern suburbs banksia scrub referred to above.

 

3.  Supports the call by members of the local community to extend Kamay Botany Bay National Park to include the above-mentioned site at 11 Jennifer St Little Bay.

 

4.  Notes that DA-505/2017 is currently the subject of a proceeding in the NSW Land and Environment court.

 

5.  Writes to the NSW Premier, The Hon. Gladys Berejiklian MP, the NSW Minister for the Environment, The Hon. Gabrielle Upton MP, the Shadow Minister for the Environment, Penny Sharpe MLC and the Greens NSW Environment Spokesperson, Dr Mehreen Faruqi MLC, following the determination on DA-505/2017 in the Land and Environment Court, calling for the Kamay Botany Bay National Park be extended to include the above mentioned site at 11 Jennifer Street Little Bay, in order to prevent further loss and fragmentation of habitat as a consequence of clearing and development.

 

 

 

 

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Motion Pursuant to Notice No. NM23/18

 

Subject:             Notice of Motion from Cr Veitch - Call for National Review of Land Acquisition Acts

Folder No:                   F2004/06326

Submitted by:          Councillor Veitch, West Ward     

 

 

That Randwick City Council endorses the following motion to be submitted to the 2018 National General Assembly of Local Government:

 

 That the National General Assembly of Local Government:

 

1.  Notes that each year many hundreds of people nationwide are forced to move from their homes to allow for the construction of public and private infrastructure and other projects including motorways, railways and hospitals, and that this process causes great distress, emotional and financial hardship, and the irretrievable fracturing of local communities.

 

2.  Notes that the compulsory acquisition process is governed under the following acts: Commonwealth (Lands Acquisition Act 1989), New South Wales (Land Acquisition (Just Terms Compensation) Act 1991), Tasmania (Land Acquisition Act 1993), Queensland (Acquisition of Land Act 1967), South Australia (Land Acquisition Act 1969), Western Australia (Land Administration Act 1997), Victoria (Land Acquisition Act and Compensation Act 1986).

 

3.  Acknowledges that while some states, including NSW and Victoria, have in recent years reviewed and amended their respective acts, many households who have and still remain in the process of having their homes forcibly acquired, remain distressed and deeply unsatisfied with the both the process and financial compensation they have been offered.

 

4.  Calls on the Federal government to conduct a national review, with public hearings, into land acquisition procedures across all states and territories, and to harmonise all state provisions for compensation of land acquisitions in response to the review.

 

 

 

 

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Motion Pursuant to Notice No. NM24/18

 

Subject:             Notice of Motion from Cr Stavrinos - Review of Council's Property Portfolio

Folder No:                   F2006/00168

Submitted by:          Councillor Stavrinos, West Ward      

 

 

That Council bring back a report with a cost-benefit analysis of Council’s Property Portfolio & the financial viability of these assets. As part of this report list options available to Council in order to maximise the utility of these assets.

 

 

 

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Motion Pursuant to Notice No. NM25/18

 

Subject:             Notice of Motion from Cr Matson - Proposed ALGA motion - National Greenhouse Gas Emissions target

Folder No:                   F2005/00230

Submitted by:          Councillor Matson, East Ward      

 

 

That Council submits a motion to this year’s Australian Local Government Association conference proposing support for the setting of an Australian national target to achieve net zero carbon dioxide and other equivalent greenhouse gas emissions by 2030.

 

 

 

 

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Motion Pursuant to Notice No. NM26/18

 

Subject:             Notice of Motion from Cr Stavrinos - Impacts of Airbnb rental accommodation

Folder No:                   F2011/00075

Submitted by:          Councillor Stavrinos, West Ward      

 

 

That Council bring back a report on the impacts of Airbnb rental accommodation and ways in which Council can tackle issues associated with this type of letting.

 

 

 

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Motion Pursuant to Notice No. NM27/18

 

Subject:             Notice of Motion from Cr Parker - Safety Initiatives - South Sydney Amateur Fishing Association

Folder No:                   F2016/00539

Submitted by:          Councillor Parker, Central Ward     

 

 

That Council:

 

a)         Re-states Council’s ongoing commitment to water safety initiatives;

 

b)        Recognises that water-safety initiatives are most successful when state and local governments work closely with relevant community groups;

 

c)         Notes the ongoing concern expressed by the South Sydney Amateur Fishing Association (SSAFA) as to the success of the NSW Government trial of compulsory life-jackets for Rock-fisherman across the Randwick Local Government Area, in particular issues regarding the suitability of prescribed life-jackets, lack of compliance by rock-fisherman during the trial, as well as ongoing problems accessing information by members of the community; and

 

d)        Writes to the Minister for Police and Emergency Services requesting he that he urgently meet with the South Sydney Amateur Fishing Association (SSAFA) to discuss their issues regarding the trial.

 

 

 

 

 

 


Ordinary Council                                                                                                   27 March 2018

 

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Motion Pursuant to Notice No. NM28/18

 

Subject:             Notice of Motion from Cr Luxford - Inducting the Late Sir Nicholas Shehadie into the RCC Sporting Hall of Fame

Folder No:                   F2015/00375

Submitted by:          Councillor Luxford, West Ward      

 

 

That Randwick City Council recognises the Late Sir Nicholas Shehadie by inducting him posthumously to the Randwick City Council Sporting Hall of Fame for his great contribution to sport in the area.