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Works Committee Meeting

 

  BUSINESS PAPER

 

 

 

Tuesday 13 February 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Works Committee                                                                                             13 February 2018

 

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Works Committee Meeting

 

Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street Randwick on Tuesday, 13 February 2018 at 6:00pm

 

Committee Members:          The Mayor L Shurey, Andrews, Bowen, Da Rocha, D’Souza, Hamilton, Luxford, Matson, Neilson, Parker (Chairperson), Roberts (Deputy Chairperson), Said, Seng, Stavrinos & Veitch

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Works Committee Meeting - 14 November 2017

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Urgent Business

Works Reports

W1/18       Fibro Fragments (Asbestos Issue), Heffron Park....................................... 1

W2/18       Tree Removal - Adjacent 21 Wentworth Street, Randwick......................... 29

W3/18       Tram Lane, Randwick - Acquisition by Council of the privately owned section of the laneway .......................................................................................... 31

W4/18       Cost estimate for the provision of driveway, hardstand parking space and carport at Kensington Scout Hall...................................................................... 37    

Notice of Rescission Motions

Nil  

 

…………………………………………………….

Ray Brownlee

General Manager


Works Committee                                                                                             13 February 2018

 

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Works Report No. W1/18

 

Subject:             Fibro Fragments (Asbestos Issue), Heffron Park

Folder No:                   F2008/00197

Author:                   Zaman Shamsuz, Environmental Engineer      

 

Introduction

 

On 25 March 2008, Council resolved to carry out an annual sampling and testing program continue at Heffron Park. The purpose of sampling and testing is to investigate levels of asbestos fibres across the park.

 

Issues

 

Council has conducted its annual airborne asbestos fibre monitoring at Heffron Park in conjunction with the asbestos removal work on 26 and 27 October 2017 according to attached annual asbestos inspection survey dated September 2017. The results of the asbestos fibre monitoring concluded less than 0.01 fibres per millilitre of air (<0.01 fibres/ml) which is below the lowest detectable level using the membrane filter method [NOHSC:3003(2005)].

 

The National Occupational Health and Safety Commission recommended maximum exposure level for airborne asbestos fibres is 0.1 fibres per millilitre of air (as an 8 hour time weighted average). Based on the results of the visual inspections and airborne asbestos fibre monitoring, the removal of fragments of asbestos cement sheet debris from the ground surfaces at Heffron Park has been satisfactorily completed. A total of 3.2 kilograms was removed.

 

The previous years yielded higher collected amount, as follows:

 

·      In 2016, A total of 2.5 kilograms was removed

·      In 2015, 425 AC fragments were collected weighing approximately 4.6 kilograms.

·      In 2014, approximately 7.1 kilograms was collected.

·      Prior to 2014, the years yielded between 9.2 – 18.0 kilograms

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

                                                                                  

Outcome 6:       A Liveable City.

Direction 6a:      Our public infrastructure and assets are planned, managed and funded to meet the community expectations and defined levels of service

 

Financial impact statement

 

The cost to undertake an asbestos survey, air monitoring, and clearance inspection and asbestos removal was $11,679 excluding GST which was approved in the 2016/17 operational budget.

 

 

 

Conclusion

 

Air monitoring was conducted during annual asbestos removal in the park. The test results indicate that no measurable amounts of airborne fibres were present in air.

 

 

Recommendation

 

That:

 

a)        the report be received and noted; and

 

b)        an annual air monitoring will be undertaken in 2018.

 

 

Attachment/s:

 

1.

Visual Clearance Inspection and Air Monitoring Report - 30 October 2017

 

2.

Annual Asbestos Inspection Report - Heffron Park - September 2017

 

 

 

 


Visual Clearance Inspection and Air Monitoring Report - 30 October 2017

Attachment 1

 

 


 


 


 


Annual Asbestos Inspection Report - Heffron Park - September 2017

Attachment 2

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Works Committee                                                                                             13 February 2018

 

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Works Report No. W2/18

 

Subject:             Tree Removal - Adjacent 21 Wentworth Street, Randwick

Folder No:                   F2017/07359

Author:                   Bryan Bourke, Tree Management Officer      

 

Introduction

 

Council at its Works Committee Meeting held on Tuesday 14 November 2017 resolved as follows:

 

(Veitch/Matson) that the proposed removal of the Council owned Ficus ‘Hillii’ (Hill’s Weeping fig) growing in Challis Street, Randwick, adjacent to 21 Wentworth Street, be deferred to allow Council to fund WIRES to conduct an inspection and advise on the viability of safely removing any fauna inhabiting it.

 

Issues

 

The Works Committee held on 14 November 2017 considered a report about a Council owned Ficus ‘Hillii’ (Hill’s Weeping fig) growing in Challis Street, Randwick, adjacent to 21 Wentworth Street. The report recommended the tree be removed and replaced with two advanced Waterhousia floribunda (Weeping Lilly Pillys) as nominated in Council’s Street Tree Masterplan.

 

The report outlined a number of compelling reasons why it would not be possible to retain this public tree asset. These include the ongoing and serious structural damage that is being caused to both public infrastructure and private property by the roots of the tree.

 

At the same time, the tree has been assessed as having important scenic and amenity value and with providing habitat and food source for a variety of fauna.

 

For this reason, Council resolved that WIRES conduct an inspection and advise on the viability of safely removing any fauna inhabiting the subject tree.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 10:      A Healthy Environment.

Direction 10b:    Environmental risks and impacts are strategically managed.

 

Financial impact statement

 

The inspection undertaken by a representative of WIIRES was completed at no cost to Council.

 

Conclusion

 

Council’s Coordinator Tree Management Services contacted WIRES to conduct an inspection of the tree and advise on the viability of safely removing any fauna found to be inhabiting the tree.

 

On Monday 4 December 2017, WIRES advised Council that the Hill’s Weeping fig in Challis Street, Randwick, had been inspected and that no nests or wildlife had been found inhabiting the tree.

 

It should be noted that the habitation of birdlife and other fauna within Council tree assets is a primary consideration of tree management staff whenever trees are inspected for pruning or removal works.

 

In addition, it is a requirement for all tree trimming contractors to inspect trees for fauna/wildlife habitation prior to any tree works being undertaken on Council trees.

 

This on-site inspection forms part of the site specific risk assessment all tree contractors undertake prior to works being undertaken and if any wildlife is encountered they ensure they contact WIRES to have any such fauna removed and relocated.

 

 

Recommendation

 

That the Council owned Ficus ‘Hillii’ (Hill’s Weeping fig) growing adjacent to 21 Wentworth Street, Randwick, be removed and replaced with two advanced Waterhousia floribunda (Weeping Lilly Pillys).

 

 

Attachment/s:

 

Nil

 

 


Works Committee                                                                                             13 February 2018

 

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Works Report No. W3/18

 

Subject:             Tram Lane, Randwick - Acquisition by Council of the privately owned section of the laneway

Folder No:                   F2004/06325

Author:                   Stephen Audet, Coordinator Engineering Services      

 

Introduction

 

Tram Lane is located in Randwick and runs between Church Street and Alison Road. The western half of Tram Lane is privately owned and in very poor condition.  A number of the bodies corporate that own portions of the lane submitted a joint request proposing that Council acquire the private portion of Tram Lane so that it can be incorporated in the local road network under Council’s management.

 

Council’s Works Committee meeting held on 14 April, 2014 agreed to acquire this part of the lane and resolved (W10/15) as follows:

 

a)     contact all owners of the privately owned portions of Tram Lane with the objective of seeking agreement for acquiring the lane under Section 30 of the Land Acquisition (Just Terms Compensation) Act 1991 on a no cost voluntary basis.

 

b)     acquire the lane under Section 30 of the Land Acquisition (Just Terms Compensation) Act 1991 once all agreements are in place at no cost to Council (other than legal fees).

 

c)     makes budget provision to renew the section of Tram Lane that is currently privately owned upon completion of the acquisition process.

 

Issues

 

Draft agreements were prepared and issued to the owners of all seven (7) properties that currently own a portion of Tram Lane in May, 2016. Six (6) property owners or strata committees have formally agreed to Council’s acquisition of the privately owned portions of the lane at nil cost.

 

The road portion of 10A Kynaston Avenue is the remaining property to be acquired.  This property is currently being developed into residential apartments. The Developer is unwilling to support the acquisition process and subsequently in June 2017 Council’s Works Committee resolved (W15/17) to compulsorily acquire this section of road.

 

A Plan of Acquisition depicting land to be acquired has been prepared by a Registered Surveyor for lodgement with the Department of Land and Property Information NSW.  Additionally, application to the Office of Local Government is required for all acquisitions in accordance with section 30 of the Land Acquisition (Just Terms Compensation) Act 1991 (NSW).

 

The application to the Office of Local Government requires a specific resolution of Council that:

1.  references the land to be acquired as detailed on the Plan of Acquisition;

2.  approves the making of an application to publish an advertisement of acquisition in the Government Gazette;

3.  approves the affixing of the Common Seal of Council to documents so required; and

4.  delegates to the General Manager the authority to execute on behalf of Council any documents associated with the compulsory acquisition process that do not require the common seal of Council.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6a:      Our public infrastructure and assets are planned, managed and funded to meet community expectations and defined levels of service.

 

Financial impact statement

 

Council has already committed funds in the 2017/18 Roads Capital Works Program to fund the renewal of Tram Lane upon the completion of the acquisition process. The legal costs associated with the registering of the Plan of Acquisition, gazetting and application to the Office of Local Government are covered within this budget item.

 

Conclusion

 

The process of acquiring the privately owned sections of Tram Lane is progressing in accordance with Works Committee resolutions W10/15 and W15/17.

 

A specific resolution of Council is required to allow finalisation of the acquisitions by agreement in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991 (NSW), the Department of Land and Property Information NSW, and Office of Local Government.

 

The process for the land that is part of 10A Kynaston Avenue is proceeding separately by Compulsory Acquisition as resolved by the Works Committee (Resolution W15/17).

 

 

Recommendation

 

That Council:

 

a)     compulsory acquire by agreement with the landowners of the Land Lots 100, 102, 104, 108, 110 and 112 in Plan of Acquisition DP1238453 (Land) under sections 177 and 178 of the Roads Act 1993 (NSW) for the purpose of public road.

 

b)     approve the making of an application to the Governor for the publication of an acquisition notice in the NSW Government Gazette under the Land Acquisition (Just Terms Compensation) Act 1991 (NSW) with respect to the Land.

 

c)     affix the common seal of Council to any documents required to be sealed as part of the compulsory acquisition process for the Land in question.

 

d)     delegate the General Manager to execute on behalf of Council any documents associated with the compulsory acquisition process that do not require the common seal of Council.

 

 

Attachment/s:

 

1.

Plan of Acquisition DP 1238453, colour coded to show land being acquired.

 

 

 


Plan of Acquisition DP 1238453, colour coded to show land being acquired.

Attachment 1

 

 


 


Works Committee                                                                                             13 February 2018

 

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Works Report No. W4/18

 

Subject:             Cost estimate for the provision of driveway, hardstand parking space and carport at Kensington Scout Hall

Folder No:                   F2017/07166

Author:                   Stephen Audet, Coordinator Engineering Services      

 

Introduction

 

At the Ordinary Council meeting held on 10 October 2017, Council resolved as follows:

 

(Stavrinos/Andrews) that Council:

 

a) note the parking difficulties encountered by the Kensington Scout Association (Not For Profit Group) when loading and unloading equipment at the Kensington Scout Hall.

b) bring back a report investigating the costings associated with providing and approving a concrete driveway and hard stand carport for the Kensington Scout Association so that loading and unloading equipment can be made safely and conveniently.

 

Issues

Kensington Scout Hall is located on Crown Land near the corner of Day Lane and Strachan Street. The property is known as 2C Strachan Street, Kingsford.

 

2C Strachan Street appears to be a corner block. However, in fact, only has a boundary to Strachan Street. 2C Strachan Street is isolated from Day Lane by part of parcel 4R Day Lane. See images below.

Capture 2 - Street View Capture 2 - HATCH            Aerial Photo of Site                      Street View of the Site

 

The property at 4R Day Lane, Kingsford forms part of Crown Reserve 1000376, gazetted 16/12/1927 and dedicated to Council for the purpose of municipal depot. The Randwick Community Nursery is located on this land. The terms of the Crown Reserve include that Council has no power to deal with the land in any way. This includes approval for the construction of a vehicular access over the land. Therefore, approval for a driveway across this land would be required from the NSW Department of Industry.

 

Council’s Technical Services team has inspected the site and prepared a preliminary design in line with the request from the Kensington Scouts Association. See Attachment 1.

 

This design includes opening a new gate at a point closer to Strachan Street. It also meets the needs of the Kensington Scout Association. This proposal minimises the loss of street parking and ensures that existing established street trees are not impacted.

 

Legislative Requirements, Approvals and Processes

 

It has been established that development consent is required to construct a hardstand and carport at 2C Strachan Street.

 

Kensington Scouts Association is a tenant of the crown. It would be necessary for them to apply to the Department of Industry for landowner consent to lodge a DA for the hardstand parking and carport. The Department of Industry would also be required to consider and allow a driveway across 4R Day Lane, Kingsford.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:               A vibrant and diverse community.

Direction 2c:            Strong partnership between the Council, community groups and government agencies.

 

Financial impact statement

 

The estimated costs associated with the approval process and construction of the driveway, hardstand and carport is $26,345.

 

Item

Description

Cost

1.0

Development within 2C Strachan St, Kingsford

1.1

Application for landowner's consent to lodge a DA

$             70

1.2

Development Application associated Fees

$         2,380

1.3

Statement of Environmental Effects

$         2,500

1.4

Construction Cost of a hardstand Parking carport

$       16,775

2.0

Works on Council Land and associated Fees

$         4,620

Total Cost

$        26,345

 

 

 

 

 

Conclusion

 

The costings associated with providing and approving a concrete driveway, hardstand and carport at the Kensington Scout Hall is estimated at $26,345. This figure includes costs for a Development Application and the works to be carried out in public domain.

 

There are NSW government grant programs that are available to community groups. The NSW Community Building Partnership program is available to specifically fund community infrastructure projects for local facilities. Applications open annually and are considered by the State Member in each electorate. It is considered that this project is suitable and eligible for the NSW Community Building Partnership program.

 

 

 

Recommendation

 

That the Kensington Scouts Association be advised of:

 

a)    The estimated cost of development works and approval processes

 

b)  The details of the NSW Community Building Partnership grant program.

 

 

Attachment/s:

 

1.  Driveway access plan.

 

 


Driveway access plan.

Attachment 1