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Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

 

 

Tuesday 27 February 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 


Ordinary Council                                                                                               27 February 2018

 

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Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street Randwick on Tuesday, 27 February 2018 at 6:00 p.m.

 

 

 

MAYORAL MINUTES

MM2/18     Consolidating Randwick's local school's environmental grants into a single grants program............................................................................................ 1

MM3/18     Rotary Police Awards - request for additional sponsorship........................... 3

MM4/18     Randwick Boys' and Girls' High Schools Show 2018 - request for financial assistance.......................................................................................... 7

MM5/18     Submission of Motion to National General Assembly of Local Government on the Federal Funding of Anti Terrorism Measures............................................. 9

MM6/18     Prince of Wales Hospital Foundation 160 year anniversary......................... 15

MM7/18     Chifley Public School - Request for Assistance ........................................ 21  

 

LATE GENERAL MANAGER’S REPORT

GM3/18     Local Planning Panel Directions............................................................. 23        

 

 

 

 


Ordinary Council                                                                                               27 February 2018

 

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Mayoral Minute No. MM2/18

 

Subject:             Consolidating Randwick's local school's environmental grants into a single grants program

Folder No:                   F2010/00241

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

Randwick Council has been providing a range of environmental grants to local schools funded mainly from our innovative environmental levy program for many years.

 

Based on feedback and requests from school principals and local teachers, I would like to propose that Council consolidates these various grants into a single grants program. This would enable individual schools to identify the environmental actions that suits each school’s more specific priorities and circumstances.

 

Issues

 

Over the years of our environmental levy program, schools have been eligible for funding support for a variety of initiatives aimed at assisting the local school community achieve outcomes relevant to a range of environmental and socially important outcomes. This includes:

 

·      growing their own food (supported with funding to install food gardens)

·      saving water (supported with funding to install rainwater tanks)

·      habitat protection and restoration (funding support for planting of native gardens)

·      cycling to school (funding support to install bike racks in the school).

 

In addition, a number of schools have also installed native bee hives with support from Council. In total each year, up to $30,000 has been available to support local schools and local school communities and their families.

 

It is proposed to consolidate these various levels of environmental funding support from Council into a single environmental grants program for local schools. The $30,000 would enable schools to apply for funding for their local environmental priority up to a maximum of $5,000. The criteria for schools to receive Council support would continue to include:

 

·      each school would need to provide matching funding for the amount sought,

·      links to the relevant area of the school curricula and learning expectations would need to be confirmed,

·      support in writing would need to be provided from the school’s principal and P&C who would agree to fund and provide ongoing maintenance and integration with school programs e.g. road safety in the case of installing bike racks,

·      acknowledgment of Council’s contribution in appropriate school communications material, and

·      reporting back on project outcomes and confirm completion of funded projects.

 

 

 

 

Financial impact statement

 

The single environmental grants program would consolidate existing funding opportunities paid through Council’s environmental levy program into an annual program up to $30,000.

 

Conclusion

 

Randwick’s school communities represent a diverse and potentially proactive group of students, teachers, parents and principals across our City. The small support we can provide them goes a long way to extending the reach of Council’s environmental programs and in strengthening local environmental outcomes across the full range of environmental and sustainability issues facing our community.

 

A consolidated environmental grants program for our local schools will deliver more specific and tangible on-ground outcomes in keeping with each school’s own circumstances and priorities on environmental and sustainability issues.

 

 

Recommendation

 

That Council:

 

a)     Endorses this proposal to consolidate our various environmental grants into a single environmental grants program providing up to $30,000 annually subject to local schools submitting the necessary application details and meeting the required criteria for school projects;

 

b)     That relevant Council staff establish the necessary application forms, funding criteria and approval processes showing how projects will be accountable and reported back to the community and ensuring that such procedures and processes are consistent with our current community grants program.

 

c)     Receives a report on projects funded and outcomes achieved on an annual basis.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                               27 February 2018

 

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Mayoral Minute No. MM3/18

 

Subject:             Rotary Police Awards - request for additional sponsorship

Folder No:                   F2013/00087

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

The Eastern Suburbs Rotary Police Officer of the Year Awards recognise outstanding Police Officers in the Eastern Beaches Local Area Command. The Awards represent an opportunity for the local community to acknowledge and reward excellence in policing. The Police Awards are proudly presented by the Rotary Clubs of Maroubra and Randwick with the Police Officer of the Year announced at a gala dinner hosted by the eastern suburbs (Randwick and Maroubra) Rotary Clubs. Members of the public are invited to nominate officers from the Maroubra local area command for the Community nominated Police Officer of the Year Award.

 

At its meeting on 10 March 2015 Council resolved:

 

(Mayor, Cr Seng) that Randwick City Council enters into a sponsorship agreement with Rotary by contributing $4,765.00 to their Rotary Police Awards program. In return the Randwick Council logo will be displayed on promotional material and Council will be acknowledged as a major sponsor on the night at the event to be held on 6 May 2015 at The Lakes Golf Club.

 

In 2017 the format of this event changed. The Randwick and Maroubra Rotary clubs held their own separate event to the Botany Rotary Club. The Randwick/Maroubra Rotary event became a sit-down dinner that was held at the Prince Henry Centre. The format of this event worked well and there was great feedback from the Police Officers and Rotarians who attended the event. In order to cover the costs of the sit-down event the Rotary Cub requested some additional funding from Council.

 

At its meeting on 28 March 2017 Council resolved:  

 

(Mayor, Cr N D'Souza) that Randwick City Council continues the sponsorship agreement with Rotary by contributing $6,050.00 to their Rotary Police Awards program. In return the Randwick Council logo will be displayed on promotional material and Council will be acknowledged as a major sponsor on the night at the event to be held on 11 May 2017 at The Prince Henry Centre at Little Bay.

 

Council’s sponsorship in 2017 covered the cost for 55 Police Officers to attend the event. The event has been very popular with 60 officers expressing interest in attending this year. A request has been received from the Randwick and Maroubra Rotary Clubs for additional sponsorship of their Police Awards function to allow for an additional 5 officers (60 in total) to attend this year.

 

Issues

 

The sponsorship amount of $6050.00 paid for 55 Police Officers to attend the Awards Presentation at $110.00 per head. To cover the additional 5 tickets for 60 Police Officers to attend the awards Council will need to contribute an additional $550.00 bringing Council’s total contribution to $6,600.00.

 

In return for their sponsorship amount, Council will be named as a major sponsor on all marketing material and on the website and the Mayor is invited to present the 60 tickets to police officers.

 

Financial impact statement

 

A sum of $550.00 is the requested additional contribution, with the total sponsorship amount being $6,600.00 which can be funded from the Community Donations budget for 2017-18.

 

Conclusion

 

The Police Officer of the Year Awards will allow the best of our local police officers to shine and be acknowledged for their professional excellence and dedication. Sponsorship of the Awards event will also serve to demonstrate the good relationship and excellent partnership that exists between Council with Rotary and the NSW Police.

 

 

 

Recommendation

 

That Council continues the sponsorship agreement with Rotary by contributing $6,600.00 to their Rotary Police Awards program. In return the Randwick Council logo will be displayed on promotional material and Council will be acknowledged as a major sponsor on the night at the event to be held on 12 April 2018 at The Prince Henry Centre at Little Bay.

 

 

Attachment/s:

 

1.

Randwick Council Sponsorship request for 2018 Rotary Police Awards - Eileen Birchmeier

 

 

 

 


Randwick Council Sponsorship request for 2018 Rotary Police Awards - Eileen Birchmeier

Attachment 1

 

 


Ordinary Council                                                                                               27 February 2018

 

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Mayoral Minute No. MM4/18

 

Subject:             Randwick Boys' and Girls' High Schools Show 2018 - request for financial assistance

Folder No:                   F2018/06574

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

I have received a request from Ms Maxine Ford, Music Teacher at Randwick Boys’ High School, for financial assistance for a combined Randwick Boys’ and Randwick Girls’ High Schools production to be held in July 2018.

 

Issues

 

Ms Ford has advised that 2018 marks the ninth year that Randwick Boys’ and Randwick Girls’ High Schools will produce an original show at NIDA.  These shows have replaced Rock Eisteddfod as their annual joint program that gives over 220 students the opportunity for their skills in dance, drama, singing, music and stage production to be showcased before an 800-strong audience in NIDA’s Parade Theatre.

 

Randwick City Council’s support has made the experience possible for the students involved.  The previous eight productions have been enormously successful and brought high exposure to its sponsors.

 

The Schools have asked for financial assistance from Council for the July 2018 production and have indicated that they will ensure that Council’s contribution is acknowledged on the students’ jerseys, flyers, and school newsletters, fostering a strong community awareness of our involvement.

 

Financial impact statement

 

If the report recommendation is adopted, the donation (of $4,000) will be funded from the 2018-19 Contingency Fund budget.

 

Conclusion

 

Council has provided financial support for the Randwick Boys’ and Randwick Girls’ combined show at NIDA since 2010.  It is recommended that Council contributes towards the cost of the Schools’ 2018 production as this is an important community event and worthy of continued financial assistance from Council.  The event will be ‘drug-free’ which positively encourages a healthy lifestyle for those involved as well as fostering the development of the students’ talents in the creative arts.

 

Recommendation

 

That:

 

a)     Council donates $4,000.00 to the Randwick Boys’ and Randwick Girls’ High Schools for the combined production to be held at NIDA in July 2018, with such funds to from the 2018-19 Contingency Fund budget.

 

b)     The schools undertake to appropriately and prominently promote Council’s sponsorship of the event.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                               27 February 2018

 

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Mayoral Minute No. MM5/18

 

Subject:             Submission of Motion to National General Assembly of Local Government on the Federal Funding of Anti Terrorism Measures

Folder No:                   F2013/00140

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

At the ordinary Council meeting held 24th October, 2017 Council considered a mayoral minute on this very issue and resolved:-

 

“That a motion be submitted to the upcoming Local Government conference stating that “the Australian Local Government Association seeks immediate clarification on whether there is funding from the State or Federal Governments for the mechanisms that need to be implemented for public safety, as outlined in the ‘Australia’s Strategy for Protecting Crowded Places from Terrorism’ document?”

 

The purpose of this mayoral minute is to continue the push for Federal funding of these mechanisms by submitting a similar motion to the National General Assembly of Local Government being held in Canberra in June 2018.

 

Issues

 

According to the recently released NSW State Government’s “Australia’s Strategy for Protecting Crowded Places from Terrorism” document, owners and operators of crowded places, including Councils, have the primary responsibility for protecting their sites, including a duty of care to take steps to protect people that work, use, or visit their site from a range of foreseeable threats, including terrorism.

 

The Strategy states that Local governments play a key role in the safety and wellbeing of Australian communities, including by helping to protect crowded places from terrorism. As a member of the Crowded Places Advisory Group (CPAG), the Australian Local Government Association (ALGA) acts as a direct conduit from the Australia New Zealand Counter Terrorism Committee to the 537 local councils around the country which ALGA represents.

 

The Strategy goes on to say that “Local governments are often responsible for, among other things, managing civic spaces, public activities, celebrations and community days. This means they have the same role and responsibilities as other owners and operators of crowded places, including a duty of care to develop, implement, and regularly test protective security measures. Local governments also play an important role in designing and approving public spaces, including a unique opportunity to consider and creatively apply protective security during the early stages of crowded place design. Doing so helps to minimise the disruptive effect of protective security on the public’s enjoyment of public spaces.”

 

Given Councils are now being advised that we have a duty of care to develop, implement and regularly test protective security measures in our community, it is only fair and reasonable that clarification be sought from our State and Federal Government as to how such public safety mechanisms are to be funded? Council sent letters to the relevant State and Federal Ministers in December seeking such clarification. A response has been received from the Federal Minister for Home Affairs, Immigration and Border Protection (see attached) in which he states that it is Council’s responsibility to protect residents from a range of foreseeable threats in our area and that the Government cannot provide any financial assistance due to the sheer number of events being held across the country.

 

Financial impact statement

 

There is no direct financial impact in submitting a motion to the LGNSW Conference on this matter

 

Conclusion

 

Despite the response from the Federal Minister, it is my intention to keep pushing this very important issue and the next step is the submission of a motion to the National General Assembly of Local Government being held in Canberra in June 2018 which will strongly state again that such public safety measures should be funded by the Federal government and not local governments.

 

 

Recommendation

 

That a motion be submitted to the upcoming National General Assembly of Local Government being held in Canberra in June 2018 stating that “Randwick City Council seeks immediate clarification on whether there is funding from the Federal Government for the mechanisms that need to be implemented for public safety, as outlined in the ‘Australia’s Strategy for Protecting Crowded Places from Terrorism’ document.”

 

 

Attachment/s:

 

1.

Response from Federal Minister for Home Affairs, Immigration and Border Protection

 

 

 

 


Response from Federal Minister for Home Affairs, Immigration and Border Protection

Attachment 1

 

 


Ordinary Council                                                                                               27 February 2018

 

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Mayoral Minute No. MM6/18

 

Subject:             Prince of Wales Hospital Foundation 160 year anniversary

Folder No:                   F2017/07396

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

In 2018 the Prince of Wales Hospital will be celebrating 160 years as an organisation. This historical site in Randwick has cared for destitute children, served as a military hospital during two wars and has served the communities of the Eastern Suburbs and beyond for much longer.

 

A request has been received from the Prince of Wales Hospital Foundation asking for Council’s support to promote the 160 year milestone through flying anniversary flags in prominent locations using the council banner poles from 2 April – 15 April. The Prince of Wales Hospital will launch their ‘History Wall’ as part of the 160 year celebrations and have invited HRH The Prince of Wales to attend the event given the Prince will be in Australia for the Commonwealth Games.

 

Issues

 

The Prince of Wales Hospital Foundation (POWHF) fosters strong links with the community, endeavouring to establish lasting relationships with individuals, industries and businesses and creating better hospital awareness. Every donation made to the POWHF makes a difference to patient care and helps to build healthier communities.

 

It is appropriate for Council to demonstrate its support for the Prince of Wales Hospital Foundation and acknowledge the 160 years of provision of services and care to the people of NSW and the Randwick community in particular.

 

As part of the 160 years celebrations the Prince of Wales Hospital are requesting the use of Council’s banner poles to fly flags in prominent areas close to the Hospital. The foundation is requesting that Council pay for the printing, installation, hire and removal of 20 banners in Randwick, Coogee and The Spot for a one month period. The banners would need to go up following the Spot Festival and come down before Anzac Day.

 

Costings are as follows:

 

Printing, installation and dismantling of 20 banners $1377.60

Hire of 20 banner poles for two weeks                         $3479.96

Total contribution                                                               $4857.56

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $4857.56 which will be charged to the 2017-18 Contingency Fund.

 


 

Conclusion

 

The Prince of Wales Hospital is a prominent and highly regarded organisation within Randwick City. The hospital provides a vital service to our local community and Council should contribute towards such a worthy cause.

 

 

Recommendation

 

That Council:

a)     supports the Prince of Wales Hospital Foundation in promoting their 160 years campaign by covering the costs associated with printing, installing, removal and hire of 20 banners at Randwick, The Spot and Coogee from 2 April – 15 April in the amount of $4857.56.       

b)     the organisers be requested to acknowledge and promote Council’s contribution prior to and during their anniversary campaign.

 

 

 

Attachment/s:

 

1.

Email from Leanne Lulu Zulapa - 160 years of care at Randwick - request for flag pole use

 

 

 

 


Email from Leanne Lulu Zulapa - 160 years of care at Randwick - request for flag pole use

Attachment 1

 

 

 


Ordinary Council                                                                                               27 February 2018

 

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Mayoral Minute No. MM7/18

 

Subject:             Chifley Public School - Request for Assistance

Folder No:                   F2018/00096

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

Chifley Public School has written to Council requesting assistance to landscape part of their school grounds which are in need of remediation work.

 

Issues

 

The Principal of Chifley Public School has outlined the works he would like to carry out at the school including:

 

·       Planting along the school frontage in Mitchell Street which is in poor condition.

·       Removal of a large pile of mulch. Large pile of mulch which needs to be removed.

·       There are large trees along the Mitchell Street frontage which require understorey planting.

 

The Principal has advised that the school is an important institution in the local area that brings the community together. Much of the school grounds have been neglected for a long period of time which conveys the wrong message to the community.  The Principal considers this work as a high priority and would like to complete it in the near future.

 

To achieve the above works, the following resources and work is required:

 

·           An excavator and operator for a day to remove the mulch and prepare the Mitchell Street frontage for planting:

·           Provide plants for Mitchell Street

·           A team of approximately three people to carry out understorey planting.

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $15,000 to be funded from the 2017-2018 Contingency Fund.

 

Conclusion

 

It is considered that Council should support this landscaping project which would lift the visible feel and identity of the school/streetscape and benefit the local community.

 

 

Recommendation

 

That Council carry out these landscaping works at Chifley Public School to the value of $15,000.  The funds is to be allocated from the 2017-18 Contingency Fund.

 

 

 

 

Attachment/s:

 

Nil

 

  


Ordinary Council                                                                                               27 February 2018

 

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General Manager's Report No. GM3/18

 

Subject:             Local Planning Panel Directions

Folder No:                   F2017/00499

Author:                   Kerry Kyriacou, Manager Development Assessment      

 

Introduction

 

On Friday 24 February 2018, the Minister for Planning issued directions under Section 117 of the Environmental Planning and Assessment Act 1979 (Act) that establish the referral criteria and procedural requirements directions for Local Planning Panels (commonly known as IHAPs). This report provides Council with information about the referral criteria for development applications and planning proposals, operational procedures for Local Planning Panels, Code of Conduct for members of Local Planning Panels and remuneration for members of Local Planning Panels.

 

Issues

 

Referral of DAs

 

The diagram below indicates the referral criteria based on the draft directions. The final directions have retained all the criteria except for the monetary value threshold which is no longer a criterion. This allows for a DA that is valued up to $30 million to be determined under delegated authority if it’s not subject to one of the other referral criteria. However, it’s likely that development with a significant estimated value will be subject to least one of the other criteria for referral and be dealt with by the Panel instead of under delegated authority. As most of the larger scale developments within Randwick will be mixed use residential/commercial developments that are subject to SEPP 65, they will need to be referred to the panel and as such not having the monetary threshold criterion is less important.

 

 

The directions also allow Councils to specify which Section 96 modifications are to be referred to the panel. It would be appropriate to only refer Section 96(2) to the panel where the panel has made a decision on the original DA, as well as S96AA applications where the original DA was considered by the panel and ultimately determined by the Land & Environment Court which are not of minimal environmental impact As Section 96(1A) and Section 96 (1) applications only involve minimal environmental impact or seek to correct a minor error these should be dealt with under delegated authority.

 

It’s important to note that there are no savings provisions and the direction applies to all development applications made but not determined before 1 March 2018. Hence, any current Councillor requests for DAs to be referred to Council for determination have no longer any effect. If these DAs don’t meet the referral criteria under the direction then they will be determined under delegated authority and not by the panel. Council officers will write to all the applicants and objectors that have a DA that is currently subject to a ‘call up” and advise them of the new process.

 

Planning proposals

 

Council is required under the directions to refer all planning proposals to be prepared after 1 June 2018 to the local planning panel for advice, unless the council's general manager determines that the planning proposal relates to:

 

(a)    the correction of an obvious error in a local environmental plan,

(b)    matters that are of a consequential, transitional, machinery or other minor nature, or

(c)    matters that council's general manager considers will not have any significant adverse impact on the environment or adjoining land.

 

A proposal is to be referred to the local planning panel before it is forwarded to the Minister under section 3.34 of the Environmental Planning and Assessment Act 1979.

 

This direction takes effect on 1 June 2018 and applies to planning proposals prepared, but not submitted to the Minister, before 1 June 2018.

 

Operational procedures & Code of Conduct

 

The operational procedures introduce an obligation on the panel to consult with council if there may be adverse financial impacts. In this regard the panel must not make a decision that would have, or that might reasonably be expected to have, a significantly adverse financial impact on a council until after it has consulted with the council.

 

The procedures also prohibit interactions with third parties about matters before the panel. Panel members are not to discuss any matter that is to be considered by the panel with councillors, the applicant, their consultants, parties who have made a submission, or any other person with an interest in the matter outside of the local planning panel meeting. Similarly, the Code of Conduct requires the disclosure of conflicts of interests and any gifts or benefits.

 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:      Excellence in urban design and development.

Direction 4b:    Develop and implement effective processes and strategies to manage the impact of new and existing development

 

Financial impact statement

 

It is estimated that the operation of the panel will cost approximately $100,000 - $150,000 per year.

 

Conclusion

 

The directions from the Minister of Planning have now established the referral criteria for development applications and planning proposals, operational procedures for Local Planning Panels, Code of Conduct for members of Local Planning Panels and remuneration for members of Local Planning Panels. From 1 March 2018, the functions of council as a consent authority will no longer be exercisable by Councillors. All development applications will be determined by either a planning panel or a delegated council officer. Council’s website will updated to provide all the necessary information for the public about the new process.

 

 

Recommendation

 

That this report be received and noted.

 

 

 

Attachment/s:

 

1.

Remuneration for members of Local Planning Panels

 

2.

Code of Conduct for members of Local Planning Panels

 

3.

Section 9.1 direction  LPPs referral criteria   development applications

 

4.

Section 9.1 direction  LPPs referral criteria   planning proposals

 

5.

Section 9.1 direction – Operational Procedures for Local Planning Panels.pdf

 

 

 

 


Remuneration for members of Local Planning Panels

Attachment 1

 

 


Code of Conduct for members of Local Planning Panels

Attachment 2

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Section 9.1 direction  LPPs referral criteria   development applications

Attachment 3

 

 


 


 


 


 


 


 


Section 9.1 direction  LPPs referral criteria   planning proposals

Attachment 4

 

 


Section 9.1 direction – Operational Procedures for Local Planning Panels.pdf

Attachment 5