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Ordinary Council Meeting

 

mayoral minutes

 

 

 

 

Tuesday 24 October 2017

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                                 24 October 2017

 

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Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street Randwick on Tuesday, 24 October 2017 at 6:00 p.m.

 

Mayoral Minutes

 

MM31/17   Waiving of Fees - Carols by Candlelight - St Lukes Anglican Church, Clovelly... 1

MM32/17   Waiving of Fees - Randwick Botany Cycling Club Inc - Retro Day.................. 3

MM33/17   Waiving of Fees - South Maroubra Surf Club ........................................... 5

MM34/17   Addition of Alternative Delegate to Sports Committee................................. 7

MM35/17   Randwick Council Finalist in Two Categories of National Sustainable Buildings Awards for Works at Randwick Community Centre ................................... 9

MM36/17   Motion Required for Local Government Conference on Funding for Public Safety Mechanisms...................................................................................... 11        

 

 


Ordinary Council                                                                                                 24 October 2017

 

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Mayoral Minute No. MM31/17

 

Subject:             Waiving of Fees - Carols by Candlelight - St Lukes Anglican Church, Clovelly

Folder No:                   F2017/00096

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

St. Luke’s Anglican Church Clovelly is seeking the waiving of fees to hold their Carols by Candlelight event on the roadway at Varna Street, Clovelly on Sunday 10 December 2017.

 

Issues

 

The St. Luke’s Anglican Church has traditionally held an annual Carols by Candlelight each year. As per 2016 they are requesting a road closure to hold this event on the roadway at Varna Street, Clovelly between Arden Street and Carlton Street. This is the second year this event will be held on the roadway.  The road closure has been assessed and it was determined that it can be managed safely without significant impact to traffic. The event fees include:

 

Application Fee:                                                       $   433.00

Road closure including two staff                                  $3,240.00

Supply and remove 5 sulo bins @ $89.00 per bin           $   445.00

Total:                                                                                     $4118.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implications to Council is $4,118.00. This amount will be funded from the 2017-18 Contingency Fund.

 

Conclusion

 

It is recommended that Council support the event by waiving the associated fees for this worthwhile community event.

 

Recommendation

 

That:

 

a)     The fees for the “Carols by Candlelight” event in Varna Street, Clovelly between Arden Street and Carlton Street, Clovelly on Sunday 10 December 2017 be waived and $4,118.00 be allocated from the 2017-18 Contingency Fund;

 

b)     The organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event.

 

c)     The Mayor or her representative is given the opportunity to address the event on behalf of Council.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                 24 October 2017

 

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Mayoral Minute No. MM32/17

 

Subject:             Waiving of Fees - Randwick Botany Cycling Club Inc - Retro Day

Folder No:                   F2017/00096

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

Randwick Botany Cycling Club Inc, has advised that the club is currently planning a Retro Day to celebrate the fact that the club has been cycle racing at Heffron Park for over 40 years.  The club is requesting that all associated fees be waived for this event.

 

Issues

 

The cycling club would like to celebrate this milestone by holding a Retro Day at Heffron Park on Saturday 11 November 2017 from 11:00 am – 6:00 pm.  The activities planned include their normal races, a retro race and a swap meet.  Retro bikes will also be on display for judging.  The event will include food stalls, coffee cart and a marquee.

 

The club has stated that they plan to sell craft beer at this event subject to obtaining a liquor licence.  Currently alcohol is permitted to be consumed in this park during the day.

 

The cycling club has advised Council that they are not aiming to profit from the event but are hoping to involve the local community

 

The event fees include:

 

Application Fee:                         $303.00

Food stall:                                $100.00

Park Hire:                                $420.00   

TOTAL:                                            $823.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $823.00 to be funded from the 2017-18 Contingency fund.

 

Conclusion

 

It is considered that this event will bring visitors to our local area to enjoy a day of fun and festivities.  Based on our support of local sporting clubs, it is recommended that the fees for this event be waived.

 

Recommendation

 

That:

 

a)     Council vote $823.00 to cover the fees associated with hosting the Randwick Botany Cycling Club’s Retro Day to be held at Heffron Park on Saturday 11 November 2017.

 

b)     The sale of alcohol at the event be noted.

 

c)     The event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

d)     The Mayor or the Mayor’s representative be given the opportunity to address the event on behalf of Council.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                 24 October 2017

 

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Mayoral Minute No. MM33/17

 

Subject:             Waiving of Fees - South Maroubra Surf Club

Folder No:                   F2017/00096

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

The South Maroubra Surf Lifesaving Club has written to Council requesting the fees be waived for their annual ocean swim to be held on Sunday 4 February 2018 at South Maroubra Beach.

 

Issues

 

This is the second annual ocean swim event.  The event is organised by the surf club and they have advised that all proceeds from this event will go into staging the event and back into the club.  This event fees include:

 

Application Fee:                 $178.00

Beach Hire:                       $545.00

Lifeguard x 4 hours            $976.00

Jet ski x 4 hours                $296.00

TOTAL:                                   $1,995.00

 

Financial impact statement

 

Should Council accept the report recommendation the financial implications to Council is $1,995.00 to be funded from the 2017-18 Contingency Fund.

 

Conclusion

 

It is considered that this ocean swim is a worthwhile community event that should be supported by Council.

 

Recommendation

 

That:

 

a)     The fees for the South Maroubra Surf Lifesaving Club Ocean Swim on Sunday 4 February 2018 be waived and $1,995.00 be allocated from the 2017-18 Contingency Fund;

 

b)     The organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event.

 

c)     The Mayor or the Mayor’s representative be given the opportunity to address the event on behalf of Council.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                 24 October 2017

 

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Mayoral Minute No. MM34/17

 

Subject:             Addition of Alternative Delegate to Sports Committee

Folder No:                   F2005/00446

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

In order to ensure effective Council representation on the Sports Committee, this Mayoral Minute is presented to Council in order to appoint Councillor Da Rocha as an alternate Delegate who will attend and vote at Committee meetings whenever the Mayor is unable to attend.

 

Issues

 

The Sports Committee meets four times a year, two at the start of each season and two mid-seasons. The primary aims of the Committee are:

 

·          to provide a forum for representatives from local sporting associations and Council to discuss current issues and future needs of local sporting organisations;

 

·          to promote equitable access for the use of Council’s sporting grounds, facilities and kiosks; and

 

·          to promote the involvement of members of all sporting facilities in the planning and decision making process to ensure the promotion, extension and improvement of sport and sporting facilities within the Randwick City area.

 

Council is represented on the Sports Committee by three Councillors and the Mayor, however given the Mayor’s extremely busy schedule it is proposed to appoint Councillor Da Rocha as an alternative delegate to attend and vote at Sports Committee meetings where the Mayor is unable to attend.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Sports Committee is an advisory body, operating on a consensus basis, which submits recommendations for consideration by Randwick City Council. It is important that Council is equitably represented on this Committee and the appointment of Councillor Da Rocha as an alternate delegate will assist in this endeavor.

 

Recommendation

 

That the voting Councillors on the Sports Committee be expanded in number by the addition of Councillor Da Rocha as the Mayor’s representative should the Mayor be unable to attend.

 

 

 

 

Attachment/s:

 

Nil

 


Ordinary Council                                                                                                 24 October 2017

 

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Mayoral Minute No. MM35/17

 

Subject:             Randwick Council Finalist in Two Categories of National Sustainable Buildings Awards for Works at Randwick Community Centre

Folder No:                   F2004/08350

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

Since 2009, Randwick Council has been adding improvements to the environmental features located in and around the Randwick Community Centre. These features, funded mainly via Council’s environmental levy program have established the Centre as a key sustainability learning area for Sydney’s eastern suburbs with more than 30 different sustainability courses and workshops now on offer to residents, mostly free of charge, throughout the year. With the addition of the outdoor classroom building the site also caters to local schools for environmental excursions.

 

Council’s strengthened its commitment to environmental leadership around 2010 when it adopted the Randwick Community Centre as the sustainability education ‘hub’ for the eastern suburbs, noting its close proximity and compatibility through its various improvements to the adjacent 13 hectare Randwick Environment Park.

 

I am very pleased to inform Councillors that these efforts continue to gain some very high recognition and accolades for the results underway.

 

Issues

 

Randwick Council has been placed as finalists in two categories of the very prestigious National Sustainable Buildings Awards. These are industry-led awards recognising sustainable buildings at all levels across Australia.

 

The two categories in which Randwick is a finalist also include a range of high profile design and building projects across the country. For the Public category - the Sydney International Convention Centre and the Sunshine Coast University Hospital are also finalists; as well as the Adelaide Botanic Gardens wetland in the Landscape and Urban Design category.

 

The features of Randwick works accepted as finalist comprise the multi-use community classroom building (Public category) and it’s features made from re-purposed and recycled materials and the multipurpose, urban Permaculture Interpretive Garden (Landscape and Urban Design category) with its array of learning elements supporting active recreation, education, biodiversity conservation and agriculture.

 

Conclusion

 

The Awards will be announced in Sydney on Thursday, 26 October 2017. It is a great recognition of Council’s environmental sustainability program which continues to attract attention for its innovation, creativity and engagement with our community.

 

 

 

Recommendation

 

That Council note this important level of recognition for the ongoing efforts at Randwick Community Centre and Environment Park and that staff involved be congratulated for their efforts in this regard.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                 24 October 2017

 

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Mayoral Minute No. MM36/17

 

Subject:             Motion Required for Local Government Conference on Funding for Public Safety Mechanisms

Folder No:                   F2013/00140

Author:                   The Mayor, Cr Lindsay Shurey      

 

Introduction

 

According to the recently released NSW State Government’s “Australia’s Strategy for Protecting Crowded Places from Terrorism” document, owners and operators of crowded places, including Councils, have the primary responsibility for protecting their sites, including a duty of care to take steps to protect people that work, use, or visit their site from a range of foreseeable threats, including terrorism.

 

The purpose of this mayoral minute is to seek clarification from the other tiers of government as to how these public safety mechanisms are to be funded?

 

Issues

 

The Strategy states that Local governments play a key role in the safety and wellbeing of Australian communities, including by helping to protect crowded places from terrorism. As a member of the Crowded Places Advisory Group (CPAG), the Australian Local Government Association (ALGA) acts as a direct conduit from the Australia New Zealand Counter Terrorism Committee to the 537 local councils around the country which ALGA represents.

 

The Strategy goes on to say that “Local governments are often responsible for, among other things, managing civic spaces, public activities, celebrations and community days. This means they have the same role and responsibilities as other owners and operators of crowded places, including a duty of care to develop, implement, and regularly test protective security measures.

 

Local governments also play an important role in designing and approving public spaces, including a unique opportunity to consider and creatively apply protective security during the early stages of crowded place design. Doing so helps to minimise the disruptive effect of protective security on the public’s enjoyment of public spaces.”

 

Financial impact statement

 

There is no direct financial impact in submitting a motion to the LGNSW Conference on this matter.

 

Conclusion

 

Given Councils are now being advised that we have a duty of care to develop, implement and regularly test protective security measures in our community, it is only fair and reasonable that clarification be sought from our State and Federal Government as to how such public safety mechanisms are to be funded?

 

 

 

Recommendation

 

That a motion be submitted to the upcoming Local Government conference stating that “the Australian Local Government Association seeks immediate clarification on whether there is funding from the State or Federal Governments for the mechanisms that need to be implemented for public safety, as outlined in the ‘Australia’s Strategy for Protecting Crowded Places from Terrorism’ document?”

 

Attachment/s:

 

Nil