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Extraordinary Council Meeting

 

  BUSINESS PAPER

 

 

 

Tuesday 26 September 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                            26 September 2017

 

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Extraordinary Council Meeting

 

Notice is hereby given that an Extraordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, 1st floor, 90 Avoca Street, Randwick on Tuesday, 26 September 2017 at 7:00pm

 

Prayer and Acknowledgement of the local indigenous people

Prayer

Almighty God,

We humbly beseech you to bestow your blessings upon this Council and to direct and prosper our deliberations to the advancement of your glory and the true welfare of the people of Randwick and Australia. Amen”

Acknowledgement of the local indigenous people

I would like to acknowledge that we are here today on the land of the Bidjigal people of the Dharwahal Nation.  The Bidjigal people are the traditional owners and custodians of this land and form part of the wider aboriginal nations of the Sydney area.  On behalf of Randwick City Council I would also like to acknowledge and pay my respects to the Elders both past and present.”

Oath or Affirmation of Officer by Councillors

GM15/17   Oath or Affirmation of Office by Councillors............................................. 1

Apologies/Granting of Leave of Absences 

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Council by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Audio/video recording of meetings prohibited without permission;

A person may be expelled from a meeting for using, or having used, an audio/video recorder without the express authority of the Council.

Mayoral Minutes

MM25/17   Mayor Noel D'Souza End of Term Report September 2016 - September 2017. 5   

Urgent Business

General Manager's Report

GM16/17   Election of Mayor and Deputy Mayor and meeting structure....................... 13

 

 

…………………………………………………….

Ray Brownlee

General Manager


Ordinary Council                                                                                            26 September 2017

 

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General Manager's Report No. GM15/17

 

Subject:             Oath or Affirmation of Office by Councillors

Folder No:                   F2004/07403

Author:                   Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

There is a new requirement under the Local Government Act 1993, for Councillors (including Mayors) to take an oath or affirmation of office. The prescribed words of the oath and affirmation are contained in the attachment to this report.

 

Oaths or affirmations of office must be taken by each Councillor at or before the first meeting of the Council after being elected.

 

Issues

 

An oath or affirmation should be taken by each Councillor as the first item of business for the meeting.

 

A record must be kept of the taking of the oath or affirmation and this will be done by recording the taking of the oath or affirmation by each Councillor in the minutes of this meeting.

 

If a Councillor is unable to attend this meeting (being the first Council meeting after the recent elections), he or she may take the oath or affirmation of office at another location in the presence of the General Manager. This must be publicly recorded to ensure that an accurate record is kept and, if any oaths or affirmations are required to be taken at another time/location, I will report the circumstances to the next available Council meeting and the details will be recorded in the minutes of that meeting.


It should be noted that:

 

·           A Councillor who fails, without a reasonable excuse, to take the oath or affirmation of office, will not be entitled to attend Council meetings until they do so and will be taken to be absent without leave.

·           If a Councillor is absent without leave for three consecutive ordinary Council meetings their office is automatically declared vacant and a by-election must be held.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in sustainability.

Direction 1(c):   Continuous improvement in service delivery based on accountability, transparency and good governance.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Oaths or affirmations of office must be taken by each Councillor at or before the first meeting of the Council after being elected. The prescribed words of the oath and affirmation are contained in the attachment to this report.

 

 

Recommendation

 

That the minutes reflect that, at this, the first meeting of Randwick City Council following the September 2017 Local Government elections:

 

a)   the oath of office was undertaken by:

 

-    Councillor x

-    Councillor x

 

b)   the affirmation of office was undertaken by:

 

-    Councillor x

-    Councillor x

 

 

Attachment/s:

 

1.

Wording - Oath and Affirmation of Office by Councillors

 

 

 

 


Wording - Oath and Affirmation of Office by Councillors

Attachment 1

 

 


 


Ordinary Council                                                                                            26 September 2017

 

RCC LOGO_Stacked_COLOUR_RGBMayoral Minute No. MM25/17

 

Subject:             Mayor Noel D'Souza End of Term Report September 2016 - September 2017

Folder No:                   F2005/00751

Author:                   The  Mayor, Cr Noel D'Souza      

 

Introduction

 

As I come to the end of my second year as Mayor, I can confidently say that Randwick City has never been stronger than it is today and its future has never been brighter. We have always had a clear-eyed vision of who we are; a Council that is strong enough to stand alone and places a high value on supporting our residents.

 

Now that forced Council amalgamations have been abandoned by the NSW State Government, we can continue to enact our vision of a Council that cares for, protects and advances all of its citizens.

 

It has been an honour and a privilege to be Mayor of this great City. I’d like to thank Deputy Mayor Councillor Brendan Roberts for his ongoing support, advice and friendship over this past year.  Likewise, I would like to thank and acknowledge the dedication and commitment of all my fellow Councillors. Though we may have come from different political corners, we have pulled together in the same direction to deliver great outcomes for our community.

 

As Councillor for South Ward I will continue to assist in the remarkable work we have been doing and step up to see through the plans and goals we set as a Council. I want to ensure that Randwick Council can be held as a shining example of local governance delivered with excellence, dignity and compassion.

 

I would like to acknowledge the wisdom and experience of our General Manager, Ray Brownlee PSM, whose insights and strategic direction continue to be an invaluable guide.

 

Most importantly I would like to give thanks to and for my family, whose unerring support has lifted me up and allowed me to serve the community I hold so dear.

 

Issues

 

There are many things I am proud to have achieved during my time as Mayor of Randwick City, all of which add to and build upon Council’s reputation as a bold and fearless leader in local government.

 

Certainly, there are several striking achievements I can point to. We have staved off state government plans to merge us with Waverley and Woollahra Councils and continue to provide the very best services for our residents.

 

We continue to build facilities that enrich our residents’ lives. I’m very pleased to see construction commence on The Western Walking Track at Malabar Headland which will provide indescribably beautiful views of our coastline and ensure people have easy access to natural bushland. The new amenities building at Coogee Beach provides three times the space for toilets, changing areas and lifeguard offices without losing any views or green space from Goldstein Reserve.

We have taken on the responsibility of reinvigorating and renewing the La Perouse Museum and Headland, which is an incredibly exciting project, and one I was honoured to be part of.

 

Our community asked for more public spaces where they can meet and interact. We answered by providing a new community centre at Kensington Park, as well as two new outdoor gyms, basketball courts and synthetic playing fields.

 

We have managed to do all of this because we are a financially strong Council with money constantly re-invested into the community. Our 2017-18 Budget and Operational plan tells me that this will continue to be the case.

 

I could not have been more proud to oversee the following projects and look forward to being part of the great achievements that are still to come.

 

Mergers are off

 

After years of uncertainty our community now has an answer about amalgamations. They are off. Randwick will continue to stand alone as a Council. This is welcome news, not least because it provides clarity for our residents and our staff.

 

While we waited to see the outcome of legal action taken by other Councils across Sydney, we took steps to ensure that should an amalgamation go ahead we would be in the best position to make it as smooth and as seamless as possible. This was not an easy decision to make and it showed leadership and responsibility. The actions of Council meant our community and staff were protected, regardless of the decision of the State Government.

 

To that end, I want to acknowledge the hours of work undertaken by our 70 Project Action Teams made up of Council staff whose focus was to plan for the integration various council functions including road maintenance, libraries, childcare, rubbish and recycling, parking, finance, planning and development. Had we merged, our staff and residents would have been well cared after. As it stands, Randwick City Council’s 158-year legacy will continue.

 

Light rail

 

Construction on a new light rail line to Randwick and Kingsford continued during the past year supported by Randwick Council. Creating new transport infrastructure is a once in a generation opportunity that will serve our residents, workers and visitors well once operational. Council continued to support residents and businesses affected by the construction impact of light rail by building more onstreet parking spaces and working with Transport for NSW to help activate and enliven our streets to stimulate more business activity.

 

2017-18 Budget and Operational Plan

 

It’s a point of pride for me that once again Randwick City Council released a financially strong operational plan and budget for the coming year, marking a decade of balanced budgets and significant infrastructure investment funded entirely without borrowings. As a result of strong financial management, Council will invest $148m in services for the community, including $28.6m in direct capital expenditure for new and upgraded playgrounds, parks, roads and footpaths. Budget expenditure also includes $8.5m on parks and recreation, $13.1m on roads and new kerb and guttering, $5.8m on buildings and $1.2m on drainage. These capital works are important in maintaining Randwick City’s focus on creating a liveable city that meets the needs of our diverse population now and into the future.

 

La Perouse Museum Lease handover

 

A moment I’ll treasure for many years to come was signing the 42-year lease to take over care and control of the La Perouse Museum and monuments located on the Headland. This was an occasion that Council and the community had been working towards for many years, and gives us a chance to make the area one of the top cultural and tourist destinations of Sydney.

             

La Perouse is rich in history, and the stories we have the opportunity to tell are endless. Council has already committed to opening the Museum for more days per week, which is a key way to rebuild the Museum’s profile and get people excited about visiting the area once again. There are plans to expand the current collection and develop an exhibit and display program that has a wider focus on all aspects of La Perouse’s history – from Indigenous and French colonial, to its role in military history as well as the suburb’s changing social and environmental heritage.

 

We also have some exciting ideas to present to residents that explore the many ways we can open the space up for improved community use. Ideas include building a Museum shop, kiosk and rooms for hire, and creating a rich educational program for schools all around Sydney. We’re also going to preserve and restore for public display the anchor from Laperouse’s vessel, the Corvette L'Astrolabe.

 

Our strong connection with the community is the best indicator that, together, we will nurture and grow the reputation of La Perouse so that it becomes another jewel in Randwick’s crown.

 

Randwick Town Hall

 

Randwick Town Hall is an important civic space for our community and it was essential that we implemented some upgrades to ensure it was safe and accessible for the public. The Main Hall has now been re-roofed and a lift installed so it is in line with our inclusivity policy. These upgrades will ensure that our heritage-listed Town Hall continues to stand proudly in our community and be accessible to all for the next century.

 

Malabar Headland Western Escarpment Walking Track

 

As part of our commitment to extending the Coastal Walkway, we started work on the Western Escarpment Walking Track, which will link with the Malabar Headland Boora Point Walking Track. This will give walkers the choice of a 3km coastal walk, 1km inland walk or do both for a 4km loop around Malabar Headland. Works include construction of an on-ground trail, boardwalks, access structures, stairs and other landscaping works. The walking track is likely to be completed by the end of 2017 and I’m confident will become one of Sydney’s top outdoor experiences.

 

Coogee Beach Amenities

 

One of the topics our community was vocal about was improving the amenities at Coogee Beach. In a community survey 80 per cent of respondents said they wanted more toilets made available, closer to the beach. It was quite the challenge, but I believe we have exceeded expectations with the new and improved amenities that were opened at the beginning of Spring. The new structure, which was built beneath Goldstein Reserve so we lost no green space, now boasts 19 toilet cubicles, 10 showers, change areas, lockers, a kiosk, board storage and facilities for Council Lifeguards and cleaning staff. Impressively, this is all just steps from Coogee Beach’s white sand. It’s a remarkable feat and our staff are to be commended.

 


 

Coogee Stormwater proposal

 

We have also taken steps to improving the water quality at Coogee Beach, particularly after rain. Council has agreed to enact a number of strategies put forward by the Coogee Beach Stormwater Working Group, which includes improved signage at both ends of the beach, community education campaigns, new procedures for reporting pollution and developing concept plans to divert stormwater away from the beach, thus ensuring Coogee remains Sydney’s best beach.

 

Making Coogee Beach safer

 

Over the Christmas period we faced a unique challenge: how to ensure all visitors to Coogee could feel comfortable enjoying our beautiful coastal surrounds. An alcohol-fuelled party that got out of hand on Christmas Day highlighted that people felt unsafe visiting the area. After consulting with police, public, local community groups and businesses, we made the decision to permanently ban alcohol at all Coogee beachside parks and reserves. This brings us in line with similar restrictions at other eastern suburbs beaches. I believe this was the right call and feel proud that Council was able to act quickly and decisively on behalf of our residents. There’s plenty of places to have a drink, but our beachside parks should be inclusive places open to everyone without fear of intimidation or harassment.

 

Amenities at Heffron Park

 

With thousands of visitors each weekend to the 44 hectare Heffron Park, we completed a significant upgrade to the existing facilities, providing improved change facilities for sports teams, as well as showers and toilets for users of the nearby kids bike track, The Pedal Park. Accessed via the Jersey Road car park, the modern building also provides a kiosk, meeting room and storage facilities. Heffron is a popular park and these new amenities will be of huge benefit to sports teams and families alike.

 

Kensington Park Community Centre

 

The former Kensington Bowling Club closed its doors in 2013. We spent a lot of time listening to the community about how they best wanted to use this space and developed plans for a modern community centre that retained the charm and history of the Bowing Club building. The Community Centre features two rooms catering for up to 100 and 130 people, and includes modern elements such as solar panels and rainwater irrigation. It looks out over landscaped gardens with lemon trees, large grassed areas and a basketball court and has already become a popular space for all members of the community to spend time with one another.

 

Outdoor gyms

 

The three existing outdoor gyms at Maroubra Beach, Frenchmans Bay and Clovelly have proved so popular that we added two more. The Chifley Sports Reserve outdoor gym consists of five separate stations based around a 1.5km shared pathway – ideal for jogging or cycling – that goes around the perimeter of Chifley Reserve. The exercise stations allow strength training for all parts of the body. In contrast, the gym adjacent to the newly refurbished Kensington Park Community Centre caters for those wanting gentle, low impact exercises suitable for the elderly or those recovering from injuries. Positioned across two areas and surrounded by landscaped lawns, they add so much value to the community.

 


 

Battle of the Coral Sea 75th Anniversary

 

The Battle of the Coral Sea was a major air and naval battle fought between the Japanese Imperial Navy and US and Australian Forces from 4-8 May 1942. Not only was it a turning point in the war, it also strengthened the bond between Australia and United States. It was also important to acknowledge the profound impact it had on the Randwick City community. It was an honour to hold a commemoration ceremony at Coral Sea Park, an initiative of Councillor Tony Bowen, where we unveiled special streets signs to install around the streets of South Maroubra as well as a plaque acknowledging the importance of the battle to this area. It was a remarkable event, held in partnership with the Maroubra RSL sub-branch, that will forever be etched in my memory.

 

Coral Sea Park Basketball Courts

 

These new junior basketball courts are the first of their kind in Randwick City. Local sporting groups told us there is a need for more courts as well as sports fields. Basketball is a fast-growing sport and courts are popular in schools, so we’re pleased to ensure young enthusiasts have access to courts outside of school hours and on weekends.

 

Latham Park Synthetic Field

 

This is the second synthetic playing surface we have installed in Randwick City, after the synthetic soccer field at Heffron Park. The durability of synthetic turf allows us to decrease the amount of maintenance required to keep it in top condition all year around and increase the number of hours that the sportsfield can be used. It also means that rain won’t cancel play for local groups or the Randwick rugby teams that train there.

 

Randwick welcomes Sydney Film Festival

 

Randwick Ritz Cinema’s inclusion as a new venue for the Sydney Film Festival was a boon to the community and a boost for local economy. The Festival’s focus on world films and independent voices is in line with Council’s desire to recognise and celebrate our diverse and artistic community. We were more than happy to support an initiative that brought well-crafted stories from all over the world to our doorstep, and based on the sell-out sessions at the Ritz I predict the Festival will continue to grow.

 

Barry Rodgers Pool

 

It was with sadness that we farewelled ironman champion and lifesaving legend Barry Rodgers in June 2016. It was only fitting then that we renamed the pool at the Des Renford Leisure Centre to the Barry Rodgers Pool. Mr Rodgers was a loved member of the community and was an inspiration to many young and aspiring athletes over the years, having been named Sydney’s Greatest Ever Surf Lifesaver in 2005.

 

Electric bikes added to fleet

 

I don’t take a freewheeling approach to sustainability, so I was pleased when we added two electric bikes to our fleet of cars and bikes/. They offer staff a healthy and cost effective transport option for travelling short distances for work-related trips reducing congestion and increasing efficiency.

 


 

All-inclusive playground at Chifley

 

Providing a space that cultivates learning, inclusivity and fun for the community is important to Randwick City Council. Our largest ever playground, Chifley Playground, provides fun play features and equipment that caters for people of all abilities. The playground has been specifically designed with the input of the local community and medical professionals to meet a range of physical, emotional and intellectual abilities. Play is such an important tool for children’s development, and it’s such a delight to see young families take full advantage of this one-of-a-kind playground.

 

 

With guest speaker Anthony Minichiello
at All Stops to Randwick

Opening the Coogee Beach Amenities

Coral Sea Park basketball courts

Opening of Kensington Park Community Centre

Signing the lease for the La Perouse Museum and headland

Synthetic fields at Latham Park Sportsfield are ready for play

Dejeuner de Solidarite with the French Consul

Free Little Library outside the La Perouse Primary School

With Antoinette Katehos for the launch of Sydney Film Festival in Randwick

Raising the Rainbow Flag

Media call for new rock fishing
warning signs

Presenting a donation to
Sydney Children’s Hospital

 

Delivering a speech at The Spot Festival

White Ribbon Walk cheque presentation

 

Surfing Walk of Fame 2017 plaque unveiling with Graham Johnson

Signing MOU with UNSW Vice Chancellor Ian Jacobs

 

Conclusion

 

I have been proud to serve as Mayor of Randwick City and I have always done my best to put the community first by remembering that we exist to serve our residents. I’ve been true to my core beliefs of ‘equity, social justice and a fair go for all’. I thank my fellow Councillors and the dedicated Council staff and look to the future with a happy heart.

 

 

Recommendation

 

That the report of the outgoing Mayor is received and noted.

 

 

Attachment/s:

 

Nil

 

   


Ordinary Council                                                                                            26 September 2017

 

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General Manager's Report No. GM16/17

 

Subject:             Election of Mayor and Deputy Mayor and meeting structure

Folder No:                   F2005/00751

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

The purpose of this report is to facilitate the election of the Mayor and Deputy Mayor and the appointment of Councillors to the various internal and external committees.

 

Issues

 

The election of the Mayor by the Councillors is to be held, if it is the first election after an ordinary election of Councillors, within three (3) weeks after the ordinary election. Due to recent changes to the Local Government Act 1993, the Mayor is now to be elected for a two (2) year term (ie. September 2017 to September 2019).

 

Section 230 of the Local Government Act 1993:

 

“230 - For what period is a mayor elected?

 

(1)    A mayor elected by the councillors holds the office of mayor for 2 years, subject to this Act.

(2)    A mayor elected by the electors holds the office of mayor for 4 years, subject to this Act.

(3)    The office of mayor:

(a)    commences on the day the person elected to the office is declared to be so elected, and

(b)    becomes vacant when the person’s successor is declared to be elected to the office, or on the occurrence of a casual vacancy in the office.

(4)    A person elected to fill a casual vacancy in the office of mayor holds the office for the balance of the predecessor’s term.”

 

Given that the term of the current Council will be three (3) years until September 2020, rather than four (4) given the deferral of the September 2016 Local Government elections, it has been confirmed with the Office of Local Government that Council is required to elect the Mayor for a two (2) year term from September 2017 to September 2019 and then for a one (1) year term from September 2019 until the end of the term of the Council (being September 2020).

 

Council is not required to elect a Deputy Mayor. It has, however, been the practice at Randwick City Council to elect a Deputy Mayor to assist the Mayor as and when required. The Deputy Mayor may be elected for the Mayoral term (2 years) or a shorter term.

 

Section 231 of the Local Government Act 1993 relates to the election of a Deputy Mayor:

 

“231   Deputy mayor

(1)    The councillors may elect a person from among their number to be the deputy mayor.

(2)    The person may be elected for the mayoral term or a shorter term.

(3)    The deputy mayor may exercise any function of the mayor at the request of the mayor or if the mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of mayor.

(4)    The councillors may elect a person from among their number to act as deputy mayor if the deputy mayor is prevented by illness, absence or otherwise from exercising a function under this section, or if no deputy mayor has been elected.”

 

In addition, it is necessary for Council to make appointments to Council and Community Committees for either a 12 month or 2 year period or for the whole of the Council term (September 2017 to September 2020).

 

1.      Election of Mayor – September 2017 to September 2019

The procedure to be followed for the election of Mayor is outlined in Part 11 of the Local Government (General) Regulation 2005, and is reproduced hereunder:

 

“Part 1 – Preliminary

Returning Officer

1.      The General Manager (or a person appointed by the General Manager) is the Returning Officer.

 

Nomination

2.

(1)

A Councillor may be nominated without notice for election as Mayor or    Deputy Mayor.

 

(2)

The nomination is to be made in writing by 2 or more Councillors (one of

whom may be the nominee).  The nomination is not valid unless the nominee has indicated consent to the nomination in writing.

 

(3)

The nomination is to be delivered or sent to the Returning Officer.

 

(4)

The Returning Officer is to announce the names of the nominees at the council meeting at which the election is to be held.

 

Election

3.

(1)

If only one Councillor is nominated, that Councillor is elected.

 

(2)

If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

 

(3)

The election is to be held at the council meeting at which the Council resolves on the method of voting.

 

(4)

In this clause:

ballot has its normal meaning of secret ballot;

open voting means voting by a show of hands or similar means.

 

Part 2 – Ordinary Ballot or Open Voting

Application of Part

 

4.      This Part applies if the election proceeds by ordinary ballot or by open voting.

 

Marking of ballot-papers

5.

(1)

If the election proceeds by ordinary ballot, the Returning Officer is to decide the manner in which votes are to be marked on the ballot-papers.

 

(2)

The formality of a ballot-paper under this Part must be determined in

accordance with clause 76(1)(b) and (c) and (5) of this Regulation as if it were a ballot-paper referred to in that clause.

 

(3)

An informal ballot-paper must be rejected at the count.

 

 

Count - 2  candidates

6.

(1)

If there are only 2 candidates, the candidate with the higher number of votes is elected.

 

(2)

If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.

 

Count – 3 or more candidates

7.

(1)

If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.

 

(2)

If 3 or more candidates then remain, a further vote is to be taken of those candidates, and the one with the lowest number of votes from that further vote is to be excluded.

 

(3)

If, after that, 3 or more candidates still remain, the procedure set out in

sub-clause (2) is to be repeated until only 2 candidates remain.

 

(4)

A further vote is to be taken of the 2 remaining candidates.

 

(5)

Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.

 

(6)

If at any stage during a count under sub clause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

 

Part 3 – Preferential Ballot

Application of Part

 

8.      This Part applies if the election proceeds by preferential ballot.

 

Ballot-papers and voting

9.

(1)

The ballot-papers are to contain the names of all the candidates.  The Councillors are to mark their votes by placing the numbers “1”, and “2” and so on against the various names so as to indicate the order of their preference for all the candidates.

 

(2)

The formality of a ballot-paper under this Part is to be determined in

accordance with clause 76(1)(b) and (c) and (5) of this Regulation as if it

were a ballot-paper referred to in that clause.

 

(3)

An informal ballot-paper must be rejected at the count.

 

Count

10.

(1)

If a candidate has an absolute majority of first preference votes, that candidate is elected.

 

(2)

If not, the candidate with the lowest number of first preference votes is

excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot-papers.

 

(3)

A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes.  The latter is elected.

 

(4)

In this clause absolute majority in relation to votes means a number which is more than one-half of the number of unexhausted formal ballot-papers.

 

 

Tied candidates

11.

(1)

If, on any count of votes, there are 2 candidates in, or remaining in, the election and the numbers of votes cast for the 2 candidates are equal – the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected.

 

(2)

If, on any count of votes, there are 3 or more candidates in, or remaining in, the election and the numbers of votes cast for 2 or more candidates are equal and those candidates are the ones with the lowest number of votes on the count of the votes – the candidate whose name is first chosen by the lot is taken to have the lowest number of votes and is therefore excluded.

 

Part 4 – General

Choosing by lot

 

12.    To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the returning officer, the slips are folded by the returning officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the returning officer and the candidate whose name is on the drawn slip is chosen.

 

Result

13.

The result of the election (including the name of the candidate elected as Mayor or Deputy Mayor) is:

 

 

(a)

to be declared to the Councillors at the council meeting at which the election is held by the Returning Officer, and

 

(b)

to be delivered or sent to the Director-General and to the Secretary of the Local Government and Shires Associations of New South Wales”.

 

2.      Election of Deputy Mayor – September 2017 to September 2019 (recommended term)

In accordance with the provisions of Section 231 of the Local Government Act, the Council may elect one of its members to act as Deputy Mayor either for the Mayoral term or for a shorter term as may be resolved by the Council.  Further, the Deputy Mayor may exercise any function of the Mayor, at the request of the Mayor or if the Mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of Mayor.

 

The election provisions of Part 11 of the Local Government (General) Regulation 2005 also relate to the Deputy Mayor.

 

It has been Council’s normal practice to elect a Deputy Mayor for the same term as the Mayor.

 

3.      Appointment of Committees

The Council can appoint or elect committees as it considers necessary.

 

The appointment or election of members to Committees must be for a specified term, which obviously cannot exceed the term of the Council. Accordingly, on this occasion, the Council must elect or appoint members to its Committees for any period of time (in the past the Council practice has been to elect committee representatives for a 12 month period from September to September). This includes the nomination of a Chairperson and Deputy Chairperson for each committee. It should be noted, however, that the Mayor does not delegate his/her right to assume the Chair of any Committee at any time, even allowing for the resolution by Council of committee structures from time to time. This is to allow the Mayor to assume the Chair at any time to move mayoral minutes at Committee Meetings.

 

The powers, duties and functions of all former Committees are subject to determination by the Council.  The Council may determine that the Committees, their duties, composition and quorums remain the same (or otherwise).

 

The former Committees, appointed in September 2016, their duties, composition, quorums and membership details are attached to this report, in the following categories:

 

(i)    General Committees – internal committees of the Council that meet on a regular basis.

 

It should be noted that Council has previously resolved that the Administration & Finance Committee, the Civic Affairs Committee, the Community Services Committee, the Economic Development Committee, the Environment Committee, the Planning Committee and the Works Committee have full delegated authority to determine items on their agenda. 

 

(ii)   Special Committees – committees of the Council that meet on an ad hoc basis.

 

(iii) Advisory Committees – created to perform a specific function, often with

       outside representation.

 

(iv)   Councillor Representation on Outside Organisations/Committees – bodies to which the Council is entitled to elect or appoint Councillor representatives.

 

In relation to the Council Meeting processes, the following suggestions are put forward for Councillors consideration;

 

Options

Abolish the Committees and have 1 or 2 Council Meetings per month given that Independent Hearing & Assessment Panels are required to be in operation by March 2018

Conduct Planning Committee meetings prior to other committees for the convenience of member of the public

Change the number of Committees (for example; the Economic Development Committee did not meet at all during 2017, the Environment Committee only met once during 2017 and the Community Services Committee met six times. All the other council committees, being the Planning Committee, the Works Committee and the Administration & Finance Committee met monthly)

Change the start times for meetings from 6.00pm to 6.30pm (or any other time more suitable to Councillors and the community)

 

Conclusion

 

It is necessary for the Council, at this meeting, to make certain decisions relating to the election of a Mayor and Deputy Mayor and appointment of delegates/members of committees and to external bodies.

 

 

 

 

Recommendation

 

a)       Method of Voting - that, should it be necessary for an election to be held for the positions of Mayor and Deputy Mayor, Council determine the method of voting from one of the following:

 

·      Open Voting (traditional method at Randwick City Council)

·      Ordinary Ballot

·      Preferential Ballot.

 

b)     Election of Mayor

i.   That the General Manager, as Returning Officer, calls nominations for the position of Mayor.

ii.   That, should more than one nomination be received, the General Manager, as Returning Officer, read the names of the candidates for the position of Mayor.

iii.  That, if necessary, an election be conducted in accordance with the Council’s resolution made in relation to recommendation (a) for the position of Mayor.

iv.  That the General Manager, as Returning Officer, declare the Mayor elected for the September 2017 to September 2019 term.

 

c)     Election of Deputy Mayor

i.   That the Council determine if it will elect a Deputy Mayor and whether the term of election of the Deputy Mayor will be for the same term as the Mayor or a shorter term.

ii.   That the General Manager, as Returning Officer, calls nominations for the position of Deputy Mayor.

iii.  That, should more than one nomination be received, the General Manager, as Returning Officer, read the names of the candidates for the position of Deputy Mayor.

iv.  That, if necessary, an election be conducted in accordance with the Council’s resolution made in relation to recommendation (a) for the position of Deputy Mayor.

v.  That the General Manager, as Returning Officer, declare the Deputy Mayor elected for the term as resolved in (c)(i) above.

 

d)     Appointment of Committees & their membership

i.   That Council determine the Committees and their duties, functions, quorums and delegated authorities in accordance with the attachment to the this report.

ii.   That Council determine the term for the appointment to Committees (recommended September 2017 to September 2019 to coincide with the Mayoral term).

iii.   That Council proceed to elect, appoint or nominate Committee members to the Committees and external bodies.

 

 

Attachment/s:

 

1.

Committees, duties, composition, quorum & membership details

 

2.

Committee membership table

 

3.

Nomination forms for Mayor & Deputy Mayor elections

Included under separate cover

 

 

 


Committees, duties, composition, quorum & membership details

Attachment 1

 

 


 


 


 


 


 


Committee membership table

Attachment 2