THESE MINUTES ARE DRAFT UNTIL CONFIRMED AT THE NEXT MONTHLY MEETING OF THIS COUNCIL AND/OR COMMITTEE
MINUTES OF Extraordinary Council Meeting of the Council of the City of Randwick HELD ON
Tuesday, 8 August 2017 AT 6:05pm
The Mayor, Councillor N D’Souza (Chairperson) (South Ward)
Councillor B Roberts (Deputy Mayor) (East Ward)
North Ward - Councillors K Neilson, L Shurey & K Smith
South Ward - Councillors R Belleli & P Garcia
East Ward - Councillors T Bowen & M Matson
West Ward - Councillors G Moore, S Nash & H Stavrinos
Central Ward - Councillors A Andrews & T Seng
General Manager Mr R Brownlee
Director City Services Mr J Frangoples
Acting Director City Planning Mr K Kyriacou
Director Governance & Financial Services Mr J Smith
Senior Administrative Coordinator Ms J Hartshorn
Acting Manager Development Assessment Mr R Quinton
Communications Manager Mr J Hay
Prayer & Acknowledgement of Local Indigenous People
The Council Prayer was read by Cr Moore. The Acknowledgement of Local Indigenous People was read by Cr Matson.
Apologies/Granting of Leave of Absences
An apology was received from Cr Stevenson.
RESOLVED: (Neilson/Shurey) that the apology received from Cr Stevenson be accepted and leave of absence from the meeting be granted.
RESOLVED: (Procedural Motion) (Roberts/Seng) that the meeting be adjourned to allow the speakers for the Planning Committee meeting to be heard.
The meeting was adjourned at 6.09pm and was resumed at 7.09pm.
Declarations of Pecuniary and Non-Pecuniary Interests
a) Cr Bellei declared a non-significant non pecuniary interest in Item NR7/17 as he and his wife’s performing arts school has performed for free at the Coogee Family Fun Day which is organised by the same organisation.
b) Cr Smith declared a pecuniary interest in Item NR7/17 as he works for Carlton and United Breweries and the proposed event involves the service of alcohol. Cr Smith indicated that he would not take part in the debate or the vote on the matter.
Address of Council by Members of the Public
Notice of Rescission Motions
MOTION: (Matson/Neilson) that the resolution passed at the Council meeting held on Tuesday 25 July 2017 reading as follows:
a) note the TOC event is a not-for-profit event staged by the Coogee Chamber of Commerce to promote local small businesses, provide a service to the local community, and to support local charity organisations;
b) note the charity that will be supported in 2017 is Sophie Cotton-Smith’s Running for Premature Babies;
c) note that over $60,000 has been raised for local charities since TOC started in 2013;
d) note full event financials have been provided to Council for the TOC 2016 event in advance of the 2017 event;
e) note outstanding fees remain for the 2016 event, and there’s dispute between Council and the organisers as to what the outstanding fees should be;
f) note the 2017 event has not been approved by Council due to the late submission of the TOC financials, and dispute over the amount of fees owed;
g) resolves to provide clarity on the fees that are expected to be paid and when they need to be paid for the 2016 and 2017 events;
h) request immediate payment from TOC for the service and labour fees incurred by Council for the 2016 event: $9,062.00;
i) waive the usage and stall registration fees associated with the 2016 event: $17,210.50;
j) approve the 2017 TOC event slated for 2 and 3 September on condition that the 2016 service and labour fees of $9,062.00 is immediately paid;
k) charge only service and labour fees for the 2017 event;
l) waive usage and stall registration fees for the 2017 event;
m) undertake to withhold any approvals for potential TOC events in 2018 and beyond until any and all outstanding fees from the previous event be paid;
n) request the organiser invite the Mayor to address the community, and undertake to appropriately and prominently acknowledge and promote Council’s contribution and support to the event; and
o) advise Taste of Coogee event organisers that they must provide detailed financial statements, including a balance sheet and profit and loss statement, no later than three months after this and all future events taking place.”
BE AND IS HEREBY RESCINDED. LOST.
Councillors Bowen and Moore called for a DIVISION.
The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as follows:
There being no further business, His Worship the Mayor, Cr D’ Souza, declared the meeting closed at 7.49pm.
The minutes of this meeting were confirmed at the Ordinary Meeting of the Council of the City of Randwick held on Tuesday, 22 August 2017.