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Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

Tuesday 14 February 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee                                                                        14 February 2017

 

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Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street Randwick on Tuesday, 14 February 2017 at 6.00pm

 

Committee Members:          The Mayor N D’Souza, Andrews, Belleli, Bowen (Deputy Chairperson), Garcia, Matson, Moore, Nash, Neilson (Chairperson), Roberts, Seng, Shurey, Smith, Stavrinos and Stevenson

 

Quorum:                             Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 6 December 2016

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Urgent Business

Administration Report

A1/17       Contingency Fund - status as at 31 January 2017..................................... 1

Finance Reports

F1/17        Monthly Financial Report as at 30 November 2016..................................... 5

F2/17        Monthly Financial Report as at 31 December 2016................................... 15    

Notice of Rescission Motions

Nil  

 

…………………………………………………….

Ray Brownlee

General Manager


Administration and Finance Committee                                                                        14 February 2017

 

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Administration Report No. A1/17

 

Subject:              Contingency Fund - status as at 31 January 2017

Folder No:                F2004/07396

Author:                     Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2016-17 financial year.

 

Issues

 

For the 2016-17 financial year there have been 30 allocations totalling $94,946.23,   as listed in the table below.

 

Meeting

Details

Approved allocation

2016-17

Annual contribution (ongoing)

Planning Committee – 13 Mar 2012

Annual contribution – Australia Day Botany Bay Regatta

$750.00

Ord Council

17 Sept 2013

Annual Contribution (5 years from 2015-16 to 2019-20) Waiving of Fees – Rainbow Club Australia Inc – Murray Rose’s Malabar Magic Ocean Swim

 

$14,500.00

Ord Council  23 Sept 2014

Annual contribution (5 years from 2015-16 to 2019-20) - Randwick Boys High School - 'Mayor's Award'

$1,000.00

Ord Council – 26 April 2016

Annual contribution (5 years from 2015-16 - Sydney Children’s Foundation Gold Telethon)

$5,000.00

Ord Council – 26 April 2016

Annual contribution (5 years from 2016-17 - Sydney Children’s Foundation Lights for Kids Christmas campaign)

$2,000.00

2016-17 Contingency Fund allocations

Ord Council – 22 Mar 2016

Financial assistance - Prince of Wales Hospital Foundation

$5,000.00

Ord Council – 22 Mar 2016

Sponsorship – Randwick Girls and Boys High Schools – 2016 Show

$4,000.00

Ord Council – 28 Jun 2016

Financial assistance and waiving of fees - NSW Police Force International Student Beach Soccer Day at Coogee Beach

$4,533.00

Ord Council – 26 July 2016

Waiving of Fees - Sydney Sixers Cricket Team

$2,123.00

Ord Council – 26 July 2016

Financial assistance - Coogee SLSC - Fundraising Dinner

$4,000.00

Ord Council – 26 July 2016

Waiving of Street Banners Hire Fees - Taste of Coogee 2016

$2,847.24

Ord Council – 26 July 2016

NSW Police Force Request to Waive Hire Fees for Prince Henry Centre

$2,222.00

Ord Council – 23 Aug 2016

Establishment of Kamay ParkRun

$5,000.00

Ord Council – 25 Oct 2016

Waiving of fees - Surf Life Saving Branch Carnival - Maroubra Beach

$1,064.00

Ord Council – 25 Oct 2016

Waiving of fees - Registered Charity - Community Event/Fundraiser “The Bloody Long Walk”

$629.00

Ord Council – 25 Oct 2016

Waiving of Fees -  Carols by Candlelight Grant Reserve Coogee

$1,772.00

Ord Council – 25 Oct 2016

Waiving of fees - Coast Centre for Seniors Inc – Hire of Prince Henry Centre

$1,100.00

Ord Council – 25 Oct 2016

16th Annual Des Renford Chair of Hearts Research Family Gala and Charity Day - Use of Des Renford Leisure Centre

$8,500.00

Ord Council – 25 Oct 2016

Waiving of fees - Indonesian Community Council of NSW - Hire of Randwick Town Hall

$1,452.00

Ord Council – 25 Oct 2016

Waiving of fees - Randwick Shield Carnival – Maroubra Beach

$706.00

Ord Council – 25 Oct 2016

Waiving of fees - Carols by Candlelight - St Luke’s Anglican Church, Clovelly

$4,097.00

Delegation  -

8 Nov 2016

Waiving of fees - St George Coptic Church community fete

$1,225.00

Ord Council – 22 Nov 2016

Waiving of fees – Greek Orthodox Archdiocese annual Epiphany Festival

 

$10,097.59

Ord Council – 22 Nov 2016

Waiving of fees – South Coogee Childrens’ Services – Recycling bins

$107.00

Ord Council – 22 Nov 2016

Des Renford Leisure Centre – “The Rodgers Brothers Learn to Swim Pool”

$600.00

Ord Council – 13 Dec 2016

Financial assistance - Lea Yanitsas - FINA World Championships in Hungary

$1,193.40

Ord Council – 13 Dec 2016

Financial assistance - Surfing NSW for the World Tour Surfing Event

$7,500.00

Ord Council – 13 Dec 2016

Waiving of fees - Ave Maria Community for use of Randwick Community Centre

$800.00

Ord Council – 13 Dec 2016

Waiving of fees - Kangarusski Group for use of Malabar Memorial Hall

$108.00

Delegation –

3 Jan 2017

Waiving of fees - Maroubra RSL Junior Diggers Swimming Club for use of DRLC

$1,020.00

Total – 2016-17 Contingency Fund allocations

$94,946.23

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:         A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:       Enrich our range of community services that meet our community’s needs.

Key Actions:        Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

 

Financial impact statement

 

Council has allocated $75,000.00 in the 2016-17 Budget for contingencies. Any expenditure that exceeds the budget allocation will be funded through savings at the December quarterly budget review.

 

Recommendation

 

That the status of the contingency funds allocations for 2016-17, be noted.

 

Attachment/s:

 

Nil

 

  


Administration and Finance Committee                                                                        14 February 2017

 

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Finance Report No. F1/17

 

Subject:              Monthly Financial Report as at 30 November 2016

Folder No:                F2016/00404

Author:                     Oliver Guo, Management Accountant      

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 30 November 2016. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 30 November 2016. Attachment 3 details the cash flow of the Council as at 30 November 2016.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:   Council is a leader in the delivery of social, financial and operational      activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Manager Corporate and Financial Planning, as the Responsible Accounting Officer, advises that the projected financial position is satisfactory. The Current Ratio as at 30 November 2016 is 2.23 compared to 2.25 as at 30 June 2016. The Current Ratio is a financial indicator specific to local government and represents its ability to meet its debts and obligations as they fall due.

 

Recommendation

 

That the Administration and Finance Committee acknowledges that the Responsible Accounting Officer has advised that the projected financial position of Council is satisfactory.

 

 


 

Attachment/s:

 

1.

Monthly Finanical Statements - Income Statements November 2016

 

2.

Monthly Financial Statements - Balance Sheet November 2016

 

3.

Monthly Financial Statements - Cash Flow Statement November 2016

 

 

 

 


Monthly Finanical Statements - Income Statements November 2016

Attachment 1

 

 


Monthly Financial Statements - Balance Sheet November 2016

Attachment 2

 

 


Monthly Financial Statements - Cash Flow Statement November 2016

Attachment 3

 

 


Administration and Finance Committee                                                                        14 February 2017

 

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Finance Report No. F2/17

 

Subject:              Monthly Financial Report as at 31 December 2016

Folder No:                F2016/00404

Author:                     Oliver Guo, Management Accountant      

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 31 December 2016. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 31 December 2016. Attachment 3 details the cash flow of the Council as at 31 December 2016.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:   Council is a leader in the delivery of social, financial and operational      activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Manager Corporate and Financial Planning, as the Responsible Accounting Officer, advises that the projected financial position is satisfactory. The Current Ratio as at 31 December 2016 is 2.42 compared to 2.25 as at 30 June 2016. The Current Ratio is a financial indicator specific to local government and represents its ability to meet its debts and obligations as they fall due.

 

Recommendation

 

That the Administration and Finance Committee acknowledges that the Responsible Accounting Officer has advised that the projected financial position of Council is satisfactory.

 

 


 

Attachment/s:

 

1.

Monthly Finanical Statements - Income Statements December 2016

 

2.

Monthly Financial Statements - Balance Sheet December 2016

 

3.

Monthly Financial Statements - Cash Flow Statement December 2016

 

 

 

 


Monthly Finanical Statements - Income Statements December 2016

Attachment 1

 

 


Monthly Financial Statements - Balance Sheet December 2016

Attachment 2

 

 


Monthly Financial Statements - Cash Flow Statement December 2016

Attachment 3