RCC LOGO_Stacked_COLOUR_RGBTHESE MINUTES ARE DRAFT UNTIL CONFIRMED AT THE NEXT MEETING OF THIS COUNCIL AND/OR COMMITTEE

 

 

 

 

 

 

 

 

 

 


THESE MINUTES ARE DRAFT UNTIL CONFIRMED AT THE NEXT MONTHLY MEETING OF THIS COUNCIL AND/OR COMMITTEE

 

MINUTES OF Administration and Finance Committee Meeting of the Council of the City of Randwick HELD ON Tuesday, 6 December 2016 AT 6:05pm

 

Present:

The Mayor, Councillor N D’Souza (South Ward)

 

North Ward                                               -  Councillors K Neilson (Chairperson)                      & K Smith

                                                                  

East Ward                                                 -  Councillors T Bowen (Deputy Chairperson), M Matson & B Roberts

                                                               

West Ward                                                -  Councillors G Moore & H Stavrinos

 

South Ward                                              -  Councillors R Belleli & P Garcia

 

Central Ward                                            -  Councillors T Seng & G Stevenson

 

Officers present:

General Manager                                                 Mr R Brownlee

Director City Services                                          Mr J Frangoples

Acting Director City Planning                               Mr K Kyriacou

Acting Director Governance & Financial Services  Mr D Kelly

Senior Administrative Coordinator                        Ms J Hartshorn

Communications Manager                                    Mr J Hay

Executive Manager                                              Mr L Fitzgerald

 

The meeting was adjourned at 6.05pm and was resumed at 8.51pm.

 

Apologies/Granting of Leave of Absences 

 

Apologies were received from Crs Andrews, Nash and Shurey.

 

RESOLVED: (Stavrinos/Smith) that the apologies received from Crs Andrews, Nash and Shurey be accepted and leave of absences from the meeting be granted.

 

Confirmation of the Minutes

 

Confirmation of the Minutes of the Administration and Finance Committee Meeting held on Tuesday 8 November 2016

AF39/16

RESOLUTION: (Stavrinos/Smith) that the Minutes of the Administration and Finance Committee Meeting held on Tuesday 8 November 2016 (copies of which were circulated to all Councillors) be and are hereby confirmed as a correct record of the proceedings of that meeting.

 

Declarations of Pecuniary and Non-Pecuniary Interests

 

Nil.

 

Address of Council by Members of the Public 

Nil.

 

Urgent Business

Nil.

 

Administration Reports

 

A10/16    Administration Report - Contingency Fund - Status as at 30 November 2016 (F2004/07396)

AF40/16

RESOLUTION: (Stavrinos/Smith) that the status of the contingency funds allocations for 2016-17, be noted.

 

MOTION: (Stavrinos/Smith) CARRIED - SEE RESOLUTION.

 

 

 

A11/16    Administration Report - Council Approval for Ongoing Engagement of Squiz Pty Ltd for Website Support Services (F2016/00339)

AF41/16

RESOLUTION: (Stavrinos/Smith) that:

 

a)     in accordance with Clause 55(3) of the Local Government Act 1993, Council be exempt from tendering for the provision of its range of website support services, due to the unavailability of competitive tenderers; and

 

b)     the General Manager, or his delegate, be authorised to negotiate directly with this company to ensure Council obtains reasonable rates for website support services.

 

MOTION: (Stavrinos/Smith) CARRIED - SEE RESOLUTION.

 

Finance Reports

 

F15/16    Finance Report - Related Party Disclosures Policy (F2016/00406)

AF42/16

RESOLUTION: (Stavrinos/Smith) that the Related Party Disclosures Policy, as per Attachment 1, be adopted. 

 

MOTION: (Stavrinos/Smith) CARRIED - SEE RESOLUTION.

 

 

 

F16/16    Finance Report - Investment Policy (F2015/06527)

AF43/16

RESOLUTION: (Stavrinos/Smith) that the Investment Policy, as per attachment 1, be adopted.

 

MOTION: (Stavrinos/Smith) CARRIED - SEE RESOLUTION.

 

 


 

 

F17/16    Finance Report - Monthly Financial Report as at 31 October 2016 (F2016/00404)

AF44/16

RESOLUTION: (Stavrinos/Smith) that the Administration and Finance Committee acknowledges that the Responsible Accounting Officer has advised that the projected financial position of Council is satisfactory.

 

MOTION: (Stavrinos/Smith) CARRIED - SEE RESOLUTION.

  

Notice of Rescission Motions

Nil. 

 

 

The meeting closed at 8.56pm.

 

 

The minutes of this meeting were confirmed at the Administration and Finance Committee Meeting of the Council of the City of Randwick held on Tuesday, 14 February 2017.

 

 

 

 

 

...................................................

CHAIRPERSON