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Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

 

MAYORAL MINUTES

 

 

Tuesday 25 October 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                                             25 October 2016

 

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Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 25 October 2016 at 6:00pm

 

 

 

Mayoral Minutes

 

MM38/16  Waiving of Fees - Randwick Shield Carnival............................................... 1

MM39/16  Waiving of Fees - Carols by Candelight - St Lukes Anglican Church, Clovelly                                                                                                                  3

MM40/16  DRLC Spin Bikes Donation to Surf Clubs.................................................... 5

MM41/16  Request for donations to Erakor Primary School in Vanuatu....................... 7           

 

 

 

 

 

 


Ordinary Council                                                                                                             25 October 2016

 

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Mayoral Minute No. MM38/16

 

Subject:              Waiving of Fees - Randwick Shield Carnival

Folder No:                F2016/00096

Author:                     The  Mayor, Cr Noel D'Souza      

 

Introduction

 

An application has been received from Mr David Love, Director of Junior Development, Maroubra Surf Life Saving Club is seeking Council’s assistance in the waiving of fees for the Randwick Shield Carnival incorporating Coogee, Clovelly, South Maroubra and Maroubra nipper Clubs.  The carnival will be held at Maroubra Beach on Sunday 6 November 2016 from 8:00 am – 1:00 pm with approximately 1000 junior competitors between the ages of 8 to 14.

 

Issues

 

The annual not-for-profit community beach event gathers the local community and visitors to Maroubra Beach and draws many competitors to enjoy the day’s activities.  This event is well received by the community. Below are the associated fees:

 

Application Fee:                          $174.00

Beach Hire:                                 $532.00

TOTAL:                                      $706.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $706.00 and this will be funded from the 2016/17 Council Contingency Fund.

 

Conclusion

 

On previous occasions, Randwick Council has provided considerable support for junior surf life-saving and it is considered that Council’s support be given again by waiving the associated fees, for the 2016 Randwick Shield Carnival.

 

Recommendation

 

That:

 

a)     Council vote $706.00 to cover the fees associated with hosting the Randwick Shield Carnival to be held at Maroubra Beach on 6 November, 2016. The  funds be allocated from the 2016/17 Council Contingency Fund;

 

b)     the event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

c)     the Mayor or the Mayor’s representative be given the opportunity to address the event on behalf of Council

 

Attachment/s:

 

Nil

 


Ordinary Council                                                                                                             25 October 2016

 

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Mayoral Minute No. MM39/16

 

Subject:              Waiving of Fees - Carols by Candelight - St Lukes Anglican Church, Clovelly

Folder No:                F2016/00096

Author:                     The  Mayor, Cr Noel D'Souza      

 

Introduction

 

Rev David Rogers, St. Lukes Anglican Church, Clovelly is seeking the waiving of fees to hold their Carols by Candelight event on the roadway at Varna Street, Clovelly on Sunday 11 December 2016.

 

Issues

 

The St. Lukes Anglican Church hold an annual Carols by Candelight on the church premises each year.  They are now requesting a road closure to hold this event on the roadway at Varna Street, Clovelly between Arden Street and Carlton Street, Clovelly.  The road closure has been assessed and determined that it can be managed safely without significant impact to traffic. The event fees include:

 

Application Fee:                                                            $   422.00

Road closure including two staff                                   $3,240.00

Supply and remove 5 sulo bins @ $87.00 per bin          $   435.00

Total:                                                                          $4,097.00                                                                          

Financial impact statement

 

Should Council accept the report recommendation, the financial implications to Council is $4,097.00.  This amount will be funded from the 2016-17 Contingency Fund.

 

Conclusion

 

It is recommended that Council support the event by waiving the associated fees for this worthwhile community event.  

 

Recommendation

 

That:

 

a)     The fees for the “Carols by Candelight” event in Varna Street, Clovelly between Arden Street and Carlton Street, Clovelly on Sunday 11 December 2016 be waived and $4,097.00 be allocated from the 2016-17 Contingency Fund;

 

b)     The organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event.

 

c)     The Mayor or his representative is given the opportunity to address the event on behalf of Council.

 

 

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                             25 October 2016

 

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Mayoral Minute No. MM40/16

 

Subject:              DRLC Spin Bikes Donation to Surf Clubs

Folder No:                F2006/00408

Author:                     The  Mayor, Cr Noel D'Souza      

 

Introduction

 

Maroubra Surf Life Saving Club has approached Council to donate four spin bikes to replace their existing equipment which is beyond repair.  

 

Issues

 

The Des Renford Leisure Centre (DRLC) has recently refurbished the existing Boxing and Cycle studios into a Functional Training space and upgraded the Cycle Studio with the latest small group training equipment and virtual cycle hardware.  This refurbishment has resulted in a smaller Cycle Studio with less Spin Bikes and, as a result, DRLC has fourteen Spin Bikes which are no longer required.

 

The fourteen spin bikes are all in reasonable condition and could achieve approximately $300 to $400 dollars per item if Council was to dispose of them via an Auction House.

 

The four Surf Clubs in the Randwick City Council area all have gym space available to their members and offering all the Surf Clubs the opportunity to receive three or four spin bikes each would show Council’s continued support for the Surf Clubs.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5:       Excellence in recreation and lifestyle opportunities

Direction 5b:     A range of cultural, sporting and leisure activities

Key Action:        Recognise and promote opportunities for residents and visitors to engage in sports and other cultural pursuits.

 

Financial impact statement

 

The financial impact of gifting the Spin Bikes to the Surf Clubs would be approximately $4,200 lost revenue from auctioning the equipment.

 

Conclusion

 

Providing the four Surf Clubs within the Randwick City Council area the opportunity to receive up to four spin bikes per club would assist them in providing quality equipment for their members and confirm Council’s continuing support of the Clubs.

 

Recommendation

 

That Council:

 

a)  offers to donate four spin bikes to each of the four Surf Clubs within the Randwick LGA; and

b)  disposes of any remaining Spin Bikes in accordance with Council’s Asset Disposal Policy.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                             25 October 2016

 

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Mayoral Minute No. MM41/16

 

Subject:              Request for donations to Erakor Primary School in Vanuatu

Folder No:                F2004/07396

Author:                     The  Mayor, Cr Noel D'Souza      

 

Introduction

 

Local author Elizabeth Cummings is a former primary school teacher and was given a tour of Erakor Primary School in Vanuatu when visiting recently.  Since the cyclone last year, the school has been struggling to provide even the basics for children there and conditions are very poor.

 

Issues

 

Elizabeth Cummings has taught in many schools internationally over her years as a teacher and was concerned at the lack of resources and the quality of provision for children in 2016.  She asked the teachers how we could help and was told that in addition to needing essential items, they hoped to re-establish the school library and were looking for book donations suitable for children aged 5-15 years. She plans to secure crate freight from a local courier service and wishes to gather as many of the required resources as possible to help this school.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:       A vibrant and diverse community

Direction 2b:     Strong partnerships between the council, community groups and government agencies

 

Financial impact statement

 

Minimal financial impact.

 

Conclusion

 

Randwick City Library is happy to put together a selection of items, comprising of books that it is discarding or donations that are not required, for the formation of a school library for Erakor Primary School in Vanuatu.

 

Recommendation

 

That Council approves Randwick City Library donating a collection of books up to the value of $500, which are surplus to its requirements, for local author Elizabeth Cummings to courier to the Erakor Primary School in Vanuatu.

 

Attachment/s:

 

Nil