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Works Committee Meeting

 

  BUSINESS PAPER

 

 

 

Tuesday 13 September 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Works Committee                                                                                                     13 September 2016

 

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Works Committee Meeting

 

Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street Randwick on Tuesday, 13 September 2016 at 6:00 p.m.

 

Committee Members:          The Mayor D’Souza, Andrews, Belleli, Bowen, Garcia, Matson, Moore (Deputy Chairperson), Nash, Neilson, Roberts, Seng, Shurey, Smith, Stavrinos & Stevenson (Chairperson)

 

Quorum:                             Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Works Committee Meeting - 9 August 2016

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Urgent Business

Works Reports

W17/16    Kensington Centennial Park Floodplain Management Committee................ 1

W18/16    Maroubra Bay Floodplain Management Committee..................................... 9

W19/16    Fibro Fragments (Asbestos Issue) Heffron Park........................................ 15

W20/16    Donation of Trade Waste Services for Community Based Organisations.... 21

W21/16    Sports Committee Meeting Minutes.......................................................... 23

W22/16    Verge Planting - 10 Centennial Avenue, Randwick................................... 45    

Notice of Rescission Motions

Nil  

…………………………………………………….

Ray Brownlee

General Manager


Works Committee                                                                                                     13 September 2016

 

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Works Reports No. W17/16

 

Subject:                    Kensington Centennial Park Floodplain Management Committee

Folder No:                PROJ/10059/2014

Author:                     Sebastien  Le Coustumer, Drainage Engineer     

Works Committee at its meeting on 09 August 2016 resolved that the matter be deferred to the meeting to be held on 13 September 2016.

 

Introduction

 

The prime responsibility for planning and management of flood issues in NSW rests with local government. Randwick City Council has committed to carrying out Flood Studies and preparing Floodplain Risk Management Studies and Plans. They are carried out in accordance with the Floodplain Development Manual (NSW Government) and will allow Council and other stakeholders to be better informed and to better manage flooding in storm events.

 

The first step in the floodplain management process is to complete a flood study. For the Kensington Centennial Park catchment, the study was adopted by the Council on 11 June 2013. The next step is to complete a Floodplain Risk Management Study and Plan which determine options to reduce the flood risk.

 

The specialist consultant WMAwater was engaged by Council to undertake the Kensington Centennial Park Floodplain Risk Management Study and Plan. The Draft Floodplain Risk Management Study and Plan for the Kensington Centennial Park catchment was presented at a meeting of the Kensington Centennial Park Floodplain Management Committee on 14 March 2016. A copy of the minutes, which reflects discussions and outcomes is attached to this report.

 

The Kensington Centennial Park Floodplain Management Committee recommended that the Draft Kensington Centennial Park Floodplain Risk Management Study and Plan be placed on public exhibition.

 

Issues

 

Impact of flooding in the Kensington Centennial Park catchment

Within the Kensington Centennial Park catchment, 1,096 properties are affected by the 100year ARI flood and 596 properties are flooded above floor level. The average water depth for this event is 0.5m however, more than 100 properties are impacted by floodwater depths greater than 1.5m.

 

A survey of floor levels was undertaken as part of the study.  The floor levels were then assessed against the flood levels across the full range of storm events.  This allowed the calculation of an estimate for the cost of the average annual damages due to flooding within the catchment.

 

Key options to reduce the risk and the impact of flooding to the communities are presented hereafter.

 

Mitigation options

Seventeen mitigation options were investigated including basins, drainage upgrades and ground level modifications. Most options were found to have poor benefit cost ratios. Two options were recommended as viable as they present a benefit cost ratio superior or close to one. These options include:   

-     the increase of the embankment level along Alison Road to provide additional storage in Centennial Park (option B);

-     the construction of an additional 1800mm pipe under Gardens Road (option I).

 

Subsequent to the Kensington Centennial Park Floodplain Management Committee on 14 March 2016, Council has received confirmation that the embankment level along Centennial Park will be raised as part of the Sydney Light Rail project.

 

The report recommends that Option B and I be investigated further based on the potential benefits to the community and reduction in flood levels. The advent of the light rail project however means that only Option I will require investigation, but the flood improvements resulting from Option B will need to be modelled and results actioned accordingly once the embankment has been constructed. 

 

Property Modification options

Property modification measures are considered in cases where it is not possible to mitigate the flood level.  The aim of property modification measures is to reduce or eliminate the risk to people and costs associated with flooding.

 

Typical property modification measures include house raising, voluntary purchase and flood proofing.  House raising is only viable in sparsely populated catchments with certain housing designs.  The housing density and architectural stock within the Kensington Centennial Park catchment precludes house raising as a viable option.

 

Equally, a combination of property values and the number of flood affected properties makes voluntary purchase unviable. 

 

The property modification option recommended for the Kensington Centennial Park catchment is to review requirements for flood proofing in development controls. The aim of this recommendation is to ensure that non-habitable buildings such as commercial or industrial developments are flood proof where existing or proposed floor levels are below the Flood Planning Level (FPL).

 

Response modification options

Response modifications include flood emergency management, flood warning and evacuation, and community awareness programmes. The report recommends that:

-     Council prepare local disaster plan and/or the SES should prepare a Local Flood Plan for the Kensington Centennial Park catchment;

-     Severe weather warnings and thunderstorm warnings should be provided on Council’s website and local media;

-     Council produce a Local FloodSafe brochure in collaboration with SES.

-     Council undertake regular community awareness campaigns, for example every two years.

 

Planning and development control measures

The Flood Planning Area (FPA) is used to identify properties which are flood affected so that development controls can be applied to future development. The NSW Government’s Floodplain Development Manual typically defines the FPA by the 100 year ARI flood level + 0.5m freeboard. This approach is currently in place for properties within the Kensington Centennial Park catchment.

 

The FPA defined in the NSW Government’s Floodplain Development Manual typically relates to areas prone to flooding due to rising water levels in lakes and rivers.  The manual does not offer guidance in the case of overland flow scenarios as experienced with the Kensington Centennial Park catchment.  An analysis of the flooding characteristics within the catchment has identified that the use of 0.5m freeboard is excessive because it will burden a large number of property owners whose properties are not prone to flooding in even the most severest of storms.

 

The approach recommended in the Kensington Centennial Park Floodplain Risk Management Plan is to tag properties based on the 100 year ARI event where more than 10% of the lot is flooded to depths more than 150mm. There are 1,096 properties within the catchment that meet this set of criteria.  For comparison, there are currently 2,331 properties tagged based on the 100 year ARI +0.5m freeboard criteria.

 

Should this approach be adopted then property tagging will require amendment so that S149 certificates can be accurately issued. Council could also investigate options to allow residents to request flooding information for their property through Council’s website.

 

Once properties are identified as flood prone, controls would be put in place to ensure that new developments place the habitable floor level above the flood.  The Flood Planning Level (FPL) can vary depending on the use and vulnerability of the building/development to flooding. It is recommended as:

-     Areas subject to water depth <0.25m :

FPL = 100 year ARI flood level plus the depth of inundation;

-     Areas subject to mainstream flooding:

FPL = 100 year ARI flood level plus 0.5m freeboard.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6a:     Our public assets are planned, managed and funded to meet the                           community expectations and defined levels of service.

 

Financial impact statement

 

Funding is available in this year’s budget to complete the Kensington Centennial Park Floodplain Risk Management Study and Plan. Two thirds of the funding is available through grant funding from the NSW Office of Environment and Heritage, with the remainder coming from Council funds in line with the conditions of the grant.

 

Conclusion

 

The Draft Kensington Centennial Park Floodplain Risk Management Study and Plan has been developed. The Kensington Centennial Park Floodplain Management Committee considers the Floodplain Risk Management Study and Plan to be ready to be placed on public exhibition.

 

 

Recommendation

 

That:

 

a)     the Draft Kensington Centennial Park Floodplain Risk Management Study and Plan be placed on public exhibition for 28 days.

 

b)     a workshop to receive community feedback be organised.

 

c)     Council officers report back to Council on the outcomes of the public consultation.

 

 

Attachment/s:

 

1.

Minutes of the Kensington Centennial Park Floodplain Management Committee Meeting held on 14 March 2016

 

2.

Presentation of the Kensington Centennial Park Floodplain Management Committee Meeting held on 14 March 2016

Attachment available on request

3.

Kensington Centennial Park Flood Plain Risk Management Study and Draft Plan

Attachment available on request

 

 

 


Minutes of the Kensington Centennial Park Floodplain Management Committee Meeting held on 14 March 2016

Attachment 1

 

 


 


 


Works Committee                                                                                                     13 September 2016

 

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Works Report No. W18/16

 

Subject:              Maroubra Bay Floodplain Management Committee

Folder No:                PROJ/10323/2007

Author:                     Sebastien  Le Coustumer, Drainage Engineer      

 

Introduction

 

The prime responsibility for planning and management of flood issues in NSW rests with local government.  Randwick City Council has committed to carrying out Flood Studies and preparing Floodplain Risk Management Studies and Plans.  They are carried out in accordance with the Floodplain Development Manual (NSW Government) and will allow Council and other stakeholders to be better informed and to better manage flooding in storm events.

 

The first step in the floodplain management process is to complete a flood study.  For the Maroubra Bay catchment, the study was adopted by Council on 26 February 2013.  The next step is to complete a Floodplain Risk Management Study and Plan which determines options to reduce the flood risk.

 

The specialist consultant WMA was engaged by Council to undertake the Maroubra Bay Floodplain Risk Management Study and Plan.  The Draft Floodplain Risk Management Study and Plan for the Maroubra Bay catchment was presented at a meeting of the Maroubra Bay Floodplain Management Committee on 18 July 2016.  A copy of the minutes, which reflect discussions and outcomes, is attached to this report.

 

The Maroubra Bay Floodplain Management Committee recommended that the Draft Maroubra Bay Floodplain Risk Management Study and Plan be placed on public exhibition.

 

Issues

 

Impact of flooding in the Maroubra Bay catchment

Within the Maroubra Bay catchment, 234 properties are affected by the 100year ARI flood and 89 properties are flooded above floor level.

 

A survey of floor levels was undertaken as part of the study.  The floor levels were then assessed against the flood levels across the full range of storm events.  This allowed the calculation of an estimate for the cost of the average annual damages due to flooding within the catchment.

 

Key options to reduce the risk and impact of flooding to the communities are presented hereafter.

 

Mitigation options

Fifteen mitigation options were investigated including detention basins, ground lowering and drainage upgrades.  Most options were found to have poor benefit cost ratios.  Five options were recommended as being potentially viable:

 

-    The lowering of the promenade at Maroubra beach (Option A);

-    A basin at Muraborah Reserve and at John Shore Park (option B and C);

-    The upgrade of the trunk drainage line from Fenton Avenue to Marine Parade (option D).

-    A drainage upgrade along White Avenue between Bennett Place and Farthing Place (Option N).

 

The report recommends that Option A, B, C, D and N be investigated further based on the potential benefits to the community and reduction in flood levels.

 

Property Modification options

Property modification measures are considered in cases where it is not possible to mitigate the flood level.  The aim of property modification measures is to reduce or eliminate the risk to people and costs associated with flooding.

 

Typical property modification measures include house raising, voluntary purchase and flood proofing.  House raising is only viable in sparsely populated catchments with certain housing designs.  The housing density and architectural stock within the Maroubra Bay catchment precludes house raising as a viable option.

 

Equally, a combination of property values and the number of flood affected properties makes voluntary purchase unviable. 

 

The property modification option recommended for the Maroubra Bay catchment is to review requirements for flood proofing in development controls.  The aim of this recommendation is to ensure that non-habitable buildings such as commercial or industrial developments are flood proof where existing or proposed floor levels are below the Flood Planning Level (FPL).

 

Response modification options

Response modifications include flood emergency management, flood warning and evacuation, and community awareness programmes.  The report recommends that:

-     Council prepares a local disaster plan and/or the SES should prepare a Local Flood Plan for the Maroubra Bay catchment;

-     Severe weather warnings and thunderstorm warnings should be provided on Council’s website or through the Australian Emergency Alert System;

-     Council produces a Local FloodSafe brochure in collaboration with SES;

-     Council undertakes regular community awareness campaigns, for example every two years.

 

Planning and development control measures

The Flood Planning Area (FPA) is used to identify properties which are subject to flood related development controls in the event of future development.  The NSW Government’s Floodplain Development Manual typically defines the FPA by the 100 year ARI flood level + 0.5m freeboard.  This approach is currently in place for properties within the Maroubra Bay catchment.

 

The FPA defined in the NSW Government’s Floodplain Development Manual typically relates to areas prone to flooding due to rising water levels in lakes and rivers.  The manual does not offer guidance in the case of overland flow scenarios as experienced with the Maroubra Bay catchment.  An analysis of the flooding characteristics within the catchment has identified that the use of 0.5m freeboard is appropriate. However due to the urban flood behaviour as opposed to riverine flooding, it is recommended to trim the flood extents based on the 100 year ARI event where depths are less than 150mm and flood affected area is less than 10% of the lot prior to adding the freeboard. There are 222 properties within the catchment that meet this set of criteria.  For comparison, there are currently 1,126 properties tagged when this depth/area criteria is not applied.

 

Should this approach be adopted, then property tagging will require amendment so that S149 certificates can be accurately issued based on this reduced number of affected properties.

 

A further recommendation is that Council could also investigate options to allow residents to request flooding information for their property through Council’s website.

 

Once properties are tagged, controls would be put in place to ensure that new developments place the habitable floor level above the level of the flood.  The Flood Planning Level (FPL) can vary depending on the use and vulnerability of the building/development to flooding.  It is recommended that the controls that currently exist within Section B8 of the DCP apply to developments within the Maroubra Bay Catchment.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6a:     Our public assets are planned, managed and funded to meet the                           community expectations and defined levels of service.

 

Financial impact statement

 

Funding is available in this year’s budget to complete the Maroubra Bay Floodplain Risk Management Study and Plan.  Two thirds of the funding is available through grant funding from the NSW Office of Environment and Heritage, with the remainder coming from Council funds in line with the conditions of the grant.

 

Conclusion

 

The Draft Maroubra Bay Floodplain Risk Management Study and Plan has been developed.  The Maroubra Bay Floodplain Management Committee considers the Floodplain Risk Management Study and Plan to be ready to be placed on public exhibition.

 

 

Recommendation

 

That:

 

a)     the Draft Maroubra Bay Floodplain Risk Management Study and Plan be placed on public exhibition for 28 days;

 

b)     a workshop to receive community feedback be organised; and

 

c)     Council officers report back to Council on the outcomes of the public consultation.

 

 

Attachment/s:

 

1.

Maroubra Floodplain Committee - 18 July 2016

 

2.

Maroubra Bay Floodplain Risk Management Study and Draft Plan

Attachment available on request

3.

Maroubra FRMSP Public Exhibition

Attachment available on request

  


Maroubra Floodplain Committee - 18 July 2016

Attachment 1

 

 


Works Committee                                                                                                     13 September 2016

 

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Works Report No. W19/16

 

Subject:              Fibro Fragments (Asbestos Issue) Heffron Park

Folder No:                F2008/00197

Author:                     Zaman Shamsuz, Environmental Engineer      

 

Introduction

 

On 25 March 2008, Council resolved to carry out an annual sampling and testing program at Heffron Park. The purpose of sampling and testing is to investigate levels of asbestos fibres across the park.

 

Issues

 

Council conducted its annual airborne asbestos fibre monitoring at Heffron Park on 7 June 2016, in conjunction with asbestos removal work, see attachment 1.  The results of the asbestos fibre monitoring concluded less than 0.01 fibres per millilitre of air (<0.01 fibres/ml) which is below the lowest detectable level using the membrane filter method [NOHSC:3003(2005)].

 

The National Occupational Health and Safety Commission recommended maximum exposure level for airborne asbestos fibres is 0.1 fibres per millilitre of air (as an 8 hour time weighted average).  Based on the results of the visual inspections and airborne asbestos fibre monitoring, the removal of fragments of asbestos cement sheet debris from the ground surfaces at Heffron Park has been satisfactorily completed.  A total of 2.5 kilograms was removed.

 

Previous years yielded higher collected amount, as follows:

 

·     In 2015, 425 AC fragments were collected weighing approximately 4.6 kilograms.

·     In 2014, approximately 7.1 kilograms was collected.

·     Prior to 2014, the years yielded between 9.2 – 18.0 kilograms

 

Financial impact statement

 

The cost to undertake an asbestos survey, air monitoring and clearance inspection and asbestos removal was $6807.00 excluding GST, which was approved in the 2015/16 operational budget.

 

Conclusion

 

Air monitoring was conducted during annual asbestos removal in the park.  The test results indicate that no measurable amounts of airborne fibres were present in air.

 

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

1.

Annual asbestos clearance letter  June 2016

 


Annual asbestos clearance letter  June 2016

Attachment 1

 

 


Works Committee                                                                                                     13 September 2016

 

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Works Report No. W20/16

 

Subject:              Donation of Trade Waste Services for Community Based Organisations

Folder No:                F2016/00393

Author:                     Jorde Frangoples, Director City Services      

 

Introduction

 

Randwick City Council has provided a free trade waste service to various community based organisations for many years.

 

Issues

 

Council is effectively donating the costs of a trade waste service to a variety of community based groups.  Since the trade waste service is a business activity, for the purposes of transparency Council should formally resolve to provide these services to these groups free of charge.  The groups and the associated costs of the services are listed below:

 

 

 

Name

Quarterly fee (though currently a free service)

Clovelly Child Care

$1,271.85

Coogee Surf Life Saving Club

$610.70

Wylies Baths

$449.60

WindGap

$229.90

Kooloora Community

$430.75

St Mark’s Anglican Church

$430.75

Duffys Child Care Centre

$444.50

St Andrew’s Church

$224.80

 

Financial impact statement

 

The free trade waste service to various community groups is a donation.  The Trade Waste Business Unit is to be reimbursed by the Contingency Fund for the provision of the donation.

 

Conclusion

 

Future requests for free trade waste services will be treated as a request for a donation and will require formal resolution by Council.

 

 

Recommendation

 

That Council approves the free provision of Trade Waste Services to the groups listed below:

 

·     Clovelly Child Care

·     Coogee Surf Life Saving Club

·     Wylies Baths

·     WindGap

·     Kooloora Community

·     St Mark’s Anglican Church

·     Duffys Child Care Centre

·     St Andrew’s Church.

 

 

Attachment/s:

 

Nil

 

 


Works Committee                                                                                                     13 September 2016

 

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Works Report No. W21/16

 

Subject:              Sports Committee Meeting Minutes

Folder No:                F2005/00446

Author:                     George Bounassif, Manager Infrastructure Services      

 

Introduction

 

The Sports Committee Minutes for the meeting held on 17 August 2016 in the Matraville Room, Randwick City Council Depot, 192 Storey Street, Maroubra are presented at the Council Community Committee.

 

Issues

 

As scheduled, the Sports Committee has met and the minutes of the meeting, which reflects discussions and outcomes, are attached.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5:       Excellence in Recreation and Lifestyle Opportunities.

Direction 5a:     Maximise opportunities for residents and visitors to enjoy both active and passive open space uses.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

It is recommended that Council acknowledges and accepts the Sports Committee minutes attached.

 

Recommendation

 

That the minutes of the Sports Committee Meeting held on 17 August 2016 be received and noted.

 

 

Attachment/s:

 

1.

RCC Sports Committee - Minutes of Meeting 17/08/16

 

 

 

 


RCC Sports Committee - Minutes of Meeting 17/08/16

Attachment 1

 

 

 


Works Committee                                                                                                     13 September 2016

 

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Works Report No. W22/16

 

Subject:              Verge Planting - 10 Centennial Avenue, Randwick

Folder No:                F2004/07515

Author:                     Stephen Audet, Coordinator Engineering Services      

 

Introduction

 

Following the development at 10 Centennial Avenue, Randwick, the residents have created a verge garden between the footpath and the kerb. Council have received a complaint regarding the planting on the basis that it is not in keeping with the character of the street.

 

Issues

 

Council’s Nature Strip / Road verge Planting Policy requires an application and approval prior to verge planting being undertaken.  The policy stipulates that the permission will not be granted if the area is suitable for turf.

 

The site has recently undergone extensive redevelopment. At the completion of the building works in June 2014, the grass verge was reinstated by the developer as required.  It was subsequently inspected and approved by Council’s staff.

 

At the time of inspection there was an existing peppercorn tree on the verge in front of the premises.  By March, 2015, the verge was planted with non-native flowering shrubs (Golden Daisy Bushes) and the tree had died.  Council arranged for the removal of the dead tree and further shrubs were planted along with 2 Illawarra Flame Trees. 

 


Figure 1: 10 Centennial Avenue at completion of development, June, 2014.

 


Figure 2: 10 Centennial Avenue, March 2015.

 


Figure 3: 10 Centennial Avenue, 2016.

 

A local resident has since made numerous representations to Council seeking removal of the verge planting on the basis that the planting is not in keeping with the character of the street.

 

The owner of 10 Centennial Avenue has also approached Council seeking support for retaining the verge garden on the basis that the garden is a sincere attempt to add positively to the streetscape, is maintained and will not obstruct pedestrians or passenger egress from vehicles.

 

 

 

An assessment of the street character between Clovelly Road and the bend in Centennial Avenue confirms that:

 

·     There are 38 properties that front this portion of Centennial Avenue.

·     Centennial Avenue is an exceptional example of a tree lined local road.

·     The street tree stock is pre-dominantly Schinus areira (Peppercorn Trees), particularly on the western side of the street in the vicinity of 10 Centennial Avenue.

·     There is an unauthorized verge garden of native grasses in front of number 21.

·     There is a less formalized, unauthorized verge planting of native grasses in front of number 22.

·     The remaining properties have frontages characterized by grass verges and concrete driveways interspersed with the avenue of street trees.

 

Council’s Tree Management team has confirmed that Illawarra Flame Trees are not nominated as a species for planting in this precinct in Council’s Street Tree Masterplan. In addition, this section of nature strip is not seen as sufficiently sized to accommodate two trees due to their size and dimension at maturity. The Tree Management Team recommend that the two Illawarra Flame Trees be removed and that Council plant one Peppercorn Tree in line with the character of the street and Street Tree Masterplan.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6a:     Our public assets are planned, managed and funded to meet the                           community expectations and defined levels of service.

 

Financial impact statement

 

The removal of the two Illawarra Flame Trees and planting of one Peppercorn Tree can be covered under existing Council operational budgets.

 

Conclusion

 

The verge garden at 10 Centennial Avenue does not comply with Council’s Nature Strip/Road verge Planting Policy, however the Golden Daisy Bushes are low level and not causing obstructions to other road users.  The two newly planted Illawarra Flame Trees are not nominated within Council’s Street Tree Masterplan for this precinct and should be replaced with an appropriate species.

 

 

Recommendation

That:

 

a)     the two Illawarra Flame Trees be removed and replaced with one Peppercorn Tree in line with Council’s Street Tree Masterplan.

 

b)     the verge garden be permitted to remain on the basis that the owner of 10 Centennial Avenue agrees to continue to maintain the plantings such that the amenity of other road users in not unreasonably impacted.

 

c)        The complainant and the owner of 10 Centennial Avenue be advised of the outcome of this resolution.

 

Attachment/s:

 

Nil