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Ordinary Council Meeting

 

  BUSINESS PAPER

 

 

 

Tuesday 27 September 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                            27 September 2016

 

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Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street Randwick on Tuesday, 27 September 2016 at 7:00pm

 

Prayer and Acknowledgement of the local indigenous people

Prayer

Almighty God,

We humbly beseech you to bestow your blessings upon this Council and to direct and prosper our deliberations to the advancement of your glory and the true welfare of the people of Randwick and Australia. Amen”

Acknowledgement of the local indigenous people

I would like to acknowledge that we are here today on the land of the Bidjigal people of the Dharwahal Nation.  The Bidjigal people are the traditional owners and custodians of this land and form part of the wider aboriginal nations of the Sydney area.  On behalf of Randwick City Council I would also like to acknowledge and pay my respects to the Elders both past and present.”

Apologies/Granting of Leave of Absences 

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Council by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Audio/video recording of meetings prohibited without permission;

A person may be expelled from a meeting for using, or having used, an audio/video recorder without the express authority of the Council.

Mayoral Minute

MM30/16   End of Mayoral Term - September 2015 to September 2016....................... 1   

Urgent Business

General Manager's Report

GM16/16   Election of Mayor and Deputy Mayor and election of Council Committees....... 9

 

 

………………………………………………….

Ray Brownlee

General Manager


Ordinary Council                                                                                            27 September 2016

 

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Mayoral Minute No. MM30/16

 

Subject:             End of Mayoral Term - September 2015 to September 2016

Folder No:                   F2005/00751

Author:                   The  Mayor, Cr Noel D'Souza      

 

Introduction

 

What an honour it has been to serve as the Mayor of Randwick over the past year, particularly during this important time of change for our community and our Council.

 

I believe I have conducted my term on the high plane of dignity and discipline, encouraging others to choose progressive pathways and commit to open-minded ideas that have lifted all of us up.

 

I would like to extend a warm thank you to my Deputy Mayor, Councillor Greg Moore, for his hard work representing the Council and the Office of the Mayor.  I would also like to acknowledge the effort of my fellow Councillors who may represent views from the different political spectrums, but as a Council, can unite to identify the best way to support and provide for our local community.

 

I am also incredibly fortunate to have been supported by our excellent professional staff – lead by our experienced General Manager, Ray Brownlee PSM.

 

Last but never least, I would like to thank my family for their continued support throughout the past 12 months as I honoured my commitments as Mayor. 

 

It has been an honour and a privilege and I will be forever thankful I have had the opportunity to be Mayor of this great city.

 

Key Achievements

 

There are many things I am proud of during the past year as Mayor of Randwick and I have to say what a challenging but exciting year it has been.  Not only is our Council undergoing an important cultural shift as we move towards a new merged council, but our beloved Randwick City is seeing her own transformation – and for the better.

 

From light rail to a rejuvenation of some of our town centres to new facilities, Randwick City is constantly evolving and growing to support its residents with the best facilities, improved services and a continued commitment to provide the community the best of what life in Randwick City has to offer.  Best of all, we’re able to do all of this within budget and remaining debt-free for the tenth year in a row, something many other Councils are unable to lay claim to.

 

And with the merger imminent, there is no doubt that Randwick City Council has been at the forefront of accepting and embracing this impending change for our Council.  The dedication and commitment of our amalgamation working groups to prepare for the launch of the new council makes me immensely proud.  The leadership team here at Randwick City Council has led the charge to make the transition as smooth as possible for our residents and ratepayers and I look forward to seeing what the new Council will achieve when the time comes.

Here are just a few of the highlights from my term in office as we look back on what we have achieved in 12 short months:

 

Amalgamation

 

The amalgamation process has been a long one but I feel we are moving closer to a conclusion. As Mayor, I’ve been committed to ensuring that the merger process protects our staff, protects our residents and protects our unique way of life in the eastern suburbs. I believe I have achieved this. Staff have five-year employment protection conditions now in place, our residents have safeguards on rates and fees and charges and we’re poised to create a unique council area bringing together a strong community of interest into one area.

 

We listened and fought for our community who clearly told us they strongly opposed becoming part of a global city council. Thankfully the government listened to us and have proposed a much smaller, eastern suburbs council merger. We also weathered a surprise proposal from Botany Bay Council which would have seen half of Randwick City carved up for no apparent reason.

 

Creating a new organisation as complex as a local council is no easy task, but with the enthusiasm and professional approach taken by our staff, we are well on our way.

 

Our staff are genuinely excited about the possibilities of providing even better services and facilities for our residents and ratepayers and I would personally like to thank all staff involved in the process. It’s the Randwick way to continue to try and provide even better services and this legacy will live on.

 

An organisation is only as good as its people and I’m proud of our great staff who serve our community every day.

 

Budget

 

Randwick City Council adopted its 2016-17 Budget and Operational Plan with a strong focus on major works and construction, waste management, library management services as well as parks, recreation and culture.

 

Over the past decade, Randwick City Council has developed an enviable reputation for sound and responsible financial management. Through a strict disciplined approach we remain debt free and have strong capital funds to invest in new projects and upgrades.

 

Best of all, the Budget maintains existing service levels to the community as well as continuing to develop and improve Randwick City through various Capital Works projects.  Some of these project including upgrades to Heffron Park, the roll-out of the Light Rail Support Plan and an extension of the Coastal Walkway from South Maroubra Beach to Malabar Beach. 

 

The 2016-17 Budget was prepared with a view for ‘business as usual’ activities, allowing us to continue our commitment to the community now and into the future.

 

Light Rail Support Plan

 

The Light Rail Support Plan focused on six main areas - place-making, on-street parking, Kingsford interchange parking, stormwater drainage, cycleways and traffic calming.  We have already begun the roll-out of the Light Rail Support Plan, with more of the program being rolled out as the light rail construction progresses.

 

Notably, we have begun creating an additional 400 parking spaces in 21 streets throughout Randwick City to replace the 700 to 750 parking spaces that will be lost along main streets due to the light rail.  We’ve also introduced timed parking in streets close to the Kingsford and Kensington Town Centres to provide visitors and businesses with better access to the main shopping and restaurant thoroughfare along Anzac Parade.

 

We’ve reached agreement to purchase a significant strategic piece of land from Transport for NSW on Rainbow Street at Kingsford.  In addition to the other two parcels of land adjacent to the Rainbow Street site already owned by Council, we will be able to consider a number of options for the site, including more public parking, commercial space or a supermarket.  The site has also been flagged as a new civic centre and headquarters for the new amalgamated Council.  

 

At the heart of Kingsford, we have used the part closure of Meeks Street to create a new public plaza to create an exciting space to support and activate this vibrant town centre. Another public plaza is also planned at Belmore Road and Waratah Street in Randwick. 

 

The Light Rail Support Plan is a long-term plan, but the progress that has already been made to date is significant.  The future of the light rail path is bright and exciting and Council remains committed to providing the best outcomes for those affected by the light rail introduction.

 

Chifley Skate Park

 

I officially opened the Chifley Skate Park on 17 December 2015. It’s the second skate park in Randwick City and was designed and constructed in close consultation with the community and professional skaters. It includes a range of skate surfaces including a street plaza section and a bowl. The park is quickly becoming very popular with kids from the south-east.

 

Chifley Playground

 

Randwick City’s largest ever playground was officially opened on 17 September 2016. Hundreds of local families turned out to mark the occasion and helped me undertake the official proceedings. The playground provides fun play features and equipment for people of all abilities.  The playground has been specifically designed with the input of the local community and medical professionals to meet a range of physical, emotional and intellectual abilities.

 

Heffron Synthetic Sports Field

 

The Heffron Synthetic Sports Field was officially opened on Sunday 3 April 2016. It features all-weather turf designed for a variety of sports including football, rugby union and rugby league, and can accommodate eight mini or one large FIFA-accredited field.

 

Rock Fishing Safety

 

Randwick City Council continued its proactive approach to rock fishing safety by installing a number of ‘shock signs’ at rock fishing black spots up and down the coast. The multilingual signs are bright red with skull and cross bones and feature a ‘scorecard’ on the number of fatalities at that location. It is hoped that the signs will get through to the thousands of rock fishers who travel from all over Sydney to fish our coast.

 

 

Wild Weather

 

In June 2016 wild weather hit our shores and Coogee Beach suffered the most. The huge seas resulted in broken railings, missing pavers and extensively damaged the Coogee Surf Life Saving Club. As Mayor, it was incredibly inspiring to see how our community rallied together in solidarity to rebuild so quickly after such a devastating event. To all the emergency services personnel, Council staff, Lifeguards and Lifesavers thank you for all your work. It’s a time I’m sure we’ll never forget.

 

Malabar Headland Coastal Walkway

 

I was very pleased be help oversee the approval of a walkway through the western part of the newly declared Malabar Headland National Park. The walkway will see South Maroubra Beach connected to Malabar Beach via a 1.15km boardwalk, complete with ample seating and viewing areas.

 

With one of the most beautiful coastlines in the whole of Australia, the Malabar Headland Western Walking Track completes this critical missing link to creating Council’s vision of a continuous walkway along the coast.  It will be the first formal public access to the headland in over 100 years and once complete, will be a welcome addition for residents and visitors.

 

Construction on the walkway will commence in the coming months.

 

Coogee Beach Toilets

 

In September 2016 I was honoured to turn the first sod on construction on new facilities for the lower promenade of Coogee Beach which will provide: 21 new toilets and 12 showers (including accessible cubicles);  male and female change rooms; a family change area with additional showers; public lockers; and a new Lifeguard Office and kiosk. Previous consultation with the community identified a need for more toilet and changing facilities closer to the beach. I’m very pleased that we’ve been able to respond so quickly and provide new facilities for locals and visitors.

 

Frenchmans Bay Outdoor Gym

 

I was thrilled to officially open the Frenchmans Bay Outdoor Gym on Saturday 14 May 2016. It’s our third outdoor gym in Randwick City following two others at Maroubra Beach and Burrows Park, Clovelly. The Outdoor Gym has soft fall ground covering, low impact equipment and the benefit of a beautiful ocean location. These facilities are becoming increasingly popular with residents of all ages looking for low-impact exercise options.

 

Malabar Stormwater Pipe

 

Malabar Beach’s eyesore stormwater pipe is finally gone. A Council project in late 2016 buried the pipe under tonnes of sandstone boulders and vegetation to blend it in with the natural landscape. The work is the latest improvement project at Malabar which is going from strength to strength with the water quality now rated as ‘good’ thanks to ongoing works by Randwick Council and Sydney Water.

 

K2K Urban Design Competition

 

One of the most exciting projects Council has undergone this year is the K2K Urban Design Competition, inviting urban planners and architectural firms to imagine a vision for the future for more sustainable and innovative town centres in Kensington and Kingsford, with $300,000 in prize money up for grabs.

 

Without a doubt, the townships of Kingsford and Kensington have changed considerably over the years and are going through another significant period of change now with the construction of light rail.

 

While the town centres have many strong qualities, we owe it to the thousands of people who live, work and shop there every day to make the town centres strong, attractive and exciting places for people.

 

While change is inevitable, what we can control is how these areas work for Council and the community. The K2K Urban Design Competition will be the catalyst to develop new planning controls for the town centres to ensure they are unique places full of life, learning and people.

 

The K2K Urban Design Competition is still ongoing with the four finalists showcasing their works as we speak at the Masonic Centre and Meek Street Plaza, encouraging community feedback before the winning entry is announced. 

 

It’s a very exciting time for this area and I am looking forward to seeing the evolution of Kensington and Kingsford in the years to come.

 

Flying the Rainbow Flag

 

I continued Council’s tradition of flying the rainbow flag on Randwick Town Hall during Mardi Gras in March 2016. This small act sends a strong message that we are a diverse but inclusive and proud community.

 

Community Events

 

It’s been my pleasure to participate in the many community events hosted by Council across Randwick City, including the Spot Festival, Beach Breaks Carnival, Eco-Living Fair, Kingsford Noodle Markets, the White Ribbon Walk, Coogee Carols and Coogee Sparkles.

 

Each of these events is unique and special in its own way, but what I love the most about being attending each event is the sense of community as we come together to unite and celebrate all that is great about Randwick City.

 

 

Opening of Frenchmans Bay Outdoor Gym

Officiating the Bali Memorial in Coogee

Leading the Sydney White Ribbon Walk

Opening of Chifley Skate Park

Launch of the new Heffron Synthetic Fields

Raising the rainbow flag for the Sydney Gay and Lesbian Mardi Gras

Inspecting clean up efforts after the Sydney Storm hit Coogee in June

The winners of the Name Your Council competition

Showing support for France following the Nice attack

Beach Breaks Carnival 2016

 

 

 

 

 

 

Randwick Community Race Day

Eco-Living Fair 2016

 

 

 

 

 

 

 

 

 

 

Handing over one of four defibrillators to Randwick Netball Association

Construction begins on Coogee Beach Toilets

Renaming of the Lionel Bowen Library

Opening of Chifley Playground

 

Conclusion

 

As a leader in our community, I have been proud to serve as Mayor of Randwick City through this exciting period of change.  As you can see from our many achievements, even as we undergo the amalgamation process, we remain committed to growing and developing the services and facilities that best support our community.

 

It has been my honour to serve as Mayor of Randwick City over the past year and I hope that one day I will have the honour of serving as Mayor in a new merged council.

 

 

 

 

 

Recommendation

 

That the report of the outgoing Mayor is received and noted.

 

Attachment/s:

 

1.

Mayor D’Souza Twitter Coverage – September 2014 to September 2015

Available upon request

 

 

   


Ordinary Council                                                                                            27 September 2016

 

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General Manager's Report No. GM16/16

 

Subject:             Election of Mayor and Deputy Mayor and election of Council Committees

Folder No:                   F2005/00751

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

The purpose of this report is to facilitate the election of the Mayor and Deputy Mayor and the appointment of Councillors to the various internal and external committees.

 

Issues

In September each year, the Council is required to conduct an election for the position of Mayor and Deputy Mayor. 

 

Further, at the Extraordinary Council Meeting held on 29 September 2015 it was resolved that the appointment of Council’s Committees be for the 12 month period to September 2016. It is, therefore, necessary for Council to make further appointments to Committees for the period September 2016 to September 2017 (or until the end of the Council’s term of office).

 

1.      Election of Mayor – September 2016 to September 2017

The procedure to be followed for the election of Mayor is outlined in Part 11 of the Local Government (General) Regulation 2005, and is reproduced hereunder:

 

“Part 1 – Preliminary

Returning Officer

1.      The General Manager (or a person appointed by the General Manager) is the Returning Officer.

 

Nomination

2.

(1)

A Councillor may be nominated without notice for election as Mayor or    Deputy Mayor.

 

(2)

The nomination is to be made in writing by 2 or more Councillors (one of

whom may be the nominee).  The nomination is not valid unless the nominee has indicated consent to the nomination in writing.

 

(3)

The nomination is to be delivered or sent to the Returning Officer.

 

(4)

The Returning Officer is to announce the names of the nominees at the council meeting at which the election is to be held.

Election

3.

(1)

If only one Councillor is nominated, that Councillor is elected.

 

(2)

If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

 

(3)

The election is to be held at the council meeting at which the Council resolves on the method of voting.

 

(4)

In this clause:

ballot has its normal meaning of secret ballot;

open voting means voting by a show of hands or similar means.

 

 


 

Part 2 – Ordinary Ballot or Open Voting

Application of Part

 

4.      This Part applies if the election proceeds by ordinary ballot or by open voting.

 

Marking of ballot-papers

5.

(1)

If the election proceeds by ordinary ballot, the Returning Officer is to decide the manner in which votes are to be marked on the ballot-papers.

 

(2)

The formality of a ballot-paper under this Part must be determined in

accordance with clause 76(1)(b) and (c) and (5) of this Regulation as if it were a ballot-paper referred to in that clause.

 

(3)

An informal ballot-paper must be rejected at the count.

 

Count - 2  candidates

6.

(1)

If there are only 2 candidates, the candidate with the higher number of votes is elected.

 

(2)

If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.

 

Count – 3 or more candidates

7.

(1)

If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.

 

(2)

If 3 or more candidates then remain, a further vote is to be taken of those candidates, and the one with the lowest number of votes from that further vote is to be excluded.

 

(3)

If, after that, 3 or more candidates still remain, the procedure set out in

sub-clause (2) is to be repeated until only 2 candidates remain.

 

(4)

A further vote is to be taken of the 2 remaining candidates.

 

(5)

Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.

 

(6)

If at any stage during a count under sub clause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

 

Part 3 – Preferential Ballot

Application of Part

 

8.      This Part applies if the election proceeds by preferential ballot.

 

Ballot-papers and voting

9.

(1)

The ballot-papers are to contain the names of all the candidates.  The Councillors are to mark their votes by placing the numbers “1”, and “2” and so on against the various names so as to indicate the order of their preference for all the candidates.

 

(2)

The formality of a ballot-paper under this Part is to be determined in

accordance with clause 76(1)(b) and (c) and (5) of this Regulation as if it

were a ballot-paper referred to in that clause.

 

(3)

An informal ballot-paper must be rejected at the count.

 

Count

10.

(1)

If a candidate has an absolute majority of first preference votes, that candidate is elected.

 

(2)

If not, the candidate with the lowest number of first preference votes is

excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot-papers.

 

(3)

A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes.  The latter is elected.

 

(4)

In this clause absolute majority in relation to votes means a number which is more than one-half of the number of unexhausted formal ballot-papers.

 

Tied candidates

11.

(1)

If, on any count of votes, there are 2 candidates in, or remaining in, the election and the numbers of votes cast for the 2 candidates are equal – the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected.

 

(2)

If, on any count of votes, there are 3 or more candidates in, or remaining in, the election and the numbers of votes cast for 2 or more candidates are equal and those candidates are the ones with the lowest number of votes on the count of the votes – the candidate whose name is first chosen by the lot is taken to have the lowest number of votes and is therefore excluded.

 

Part 4 – General

Choosing by lot

12.    To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the returning officer, the slips are folded by the returning officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the returning officer and the candidate whose name is on the drawn slip is chosen.

 

Result

13.

The result of the election (including the name of the candidate elected as Mayor or Deputy Mayor) is:

 

 

(a)

to be declared to the Councillors at the council meeting at which the election is held by the Returning Officer, and

 

(b)

to be delivered or sent to the Director-General and to the Secretary of the Local Government and Shires Associations of New South Wales”.

 

2.      Election of Deputy Mayor – September 2016 to September 2017

In accordance with the provisions of Section 231 of the Local Government Act, the Council may elect one of its members to act as Deputy Mayor either for the Mayoral term or for a shorter term as may be resolved by the Council.  Further, the Deputy Mayor may exercise any function of the Mayor, at the request of the Mayor or if the Mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of Mayor.

 

The election provisions of Part 11 of the Local Government (General) Regulation 2005 also relate to the Deputy Mayor.

It has been Council’s normal practice to elect a Deputy Mayor for the same Mayoral Term, immediately following the election of the Mayor.

 

3.      Appointment of Committees

The Local Government Act, 1993 dispensed with any requirement to annually elect or appoint Standing Committees and the Council can appoint or elect committees as it considers necessary.

 

The appointment or election of members to Committees must be for a specified term, which obviously cannot exceed the term of the Council. Accordingly, on this occasion the Council must elect or appoint members to its Committees for any period of time (in the past the Council practice has been to elect committee representatives for a 12 month period from September to September). This includes the nomination of a Chairperson and Deputy Chairperson for each committee. It should be noted, however, that the Mayor does not delegate his/her right to assume the Chair of any Committee at any time, even allowing for the resolution by Council of committee structures from time to time. This is to allow the Mayor to assume the Chair at any time to move mayoral minutes at Committee Meetings.

 

The powers, duties and functions of all former Committees are subject to determination by the Council.  The Council may determine that the Committees, their duties, composition and quorums remain the same (or otherwise).

 

The former Committees, appointed in September, 2015, their duties, composition, quorums and membership details are attached to this report, in the following categories:

 

(i)    General Committees – internal committees of the Council that meet on a regular basis.

 

It should be noted that Council has previously resolved that the Administration & Finance Committee, the Civic Affairs Committee, the Community Services Committee, the Economic Development Committee, the Environment Committee, the Planning Committee and the Works Committee have full delegated authority to determine items on their agenda. 

 

(ii)   Special Committees – committees of the Council that meet on an ad hoc basis.

 

(iii)   Advisory Committees – created to perform a specific function, often with

       outside representation.

 

It is proposed to remove the Community Safety Committee from the Advisory Committees list. The Community Safety Committee was established to help develop the Council’s Crime Prevention and Community Safety Plan.  The ongoing tasks identified in the document’s action plan are now reported on via the Council’s Integrated Planning and Reporting framework.

 

(iv)   Councillor Representation on Outside Organisations/Committees – bodies to which the Council is entitled to elect or appoint Councillor representatives.

 

Conclusion

 

It is necessary for the Council, at this meeting, to make certain decisions relating to the election of a Mayor and Deputy Mayor and appointment of delegates/members of committees and to external bodies.

 

 

Recommendation

 

a)       Method of Voting - that, should it be necessary for an election to be held for the positions of Mayor and Deputy Mayor, Council determine the method of voting from one of the following:

 

·      Open Voting (traditional method at Randwick City Council)

·      Ordinary Ballot

·      Preferential Ballot.

 

b)     Election of Mayor

i.   That the General Manager, as Returning Officer, calls nominations for the position of Mayor.

ii.   That, should more than one nomination be received, the General Manager, as Returning Officer, read the names of the candidates for the position of Mayor.

iii.  That, if necessary, an election be conducted in accordance with the Council’s resolution made in relation to recommendation (a) for the position of Mayor.

iv.  That the General Manager, as Returning Officer, declare the Mayor elected for the September 2016 to September 2017 term.

 

c)     Election of Deputy Mayor

i.   That the General Manager, as Returning Officer, calls nominations for the position of Deputy Mayor.

ii.   That, should more than one nomination be received, the General Manager, as Returning Officer, read the names of the candidates for the position of Deputy Mayor.

iii.  That, if necessary, an election be conducted in accordance with the Council’s resolution made in relation to recommendation (a) for the position of Deputy Mayor.

iv.  That the General Manager, as Returning Officer, declare the Deputy Mayor elected for the September 2016 to September 2017 term.

 

d)     Appointment of Committees & their membership

i.   That Council determine the Committees and their duties, functions, quorums and delegated authorities in accordance with the attachment to the this report.

ii.   That appointment to the Committees be for the period September 2016 to September 2017.

iii.   That Council proceed to elect, appoint or nominate Committee members to the Committees and external bodies.

 

Attachment/s:

 

1.

Committees, duties, composition, quorum and membership details

 

2.

Committee Membership 2015-16

 

3.

Nominations forms for Mayor and Deputy Mayor Elections

Included under separate cover

 

 

 


Committees, duties, composition, quorum and membership details

Attachment 1

 

 

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General Committees

 

 

Committee

Duties/Functions

Composition

Quorum

(i)

Administration & Finance

Delegated authority: To determine administrative & financial items & other relevant associated matters

All Councillors

8 Councillors

(ii)

Community Services

Delegated authority: To determine community development items & other relevant associated matters

All Councillors

8 Councillors

(iii)

Economic Development

Delegated authority: To determine matters associated with Economic Development and the implementation of the Randwick Economic Development Strategy and associated matters, including tourism

All Councillors

8 Councillors

(iv)

Environment

Delegated authority: To determine maters associated with the natural environment & other associated environmental issues

All Councillors

8 Councillors

(v)

Planning

Delegated authority: To determine Health, Building & Planning matters

All Councillors

8 Councillors

(vi)

Works

Delegated authority: To determine works items & other relevant associated matters

All Councillors

8 Councillors

 

Special Committees

 

 

Committee

Duties/Functions

Composition

Quorum

(i)

Aboriginal Consultative

To advise council on issues affecting Aboriginal Communities & review & monitor Council policy relating to Aboriginal communities

Not less than 2 Councillors, staff representing each Council Division & not less than 6 community representatives

6 members

(ii)

Access

To monitor implementation & evaluation of Council’s Disability Discrimination Action Plan, to assist Council in the identification of current & future access needs for the community, to support & promote activities & special projects relating to people with disabilities, to comment on Council planning instruments in relation to disability issues, to assist in determining the most appropriate use of the Accessible Pathways Budget

Not less than 2 Councillors & 6 community representatives

5 members

(iii)

Australia Day

To plan arrangements for Australia Day celebrations

The Mayor & 6 Councillors & community representatives as deemed necessary by the Committee

3 members

(iv)

Business Awards

To coordinate arrangements for the presentation of the Randwick City Business Awards

The Mayor & 3 Councillors & the Presidents (or nominees) of each Chamber of Commerce & a representative of the ESBEC

6 members

(v)

Civic Affairs

Delegated authority: To determine civic affairs matters, including;

i) to consider all nominations for Community &/or Civic Awards & to select the recipients;

ii) to consider nominations lodged annually in the programs under the Council Awards for Sporting Achievements & to select the recipient(s)

The Mayor & 9 Councillors & community representatives as deemed necessary by the Committee

6 Councillors

(vi)

General Manager’s Performance Review

To convene ½ yearly monitoring meetings & once yearly review meetings with the GM to administer his Performance Agreement & to amend the Performance Agreement when required

The Mayor &

2 Councillors

3 members

(vii)

Multicultural Advisory

To ensure that all non-English speaking background residents are informed & have an understanding of Council’s role & responsibilities & advise Council on issues that affect NESB residents

An equal mix of Council & community reps, with at least 2 Councillors & representatives from each Council Division (Max 10 community reps/others, excluding Crs)

6 members

(viii)

Older Persons’ Advisory

To ensure that Council policies & programs are consistent with Commonwealth & State Government legislation & best practice relating to the full range of older people’s needs, to develop a Randwick Older People’s Policy, to comment on Council planning instruments, to assist Council in the identification of current & future needs of older persons & to plan associated activities & events

Not less than 2 Councillors & 6 community representatives but not more than 12 in total

5 members

(ix)

Road Safety Steering

To provide peer & expert guidance, advice, feedback, information & support to Council’s Community Road Safety Officer, focusing on behavioural & educational issues

2 staff (integrated transport) & 1 staff (community dev) 2 Crs, 1 rep from each of RTA, NSW Police, Eastern Beaches Liquor Accord, Dept Education & Training, Southern Sydney Health Promotion Unit

N/A

(x)

Sports

To ensure that Council policies and programs are consistent with Commonwealth & State Government legislation & best practice relevant to the full range of local sporting & recreation needs, to comment on Council planning instruments, including Plans of Management, in relation to sporting facilities, to assist Council in the identification of current & future sporting needs for the community etc

The Mayor & 3 Councillors, plus 6-15 reps of peak sporting bodies or associations (being residents of Randwick or members of local sporting bodies, plus Council staff reps

6 members

(xi)

Youth Advisory

To assist Council in the identification of the current interests of young people (ages 15-24 years), to support & promote activities & special projects relating to young people, to comment on Council planning instruments, to encourage students & young people’s participation in Council’s activities and community service initiatives etc

Not less than 2 Councillors & 6 young people (ages 15-24), but not more than 12 in total

6 members

(xii)

Cultural Advisory Committee

To bring together key stakeholders in artistic and cultural development within

Randwick City to facilitate the sharing of resources, knowledge, facilities, ideas and opportunities; and to advise Council on its public art, placemaking and cultural initiatives.

Maximum 12 members, consisting of no less than 5 local

practising artists and 2 Councillors

N/A

(xiii)

Internal Audit Committee

The objective of the Internal Audit Committee (Committee) is to provide independent assurance and assistance to Randwick City Council on areas including risk management, control, legislative compliance and external accountability responsibilities.

 

Mayor, plus 3 x external appointments (with relevant experience)

3

(xiv)

Greening Randwick Committee

To review and develop tree planting and tree management strategies relating to the Light Rail project

Mayor + 2 Councillors, 4 community reps

5

(xv)

La Perouse Museum & Headland Trust

To provide advice to Council with respect to Council’s management of the La Perouse Museum and relevant buildings, heritage items, open space and landscaped areas within the La Perouse precinct of Kamay Botany Bay National Park

Mayor + 3 Councillors + 5 external appointments

5

(xvi)

Memorial for Fallen Lifesavers Trust

To oversee the construction of the monument and to monitor and add to the monument on an ongoing basis.

 

Mayor + 7 external appointments + GM

5

(xvii)

Green Square and West Kensington Floodplain Management Committee

 

Provide advice to Council on flooding related policies and objectives for the Green Square and West Kensington catchment as well as the implementation of the floodplain management process.

 

2 Councillors, 2 community reps, 4 Council staff, 1 SES rep, 1 adjoining Council and Centennial & Moore Pk Trust rep (as appropriate) and 1 DECC rep

N/A

(xviii)

Kensington - Centennial Park Floodplain Management Committee

 

Provide advice to Council on flooding related policies and objectives for the Kensington - Centennial Park catchments as well as the implementation of the floodplain management process.

 

2 Councillors, 2 community reps, 4 Council staff, 1 SES rep, 1 adjoining Council and Centennial & Moore Pk Trust rep (as appropriate) and 1 DECC rep

N/A

(xix)

Maroubra Bay Floodplain Management Committee

 

Provide advice to Council on flooding related policies and objectives for the Maroubra Bay catchment as well as the implementation of the floodplain management process.

 

2 Councillors, 2 community reps, 4 Council staff, 1 SES rep, 1 adjoining Council and Centennial & Moore Pk Trust rep (as appropriate) and 1 DECC rep

N/A

(xx)

Coogee Bay Floodplain Management Committee

 

Provide advice to Council on flooding related policies and objectives for the Coogee Bay catchment as well as the implementation of the floodplain management process.

 

 

2 Councillors, 2 community reps, 4 Council staff, 1 SES rep, 1 adjoining Council and Centennial & Moore Pk Trust rep (as appropriate) and 1 DECC rep

N/A

 

Councillor representation on outside organisations/committees

 

 

Committee

Duties/Functions

Composition

Randwick City Council Entitlement

(i)

Eastern Region Local Government Aboriginal & Torres Strait Islander Forum

To consult local Aboriginal communities & their organisations in order to develop policies & cooperative strategies at a regional level & which will stimulate local government commitment to the reconciliation process

Councillors & staff from Randwick, Botany Bay, Waverley & Woollahra Council & indigenous community reps

The Mayor & any interested Councillors

(ii)

Eastern Suburbs Business Enterprise Centre (ESBEC)

To achieve, seek & support employment creation & business development initiatives & to promote the development of economic well being within the community and, in doing so, to generate employment opportunities

Councillors, staff & community reps from Waverley, Woollahra & Randwick Councils

1 Councillor

(iii)

Joint Regional Planning Panel (JRPP)

The principal function of regional panels is to determine regionally significant DAs.

5 members (1 Chair appointed by the Minister, 2 other members appointed by the Minister & 2 Council-appointed members

 

2 Councillors + 5 alternate delegates

(iv)

NSW Public Libraries Association

As a member of the NSWPLA, Randwick City Council is entitled to 1 vote at the AGM

Representatives from member organisations

1 Councillor

(v)

Randwick City Tourism Inc

To encourage residents of the City to appreciate the benefits of tourism, to provide a cohesive & unified focus for the Council & private sector activities to encourage appropriate tourism development, to coordinate the local tourism industry & its promotion, to advise Council on tourism policy & represent Randwick’s tourism interest to government & the tourist industry etc

1 Councillor & 8 members of the local community (who are involved in or interested in tourism)

1 Councillor

(vi)

Randwick Traffic Committee

To authorise traffic facilities & consider road safety issues

1 Councillor & 1 alternate (Councillor), Council Traffic Engineer & reps from RTA, Police, State Transit and the State Member of Parliament

 

1 Councillor & 1 alternate delegate (Councillor) in accordance with RTA delegation

(vii)

Southern Sydney Regional Organisation of Councils (SSROC)

To consider & assess the needs, disadvantages & opportunities of the member Councils & of the Southern Sydney region, to make representation & submissions relative to the needs, to submit requests for financial assistant, policy change and additional resources for the region or for member councils etc

Elected reps from – Bankstown, Hurstville, Randwick, Rockdale, Botany Bay, Sutherland, Canterbury, Kogarah, Marrickville, Waverley & Woollahra Councils

2 delegates (1 being the Mayor) & 2 alternate delegates.  Each delegate also serves on a SSROC Standing Committee

(viii)

Sydney Coastal Councils

To maintain sharp focus on all water pollution issues that affect the coastal, harbour, bay and river environment within the areas covered by the member Councils and to develop initiatives to protect those areas.

 

Member Councils - Botany, Hornsby, Leichhardt, Manly, Mosman, North Sydney, Pittwater, Randwick, Rockdale, Sydney City, Sutherland, Warringah, Waverley, Willoughby & Woollahra

Councillors & staff from member Councils

2 Councillors & 2 alternate delegates (Councillors)

 


Committee Membership 2015-16

Attachment 2

 

 

RCC LOGO_Stacked_SPOT BLUECOMMITTEE MEMBERSHIP – SEPTEMBER 2015-2016

GENERAL COMMITTEES

 

Committee

Andrews

Belleli

Bowen

D’Souza

Garcia

Matson

Moore

Nash

Neilson

Roberts

Seng

Shurey

Smith

Stavrinos

Stevenson

 

Councillor Reps

 

Quorum

Administration & Finance

DC

w

C

Mayor + 14

8

Community Services

w

DC

C

Mayor + 14

8

Economic Development

w

C

DC

Mayor + 14

8

Environment

w

DC

C

Mayor + 14

8

Planning

w

DC

C

Mayor + 14

8

Works

w

DC

C

Mayor + 14

8

FLOODPLAIN MANAGEMENT COMMITTEES

 

Committee

Andrews

Belleli

Bowen

D’Souza

Garcia

Matson

Moore

Nash

Neilson

Roberts

Seng

Shurey

Smith

Stavrinos

Stevenson

 

Councillor Reps

 

Quorum

Green Square & West Kensington

 

 

 

 

 

 

D

 

 

 

 

 

 

D

 

2

N/A

Kensington & Centennial Park

 

 

 

 

 

 

 

 

D

 

 

D

 

 

 

2

N/A

Maroubra Bay

D

 

 

 

 

 

 

 

 

 

 

 

 

 

D

2

N/A

Coogee Bay

 

 

D

 

 

D

 

 

 

 

 

 

 

 

 

2

N/A

SPECIAL COMMITTEES/ADVISORY COMMITTEES

 

Committee

Andrews

Belleli

Bowen

D’Souza

Garcia

Matson

Moore

Nash

Neilson

Roberts

Seng

Shurey

Smith

Stavrinos

Stevenson

 

Councillor Reps

 

Quorum

Community Reps

Aboriginal Consultative

D

 

 

D

 

D

 

D

 

 

 

 

 

 

 

Not less than 2

6

>6

Access

 

 

 

 

 

D

 

 

C

 

 

 

 

 

 

Not less than 2

5

>6

Australia Day

C

 

D

M

 

D

 

D

 

D

 

 

 

D

 

Mayor + 6

3

As necessary

Business Awards

D

 

 

M

 

 

 

 

 

D

 

 

 

D

 

Mayor + 3

6

Chamber Presidents

Civic Affairs

D

D

 

M

 

 

D

D

D

 

D

D

 

C

D

Mayor + 9

6

As necessary

GM Performance Review

 

 

 

M

 

D

 

 

 

 

 

 

D

 

 

Mayor + 2

3

N/A

Multicultural Advisory

 

 

 

 

 

 

 

 

D

 

 

C

 

 

 

Not less than 2

6

<10

Older Persons Advisory

 

 

 

D

 

 

 

 

C

 

 

 

 

 

 

Not less than 2

5

<12

Road Safety Steering

D

 

 

 

 

 

 

 

 

D

 

 

 

 

 

2

N/A

As necessary

Sports

D

 

 

M

 

 

D

 

 

 

 

 

 

D

 

Mayor + 3

6

6-15

Youth Advisory

 

 

D

 

 

 

 

 

 

C

 

 

 

 

 

Not less than 2

N/A

6-12

Cultural

Advisory

 

 

 

 

 

 

 

 

D

 

D

 

 

 

 

2

N/A

> 5 local practising artists

Internal Audit

 

 

 

M

 

 

 

 

 

 

 

 

 

 

 

Mayor

3

3 external appoints

Greening Randwick

 

 

 

D

 

C

 

 

 

 

 

 

D

 

 

Mayor + 2

4

4 community reps

La Perouse Museum & Headland Trust

D

 

D

C

 

D

 

 

 

 

 

 

 

 

 

Mayor + 3

5

5 external appoints

Memorial for Fallen Lifesavers Trust

 

 

 

C

 

 

 

 

 

 

 

 

 

 

 

Mayor

5

7 external appoints + GM

COUNCIL REPRESENTATION ON OUTSIDE COMMITTEES

 

Committee

Andrews

Belleli

Bowen

D’Souza

Garcia

Matson

Moore

Nash

Neilson

Roberts

Seng

Shurey

Smith

Stavrinos

Stevenson

 

Cr Reps

 

Eastern Region LG Aboriginal and TSI Forum

 

 

 

D

 

 

 

 

 

 

 

 

 

 

 

1

Eastern Suburbs Business Enterprise Centre Ltd

 

 

 

 

 

 

 

 

 

 

 

 

 

D

 

1

 

Joint Regional Planning Panel

AD

 

AD

 

 

AD

AD

D

 

 

 

 

D

 

 

2 + 5AD

 

NSW Public Libraries Association

 

 

 

 

 

 

 

 

D

 

 

 

 

 

 

1

 

Randwick City Tourism Inc. Exec.

 

 

 

 

 

 

 

 

 

D

 

 

 

 

 

1

 

Randwick Traffic

 

 

 

D

 

AD

 

 

 

 

 

 

 

 

 

1 + 1AD

 

SSROC

D

 

 

M

 

 

AD

 

 

 

 

 

 

AD

 

Mayor + 1 + 2AD

Sydney Coastal Councils

 

 

 

 

 

AD

D

 

 

 

 

D

 

AD

 

2 + 2AD

           Member                                   C             Chairperson                                          D             Delegate                                                 Mayor     -                       M
w             Mayor as Alternate Chair      DC           Deputy Chairperson                                             AD           Alternative Delegate                              Deputy Mayor -      DM