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Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

Tuesday 9 August 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee                                                                             9 August 2016

 

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Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street Randwick on Tuesday, 9 August 2016 at 6:00 p.m.

 

 

Committee Members:          The Mayor N D’Souza, Andrews, Belleli, Bowen (Deputy Chairperson), Garcia, Matson, Moore, Nash, Neilson (Chairperson), Roberts, Seng, Shurey, Smith, Stavrinos and Stevenson

 

Quorum:                             Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 12 July 2016

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Urgent Business

Administration Report

A6/16       Contingency Fund - status as at 31 July 2016........................................... 1

Finance Report

There will be no June 2016 Monthly Financial Report.

The 2015/16 Financial Statements are currently undergoing the required audit by Council’s external auditors and will be presented to Council at its completion.

 

 

 

 

 

 

Notice of Rescission Motion

NR6/16     Notice of Rescission Motion from Crs Nash, Roberts and Smith - CSELR - Removal of historic and significant trees.................................................... 3  

 

 

 

 

 

…………………………………………………….

Ray Brownlee

General Manager


Administration and Finance Committee                                                                             9 August 2016

 

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Administration Report No. A6/16

 

Subject:              Contingency Fund - status as at 31 July 2016

Folder No:                F2004/07396

Author:                     Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2016-17 financial year.

 

Issues

 

For the 2016-17 financial year there have been 12 allocations totalling $47,975.24,   as listed in the table below.

Meeting

Details

Approved allocation

2016-17

Annual contribution (ongoing)

Planning Committee – 13 Mar 2012

Annual contribution – Australia Day Botany Bay Regatta

$750.00

Ord Council

17 Sept 2013

Annual Contribution (5 years from 2015-16 to 2019-20) Waiving of Fees – Rainbow Club Australia Inc – Murray Rose’s Malabar Magic Ocean Swim

 

$14,500.00

Ord Council  23 Sept 2014

Annual contribution (5 years from 2015-16 to 2019-20) - Randwick Boys High School - 'Mayor's Award'

$1,000.00

Ord Council – 26 April 2016

Annual contribution (5 years from 2015-16 - Sydney Children’s Foundation Gold Telethon)

$5,000.00

Ord Council – 26 April 2016

Annual contribution (5 years from 2016-17 - Sydney Children’s Foundation Lights for Kids Christmas campaign)

$2,000.00

2016-17 Contingency Fund allocations

Ord Council – 22 Mar 2016

Financial assistance - Prince of Wales Hospital Foundation

$5,000.00

Ord Council – 22 Mar 2016

Sponsorship – Randwick Girls and Boys High Schools – 2016 Show

$4,000.00

Ord Council – 28 Jun 2016

Financial assistance and waiving of fees - NSW Police Force International Student Beach Soccer Day at Coogee Beach

$4,533.00

Ord Council – 26 July 2016

Waiving of Fees - Sydney Sixers Cricket Team

$2,123.00

Ord Council – 26 July 2016

Financial assistance - Coogee SLSC - Fundraising Dinner

$4,000.00

Ord Council – 26 July 2016

Waiving of Street Banners Hire Fees - Taste of Coogee 2016

$2,847.24

Ord Council – 26 July 2016

NSW Police Force Request to Waive Hire Fees for Prince Henry Centre

$2,222.00

Total – 2016-17 Contingency Fund allocations

$47,975.24

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:         A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:       Enrich our range of community services that meet our community’s needs.

Key Actions:        Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

Council has allocated $75,000.00 in the 2016-17 Budget for contingencies. 

 

Recommendation

 

That the status of the contingency fund allocations for 2016-17, be noted.

 

 

Attachment/s:

 

Nil

 

   


Administration and Finance Committee                                                                             9 August 2016

 

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Notice of Rescission Motion No. NR6/16

 

Subject:              Notice of Rescission Motion from Crs Nash, Roberts and Smith - CSELR - Removal of historic and significant trees

Folder No:                F2013/00263

Submitted by:          Councillor Nash, West Ward; Councillor Smith, North Ward; Councillor Roberts, East Ward      

 

That the resolution passed at the Administration & Finance Committee meeting held on 12 July 2016 in relation to Item UB10/16 and reading as follows:

 

RESOLUTION: (Bowen/Stevenson) that, noting the enormous community distress over the destruction of the historic tree of knowledge on 10-11 July 2016 and the removal of the gateway tree at Kingsford at this very moment and the loss of community confidence in the state government’s decision making processes concerning the design and construction of light rail, this Council calls for a moratorium on any further tree removals for the CSELR until such time as:

 

1.     The Minister for Transport meets with a delegation of community representatives to hear their concerns about the decision making processes for light rail, in particular the failure to allow sufficient time for minor design adjustments to light rail that would have preserved the tree of knowledge.

 

2.     TfNSW agree in conjunction with the community delegation to immediately conduct a full consultation by notifying all Randwick residents of all planned or potential future tree removals for light rail, with such consultation to remain open for not less than 28 days.

 

3.     TfNSW agree to assess the results of such consultation in good faith and make design changes to the light rail project in response.

 

4.     The resolution be immediately published on all Council official communication mediums, including social media.

 

5.     That, in parallel to the approach to the Minister, the Leader of the state opposition Labor Party be urgently written to, confirming that he still endorses his pre-election promise that the CSELR would be built by a Labor Government.”

 

BE AND IS HEREBY RESCINDED.