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Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

Tuesday 8 March 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee                                                                           8 March 2016

 

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Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street Randwick on Tuesday, 8 March 2016 at 6:00pm.

 

Committee Members:         The Mayor N D’Souza, Andrews, Belleli, Bowen (Deputy Chairperson), Garcia, Matson, Moore, Nash, Neilson (Chairperson), Roberts, Seng, Shurey, Smith, Stavrinos and Stevenson

 

Quorum:                           Eight (8) members

 

NOTE:   At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 9 February 2016

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Urgent Business

Administration Report

A2/16       Contingency Fund - status as at 29 February 2016................. 1

Finance Report

F3/16       Monthly Financial Report as at 31 January 2016..................... 5    

Notice of Rescission Motions

Nil  

 

………………………………………………….

Ray Brownlee

General Manager


Administration and Finance Committee                                                                           8 March 2016

 

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Administration Report No. A2/16

 

Subject:                  Contingency Fund - status as at 29 February 2016

Folder No:               F2004/07396

Author:                    Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2015-16 financial year.

 

Issues

 

In the 2015-16 financial year there have been 29 allocations totalling $163,661.50 as listed in the table below.

 

Meeting

Details

Approved allocation

Annual contributions (ongoing)

Ord Council – 22 Feb 2011

Annual contribution (5 years from 2011-12 to 2015-16) - Randwick Girls High School - 'Mayor's Award'

$1,000.00

Planning Committee – 13 Mar 2012

Annual contribution – Australia Day Botany Bay Regatta

$750.00

Ord Council – 25 June 2013

Annual contribution Sponsorship of the Westpac Rescue Helicopter Lifesaver Service – 3 year agreement 2013-14 to 2015-16

 

$15,000.00

Ord Council

17 Sept 2013

Annual Contribution (5 years from 2015-16 to 2019-20) Waiving of Fees – Rainbow Club Australia Inc – Murray Rose’s Malabar Magic Ocean Swim

 

$14,500.00

Ord Council  23 Sept 2014

Annual contribution (5 years from 2015-16 to 2019-20) - Randwick Boys High School - 'Mayor's Award'

$1,000.00

2015-16 Contingency Fund allocations

Ord Council – 23 Sept 2014

POW Hospital's request for financial support to use Prince Henry Centre – to celebrate 50th year since the first kidney transplant in NSW

$3,600.00

Ord Council – 28 Apr 2015

Waiving of fees - South Maroubra Surf Club use of DRLC for the Annual Nippers Proficiency Test

$1,210.00

Ord Council – 23 June 2015

Waiving of fees - Saint George Coptic Orthodox Church Annual Community Fete

$1,545.00

Ord Council – 23 June 2015

Waiving of fees - Des Renford Leisure Centre for Maroubra Swim Club Carnivals

$4,100.00

Ord Council – 23 June 2015

Sponsorship - Eastern Beaches Masquerade Ball (supporting the Eastern Beaches LAC)

$6,500.00

Ord Council – 23 June 2015

Waiving of Fees - Indonesian Presbyterian Church Community BBQ

$165.00

Ord Council – 28 July 2015

New Mayor's Award for Outstanding Contribution to the Randwick Business Community

$2,000.00

Ord Council – 25 Aug 2015

Waiving of fees and financial contribution - NSW Police Force International Student Beach Soccer Day

$4,533.00

Ord Council – 25 Aug 2015

Waiving of fees - Handball Australia

$3,685.00

Ord Council – 25 Aug 2015

Waiving of Fees - Our Lady of the Rosary School, Kensington Christmas Fair

$7,000.00

Ord Council – 25 Aug 2015

Waiving of fees - Salvation Army Community Christmas Lunch

$2,220.00

Ord Council – 25 Aug 2015

15th Annual Des Renford Chair of Hearts Research Family Gala and Charity Day

$8,500.00

Ord Council – 25 Aug 2015

Waiving of fees - South Coogee Public School Biennial Fiesta

$7,000.00

Ord Council – 25 Aug 2015

Waiving of fees and financial contribution – Surfing NSW

$23,533.00

Ord Council – 22 Sept 2015

Donation - ‘A National Act of Recognition’ Fund

$2,500.00

Ord Council – 27 Oct 2015

Waiving of fees - Greek Epiphany Festival 2016

$10,212.00

Ord Council – 27 Oct 2015

Waiving of fees - St Nicolas' Anglican Church “Carols by the Sea”

$1,732.00

Ord Council – 27 Oct 2015

Waiving of fees - Closure of Edgar St, Maroubra between Henning Ave and Cooper St Maroubra

$3,000.00

A&F Comm -  10 Nov 2015

Waiving of fees – 2015 Taste of Coogee event

$14,795.50

Ord Council – 24 Nov 2015

Waiving of fees - Maroubra Diggers Junior Swimming Club – for carnivals at Des Renford Leisure Centre

$2,040.00

Ord Council – 24 Nov 2015

Waiving of fees - Rainbow Club Australia - lane hire at Des Renford Leisure Centre

$9,600.00

Ord Council – 23 Feb 2016

Waiving of fees – Surfing NSW – events at Maroubra Beach

$7,341.00

Ord Council – 23 Feb 2016

Donation to Can Too Foundation (to acknowledge World Marathon Challenge - Heather Hawkins)

$500.00

Ord Council – 23 Feb 2016

Waiving of fees - Des Renford Leisure Centre to assist in raising funds for the Maroubra Swim Club

$4,100.00

Total - 2015-16 Contingency Fund allocations

$163,661.50

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:        A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:      Enrich our range of community services that meet our community’s needs.

Key Actions:       Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

Council has allocated $151,721.00 in the 2015-16 Budget for contingencies (including the December quarterly review adjustment). Any expenditure that exceeds the budget allocation will be funded through savings at the March quarterly budget review.

 

 

Recommendation

 

That the status of the contingency fund allocations for 2015-16 be noted.

 

 

Attachment/s:

 

Nil

 

  


Administration and Finance Committee                                                                           8 March 2016

 

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Finance Report No. F3/16

 

 

Subject:                  Monthly Financial Report as at 31 January 2016

Folder No:               F2015/00181

Author:                    Oliver Guo, Management Accountant      

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 31 January 2016. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 31 January 2016. Attachment 3 details the cash flow of the Council as at 31 January 2016.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:   Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Manager Corporate and Financial Planning, as the Responsible Accounting Officer, advises that the projected financial position is satisfactory. The Current Ratio as at 31 January 2016 is 3.13 compared to 2.34 as at 30 June 2015. The Current Ratio is a financial indicator specific to local government and represents its ability to meet its debts and obligations as they fall due.

 

Recommendation

 

That the Administration and Finance Committee acknowledges that the Responsible Accounting Officer has advised that the projected financial position of Council is satisfactory.

 

 

 

Attachment/s:

 

1.View

Monthly Financial Statements - Income Statements January 2016

 

2.View

Monthly Financial Statements - Balance Sheet January 2016

 

3.View

Monthly Financial Statements - Cash Flow Statement January 2016

 

 

 

 


Monthly Financial Statements - Income Statements January 2016

Attachment 1

 

 

 

 

 

 


Monthly Financial Statements - Balance Sheet January 2016

Attachment 2

 

 


Monthly Financial Statements - Cash Flow Statement January 2016

Attachment 3