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Works Committee Meeting

 

  BUSINESS PAPER

 

 

 

Tuesday 9 February 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Works Committee                                                                                                  9 February 2016

 

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Works Committee Meeting

 

Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 9 February 2016 at 6:00pm

 

 

Committee Members:         The Mayor D’Souza, Andrews, Belleli, Bowen, Garcia, Matson, Moore (Deputy Chairperson), Nash, Neilson, Roberts, Seng, Shurey, Smith, Stavrinos & Stevenson (Chairperson)

 

Quorum:                           Eight (8) members

 

NOTE:   At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Works Committee Meeting - 1 December 2015

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Urgent Business

Works Reports

W1/16      Mahon Pool Amenities - Comments from the Maroubra Beach Precinct Committee on the proposed new building.................. 1

W2/16      Sports Committee Meeting Minutes....................................... 3

W3/16      Buildings for our Community Wylie's Baths caretakers cottage - advanced funding for planning and construction................... 19

W4/16      Tree Removal - Outside 19 Ritchard Avenue, Coogee............ 23

W5/16      Proposed relocation of the South Sydney Rabbitohs Community and High Performance Centre within Heffron Park, Maroubra.. 31

W6/16      March into Merivale - Coogee 2016...................................... 49    

 

 

Notice of Rescission Motions

Nil  

 

 

 

…………………………………………………….

Ray Brownlee

General Manager


Works Committee                                                                                                  9 February 2016

 

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Works Report No. W1/16

 

Subject:                  Mahon Pool Amenities - Comments from the Maroubra Beach Precinct Committee on the proposed new building

Folder No:               PROJ/10674/2013/4

Author:                    Sarah  Harmston, Buildings for our Community Project Officer      

 

Introduction

 

As part of the Buildings for our Community program, Randwick City Council is planning a new building to replace the existing outdated amenities facilities servicing Mahon Pool.

 

A concept proposal for the new building was exhibited in March 2015.  The concept design was then developed in response to the feedback and comments received.  The results of this public consultation process, and the developed design, were reported to Council at the Works Committee Meeting of 10 November 2015 (Works Report No. W30/15). 

 

Council resolved at this meeting:

 

“(Andrews/Stavrinos) that prior to construction, the final construction plans be referred to the Maroubra Beach Precinct Committee for comment with the matter to come back to Council prior to the commencement of the construction.”

 

This report responds to the resolution above.

 

Issues

 

Maroubra Beach Precinct Committee

In response to the W30/15 resolution, Maroubra Beach Precinct Committee was contacted by Randwick City Council’s Precinct Coordinator on November 13 via email with request for comment on the proposal.  The Precinct Secretary was sent a link to the Works Committee Report, as well as a copy of the proposed plans and photomontage images.

 

The Precinct was requested to provide return comment following their November 23 meeting.

 

At the meeting it was confirmed that the Precinct Secretary had distributed the information to the Precinct mailing list.

 

The resolution from this meeting regarding the Mahon Pool amenities proposal was:

 

“Resolution – the precinct congratulates the Buildings For Our Community committee in presenting such a comprehensive proposal and for considering all the issues that have been raised in the run up to the development of the proposal. We ask that council keep the precinct informed.  CARRIED”

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 3:       An Informed and Engaged Community.

Direction 3c:     The community has increased opportunities to participate in decision making process.

 

Financial impact statement

 

The Mahon Pool Amenities project has been allocated funding of $1,706,100. 

 

The public exhibition process was funded through the project budget.

 

Conclusion

 

The Maroubra Beach Precinct Committee has expressed support for the revised proposal for the new building at Mahon Pool, and requested that they be kept informed of progress.

 

Once constructed, the new facility will be of great value to the many visitors to Mahon Pool and to Jack Vanny Reserve, and a valuable support for the Maroubra Seals Winter Swimming Club activities.

 

Recommendation

 

That the proposal proceed to documentation and construction under State Environmental Planning Policy (Infrastructure) 2007.

 

Attachment/s:

 

Nil

 

 


Works Committee                                                                                                  9 February 2016

 

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Works Report No. W2/16

 

Subject:                  Sports Committee Meeting Minutes

Folder No:               F2005/00446

Author:                    George Bounassif, Manager Infrastructure Services      

 

Introduction

 

The Sports Committee Minutes for the meeting held on 18 November 2015 in the Matraville Room, Randwick City Council Depot, 192 Storey Street, Maroubra are presented at the Council Community Committee.

 

Issues

 

As scheduled, the Sports Committee has met and the minutes of the meeting, which reflects discussions and outcomes, are attached.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5:       Excellence in Recreation and Lifestyle Opportunities.

Direction 5a:     Maximise opportunities for residents and visitors to enjoy both active and passive open space uses.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

It is recommended that Council acknowledges and accepts the minutes of the attached Sports Committee.

 

Recommendation

 

That the minutes of the Sports Committee Meeting held on 18 November 2015 be received and noted.

 

 

Attachment/s:

 

1.View

Randwick City Council Sports Committee Minutes – 18 November 2015

 

 

 

 


Randwick City Council Sports Committee Minutes – 18 November 2015

Attachment 1

 

 


 


 


 

 

 

 

 

 

 

 

 

 

 

 


Works Committee                                                                                                  9 February 2016

 

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Works Report No. W3/16

 

Subject:                  Buildings for our Community Wylie's Baths caretakers cottage - advanced funding for planning and construction

Folder No:               PROJ/10756/2016/4

Author:                    Hayley Segedin, Buildings for our Community Projects Coordinator      

 

Introduction

 

The Wylie’s Baths caretaker’s cottage project is scheduled in Year 7 (2016-17) of Council’s Buildings for our Community (BFOC) program. In 2014, Council identified a number of issues with the cottage that would need remedial attention in order to maintain and ensure the structural integrity of the building. Subsequent planning for the remedial works is now complete and Council is in a position to start construction in early 2016.

 

Issues

 

The caretaker’s cottage located at the entrance of Wylie’s Baths requires remedial works to aspects of the building including ground and below floor levelling, timber post structure repairs and replacement, perimeter wall footing repairs, drainage rectification and interior floorboard and wall lining repairs.

 

A Development Application specific to this scope was approved in June 2015. Council has since sought quotations for the works and the cost is in the vicinity of $200,000.

 

In order to address the issues immediately and to accommodate works outside the peak summer period of the Wylie’s Baths operations, Council proposes to commence construction in early April 2016. As such it is proposed that a portion of the funding that is allocated to the Wylie’s Baths caretakers cottage in 2016-17 be made available. Advanced funding would assist in progressing the project to completion within the appropriate time frame for the Wylie’s Baths.

 

Also, in early 2015, Wylie’s Baths Trust representatives contacted Council requesting that Council consider additional new/upgrade works within the Wylie’s Baths site. Items within the requested scope include:

 

·      Re-install the pool drain valve to the outside eastern wall to allow full drainage of the baths when required for maintenance purposes

·      Re-surface and render the inside bath walls

·      Provide new a ramp and improve stair access into the pool

·      Refurbish the male and female change room facilities

·      Provide additional storage area adjacent to the male change rooms

 

In consideration of this request, Council would need to undertake further investigative and planning works, and so it is proposed that a portion of the funding that is allocated to the Wylie’s Baths caretakers cottage in 2016-17 be made available. Advanced funding of $50,000 would assist in the necessary planning phase and achieve appropriate programming of construction works throughout the financial year ahead.

 

 

 

Council decision making during merger proposal period

The report recommendation is made following due consideration of the ‘Council Decision Making During Merger Proposal Periods’ guidelines issued by the Office of Local Government under section 23A of the NSW Local Government Act. This report recommends advanced funding of a project within the Buildings for our Community Program, which is funded from a special rates variation approved by Council in 2009. In addition, a development application specific to the Wylie’s Baths caretaker’s cottage was approved in June 2015 (well before the commencement of the merger proposal period). Bringing this project forward, within the BFOC Program, is necessary for the purposes of meeting Council’s ongoing service delivery commitments to our community.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6a:     Our public assets are planned, managed and funded to meet the community expectations and defined levels of service.

 

Financial impact statement

 

The proposed advanced funding of $250,000 made available during this financial year will be drawn from the Infrastructure Reserve and repaid using the funding from the project in the 2016-17 financial year.

 

Conclusion

 

The release of some funding towards next year’s Wylie’s Baths caretaker’s cottage project will allow the necessarily planning and construction of immediate and proposed works to be undertaken. This will enable the project to be scheduled for immediate commencement once the planning stage is complete, and construction programming paced in a manageable and required timeframe.

 

Recommendation

 

That, following due consideration of the ‘Council Decision Making During Merger Proposal Periods’ guidelines issued by the Office of Local Government under section 23A of the NSW Local Government Act, advanced funding of $250,000 for the Wylie’s Baths caretaker’s cottage project be made available during this financial year (2015-16) to be drawn from the Infrastructure Reserve and repaid using the funds from the Buildings for our Community program for the project in the 2016-17 financial year.

 

 

Attachment/s:

 

1.View

Site location and photo showing the building

 

 

 

 


Site location and photo showing the building

Attachment 1

 

 

Wylie’s Bath caretakers cottage - site location

 

Picture 085

Wylie’s Bath caretakers cottage - main entrance to the site and building western side


Works Committee                                                                                                  9 February 2016

 

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Works Report No. W4/16

 

Subject:                  Tree Removal - Outside 19 Ritchard Avenue, Coogee

Folder No:               F2015/07359

Author:                    Bryan Bourke, Tree Management Officer      

 

Introduction

 

On 20 November 2015 the owner of 19 Ritchard Avenue, Coogee, emailed Council regarding the diseased Council owned Ficus ‘Hillii’ (Hill’s Weeping fig) street tree located on the nature strip outside their property.

 

The owner had concerns about the safety of the tree.  Further, an engineer they had engaged to repair root damage to their front brick fence had advised them they should not undertake any repairs until the tree responsible had been removed.

 

Issues

 

There have been a number of service requests logged with Council dating back to December 2005 requesting that footpath damage caused by the roots of this tree be repaired because they constituted a trip hazard to pedestrians.

 

Because of the relatively minor nature of this problem and the significance of the subject tree in the Ritchard Avenue streetscape, temporary repairs with asphalt have only ever been undertaken.

 

In May 2006, Council’s Coordinator Tree Management Services undertook an inspection of a number of mature, established Ficus ‘Hillii’ street trees growing on both sides of Ritchard Avenue after he became concerned that several trees exhibited signs of declining health as well as displaying evidence of extensive basal decay.

 

As a result of those concerns and in the interests of public safety, a qualified tree surgeon and botanist was engaged to inspect these trees and to provide a report on their health and long term viability.

 

Six mature Ficus ‘Hillii’ street trees growing on the nature strip outside 19, 31, 33, 40, 50 and 58 Ritchard Avenue, Coogee, were subsequently inspected by that arborist.  Extensive visual field assessments, diagnostic Resistograph tests and risk/hazard assessments on all six of those trees were conducted.

 

The inspection revealed that the fig outside 19 Ritchard Avenue, Coogee, had good photosynthetic tissue, good structure and a sound root system. On the eastern side of the tree at ground level, however, there was a patch of discoloured tissue that exhibited patterns consistent with the early stages of Armillaria infestation.

 

The Resistograph results indicated strong tissue within the heartwood and sapwood of the tree. Although associated measurements indicated the early stages of Armillaria infestation, the tree at that stage was internally healthy.

 

However, any root pruning or root shaving that was undertaken to repair the adjacent damaged footpath would leave the roots of the tree susceptible to accelerated fungal infestation, thereby increasing the likelihood of failure within the basal region of the tree.

 

At that time, the results indicated that the tree was structurally sound and posed no threat of failure in the foreseeable future.

 

In January 2008 the property owner logged a service request with Council complaining that four previous requests for the footpath to be permanently repaired had not been actioned.

 

They were advised that to undertake any such works would have a detrimental effect on the tree and would seriously compromise its stability and health.  Therefore, any footpath repairs would only be temporary.

 

In February 2015 a claim was lodged with Council by the owner of 19 Ritchard Avenue, Coogee, for damage to their property caused by the roots of the Council fig tree outside.

 

That officer requested me to inspect the damage and to advise them whether it was caused by roots from the adjacent fig tree.

 

The property was inspected in March 2015.  There was no doubt the damage to the front brick fence and retaining wall was caused by roots from the Council tree and not by any vegetation located within the property. 

 

During the inspection, it was noticed that the canopy of the fig had deteriorated significantly within a relatively short period of time.  Large sections of bark were being shed from the trunk and that there was a large basal cavity in the trunk of the tree.

 

As a result of that inspection, an AQF5 qualified arborist was commissioned to assess the health and viability of the tree and to conduct a Resistograph test to identify the extent of any internal decay within the trunk of the tree.

 

The inspection revealed that live foliage coverage was sparse, especially on the eastern side of the canopy with approximately five percent of retained small diameter deadwood and tip dieback throughout the canopy.

 

There was no visual evidence of any previous branch or stem failures. A large area of bark delamination had occurred on the eastern side of the lower trunk. Bark delamination and cracking was also evident on the large, raised buttress roots. Root death and decay was sighted on the northern and southern sides of the root system.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 10:     A Healthy Environment.

Direction 10b:   Environmental risks and impacts are strategically managed.

Key Action:       Develop and implement policies, programs and strategies to manage                         environmental risks and impacts.

 

Financial impact statement

 

It is estimated that the removal of the Hill’s Weeping fig outside 19 Ritchard Avenue, Coogee, and its replacement with two advanced Waterhousia floribunda (Weeping Lilly Pillys) would cost approximately $4,000. The required funds would come from Council’s annual tree management budget.

 

 

 

Conclusion

 

The mature Council owned Ficus ‘Hillii’ street tree growing outside 19 Ritchard Avenue, Coogee, has important historic and habitat significance.

 

It is estimated to be approximately sixty years old and up until this point Council has been committed to retaining it, despite the fact that associated tree root damage to both private property and public infrastructure has progressively increased.

 

Using Australian Standard ASDR99307, the tree has been assessed as having an amenity value of $1,600. It has also been calculated that the tree has a moderate hazard rating but this will inevitably increase as the tree ages and its health declines further.

 

Because of the size and amount of root material required to be removed to effectively deal with the damage being caused by its roots, root pruning is not a viable management option.

 

The visual tree assessment undertaken by Council’s Coordinator Tree Management Services in January 2016 highlighted a distinct decline in tree health and vigour associated with the loss of live canopy coverage, tip dieback, bark delamination and desiccation and root death.

 

These are the typical external, physical symptoms of a fungal pathogen presence within trees’ translocation vessels. These symptoms indicate that an active fungal pathogen is most probably present within the underground parts of the root system.

 

It is apparent from external indications that the health of the tree is declining quite rapidly. The future retention of this tree is therefore considered to be a short term prospect only, for a period of less than 5 years.

 

At the time of the inspection and testing undertaken by the independent arborist in 2015, the tree was allocated a medium hazard rating, however this rating has increased because of a further decline in the health of the tree.

 

Because of this rapid and irreversible decline and the potential risk to persons and/or property this tree now poses, the only option is to remove the subject tree and to replace it with a more appropriate tree species as nominated in Council’s Street Tree Masterplan.

 

The removal of this tree would certainly have a detrimental impact on the Ritchard Avenue streetscape that could not be realistically mitigated in the short term by the planting of one-two advanced replacement trees.

 

Recommendation

 

That the Council owned Ficus ‘Hillii’ (Hill’s Weeping fig) growing outside 19 Ritchard Avenue, Coogee, be removed and replaced with one advanced Waterhousia floribunda (Weeping Lilly Pilly) as nominated in Council’s Street Tree Masterplan.

 

Attachment/s:

 

1.View

Series of photographs of the subject fig tree highlighting its poor health and structural deficiencies and the damage being caused to private property by its roots.

 

 

 

 


Series of photographs of the subject fig tree highlighting its poor health and structural deficiencies and the damage being caused to private property by its roots.

Attachment 1

 

 


Works Committee                                                                                                  9 February 2016

 

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Works Report No. W5/16

 

Subject:                  Proposed relocation of the South Sydney Rabbitohs Community and High Performance Centre within Heffron Park, Maroubra

Folder No:               PROJ/10721/2014/4

Author:                    Sarah  Harmston, Buildings for our Community Project Officer      

 

Introduction

 

Heffron Park in Maroubra is the largest park in Randwick City, and is a sporting destination for many due to the wide and unique suite of facilities it offers.  The Park has been progressively upgraded in recent years, guided by the principles and priorities generated by the 2009 Heffron Park Plan of Management (POM). 

 

Further significant capital works are proposed to be accommodated in the west (Bunnerong Road) precinct of Heffron Park, being:

 

·      An indoor sports hall to replace the existing indoor sports facility

·      Replacement tennis clubhouse facility

·      Replacement gymnastics facility

·      New sports field amenities to service the new oval

 

On the basis of Council’s previous resolution (MM48/13), a training facility for Souths Sydney “Rabbitohs” Rugby League Football Club is also planned for Heffron Park.  This is currently proposed to be located on Robey Street on the eastern boundary of Heffron Park.

 

Randwick City Council’s Buildings for our Community team have commenced investigations into how these major works may best be accommodated at Heffron Park, and whether any of these facilities or functions may be streamlined into one building to provide efficiencies of operating and construction costs and minimise their impact on the park.

 

This report describes the upcoming capital works in more detail and seeks approval to incorporate some or all of the requirements of the separate facilities into one major building.

 

Issues

 

Replacement facilities for Heffron Park

The existing indoor sports facility (known as Matraville Indoor Sports) and gymnastics facility (Bunnerong Gymnastics) are both housed in warehouse buildings dating from the Park’s World War II use as a Navy storage facility.  These buildings have reached the end of their usable life and do not conform to current building standards.   The Plan of Management identifies two new replacement buildings in the general location of these warehouse structures on the Bunnerong Road frontage of Heffron Park.

 

The existing tennis facility and courts will be demolished as part of the wider Heffron Park upgrade, and new tennis courts built nearby.  New facilities will be required to support the ongoing tennis activities at Heffron Park.  These upgrade works are illustrated in the Heffron Park Plan of Management Landscape Concept Plan (Attachment 1).

 


 

Indoor Sports Facility (Matraville Sports Centre)

The outdoor tennis facilities and the indoor sports centre are leased together by the Eastern Suburbs Tennis Association Incorporated. Matraville Sports Centre is run in conjunction with the 12 outdoor synthetic grass tennis courts associated with Eastern Suburbs Tennis.

 

Both the tennis and indoor sports facilities are used throughout the year for training, recreational games and competitions.  User groups include individuals, sporting teams and schools and represent a wide range of ages.

 

The area of the existing facility is approximately 1,930 m2 and features squash courts, a netball court, indoor cricket / soccer facilities and associated administration and amenities.

 

This Indoor sports hall is planned to be replaced by a new purpose-built building as part of Randwick City Council’s Buildings for our Community program, with the exact suite of indoor facilities to be provided yet to be determined.  The existing squash courts at the facility are not planned to be replaced.

 

Tennis Clubhouse (Matraville Sports Centre – Eastern Suburbs Tennis Association)

The tennis clubhouse is located to the east of the Matraville Sports Centre building and is approximately 220 m2, consisting of a club area and associated administration and amenities area.

 

A replacement clubhouse will be required once the tennis courts are relocated in the Heffron Park upgrade works.  The new facility has not yet been allocated funding.

 

Gymnastics Facility (Bunnerong Gymnastics)

The existing Gymnastics Centre is located to the southern side of the tennis courts and Indoor Sports building.  Bunnerong Gymnastics Association Incorporated leases the building.

 

According to Bunnerong Gymnastics, the club caters for around 650 children.  They run after-school and weekend programs, as well as being hired regularly by several schools.  The centre also runs holiday programs and birthday parties for the general public.

 

The area of the existing facility is approximately 975 m2, and caters for small regional competitions only.  This is largely due to the limited spectator area available.

 

The gymnastics facility is planned to be replaced by a new purpose-built building as part of Randwick City Council’s Buildings for our Community program.

 

New faciliites for Heffron Park

Aside from the replacement facilities described, two additional capital works projects are slated for Heffron Park – a new sports field amenities building, and the South Sydney Rabbitohs Community and High Performance Centre.

 

New sports field amenities

The Plan of Management locates a new central playing field immediately to the east of the replacement indoor sports and gymnastics facilities.  This field will require amenities to support its activities, including change rooms, public toilets and sports team storage similar to that provided elsewhere in the park.

These are most likely to be incorporated into the indoor sports and gymnastics building due to its close proximity to the new field.

 

These sports field amenities have not been allocated separate funding.

 

 

South Sydney Rabbitohs Community and High Performance Centre (CHPC)

Randwick City Council was approached by the South Sydney Rabbitohs Rugby League Club in 2013 to consider a request to relocate their training and administration facilities from Redfern Oval to Heffron Park in Maroubra.  This was following opportunities for substantial grant funding from Federal and State Governments towards this project.

 

The Rabbitohs CHPC was not proposed at the time of the Plan of Management (2009), so is not located in its masterplan.  For the purposes of achieving this funding the Club developed plans for a building located on Robey Street in the north east precinct of the park. The building, approximately 5000m2 in size, is proposed to be built into the embankment and opening onto the Marcellin fields. It would replace the existing sports field building in this location.

 

The facility is to house training and administration facilities for the purposes of South Sydney Rugby League Club and their South Cares program.  South Cares delivers programs to encourage and assist youth in the areas of education, training and employment.  Randwick City Council is a partner of the South Cares, and the programs operate in schools throughout the Randwick local government area.

 

The proposed facility includes change rooms, weights and physiotherapy facilities, meeting rooms and administrative offices for South Cares, as well as some public amenities for park patrons.  Information provided by the Club estimates the anticipated building cost to be in the vicinity of $16 million.

 

Details of the proposed Robey Street High Performance Community Centre plans may be found in Attachment 2.

 

Council resolved in June 2013 that:

 

a)  Council progress the proposal to relocate the South Sydney “Rabbitohs” Rugby League Club training and administration facilities to Heffron Park;

b)  an application be made to the Federal Regional Development Australian Fund (Round Five) grant funding for the project; and

c) a cap of $3 million of Council funding be placed on this project.

 

(Mayoral Minute 48/13 - Facilities for the South Sydney Rugby League Club and Heffron Park Maroubra).

 

A copy of this report is appended (Attachment 3).

 

Robey Street site

It is acknowledged that there are considerable constraints in locating such a major 5000m2 facility on the proposed Robey Street site. The site itself is not large, being bounded by the Fitzgerald Avenue carparking to the north, and existing playing fields to the west and south. 

 

Parking, traffic and transport

A facility of this size will also certainly generate additional parking requirements for staff, players and visitors. The design proposed by the South Sydney Rugby League club did not yet include on-site parking.   Provision of parking on the site requires the following considerations:

 

-      On-grade car parking is difficult to accommodate due to the existing playing fields and the narrow site configuration;

-      Bus and coach parking for schools and players on the site is similarly constrained;

-      Access to a new carpark and the associated traffic flow could affect traffic on Robey St and Fitzgerald Avenue; and

-      Basement car parking will require expensive bulk excavation and disposal, adding considerably to project costs.

 

The nearest public transport for the new CHPC on Robey Street is located on Anzac Parade.

 

Bulk and scale

Although the facility is proposed to be built into the embankment, due to the length of the building and the varying height of Robey Street, there may be some impact on views to the park from the residences opposite.

 

To accommodate the full 5000m2 of floor area on the site will require most of the existing embankment to be removed, and may require complex structural anchoring under Robey Street.  The excavation and groundworks component of the build represents significant construction costs.

 

With no opportunity to move the facility further within the park, there is little opportunity to minimise this excavation, or to provide a landscape buffer between the facility and the residences opposite.

 

Although locating the CHPC training and administration facility in this area of the park has the advantage of providing a stand-alone facility for the Rabbitohs, there may be considerable impact in inserting a building of this scale on Robey Street.

 

Construction economies

These factors together – site size and topography, parking stress, bulk and scale – suggest that a more suitable location may be found within Heffron Park for the CHPC, with less impact on its environs than may be possible on Robey Street.  An alternative is to co-locate the facility with the new capital works proposed in the west of the park fronting Bunnerong Road, that is with the proposed indoor sports hall, gymnastics centre, tennis clubhouse and sportsfield amenities building.

 

This clustering of functions within a multifunction facility is an opportunity for like facilities to be identified and shared across the new facilities where feasible, representing considerable overall economy of footprint, environmental impact, and construction costs.

 

Bunnerong Road site

The Bunnerong Road site is bounded by the new tennis courts and carpark to the north, the criterium track to the west, existing playing fields to the south and Bunnerong Road to the west. 

 

This site described includes the new playing field – as this has not yet been constructed, some flexibility of placement may be possible to ensure the best outcome for both field and built elements.

 

The site offers an opportunity for a close connection between the new building and the new playing field to be established adjacent. 

 

An aerial of the given site is shown in Attachment 4.

 

Parking, traffic and transport

The size, topography and location of the site allow generous opportunities for parking and public transport to support the proposed facilities:

-      The new facility will have minimal impact on traffic conditions on Bunnerong Road, which is well serviced with traffic lights and road infrastructure;

-      Car parking may be easily accommodated on grade, without the need for major excavation;

-      Bus circulation onto and within the site may be accommodated, allowing large group visitation to be easily accommodated;

-      Service vehicles may be easily accommodated; and

-      There is existing good public transport access on Bunnerong Road.

 

Clustering all these facilities together would allow parking to be rationalised in the park, with shared parking areas provided to support the activities in this precinct.

 

Bulk and scale

Bunnerong Road is approximately 1.4m – 2m higher than the existing floor levels of the Matraville Sports and Bunnerong Gymnastics Centres. This natural fall in site topography from west to east allows the potential for a larger scale building to be accommodated while minimising its perceived bulk from Bunnerong Road, and its impact on neighbouring development.

 

The generous site area also allows any future building to be set further back within its park context, with a landscaped buffer zone established between the built form and the streetscape.  Parking and a generous pedestrian forecourt to its street frontage can be incorporated.

 

Directly across the road from the site is the Southpoint Shopping Centre and residential apartments – a mixed use and residential development.  Southpoint’s podium (approximately 8m in height) allows the opportunity for any new building, set back within the park, to minimise impact on views from the residential flats above.

 

These factors are in contrast to the tighter constraints of the Robey Street site.

 

Construction economies

Rationalising the new proposed capital works projects into fewer buildings could be an advantageous approach.  Facilities common to each project, shared where feasible, could represent significant reductions in built area and construction costs.

 

These items could include public toilets, change rooms, administration and office areas, meeting rooms, café/kiosks, spectator facilities, passenger lifts, and parking and service areas.

 

This approach may also allow a larger staged development to be planned and constructed progressively as funds become available.  It also represents efficiencies in project delivery.

 

Council decision making during merger proposal period

The report recommendation is made following due consideration of the ‘Council Decision Making During Merger Proposal Periods’ guidelines issued by the Office of Local Government under section 23A of the NSW Local Government Act. This report recommends that the proposed South Sydney Rabbitohs Community and High Performance Centre, which was endorsed by Council in 2013 (well before the commencement of the merger proposal period), be relocated within Heffron Park.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

Outcome 2:       A Vibrant and Diverse Community.

Direction 2d:     New and upgraded community facilities that are multi purpose and in accessible locations

Outcome 4:       Excellence in Urban Design and Development

Direction 4b:     New and existing development is managed by a robust framework.

 

Financial impact statement

 

Funding

The confirmed funding towards the proposed capital works is as follows:

 

 

 

COUNCIL FACILITIES

 

Year

Available $

Source

Indoor Sports Hall

2015-16

459,660

Buildings for our Community Levy

1,000,000

Section 94 Contribution

Gymnastics Centre

2016-17

500,000

Buildings for our Community Levy

1,000,000

Section 94 Contribution

Tennis Facility

-

-

No funding yet allocated

Sports field amenities

-

-

No funding yet allocated

TOTAL

$2,959,660

 

 

SOUTH SYDNEY RUGBY LEAGUE FACILITIES

Rabbitohs Community + High Performance Centre

3,000,000

RCC General Revenue (MM48/13)

3,450,000

South Sydney District Rugby League Football Club Pty Ltd

10,000,000

To be confirmed

Federal Regional Development Australia Fund

TOTAL

$16,450,000

 

Conclusion

 

The ongoing improvement and upgrade works at Heffron Park have positioned the park as a major sporting destination for not just the local government area, but for the wider Eastern Suburbs region.  The planned capital works at the park will further strengthen this status.

 

The new facilities planned for the park – Indoor Sports Hall, Gymnastics Centre, Tennis Clubhouse, Sports fields amenities – represent a major endeavour for Randwick City Council and efficiencies should be sought across these projects to ensure responsible delivery and use of park resources.

 

The South Sydney Rabbitohs Community and High Performance Centre, also to be accommodated within Heffron Park, is a further upcoming major project to be considered.

 

Considerable advantages are demonstrated by co-locating these facilities in the Bunnerong Road precinct, namely economies of scale, site topography, parking and transport, impact on the locality, opportunities for shared facilities and associated reduced planning and construction costs.

 

Approval is now sought to proceed with planning the multi-functional building on this basis.

 

Recommendation

 

That, following due consideration of the ‘Council Decision Making During Merger Proposal Periods’ guidelines issued by the Office of Local Government under section 23A of the NSW Local Government Act, the proposed South Sydney Rabbitohs Community and High Performance Centre be relocated to the western precinct of Heffron Park, on Bunnerong Road.

 

 

Attachment/s:

 

1.View

Plan of Management Landscape Concept Plan

 

2.View

South Sydney Rabbitohs High Performance and Community Centre - Robey Street proposal

 

3.View

Mayoral Minute MM48/13 - Facilities for the South Sydney Rugby League Club and Heffron Park Maroubra - Ordinary Council, 25 June 2013

 

4.View

Aerial view of Bunnerong Road site at Heffron Park

 

 

 


Plan of Management Landscape Concept Plan

Attachment 1

 

 

Heffron Masterplan


South Sydney Rabbitohs High Performance and Community Centre - Robey Street proposal

Attachment 2

 

 

 

 

 

 

                                                                         


Mayoral Minute MM48/13 - Facilities for the South Sydney Rugby League Club and Heffron Park Maroubra - Ordinary Council, 25 June 2013

Attachment 3

 

 

 

 

 


Aerial view of Bunnerong Road site at Heffron Park

Attachment 4

 

 

Bunnerong RoadIndoor Sports Centre with forecourt parkingGymnastics CentreTennis clubhouseSouthpoint14055_heffron park masterplan_20102014c_Page_03


Works Committee                                                                                                  9 February 2016

 

RCC LOGO_Stacked_COLOUR_RGB

 

Works Report No. W6/16

 

Subject:                  March into Merivale - Coogee 2016

Folder No:               F2016/00096

Author:                    Kerry Colquhoun, Coordinator, Open Space Assets     

 

Introduction

 

In March 2015 Hemmes Trading Pty Ltd (Merivale group), proprietor of the Coogee Pavilion, received approval from Randwick City Council to hold the “March into Merivale” (MIM).  This event proved to be a popular and successful event.

 

Hemmes Trading has again applied and received approval to hold this event on Sunday 20 March 2016.  The event approval permits six food stalls and two caravans.  Entertainment will consist of a gypsy band and roving entertainers e.g. men on stilts.

 

The event is planned on the paved area along Dolphin Street adjacent to their venue, refer Attachment 1.  This area is a designated Alcohol Free Zone (AFZ) as shown in Attachment 2.  The current event approval does not include the consumption of alcohol in the approved event area.

 

Subsequent to the event approval, Hemmes Trading has requested that the approval be amended to allow the taking of alcohol from the licensed premises into the event area whilst the event is underway.  They have also requested that they sell champagne from a caravan within the event area.  This will permit their patrons to be able to consume alcohol in the approved event area.  The approved event area is as shown in Attachment 1.

 

Issues

 

Event Approval

Randwick City Council is committed to fostering a vibrant community.  Throughout the year, Council approves many events and activities on public land under its care and control.

 

The currently approved event (without alcohol) was assessed as being medium impact and a suitable activity for this location.  The approval sets out extensive conditions covering public place maintenance and management, operational requirements, temporary structures, environmental amenity and food safety.  In particular, the food stalls need to register with Council’s Environmental Health section and notify the NSW Food Authority in accordance with the Food Safety Standards, prior to the commencement of food business.

 

Request for changes to the Alcohol Free Zone

The event organisers have requested that the existing AFZ be amended to permit the sale and consumption of alcohol during the event in the approved event area.

 

The event organisers have advised that they consulted with the NSW Police in relation to this request.  The Police have advised that they have no objection to the consumption of alcohol in the event area subject to the perimeter of the event area being marked by a fence/barrier.

 

Independent Liquor and Gaming Authority

To allow the sale and consumption of alcohol within the MIM event area, the licensee of the Coogee Pavilion will need to apply for an “off premises” licence to the Independent Liquor and Gaming Authority.  Approval from this Authority will not be given until Randwick City Council and the NSW Police confirm their support for the event.

 

Assessment

The paved area (the approved event area) adjacent to the Coogee Pavilion is currently a designated AFZ.  AFZs prohibit the drinking of alcohol along designated sections of public roads, footpaths and car parks under the care and control of Council.  Randwick City Council recently renewed the AFZ outside the Coogee Pavilion for the period from October 2015 to October 2019.  Beyond the paved area in Goldstein Reserve, consumption of alcohol is permitted between 8am and 6pm.

 

Under the relevant legislation, the power to suspend an AFZ in a whole or part of an area during its period of operation is allowed so that a council may respond to more immediate situations that arise within the area of the zone.

 

Hemmes Trading states that their main purpose of the event is to bring an annual food and wine festival to the local Coogee area for a family friendly and community focused activity.  The event in 2015 was a success and it is appropriate for Council to support the consumption of alcohol for this event.

 

Therefore, it will be necessary for Council to suspend the existing AFZ for the event area.  The applicant will also be required to receive approval from the Independent Liquor Gaming and Racing Authority.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5:       Excellence in recreation and lifestyle opportunities.

Direction 5a:     Maximise opportunities for residents and visitors to enjoy both active                         and passive open spaces.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Hemmes Trading Pty Ltd currently has approval to hold the “March into Merivale” event adjacent to the Coogee Pavilion on Sunday 20 March 2016 without alcohol.  They have requested that Council amend the existing AFZ along Dolphin Street and Beach Street to permit the sale (champagne only) and consumption of alcohol during the event.

 

The sale and consumption of alcohol is prohibited within an AFZ and can only be permitted if Council were to suspend the AFZ for the day of the event.  The legislation requires that this suspension must be a resolution of Council and must be advertised.  Due to the success of last year’s event, the in principle approval by the NSW Police and the event conditions placed by Council, it is considered desirable to suspend the AFZ to allow the consumption of alcohol in the event area.

 

Recommendation

 

That:

 

a)     Council supports the request to suspend part of the Alcohol Free Zone along Dolphin Street and Beach Street adjacent to Goldstein Reserve (outside the Coogee Pavilion) on the day of the 2016 March into Merivale event.

 

b)     Council advises the Independent Liquor and Gaming Authority that they approve the sale and consumption of alcohol for the 2016 March into Merivale event.

 

 

Attachment/s:

 

1.View

Festival Event Area (proposed area for suspension of AFZ)

 

2.View

Current Alcohol Free Zone

 

 

 

 


Festival Event Area (proposed area for suspension of AFZ)

Attachment 1

 

 


Current Alcohol Free Zone

Attachment 2