Community Services Committee
Tuesday 10 November 2015
Administrative Centre 30 Frances Street Randwick 2031
Telephone: 1300 722 542
Fax: 02 9319 1510
Notice is hereby given that a Community Services Committee of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 10 November 2015 at 6:00pm
Quorum: Eight (8) members
Apologies/Granting of Leave of Absences
Confirmation of the Minutes
Community Services Committee - 8 September 2015
Declarations of Pecuniary and Non-Pecuniary Interests
Address of Committee by Members of the Public
In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.
Community Services Reports
C12/15 Local Volunteer Expo............................................................ 1
Notice of Rescission Motions
Community Services Report No. C12/15
Subject: Local Volunteer Expo
Folder No: F2009/00215
In November 2014 Council resolved as follows:
(Roberts/Andrews) that Council:
1. note the high level of volunteerism in the Australian and Randwick community;
2. note the difficulties volunteer organisations and would-be volunteers have in linking up; and
3. investigate and bring back a report on the option of hosting and marketing an annual local 'Randwick Volunteer Expo': Where local volunteer organisations can gather in one location allowing local would-be volunteers to come along and investigate what the local volunteer opportunities are.
In response to resolution 3 above, the Community Services Committee considered a report at its 10 March 2015 meeting and resolved as follows:
a) The Council endorse the event, the Local Volunteer Expo, to be held during Local Government Week, on 8 August 2015.
b) The amount of $6,000 be identified as part of the new financial year’s budget planning process.
c) A report be brought back to the Council on the outcomes of the Local Volunteer Expo.
This report highlights the outcomes of the Local Volunteer Expo, in response to Resolution 3.
Over 40 agencies were invited to participate in the Expo and 20 agencies accepted the invitation. The list of participating agencies is listed in Attachment 1, and they include – Eastern Beaches Local Area Command (Volunteers in Policing), Amnesty International, Come in Youth Resource Centre, Maroubra Surf Life Saving Club, Rotary, and Council volunteer programs including library, bush care and Precinct Committees.
An estimated 300 community members and visitors attended the Expo. Both visitors and service providers gave positive verbal feedback and felt that the Expo had achieved the following objectives:
· linking volunteer agencies with potential volunteers
· increase awareness of local volunteering opportunities and
· face to face information provision by participating agencies on how to get involved.
Feedback received from community agencies was positive, including written comments from Come in Youth Resource Centre:
“We just wanted to say thank you for inviting us to the Volunteer Expo that was held in Randwick on Saturday.
We were overwhelmed with people who had a variety of skills that could be of benefit to our programs/services. It was great to be a part of a well organised event.”
To widen the reach of the day’s event, volunteer agencies were invited to list their contact details for a brochure, which Council has since produced and will distribute to the general community, to highlight local volunteering opportunities.
Members of the community can obtain copies of this brochure from the City’s libraries and community centres. A copy can be found as Attachment 2.
Options for hosting and marketing future Local Volunteer Expo
Like most new events, Council staff directed a greater amount of time and effort behind the scenes to develop a template for hosting the Local Volunteer Expo. Council officers focused on establishing contacts with various volunteer organisations, worked hard to market this event to potential volunteer agencies, and in staging the event on the day. Over time, with the help of a proven template, these events will be easier to implement.
The cost of holding this event was approximately $6,000, which includes staff salaries, hall hire fees, advertising charges and catering for volunteer participants.
Given the positive feedback from volunteer agencies and visitors alike, there is merit in holding a Local Volunteer Expo on a regular basis. However, an annual event is not advisable because 12 months is too soon for local organisations to commence a new round of volunteer recruitment process (e.g. statutory and personal checks for each new volunteer, and operational training associated with the job, including work health safety issues). A more practicable option is to hold a Local Volunteer Expo once every two years, if the Council wishes to continue to fund this event. In this respect, the next Local Volunteers Expo would be held in August 2017.
Relationship to City Plan
The relationship with the City Plan is as follows:
Outcome 2: A vibrant and diverse community.
Direction 2b: Enrich our range of community services that meet our community needs/strong partnerships between Council, community groups and government agencies.
Financial impact statement
A sum of $7,000 will need to be factored into the 2017-18 Budget if the Council resolves to hold the next Local Volunteer Expo in August 2017.
The Local Volunteer Expo was successful in bringing together not-for-profit organisations that use volunteers and community members interested in volunteering their skills and time. Feedback from participants has been positive. This report suggests that the next Local Volunteer Expo should be held in August 2017, subject to the Council’s approval.
a) Council holds the next Local Volunteers Expo in August 2017 as part of its Local Government Week activities.
b) An amount of $7,000 shall be identified in the 2017-18 budget process for the purposes of holding the next Volunteer Expo in August 2017.
Volunteer Expo Service Listings
Volunteering Opportunities brochure.