RCC LOGO_Stacked_COLOUR_RGBTHESE MINUTES ARE DRAFT UNTIL CONFIRMED AT THE NEXT MEETING OF THIS COUNCIL AND/OR COMMITTEE

 

 

 

 

 

 

 

 

 

 


THESE MINUTES ARE DRAFT UNTIL CONFIRMED AT THE NEXT MONTHLY MEETING OF THIS COUNCIL AND/OR COMMITTEE

 

MINUTES OF Administration and Finance Committee Meeting of the Council of the City of Randwick HELD ON Tuesday, 10 November 2015 AT 6:08pm

 

Present:

The Mayor, Councillor N D’Souza (South Ward)

 

North Ward                                            - Councillors K Neilson (Chairperson),

                                                               L Shurey & K Smith

 

East Ward                                             -  Councillors T Bowen (Deputy Chairperson), & B Roberts

 

West Ward                                            - Councillors G Moore, S Nash &

                                                               H Stavrinos

 

South Ward                                           - Councillors R Belleli & P Garcia

 

Central Ward                                         - Councillors A Andrews, T Seng

                                                               & G Stevenson

 

Officers Present:

General Manager                                              Mr R Brownlee

Director City Services                                       Mr J Frangoples

Director City Planning                                       Ms S Truuvert

Director Governance & Financial Services           Mr J Smith

Manager Administrative Services                       Mr D Kelly

Manager Development Assessments                  Mr K Kyriacou

Communications Manager                                 Mr J Hay

Manager Integrated Transport                           Mr T Lehmann

Manager Sustainability                                     Mr P Maganov

 

The meeting was adjourned at 6.09pm and was resumed at 8.30pm.

 

Apologies/Granting of Leave of Absences

 

An apology was received from Cr Matson.

 

RESOLVED: (Stavrinos/Shurey) that the apology received from Cr Matson be accepted and leave of absence from the meeting be granted.

 

 

Confirmation of the Minutes

 

Confirmation of the Minutes of the Administration and Finance Committee Meeting held on Tuesday 8 September 2015

AF29/15

RESOLUTION: (Belleli/Stavrinos) that the Minutes of the Administration and Finance Committee Meeting held on Tuesday 8 September 2015 (copies of which were circulated to all Councillors) be and are hereby confirmed as a correct record of the proceedings of that meeting.

 

Declarations of Pecuniary and Non-Pecuniary Interests

 

a)        Cr Belleli declared a significant pecuniary interest in Items F15/15 as his wife’s dance school is performing for the Coogee Chamber of Commerce at one of their upcoming events. Cr Belleli will be taking no part in the debate or voting on this matter.

b)     Cr Moore declared a non significant non pecuniary interest in Item F15/15 as he has been invited to functions before by representatives from the Taste of Coogee, which he has not attended.

 

Address of Council by Members of the Public

 

Nil.

 

Urgent Business

 

Nil.

 

Administration Reports

 

 

A11/15    Administration Report - Contingency Fund - Status as at 31 October 2015 (F2004/07396)

AF30/15

RESOLUTION: (Stavrinos/Garcia) that the status of the contingency fund allocations for 2015-16 be noted.

 

MOTION: (Stavrinos/Garcia) CARRIED - SEE RESOLUTION.

 

 

Finance Reports

 

 

F13/15    Finance Report - Monthly Financial Report as at 31 August 2015 (F2015/00181)

AF31/15

RESOLUTION: (Bowen/Stavrinos) that the Administration and Finance Committee acknowledges that the Responsible Accounting Officer has advised that the projected financial position of Council is satisfactory.

 

MOTION: (Bowen/Stavrinos) CARRIED - SEE RESOLUTION.

 

 

F14/15    Finance Report - Monthly Financial Report as at 30 September 2015 (F2015/00181)

AF32/15

RESOLUTION: (Stavrinos/Bowen) that the Administration and Finance Committee acknowledges that the Responsible Accounting Officer has advised that the projected financial position of Council is satisfactory.

 

MOTION: (Stavrinos/Bowen) CARRIED - SEE RESOLUTION.

 

 

F15/15    Finance Report - Waiving of Fees - 2015 Taste of Coogee (F2004/06521)

 

 

 

AF33/15

Note: Having previously declared an interest, Cr Belleli left the chamber and took no part in the debate or voting on this matter.

 

RESOLUTION: (Roberts/Stavrinos) that:

 

a)     Council vote $7,848.00 to cover fees for the application, the conducting of a large corporate event on public land and the event vehicle parking associated with the 2015 Taste of Coogee event;

 

b)     Council also vote $6,947.50 to pay the direct costs of covering the waste collection, lifeguard staff and inspection services;

 

c)     the $14,795.50 be charged to the 2015-16 Contingency Fund;

 

d)     the organiser invites the Mayor to address the community at this event and undertakes to appropriately and prominently acknowledge and promote Council’s contribution to the event when donating to charity;

 

e)     should the Coogee Chamber of Commerce wish further support from Randwick Council that they be requested to submit a financial statement outlining the previous event revenue and costs; and

 

f)      all future applications only be considered in advance of staging the event.

 

MOTION: (Roberts/Stavrinos) CARRIED – SEE RESOLUTION.

 

 

Notice of Rescission Motions

 

Nil.

 

 

The meeting closed at 8.58pm.

 

 

The minutes of this meeting were confirmed at the Administration and Finance Committee Meeting of the Council of the City of Randwick held on Tuesday, 1 December 2015.

 

 

 

 

 

 

 

...................................................

CHAIRPERSON