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Extraordinary Council Meeting

 

  BUSINESS PAPER

 

 

 

Tuesday 29 September 2015

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                                29 September 2015

 

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Extraordinary Council Meeting

 

Notice is hereby given that an Extraordinary Council Meeting of the Council of the City of Randwick will be held in the Town Hall, 1st Floor, 90 Avoca Street, Randwick on Tuesday, 29 September 2015 at 6:30pm

 

Closed Session - Notice of Rescission Motion

NR9/15     Notice of Rescission Motion submitted by Crs Belleli, Bowen and Moore - Code of Conduct Review - Sinc Solutions

This matter is considered to be confidential under Section 10A(2) (i) Of the Local Government Act, as it deals with the report contains alleged contraventions of any code of conduct requirements applicable under section 440.

 

 

Notice is hereby given that an Extraordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 29 September 2015 at 7:00pm

 

 

Prayer and Acknowledgement of the local indigenous people

Prayer

Almighty God,

We humbly beseech you to bestow your blessings upon this Council and to direct and prosper our deliberations to the advancement of your glory and the true welfare of the people of Randwick and Australia. Amen”

Acknowledgement of the local indigenous people

I would like to acknowledge that we are here today on the land of the Bidjigal people of the Dharwahal Nation.  The Bidjigal people are the traditional owners and custodians of this land and form part of the wider aboriginal nations of the Sydney area.  On behalf of Randwick City Council I would also like to acknowledge and pay my respects to the Elders both past and present.”

Apologies/Granting of Leave of Absences 

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Council by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Audio/video recording of meetings prohibited without permission;

A person may be expelled from a meeting for using, or having used, an audio/video recorder without the express authority of the Council.

Mayoral Minute

MM55/15   End of Mayoral term: September 2014 - September 2015. ..... 1   

Urgent Business

General Manager's Report

GM17/15   Election of Mayor and Deputy Mayor and election of Council Committees....................................................................... 11  

 

 

 

 

…………………………………………………….

Ray Brownlee

General Manager


Ordinary Council                                                                                                29 September 2015

 

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Mayoral Minute No. MM55/15

 

Subject:                  End of Mayoral term: September 2014 - September 2015.

Folder No:               F2015/06574

Author:                    The Mayor, Ted Seng      

 

Introduction

 

It has been an honour to serve as Mayor of Randwick for the past 12 months. I have been privileged to work alongside many dedicated and passionate people within the Council and the community.

 

During my time as Mayor I have met many new people, made new friends and been re-acquainted with old friends. People are the heart of our community. I am humbled to have played a small role in continuing to better our great society and our sense of community.

 

This past year has certainly been a defining one in the history of our Council. I would like to acknowledge and thank my Deputy Mayor, Councillor Anthony Andrews for supporting the role of Mayor throughout the year and being a fine representative of the Randwick City Council and the office of the Mayor. I would also like to thank my fellow Councillors from all sides of the political arena for your ongoing passion for Randwick City and your commitment to the community.

 

Certainly the role of Mayor is not an easy one. Thankfully, I have been able to work with our talented and professional staff who have provided me invaluable advice and support.

 

I would particularly like to thank our General Manager, Ray Brownlee PSM and congratulate him again on receiving the Public Service Medal from the Governor General earlier this year in recognition of his continuing extensive contribution to our community.

 

And most importantly I would like to acknowledge my partner Shirley Chan who has been by my side this past 12 months. If the role of Mayor is tough on the Mayor, it’s even harder on the partner.

 

Key achievements

 

When I was elected Mayor of Randwick I promised to focus on light rail, cycling, community pride and council amalgamations.

 

This Council made the very tough decision earlier this year to lodge a merger proposal as part of the Government’s Fit for the Future reform program. While all of us would have preferred not to merge, I believe in time to come, we will look back at this decision as one which has protected our eastern suburbs identity and has held off the threat of a global city which nobody wants. This was a big decision for us and a defining part of my Mayoralty and I am proud of the leadership we have shown.


On light rail, just weeks ago I met with Member for Coogee Bruce Notley-Smith and Transport Minister Andrew Constance in High Cross Park to announce that we had been successful in saving High Cross Park. This is a major achievement for Council and the community and the change will make a huge improvement to the Randwick town centre.

On cycling, I am pleased to say that we are currently running a community consultation program to seek feedback from cyclists and the wider community on which cycleways we should prioritise building. The construction of light rail provides a rare opportunity to relook at our proposed cycleways and ensure they are connected and interchange with light rail stops.

 

Councillors may recall earlier this year seeing 151 friendly local faces flying from our street banner poles as part of the community pride “I am local” campaign. This was a great initiative and part of my election pledge to build on our sense of community.

 

Here are a just a few of the many goals we’ve kicked during the past 12 months.

 

South Sydney Rabbitohs: Grand final win and Keys to the City

 

Well, it took 43 years but the South Sydney Rabbitohs were NRL Premiers in 2014. In Randwick City we hosted a free live site screening of the grand final at Coogee Beach where thousands of residents and footy fans celebrated this historic win together.

 

Following the win, I was extremely honoured to present the Key to the City of Randwick to the club and its players as they toured through Souths heartland from Kingsford to Maroubra Beach, Coogee Beach, Randwick town centre, Waterloo, Redfern and finishing at Sydney Town Hall.

 

Randwick City is proud to be associated with the South Sydney Rabbitohs. We have an ongoing community partnership with Souths Cares and the work they do within our community, particularly with our young people and the Indigenous community, is to be commended.

 

Coogee Beach Library

 

Randwick City Council made history last summer with the grand opening of Australia’s first free Beach Library on the world renowned Coogee Beach.

 

Located on the lower beach promenade right next to the sand, the six-metre wide, freestanding timber bookshelf constructed by Council’s carpenters stocked more than 1000 fiction and non-fiction books and magazines in various languages and genres free to beach goers to enjoy. 

 

I was extremely proud to officially open the library and work with the staff from across the organisation in ensuring its success.

 

The Library was open from December 2014 to February 2015. It won two awards – a highly commended in the 2015 RH Dougherty Awards for Innovation in Special Events and Best Marketing; and best Public Relations Campaign in the 2015 Government Communications Australia Awards for Excellence.

 

Night Noodle Markets

 

In December 2014 we hosted the first Night Noodle Markets in Kingsford. This area is fast emerging as Sydney’s other Chinatown and a thriving food destination.

 

Local restaurants cooked their signature dishes and drew a crowd of thousands for this one night only event.

 

The event was considered extremely successful, despite the rain, with many local businesses reporting excellent takings. We’re hoping to make it a regular event on our annual event calendar.

 

I am local campaign

 

We have a passionate and supportive local community. A community that is proud to call Randwick City home. This year, we celebrated that passion with our community pride campaign, I am Local.

 

Featuring the faces of everyday local residents printed on giant street banners, the campaign was a celebration of living, working and studying in Randwick City. It recognised the diversity of our everyday residents who make Randwick a cohesive community.

 

There was a great feeling across the City as these banners were flying-high for five weeks, and I hope that Council gets the opportunity to run this type of community pride campaign again. 

 

Fit for the Future

 

Together with the Councillors and staff, I faced the biggest decision of Randwick City Council’s 156 year history as the NSW Government asked for submissions on its Fit for the Future program.

Our Councillors showed true leadership to safeguard our eastern suburbs identity that we so closely align with, and to protect our community from the threat of a global city council merger.

We know that we are financially strong enough to stand alone, but that simply doesn’t meet the criteria that’s been set by the NSW Government and IPART.

If we’d buried our heads in the sand we would have sealed our fate as a global city, and seen Randwick become a suburban outpost of a mega city council - a decision that would no doubt have seen high-rise engulf our area and our sense of community completely lost.

Instead, we did our due diligence and conducted our largest ever community consultation program on this issue involving more than 8,000 people.

This consultation was widespread and involved extensive media coverage including a p2 story and opinion editorial piece from me published in the Sydney Morning Herald on 14 May 2015.

On 26 May 2015, our Councillors resolved to support an eastern beaches merger and also put in place a number of provisions, including enhanced employment protection of five years for staff.

I also lodged a submission to the NSW Government’s Parliamentary Inquiry into Local Government and gave evidence at a hearing along with other council representatives on 24 August 2015.

On the 29 June, Randwick Council was one of the first councils in the state to lodge a merger proposal as part of the Fit for the Future process.

Sporting Walk of Fame

 

Randwick City has a long history as a sporting mecca in Sydney, and I was pleased this year to support the Coogee Chamber of Commerce and commence planning for a Sporting Walk of Fame in Coogee.

 

I believe the walk of fame will be a popular tourist attraction but also offer us the chance to celebrate our local and national sporting icons.

 

The first ‘star’ to be recognised on the walk of fame will be the late, great Richie Benaud who was a long time Coogee resident and Australian cricket icon.

 

Saving High Cross Park

On 17 September 2015 the NSW Transport Minister Andrew Constance announced that the Government intends to modify the proposed light rail route and move the Randwick terminal from High Cross Park to High Street.

The decision effectively saves High Cross Park and creates a light rail stop closer to the Sydney Children’s Hospital and Prince of Wales Hospital.

This is an excellent decision by the NSW Government and they are to be commended.

Well done to the Minister and the light rail team – they have listened to the community, undertaken a methodical assessment of the pros and cons and shown a considered and best-practice approach by modifying the plans to deliver a better customer experience for commuters, residents and shoppers.

The amendment to the NSW Government’s $2.1B CBD and South East Light Rail project will protect High Cross Park and its 90-year-old war memorial, save trees, reduce parking loss and reduce construction costs.

When we signed our light rail development agreement with Transport for NSW two years ago, under the Mayoralty of Councillor Scott Nash at the time, we were able to include a clause requiring the Government to consider our alternative plans. Two years later and after a lot of work, we have achieved a significant improvement and saved an historic park.

 

Sydney’s White Ribbon Walk

 

Randwick Community Race Day

Kingsford Night Noodle Markets

 

Commencing construction work at Heffron Park

ANZAC centenary commemorations at Coogee Beach

Launching the Coogee Beach Library

Announcing an economic feasibility study of the Coastal Walkway with Waverley Mayor Sally Betts

Meeting with LG Minister Paul Toole about the future of Randwick City

Presenting the Rabbitohs the Keys to the City

Laying a wreath for the Martin Place victims

Taking action against AUSGRID tree pruning

Raising the rainbow flag

 

The Spot Festival 2015

Opening Randwick City’s newest sports fields at Chifley Sports Reserve

 

 

 

Conclusion

Having served as Mayor twice now and as a Councillor for 20 years, I have to say how wonderful Randwick City is to live and work in. I am extremely proud of the achievements of this Council over a number of years and have the utmost respect and admiration for the staff and Councillors who continue to serve our community.

As we look towards a changing future, I believe we can all feel proud to have made Randwick City the strong community it is today and by standing by our convictions and making the tough decisions, as a Council we have listened to our community and safeguarded their interests.

Recommendation

 

That the report of the outgoing Mayor is received and noted.

 

 

Attachment/s:

 

1.View

Link to Ted Seng Twitter coverage September 2014 - September 2015

 

View

 

 

 

 

 


Ordinary Council                                                                                                29 September 2015

 

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General Manager's Report No. GM17/15

 

Subject:                  Election of Mayor and Deputy Mayor and election of Council Committees

Folder No:               F2005/00751

Author:                    Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

The purpose of this report is to facilitate the election of the Mayor and Deputy Mayor and the appointment of Councillors to the various internal and external committees.

 

Issues

In September each year, the Council is required to conduct an election for the position of Mayor and Deputy Mayor. 

 

Further, at the Extraordinary Council Meeting held on 30 September 2014 it was resolved that the appointment of Council’s Committees be for the 12 month period to September 2015.  It is, therefore, necessary for Council to make further appointments to Committees for the period September 2015 to September 2016 (being the end of the current Council’s term of office).

 

1.     Election of Mayor – September 2015 to September 2016

The procedure to be followed for the election of Mayor is outlined in Part 11 of the Local Government (General) Regulation 2005, and is reproduced hereunder:

 

“Part 1 – Preliminary

Returning Officer

1.     The General Manager (or a person appointed by the General Manager) is the Returning Officer.

 

Nomination

2.

(1)

A Councillor may be nominated without notice for election as Mayor or    Deputy Mayor.

 

(2)

The nomination is to be made in writing by 2 or more Councillors (one of

whom may be the nominee).  The nomination is not valid unless the nominee has indicated consent to the nomination in writing.

 

(3)

The nomination is to be delivered or sent to the Returning Officer.

 

(4)

The Returning Officer is to announce the names of the nominees at the council meeting at which the election is to be held.

 

Election

3.

(1)

If only one Councillor is nominated, that Councillor is elected.

 

(2)

If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

 

(3)

The election is to be held at the council meeting at which the Council resolves on the method of voting.

 

(4)

In this clause:

ballot has its normal meaning of secret ballot;

open voting means voting by a show of hands or similar means.

 


 

Part 2 – Ordinary Ballot or Open Voting

Application of Part

 

4.     This Part applies if the election proceeds by ordinary ballot or by open voting.

 

Marking of ballot-papers

5.

(1)

If the election proceeds by ordinary ballot, the Returning Officer is to decide the manner in which votes are to be marked on the ballot-papers.

 

(2)

The formality of a ballot-paper under this Part must be determined in

accordance with clause 76(1)(b) and (c) and (5) of this Regulation as if it were a ballot-paper referred to in that clause.

 

(3)

An informal ballot-paper must be rejected at the count.

 

Count - 2  candidates

6.

(1)

If there are only 2 candidates, the candidate with the higher number of votes is elected.

 

(2)

If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.

 

Count – 3 or more candidates

7.

(1)

If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.

 

(2)

If 3 or more candidates then remain, a further vote is to be taken of those candidates, and the one with the lowest number of votes from that further vote is to be excluded.

 

(3)

If, after that, 3 or more candidates still remain, the procedure set out in

sub-clause (2) is to be repeated until only 2 candidates remain.

 

(4)

A further vote is to be taken of the 2 remaining candidates.

 

(5)

Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.

 

(6)

If at any stage during a count under sub clause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

 

Part 3 – Preferential Ballot

Application of Part

 

8.     This Part applies if the election proceeds by preferential ballot.

 

Ballot-papers and voting

9.

(1)

The ballot-papers are to contain the names of all the candidates.  The Councillors are to mark their votes by placing the numbers “1”, and “2” and so on against the various names so as to indicate the order of their preference for all the candidates.

 

(2)

The formality of a ballot-paper under this Part is to be determined in

accordance with clause 76(1)(b) and (c) and (5) of this Regulation as if it

were a ballot-paper referred to in that clause.

 

(3)

An informal ballot-paper must be rejected at the count.

 

Count

10.

(1)

If a candidate has an absolute majority of first preference votes, that candidate is elected.

 

(2)

If not, the candidate with the lowest number of first preference votes is

excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot-papers.

 

(3)

A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes.  The latter is elected.

 

(4)

In this clause absolute majority in relation to votes means a number which is more than one-half of the number of unexhausted formal ballot-papers.

 

Tied candidates

11.

(1)

If, on any count of votes, there are 2 candidates in, or remaining in, the election and the numbers of votes cast for the 2 candidates are equal – the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected.

 

(2)

If, on any count of votes, there are 3 or more candidates in, or remaining in, the election and the numbers of votes cast for 2 or more candidates are equal and those candidates are the ones with the lowest number of votes on the count of the votes – the candidate whose name is first chosen by the lot is taken to have the lowest number of votes and is therefore excluded.

 

Part 4 – General

Choosing by lot

12.   To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the returning officer, the slips are folded by the returning officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the returning officer and the candidate whose name is on the drawn slip is chosen.

 

Result

13.

The result of the election (including the name of the candidate elected as Mayor or Deputy Mayor) is:

 

 

(a)

to be declared to the Councillors at the council meeting at which the election is held by the Returning Officer, and

 

(b)

to be delivered or sent to the Director-General and to the Secretary of the Local Government and Shires Associations of New South Wales”.

 

2.     Election of Deputy Mayor – September 2015 to September 2016

In accordance with the provisions of Section 231 of the Local Government Act, the Council may elect one of its members to act as Deputy Mayor either for the Mayoral term or for a shorter term as may be resolved by the Council.  Further, the Deputy Mayor may exercise any function of the Mayor, at the request of the Mayor or if the Mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of Mayor.

 

The election provisions of Part 11 of the Local Government (General) Regulation 2005 also relate to the Deputy Mayor.

It has been Council’s normal practice to elect a Deputy Mayor for the same Mayoral Term, immediately following the election of the Mayor.

 

3.     Appointment of Committees

The Local Government Act, 1993 dispensed with any requirement to annually elect or appoint Standing Committees and the Council can appoint or elect committees as it considers necessary.

 

The appointment or election of members to Committees must be for a specified term, which obviously cannot exceed the term of the Council. Accordingly, on this occasion the Council must elect or appoint members to its Committees for any period of time (in the past the Council practice has been to elect committee representatives for a 12 month period from September to September). This includes the nomination of a Chairperson and Deputy Chairperson for each committee. It should be noted, however, that the Mayor does not delegate his/her right to assume the Chair of any Committee at any time, even allowing for the resolution by Council of committee structures from time to time. This is to allow the Mayor to assume the Chair at any time to move mayoral minutes at Committee Meetings.

 

The powers, duties and functions of all former Committees are subject to determination by the Council.  The Council may determine that the Committees, their duties, composition and quorums remain the same (or otherwise).

 

The former Committees, appointed in September, 2014, their duties, composition, quorums and membership details are attached to this report, in the following categories:

 

(i)   General Committees – internal committees of the Council that meet on a regular basis.

 

It should be noted that Council has previously resolved that the Administration & Finance Committee, the Civic Affairs Committee, the Community Services Committee, the Economic Development Committee, the Environment Committee, the Planning Committee and the Works Committee have full delegated authority to determine items on their agenda. 

 

(ii)   Special Committees – committees of the Council that meet on an ad hoc basis.

 

(iii) Advisory Committees – created to perform a specific function, often with

       outside representation.

 

It is proposed to remove the Community Safety Committee from the Advisory Committees list. The Community Safety Committee was established to help develop the Council’s Crime Prevention and Community Safety Plan.  The ongoing tasks identified in the document’s action plan are now reported on via the Council’s Integrated Planning and Reporting framework.

 

(iv)   Councillor Representation on Outside Organisations/Committees – bodies to which the Council is entitled to elect or appoint Councillor representatives.

 

The following changes are proposed to the list of outside organisations/committees:

 

·      SSROC Access Committee to be deleted – this Committee has not met since 2007.

·      Metropolitan Public Libraries Association is now called NSW Public Libraries Association (NSWPLA)

 

Conclusion

 

It is necessary for the Council, at this meeting, to make certain decisions relating to the election of a Mayor and Deputy Mayor and appointment of delegates/members of committees and to external bodies.

 

 

Recommendation

 

a)      Method of Voting - that, should it be necessary for an election to be held for the positions of Mayor and Deputy Mayor, Council determine the method of voting from one of the following:

 

·     Open Voting (traditional method at Randwick City Council)

·     Ordinary Ballot

·     Preferential Ballot.

 

b)     Election of Mayor

i.   That the General Manager, as Returning Officer, calls nominations for the position of Mayor.

ii.  That, should more than one nomination be received, the General Manager, as Returning Officer, read the names of the candidates for the position of Mayor.

iii.  That, if necessary, an election be conducted in accordance with the Council’s resolution made in relation to recommendation (a) for the position of Mayor.

iv.  That the General Manager, as Returning Officer, declare the Mayor elected for the September, 2015 to September 2016 term.

 

c)      Election of Deputy Mayor

i.   That the General Manager, as Returning Officer, calls nominations for the position of Deputy Mayor.

ii.  That, should more than one nomination be received, the General Manager, as Returning Officer, read the names of the candidates for the position of Deputy Mayor.

iii.  That, if necessary, an election be conducted in accordance with the Council’s resolution made in relation to recommendation (a) for the position of Deputy Mayor.

iv.  That the General Manager, as Returning Officer, declare the Deputy Mayor elected for the September, 2015 to September 2016 term.

 

d)     Appointment of Committees & their membership

i.   That Council determine the Committees and their duties, functions, quorums and delegated authorities in accordance with the attachment to the this report.

ii.  That appointment to the Committees be for the period September 2015 to September 2016.

iii.   That Council proceed to elect, appoint or nominate Committee members to the Committees and external bodies.

 

 

Attachment/s:

 

1.View

Committees, duties, composition, quorum and membership details

 

2.View

Committee Membership 2014-15

 

3.

Nomination forms for Mayor and Deputy Mayor

Included under separate cover

 

 

 


Committees, duties, composition, quorum and membership details

Attachment 1

 

 

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General Committees

 

Committee

Duties/Functions

Composition

Quorum

(i)

Administration & Finance

Delegated authority: To determine administrative & financial items & other relevant associated matters

All Councillors

8 Councillors

(ii)

Community Services

Delegated authority: To determine community development items & other relevant associated matters

All Councillors

8 Councillors

(iii)

Economic Development

Delegated authority: To determine matters associated with Economic Development and the implementation of the Randwick Economic Development Strategy and associated matters, including tourism

All Councillors

8 Councillors

(iv)

Environment

Delegated authority: To determine maters associated with the natural environment & other associated environmental issues

All Councillors

8 Councillors

(v)

Planning

Delegated authority: To determine Health, Building & Planning matters

All Councillors

8 Councillors

(vi)

Works

Delegated authority: To determine works items & other relevant associated matters

All Councillors

8 Councillors

Special Committees

 

Committee

Duties/Functions

Composition

Quorum

(i)

Aboriginal Consultative

To advise council on issues affecting Aboriginal Communities & review & monitor Council policy relating to Aboriginal communities

Not less than 2 Councillors, staff representing each Council Division & not less than 6 community representatives

6 members

(ii)

Access

To monitor implementation & evaluation of Council’s Disability Discrimination Action Plan, to assist Council in the identification of current & future access needs for the community, to support & promote activities & special projects relating to people with disabilities, to comment on Council planning instruments in relation to disability issues, to assist in determining the most appropriate use of the Accessible Pathways Budget

Not less than 2 Councillors & 6 community representatives

5 members

(iii)

Australia Day

To plan arrangements for Australia Day celebrations

The Mayor & 6 Councillors & community representatives as deemed necessary by the Committee

3 members

(iv)

Business Awards

To coordinate arrangements for the presentation of the Randwick City Business Awards

The Mayor & 3 Councillors & the Presidents (or nominees) of each Chamber of Commerce & a representative of the ESBEC

6 members

(v)

Civic Affairs

Delegated authority: To determine civic affairs matters, including;

i) to consider all nominations for Community &/or Civic Awards & to select the recipients;

ii) to consider nominations lodged annually in the programs under the Council Awards for Sporting Achievements & to select the recipient(s)

The Mayor & 9 Councillors & community representatives as deemed necessary by the Committee

6 Councillors

(vi)

Community Safety

To provide input into the preparation of the Community Safety Plan & enhance community safety & crime prevention - NOTE: THIS COMMITTEE HAS NOT BEEN CONVENED SINCE THE COMMUNITY SAFETY PLAN WAS ADOPTED IN 2008 – TO BE REMOVED FROM LIST

 

3 Councillors and staff, reps from Maroubra Local Area Command, Eastern Beaches Liquor Accord and a number of other groups, community organisations & individuals (as required)

N/A

(vii)

General Manager’s Performance Review

To convene ˝ yearly monitoring meetings & once yearly review meetings with the GM to administer his Performance Agreement & to amend the Performance Agreement when required

The Mayor &

2 Councillors

3 members

(viii)

Multicultural Advisory

To ensure that all non-English speaking background residents are informed & have an understanding of Council’s role & responsibilities & advise Council on issues that affect NESB residents

An equal mix of Council & community reps, with at least 2 Councillors & representatives from each Council Division (Max 10 community reps/others, excluding Crs)

6 members

(ix)

Older Persons’ Advisory

To ensure that Council policies & programs are consistent with Commonwealth & State Government legislation & best practice relating to the full range of older people’s needs, to develop a Randwick Older People’s Policy, to comment on Council planning instruments, to assist Council in the identification of current & future needs of older persons & to plan associated activities & events

Not less than 2 Councillors & 6 community representatives but not more than 12 in total

5 members

(x)

Road Safety Steering

To provide peer & expert guidance, advice, feedback, information & support to Council’s Community Road Safety Officer, focusing on behavioural & educational issues

2 staff (integrated transport) & 1 staff (community prog & p/ship)

 2 Councillors, 1 rep from each of RTA, NSW Police, Eastern Beaches Liquor Accord, Dept Education & Training, Southern Sydney Health Promotion Unit

N/A

(xi)

Sports

To ensure that Council policies and programs are consistent with Commonwealth & State Government legislation & best practice relevant to the full range of local sporting & recreation needs, to comment on Council planning instruments, including Plans of Management, in relation to sporting facilities, to assist Council in the identification of current & future sporting needs for the community etc

The Mayor & 3 Councillors, plus 6-15 reps of peak sporting bodies or associations (being residents of Randwick or members of local sporting bodies, plus Council staff reps

6 members

(xii)

Youth Advisory

To assist Council in the identification of the current interests of young people (ages 15-24 years), to support & promote activities & special projects relating to young people, to comment on Council planning instruments, to encourage students & young people’s participation in Council’s activities and community service initiatives etc

Not less than 2 Councillors & 6 young people (ages 15-24), but not more than 12 in total

6 members

(xiii)

Cultural Advisory Committee

To bring together key stakeholders in artistic and cultural development within

Randwick City to facilitate the sharing of resources, knowledge, facilities, ideas and opportunities; and to advise Council on its public art, placemaking and cultural initiatives.

Maximum 12 members, consisting of no less than 5 local

practising artists and 2 Councillors

N/A

(xiv)

Internal Audit Committee

The objective of the Internal Audit Committee (Committee) is to provide independent assurance and assistance to Randwick City Council on areas including risk management, control, legislative compliance and external accountability responsibilities.

 

Mayor, plus 3 x external appointments (with relevant experience)

3

(xv)

Green Square and West Kensington Floodplain Management Committee

 

Provide advice to Council on flooding related policies and objectives for the Green Square and West Kensington catchment as well as the implementation of the floodplain management process.

 

2 Councillors, 2 community reps, 4 Council staff, 1 SES rep, 1 adjoining Council and Centennial & Moore Pk Trust rep (as appropriate) and 1 DECC rep

N/A

(xvi)

Kensington - Centennial Park Floodplain Management Committee

 

Provide advice to Council on flooding related policies and objectives for the Kensington - Centennial Park catchments as well as the implementation of the floodplain management process.

 

2 Councillors, 2 community reps, 4 Council staff, 1 SES rep, 1 adjoining Council and Centennial & Moore Pk Trust rep (as appropriate) and 1 DECC rep

N/A

(xvii)

Maroubra Bay Floodplain Management Committee

 

Provide advice to Council on flooding related policies and objectives for the Maroubra Bay catchment as well as the implementation of the floodplain management process.

 

2 Councillors, 2 community reps, 4 Council staff, 1 SES rep, 1 adjoining Council and Centennial & Moore Pk Trust rep (as appropriate) and 1 DECC rep

N/A

(xviii)

Coogee Bay Floodplain Management Committee

 

Provide advice to Council on flooding related policies and objectives for the Coogee Bay catchment as well as the implementation of the floodplain management process.

 

 

2 Councillors, 2 community reps, 4 Council staff, 1 SES rep, 1 adjoining Council and Centennial & Moore Pk Trust rep (as appropriate) and 1 DECC rep

N/A

Councillor representation on outside organisations/committees

 

Committee

Duties/Functions

Composition

Randwick City Council Entitlement

(i)

Eastern Region Local Government Aboriginal & Torres Strait Islander Forum

To consult local Aboriginal communities & their organisations in order to develop policies & cooperative strategies at a regional level & which will stimulate local government commitment to the reconciliation process

Councillors & staff from Randwick, Botany Bay, Waverley & Woollahra Council & indigenous community reps

The Mayor & any interested Councillors

(ii)

Eastern Suburbs Business Enterprise Centre (ESBEC)

To achieve, seek & support employment creation & business development initiatives & to promote the development of economic well being within the community and, in doing so, to generate employment opportunities

Councillors, staff & community reps from Waverley, Woollahra & Randwick Councils

 

1 Councillor

(iii)

Joint Regional Planning Panel (JRPP)

The principal function of regional panels is to determine regionally significant DAs.

5 members (1 Chair appointed by the Minister, 2 other members appointed by the Minister & 2 Council-appointed members

 

2 Councillors + 5 alternate delegates

(iv)

NSW Public Libraries Association

As a member of the NSWPLA, Randwick City Council is entitled to 1 vote at the AGM

Representatives from member organisations

1 Councillor

(v)

Randwick City Tourism Inc

To encourage residents of the City to appreciate the benefits of tourism, to provide a cohesive & unified focus for the Council & private sector activities to encourage appropriate tourism development, to coordinate the local tourism industry & its promotion, to advise Council on tourism policy & represent Randwick’s tourism interest to government & the tourist industry etc

1 Councillor & 8 members of the local community (who are involved in or interested in tourism)

1 Councillor

(vi)

Randwick Traffic Committee

To authorise traffic facilities & consider road safety issues

1 Councillor & 1 alternate (Councillor), Council Traffic Engineer & reps from RTA, Police, State Transit and the State Member of Parliament

 

 

1 Councillor & 1 alternate delegate (Councillor) in accordance with RTA delegation

(vii)

Southern Sydney Regional Organisation of Councils (SSROC)

To consider & assess the needs, disadvantages & opportunities of the member Councils & of the Southern Sydney region, to make representation & submissions relative to the needs, to submit requests for financial assistant, policy change and additional resources for the region or for member councils etc

Elected reps from – Bankstown, Hurstville, Randwick, Rockdale, Botany Bay, Sutherland, Canterbury, Kogarah, Marrickville, Waverley & Woollahra Councils

2 delegates (1 being the Mayor) & 2 alternate delegates.  Each delegate also serves on a SSROC Standing Committee

(viii)

SSROC Access Committee

To consider disability access issues & to develop policies & cooperative strategies at a regional level - TO BE REMOVED FROM LIST

Councillors & staff from SSROC Councils

1 Councillor

(iv)

Sydney Coastal Councils

To maintain sharp focus on all water pollution issues that affect the coastal, harbour, bay and river environment within the areas covered by the member Councils and to develop initiatives to protect those areas.

Member Councils - Botany, Hornsby, Leichhardt, Manly, Mosman, North Sydney, Pittwater, Randwick, Rockdale, Sydney City, Sutherland, Warringah, Waverley, Willoughby & Woollahra

Councillors & staff from member Councils

2 Councillors & 2 alternate delegates (Councillors)

 


Committee Membership 2014-15

Attachment 2