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Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

MAYORAL MINUTES

 

 

 

 

 

 

 

Tuesday 25 August 2015

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                                      25 August 2015

 

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Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 25 August 2015 at 6:00pm

 

 

 

 

MM41/15   Local Government Aboriginal Network Award - Council Partnership ......................................................................... 1

MM42/15   Waiving of Fees - Our Lady of the Rosary School, Kensington Christmas Fair..................................................................... 3

MM43/15   Salvation Army Community Christmas Lunch......................... 5

MM44/15   15th Annual Des Renford Chair of Hearts Research Family Gala and Charity Day................................................................... 7

MM45/15   Waiving of Fees - South Coogee Public School Biennial Fiesta.. 9

MM46/15   Waiving of Fees - Surfing NSW............................................ 11

MM47/15   RH Dougherty Award win.................................................... 13           

 

 

 

 

 


Ordinary Council                                                                                                      25 August 2015

 

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Mayoral Minute No. MM41/15

 

Subject:                  Local Government Aboriginal Network Award - Council Partnership

Folder No:               F2015/00378

Author:                    The Mayor, Ted Seng      

 

Introduction

 

I am delighted to report that Randwick City Council has won an Award at the 2015 Local Government Aboriginal Network Conference held on 5-7 August in Port Macquarie.  The Award recognises the achievement of the Council’s successful partnership with a community organisation, Father Chris Riley’s Youth–Off-The-Streets (YOTS), in making a significant contribution to Aboriginal communities. 

 

 

Issues

 

The NSW Local Government Aboriginal Network (LGAN) Conference was established in 1988 and continues to bring together Aboriginal staff, elected members and related industry practitioners working in the local government sector to share their skills, knowledge and expertise on current issues. The LGAN Conference is held annually and six Awards are presented at the Conference in the following categories:

 

·          Council

·          Council Employee

·          Councillor

·          Council Partnership

·          Young Achiever (under 30 years old)

·          Cr Pat Dixon Lifetime 

 

Randwick City Council’s Community Development Department has won the Award in the Council Partnership category.

 

The Youth-Off-The-Streets Outreach Program is now in its third year, based in Lexington Place, South Maroubra. The Council’s Community Development Officer (Aboriginal Services) works with YOTS staff on a one day per week basis, and also supports the various activities designed by YOTS to engage with young people aged 10 – 23 years old.  A range of supervised activities are provided from Mondays to Fridays after school, including an outreach BBQ held at Coral Sea Park (Wednesday evenings to 8pm) and at Maroubra Beach (Friday evenings to 10pm).

 

While the outreach program provides a range of sports and recreation activities, more specific one to one intervention and professional support are also available to participants on a needs basis.  The effectiveness of the YOTS Outreach Program is reflected in the latest crime data, which shows anti-social incidents (e.g. graffiti and malicious damage to property) in Maroubra has dropped by more than 45% in the area, the lowest it has been in seven years.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 


 

Conclusion

 

The Award demonstrate that Randwick City Council continues to work effectively and innovatively with our community partners in addressing social issues and delivering much needed services to disadvantaged and/or vulnerable residents.

 

 

Recommendation

 

That staff from Youth Off the Street Outreach Program and the Council’s Community Development Staff, in particular, the Community Development Officer (Aboriginal Services) are to be congratulated on winning this highly respected Award.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      25 August 2015

 

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Mayoral Minute No. MM42/15

 

Subject:                  Waiving of Fees - Our Lady of the Rosary School, Kensington Christmas Fair

Folder No:               F2015/00096

Author:                    The Mayor, Ted Seng     

 

Introduction

 

Council has received a request from the Parents and Friends Association of Our Lady of the Rosary Primary School, Kensington to waive the fees associated with providing a Traffic Management Plan for the closure of Grosvenor Street, Kensington for their Christmas Fair on Sunday 8 November 2015.  This request has been considered as a street party.

 

Issues

 

A full road closure of Grosvenor Street, Kensington will be required from the entrance of Our Lady of the Sacred Heart Convent (on the bend) to Lorne Avenue, Kensington.    Access will be provided to all residents of Grosvenor Street from Lorne Avenue, Kensington.

 

Randwick Council has a policy to help facilitate street parties by providing resources for the planning of street closures and traffic control arrangements during the event.

 

The cost required for a Traffic Management Plan including set up and removal of all equipment and signage for this closure will be $7,000.

 

Financial impact statement

 

In the event Council accepts the report recommendation, the direct financial implication to Council will be $7,000.  This will be funded from the 2015-16 Contingency Fund.

 

Conclusion

 

The Parents and Friends Association of Our Lady of the Rosary Primary School, Kensington plan to hold a Christmas Fair on Sunday 8 November 2015.  To permit the use of Grosvenor Street, a road closure is planned for patron safety on the day of the Christmas fair.

 

The type of event is supported by Council’s policy and should be approved as a street party.  On this basis, the necessary council support should be provided for the event.

 

 

Recommendation

 

That:

 

a)     Council vote $7,000 to cover the associated fees for a Traffic Management Plan for Our Lady of the Rosary Primary School’s Christmas fair and funds be charged to the 2015-16 Contingency Fund;

 

b)     The fair organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the activity; and

 

c)     The Mayor or his representative be given the opportunity to address the activity on behalf of Council.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      25 August 2015

 

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Mayoral Minute No. MM43/15

 

Subject:                  Salvation Army Community Christmas Lunch

Folder No:               F2014/00608

Author:                    The Mayor, Ted Seng      

 

Introduction

 

After the tremendous success of last year’s event, a request has been received from the Salvation Army for Council to once again partner with them to provide a Community Christmas Lunch at The Prince Henry Centre on Saturday 5th December, 2015.

 

Issues

 

As we all know, the Salvation Army does a tremendous job in providing a vitally important community service in helping people free themselves from addiction, pain, loneliness, social isolation, suffering and many other things that crush the human spirit. Here in the Eastern Suburbs they currently assist more than twelve hundred people from the local community. The services they offer range from a person visiting their welfare centre numerous times throughout the year for emergency relief through to the less fortunate attending their community meals simply for a place to belong.

 

The Salvation Army here in the Eastern Suburbs is committed to continually exploring ways of creating community. They currently host a free breakfast and lunch three days a week and hold a number of focus groups for those that are disadvantaged or isolated in our local community.

 

Last year, the Salvation Army and Randwick City Council hosted the first ever Community Christmas Lunch. With a total of 250 people in attendance, many stories came back of the positive impact this event had on those who were able to attend. From the lonely man who celebrated Christmas with other people for the first time in 14 years, to the family that wasn’t planning on celebrating Christmas as they didn’t have the funds to do so, to the single mother that has just exited from a violent relationship who wept as she experienced kindness for the first time in years.

 

This event last year had a great impact on our local community and it would be a great idea to run it annually. Accordingly I am proposing that this community event be held at the Cawood Room, Prince Henry Community Centre again this year. Our aim is again to see over 250 people gather together for this community event.

 

Financial Impact Statement

 

The Salvation Army has requested that Randwick City Council again partner with them to hold this event and provide the hire of the Cawood Room free of charge. The total cost of the event to Council will be $2,220.00, which will be funded through the Council Contingency Fund.

 

Conclusion

 

This is a great opportunity for Randwick City Council and The Salvation Army to work together and help those who are most isolated in this community experience what it feels like to belong. This event will also be a launching pad for The Salvation Army to promote its services and ongoing community activities. I also propose that this become an annual event on Council’s Civic Calendar and provision be made for it in future years’ budgets.

 

Recommendation

 

That Council:

 

(a)      again partner with The Salvation Army to provide a Community Christmas Lunch in the Cawood Room, Prince Henry Centre on Saturday 5th December, 2015;

 

(b)      provide the hire of the Cawood Room free of charge, with the total cost of $2,220.00 being funded through the Council Contingency Fund; and

 

(c)      make this event a part of its annual civic calendar and provision be made for it in future years’ budgets.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      25 August 2015

 

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Mayoral Minute No. MM44/15

 

Subject:                  15th Annual Des Renford Chair of Hearts Research Family Gala and Charity Day

Folder No:               F2008/00064

Author:                    The Mayor, Ted Seng      

 

Introduction

 

The Des Renford Chair of Heart Research was established in memory of Des Renford who was a famous long distance swimmer and strong supporter of the Victor Chang Cardiac Research Institute.

 

On Sunday 1 November 2015, the Des Renford Leisure Centre will be hosting the fifteenth annual family day and swim challenge to raise money for the Victor Chang Cardiac Research Institute.  On this day there are many activities including sausage sizzle, water slides, canoe polo and many other free activities run by community groups enabling them to promote their services.

 

Funds are raised through a $3.00 donation upon entry, sale of food and drinks, raffles and a Swimathon sponsored by family and friends.

 

Issues

 

Randwick City Council has supported this event since it began in November 2000.  Council has been asked to provide support as per previous years by the provision of:

 

·      Stage and Public Announcement system;

·      Tables, chairs, barricades and Sulo garbage bins;

·      Printing of posters and flyers;

·      Advertising the event through the ‘Regarding Randwick’ page in the Southern Courier;

·      Pool lifeguards and first aid officers;

·      Jumping Castle;

·      Use of Des Renford Leisure Centre

 

Financial impact statement

 

Should Council accept the recommendation, the financial implication to Council, inclusive of waiving fees, would be in the vicinity of $8,500.

 

Conclusion

 

Council has been supporting the Victor Chang Cardiac Research Institute for the past fourteen years in the form of a family open day at the Des Renford Leisure Centre.  This event is a major annual fundraiser and has proven very successful for the Institute and very well supported by the local community.

 

 

 

 

 

 

 

Recommendation

 

That Council vote $8,500.00 to cover the costs associated with Council’s contribution towards the organising and staging of the Des Renford Family Day and Swim Challenge to be held on Sunday 1 November 2015 for the purpose of raising money for the Victor Chang Cardiac Foundation and this be funded from the 2015-16 Contingency Fund.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      25 August 2015

 

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Mayoral Minute No. MM45/15

 

Subject:                  Waiving of Fees - South Coogee Public School Biennial Fiesta

Folder No:               F2015/00096

Author:                    The Mayor, Ted Seng      

 

Introduction

 

Council has received a request from the P&C of South Coogee Public School to waive the fees associated with providing a Traffic Management Plan for the temporary closure of Tucabia Street between Nymbodia Street and Macleay Street, South Coogee.  The request for temporary road closure is for South Coogee Public School’s Biennial Fiesta to be held on Saturday, 14 November 2015.  This request has been considered as a street party.

 

Issues

 

South Coogee Public School require the closure of the section of Tucabia Street between Nymbodia Street and Macleay Street, South Coogee.  The main entrance to the event on the day will be on Tucabia Street between Phillip and Nymbodia Streets.  There is a pedestrian crossing located here.

 

The cost required for a Traffic Management Plan including set up and removal of all equipment and signage for this closure will be $7,000.

 

Financial impact statement

 

In the event Council accepts the report recommendation, the direct financial implication to Council will be $7,000.  This will be funded from the 2015-16 Contingency Fund.

 

Conclusion

 

The P&C of South Coogee Public School plan to hold the Biennial Fiesta on Saturday, 14 November 2015.  They propose to hold the event on Tucabia Street, South Coogee.  To permit the use of Tucabia Street, a road closure is planned for patron safety on the day of the event.

 

Randwick Council has a policy to help facilitate street parties by providing resources for the planning of street closures and traffic control arrangements during the event.

 

Recommendation

 

That:

 

a)     Council vote $7,000 to cover the associated fees for a Traffic Management Plan for South Coogee Public School’s Biennial Fiesta and funds be charged to the 2015-16 Contingency Fund;       

b)     The fair organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the activity; and

c)     The Mayor or his representative be given the opportunity to address the activity on behalf of Council.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      25 August 2015

 

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Mayoral Minute No. MM46/15

 

Subject:                  Waiving of Fees - Surfing NSW

Folder No:               F2015/00096

Author:                    The Mayor, Ted Seng     

 

Introduction

 

Council has received a request from Mr Mark Windon, Chief Executive Officer, Surfing NSW requesting the waiving of fees associated with their two upcoming events, the Rip Curl Gromsearch and the Carve Pro.  Both events will be held at Maroubra Beach. Mr Windon is also requesting a cash contribution of $7,500.00 towards the cost of running the Carve Pro Event.

 

Issues

 

The Rip Curl Gromsearch is scheduled on 24-27 September 2015 which is part of a National Junior Series. The Carve Pro is scheduled for 15-17 January 2016 which will see Maroubra Beach host the first leg of the Australasian World Pro Surf Tour. 

 

Costings for both of these events include:

 

Rip Curl Gromsearch:

4 day event:             Hire of Beach for 4 days

                               @ $519.00 per day:                          $2,076.00

                               Hire of Lifeguard

                               @ $119.00 p/h x 8 hours x 3 days     $2,856.00

                               @ 232.50 p/h x 8 hours (Sunday)      $1,860.00

                               Hire of Jet Ski x 8 hours x 4 days

                               @ $70.00 p/h                                   $2,240.00

 

Carve Pro Junior

3 day event:             Hire of Beach for 3 days

                               @ $519.00 per day:                          $1,557.00

                               Hire of Lifeguard

                               @ $119.00 p/h x 8 hours x 2 days     $1,904.00

                               @ $232.50 p/h x 8 hours (Sunday)    $1,860.00

                               Hire of Jet Ski x 8 hours x 3 days      

                               @ $70.00 p/h                                   $1,680.00

 

                               TOTAL:                                            $16,033.00                                        

In Mr Windon’s correspondence he is also requesting financial support of $7,500.00 which will contribute towards moving some of the costs of the Carve Pro event to a World Qualifying Series Event.  This event will also receive considerable media coverage and bring all their international franchise partners to Maroubra for an international sales conference as well as watching the surfing event.

 

Financial impact statement

 

Should Council accept the report recommendation, the direct financial implication to Council will be $16,033.00 in kind donation and a financial contribution of $7,500.00.  This will be funded from the 2015/2016 Contingency Fund.

 


 

Conclusion

 

It is considered that both of these events will benefit the local community area and promote Maroubra Beach as a surfing capital and tourist destination.

 

 

Recommendation

 

That:

 

a)     Council vote $7,500 cash contribution and $16,033.00 in-kind support to Surfing NSW for the Rip Curl Gromseach scheduled for 24-27 September 2015 and the Carve Pro Junior Series scheduled for 15-17 January 2016. The associated fees be charged to the 2015-16 Contingency Fund;

 

b)     Surfing NSW undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during both events; and

 

c)     The Mayor or his representative be given the opportunity to address the events on behalf of Council.

 

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      25 August 2015

 

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Mayoral Minute No. MM47/15

 

Subject:                  RH Dougherty Award win

Folder No:               F2015/06574

Author:                    The Mayor, Ted Seng      

 

Introduction

 

The annual Local Government Week Awards recognise and celebrate innovation and excellence in Local Government across NSW.

 

On 6 August 2015, the Minister for Local Government Paul Toole presented the awards in Sydney and Randwick City Council won two awards:

 

·      WINNER: RH Dougherty Reporting to Your Community Award for the new Council website, and;

·      HIGHLY COMMENDED: RH Dougherty Innovation in Special Events Award for Coogee Beach Library

 

I am extremely proud to report that Council’s website was the winner of the Reporting to Your Community Awards and the Coogee Beach Library received a Highly Commended in the Innovation in Special Events category.

 

Background

 

WINNER: RH Dougherty Reporting to Your Community 2015 – Council’s new website

 

Randwick Council’s new website has won the 2015 RH Dougherty Award Report to Your Community for its innovative and functional design and its usability.

 

The new website was launched 12 months ago following extensive research and testing with local residents.

My congratulations go to the dozens of staff members who worked on the redevelopment of the website and to those who keep it updated and current.

 

Our website is the first option for most residents and ratepayers seeking information about council services and facilities and it says a lot about who we are as an organisation.

 

Thanks to the dedication and skills of our staff, we now have a high quality website that is informative, easy to use, interactive and a celebration of life in Randwick City.

 

Our vision is to provide the capacity for any resident, ratepayer or business the opportunity to engage with council online, should they so choose, without the need to come into an office.

 

The judges said: “Randwick Council had clear objectives and has well and truly moved into web 2.0. They said the new website has “overhauled their online presence and is delivering a better experience for customers who choose web as first point of contact”.

 

This is the second award win for the website after being a finalist in the 2015 Government Communications Australia Awards for Excellence in the Best Digital Media category.

 

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Highly Commended: RH Dougherty Innovation in Special Events 2015 – Coogee Beach Library

 

Randwick City Council’s Coogee Beach Library has received its second award this year.

 

The Coogee Beach Library was an innovative idea that involved the communications staff, library staff, carpenters and lifeguards.

 

The Beach Library is believed to have been the first of its kind in Australia and was a cost effective initiative to promote our libraries and offer our residents and visitors a unique reading and learning experience whilst enjoying the beach.

 

The judges said: “What a fantastic idea, loved it as soon as I started reading it I was like ‘why hasn’t this been thought of before!' Great way to try and smash the typical library stereo-types and bring some fun to the place.

 

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Above: Randwick Council staff involved in the project development.

 

 

 

 

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Recommendation

 

That Council notes these achievements and congratulates all staff involved in the projects, particularly the new Council website, as it has been recognised for excellence in reporting to our community.

 

 

These awards demonstrate that Randwick City Council is a leader in local government and is applying best practice communication and consultation principles.

 

 

 

Attachment/s:

 

Nil