Works Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 14 July 2015

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Works Committee                                                                                                     14 July 2015

 

 

 

 

 

 

 

 

 

 

 

 


Works Committee Meeting

 

Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 14 July 2015 at 6:00pm

 

Committee Members:          The Mayor T Seng, Andrews, Belleli, Bowen, D’Souza (Deputy Chairperson), Garcia, Matson, Moore, Nash, Neilson, Roberts (Chairperson), Shurey, Smith, Stavrinos & Stevenson

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Works Committee Meeting - 9 June 2015

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Urgent Business

Works Reports

W18/15     Randwick City Council Sports Committee Meeting Minutes........................... 1

W19/15     Coogee Beach Volleyball Association - Licence Amendment........................ 17

W20/15     Declaration of the Light Rail route as a Transitway................................... 21

W21/15     Commemoration of Melissa "Molly" Dunn................................................ 25

W22/15     Proposed Establishment of a Greenhouse............................................... 29    

Notice of Rescission Motions

Nil  

 

…………………………………………………….

Ray Brownlee

General Manager


Works Committee                                                                                                     14 July 2015

 

 

Works Report No. W18/15

 

 

Subject:                  Randwick City Council Sports Committee Meeting Minutes

Folder No:                   F2005/00446

Author:                   George Bounassif, Manager Infrastructure Services      

 

Introduction

 

The Sports Committee Minutes for the meeting held on 20 May 2015 in the Matraville Room, Randwick City Council Depot, 192 Storey Street, Maroubra are presented at the Council Community Committee.

 

Issues

 

As scheduled, the Sports Committee has met and the minutes of the meeting, which reflects discussions and outcomes, are attached.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5:       Excellence in Recreation and Lifestyle Opportunities.

Direction 5a:      Maximise opportunities for residents and visitors to enjoy both active and passive open space uses.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

It is recommended that Council acknowledges and accepts the minutes of the attached Sports Committee.

 

Recommendation

 

THAT the Minutes of the Randwick City Council Sports Committee Meeting held on 20 May 2015 be received and noted.

 

Attachment/s:

 

1.View

Randwick City Council Sports Committee Minutes – 20 May 2015

 

 

 

 


Randwick City Council Sports Committee Minutes – 20 May 2015

Attachment 1

 

 















Works Committee                                                                                                     14 July 2015

 

 

Works Report No. W19/15

 

 

Subject:                  Coogee Beach Volleyball Association - Licence Amendment

Folder No:                   F2009/08286

Author:                   Kerry Colquhoun, Coordinator, Open Space Assets      

 

Introduction

 

Since 2013 there has been a formal licence agreement in place for the use of Coogee Beach for beach volleyball between the Coogee Beach Volleyball Association (CBVA) and Randwick City Council (RCC).  The Association now wishes to increase their use of the courts and has requested that Council considers an amendment to their licence.

 

Issues

 

Background

 

Table 1 shows the current approval for the use of Coogee Beach by the Coogee Beach Volleyball Association.  Attachment 1 shows the locations of the Beach Volleyball courts.

 

Randwick Council has entered into a formal licence agreement based on Table 1 with the Coogee Beach Volleyball Association until 2018.

 

TABLE 1

 

SCHEDULE OF PROPOSED COURT USE  *

Refer  Attachment 1 - Map of location for the Courts

SUMMER : 1 NOVEMBER TO 31 MARCH

 

TIME PERIOD

COURT NO

NO OF COURTS

WEEKDAYS

7.00 am – 8.00 pm

1,2,5

3 courts

WEEKENDS

 

 

 

Saturday

7.00 am – 8.00 pm

1,2

2 courts

Sunday

12 noon – 8.00 pm

1,2

2 courts

 

WINTER : 1 APRIL TO 31 OCTOBER

WEEKDAYS

7.00 am – 8.00 pm

1,2,3,4,5

5 courts

WEEKENDS

 

 

 

Saturdays

7.00 am – 8.00 pm

1,2,3,4,5

5 courts

Sunday    

7.00 am – 8.00 pm

1,2,3,4,5

5 courts

 

 

The Coogee Beach Volleyball Association has requested amendments to their existing Summer Schedule to cater for additional demand. They wish to commence at 7.00 am (currently 12.00 noon) on a Sunday and also wish to use an additional court (i.e. Court Number 5) on the weekend.  This would result in a total of three courts used from 7.00 am to 8.00 pm on a Sunday.

 

 

 

Beach Management

 

To ascertain the impact of the request, consultation was undertaken with Council’s Manager, Aquatic Services and the Randwick Council Lifeguards for assessment against the overall safety and management of the beach. They have advised that due to the large numbers participating in the Nippers program on a Sunday morning that the beach is currently at capacity at that time. Hence, the earlier start time of 7.00 am on a Sunday was not supported. However, they support the request to operate an additional court (court 5) on weekends.

 

Table 2 shows the Schedule (amended) for the Summer season that Council officers consider suitable. The Winter Schedule will remain as currently agreed in the licence agreement (as shown in Table 1).

 

TABLE 2

 

AMENDED SCHEDULE OF PROPOSED COURT USE  *

Refer  Attachment 1 - Map of location for the Courts

SUMMER : 1 NOVEMBER TO 31 MARCH

 

TIME PERIOD

COURT NO

NO OF COURTS

WEEKDAYS

7.00 am – 8.00 pm

1,2,5

3 courts

WEEKENDS

 

 

 

Saturday

7.00 am – 8.00 pm

1,2,5

3 courts

Sunday

12.00 pm 8.00 pm

1,2,5

3 courts

 


Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6b:      Our town centres, beaches, public places and streets are safe, inviting, and clean and support recognizable imagine of our City.

 

Financial impact statement

 

The Coogee Beach Volleyball Association is a not for profit organization.  The existing rental fee is proposed to be applied to the amended Schedule.

 

Conclusion

 

Beach volleyball is an appropriate activity to be conducted on the City’s beaches.  The Coogee Beach Volleyball Association have requested a change in the summer schedule to meet increased demand.  Following an assessment of the request, it is considered that an additional court (court 5) be permitted for use on the weekends.


 

 

Recommendation

 

That the existing licence agreement for the use of Coogee Beach by the Coogee Beach Volleyball Association be amended as per the schedule in the following table.

 

SCHEDULE OF PROPOSED COURT USE  *

Refer  Attachment 1 - Map of location for the Courts

SUMMER : 1 NOVEMBER TO 31 MARCH

 

TIME PERIOD

COURT NO

NO OF COURTS

WEEKDAY

7.00 am – 8.00 pm

1,2,5

3 courts

WEEKENDS

 

 

 

Saturday

7.00 am – 8.00 pm

1,2,5

3 courts

Sunday

12 noon – 8.00 pm

1,2,5

3 courts

 

WINTER : 1 APRIL TO 31 OCTOBER

WEEKDAYS

7.00 am – 8.00 pm

1,2,3,4,5

5 courts

WEEKENDS

 

 

 

Saturdays

7.00 am – 8.00 pm

1,2,3,4,5

5 courts

Sunday    

7.00 am – 8.00 pm

1,2,3,4,5

5 courts

 

Attachment/s:

 

1.View

Map - Coogee Beach Volleyball Courts

 

 

 

 


Map - Coogee Beach Volleyball Courts

Attachment 1

 

 


Works Committee                                                                                                     14 July 2015

 

 

Works Report No. W20/15

 

 

Subject:                  Declaration of the Light Rail route as a Transitway

Folder No:                   F2014/00425

Author:                   Tony Lehmann, Manager Integrated Transport      

 

Introduction

 

Roads and Maritime Services (RMS) has contacted the Council to advise that it is planning to declare the public road areas of the light rail alignment as a Transitway.

 

 

Issues

 

Most of the light rail alignment within Randwick LGA is proposed to be positioned within the classified roads of Anzac Parade and Alison Road.  Both of these are classified as State Roads. 

 

The light rail alignment is also proposed to be positioned within two local roads.  These are Wansey Road and High Street.

 

A declaration by RMS of the public road area of the light rail route as a Transitway will remove the administrative, maintenance and road management burden from Council. During the construction period RMS proposes to apply the Transitway area from kerb to kerb and in footpath areas where light rail work will be undertaken. Subsequent to construction, this full width would be reduced such that the Transitway would only apply to within a short nominal distance from the light rail tracks.

 

Under the NSW Roads Act the Roads Minister may, by order published in the Gazette, declare any public road (or other land as detailed) to be a Transitway.  However, RMS may not take any action to declare a Transitway (or other type of classified road) unless it has written to the roads authority (i.e. the council) and it has given the council a reasonable opportunity to make submissions regarding the matter.

 

If a council does not agree with the RMS proposal to declare a road as a Transitway it may register its concerns with RMS.  RMS must subsequently notify that council if it decides to proceed with the action.  Ultimately the Roads Minister has the authority under the Roads Act to declare a Transitway.

 

Notwithstanding the above advice, it should be noted that in September, 2014, the Council entered into a Development Agreement with Transport for NSW with regard to the delivery of the Sydney Light Rail Project (RCC reference D02327457). Following are some clauses likely to be relevant to the proposed implementation of the Transitway:

 

 

Part A (H) of The Agreement (Pg6) states:

·      TfNSW and RCC have agreed to work together for the benefit of the Project and to the other matters as set out in this Agreement.

 

 

 

 

 

 

Part A, Clause 5.3 (under ‘Co-operation of the Parties’) (Pg11) states:

·    Without limiting any other provision of this Agreement, the parties agree to, at all times during the term of this Agreement, co-operate with and assist each other to implement the Project and exercise their rights and comply with their obligations under this Agreement in an effective and timely manner, including by providing all relevant information and assistance requested by the other party.

 

 

Part D, Clause 17.1 (under ‘Facilitation of the Project ’) (Pg39) states:

·      Subject to clause 18.1(g), to the extent that any Authorisations or any other approvals, easements, leases or licences must be obtained from RCC in respect of the Project, RCC will consider and administer the application for those Authorisations or any other approvals, easements, leases or licences in a timely manner. (Pg39)

 

 

As detailed earlier, subsequent to construction RMS will seek to reduce the full width of the Transitway, such that it would only apply to within a short nominal distance from the light rail tracks. At that time, the council will have to determine its position with regard to the reduction in width of the declared Transitway.  In particular the Council may wish to have certified condition statements issued by RMS to ensure that the asset which is returned to the Council (i.e. the roadway adjacent to the light rail tracks) is of a satisfactory quality and durability. This matter will be the subject of a further report to the Council at that time.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 9:   Integrated and Accessible Transport

Direction 9c:  Advocate and/or plan for integrated local and regional transport improvements, including high capacity transport such as light/ standard rail

 

Financial impact statement

 

BY RMS declaring the light rail route a Transitway, Council’s responsibilities for repair and maintenance of the roadway adjacent to the route will be removed during the construction process.  RMS proposes to then return a portion of the roadway to the Council as a local road following construction.

 

Conclusion

 

The proposal by RMS to declare the light rail route as a Transitway should be supported as it will clarify responsibilities for these roads, during construction, and at the completion of all works.  It also aligns with the intent of the Development Agreement signed by Transport for NSW and Randwick City Council. 

 

The Council should, however, reserve the right to determine its position (following construction) as to any proposed reduction in the extent (width) of the declared Transitway; particularly with regard to the acceptability of the condition of the returned asset and / or with regard to any unacceptable operational burdens which may fall upon the Council (are special ‘insulated’ Council trucks required for roadworks? / Can roadworks alongside the tracks occur only between 2am – 5am? etc..). 

 

 

 

Recommendation

 

That the Council informs Roads and Maritime Services (RMS) that:

 

1.     The Council raises no objection to the proposal to declare, under the provisions of Section 52A of the Roads Acts - 1993, a Transitway along the public road areas of the proposed light rail alignment, within the Randwick local government area.

 

2.     Following construction of the light rail project, the Council reserves the right (as detailed under the Roads Act 1993) to advise RMS of its position as to any proposed reduction in the extent (width) of the declared Transitway; particularly with regard to the condition of the returned asset and / or with regard to any possible outcomes which may place unacceptable operational burdens upon the Council and / or with regard to any other matter.

 

 

Attachment/s:

 

1.View

Letter from Network General Manager, Sydney, RMS (D02397888)

 

 

 

 


Letter from Network General Manager, Sydney, RMS (D02397888)

Attachment 1

 

 


Works Committee                                                                                                     14 July 2015

 

 

Works Report No. W21/15

 

 

Subject:                  Commemoration of Melissa "Molly" Dunn

Folder No:                   F2004/06876

Author:                   Joe Ingegneri, Manager Technical Services      

 

Introduction

 

At the Ordinary Council Meeting of 25 November 2014, Council resolved:

 

RESOLUTION: (Nash/Andrews) that Council: name a section of Coral Sea Park, including the small garden area dedicated to Molly’s memory, as “Molly’s Park”.’

 

The proposal to name a section of Coral Sea Park including the small garden area dedicated to Molly’s memory, as “Molly’s Park”, was submitted to the Geographical Names Board for their consideration.

 

The proposal was considered by the Geographical Names Board at their Board Meeting held on 31 March 2015.  The Board have advised that the renaming of an area of the parking is not supported as Coral Sea Park is a long standing name since 1977.

 

To commemorate the late Melissa “Molly” Dunn, the Board suggested that Council designate a name to the small garden area in Coral Sea Park.  The Geographical Names Board will include a description of the garden area in the Geographical Names Register entry for Coral Sea Park and in the topographic database as a Point of Interest.

 

Issues

 

The naming of the small garden area at Coral Sea Park can be undertaken by Council resolution and does not require external approval.  To formalise the naming of the garden area, it is proposed to install a sign adjacent to the garden area.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 7:       Heritage that is protected and celebrated.

Direction 7a:      Our heritage is recognised, protected and celebrated.

 

Financial impact statement

 

The cost of the sign is estimated to cost $6,000.  This cost can be funded from the Open Spaces Capital Works program.

 

Conclusion

 

The Geographical Names Board rejected the proposal to rename a section of Coral Sea Park to “Molly’s Park”.  However, they advised that Council may elect to designate a name via a Council resolution to a designated area.

 

It is considered that the naming of the garden area adjacent to the playground within Coral Sea Park is a viable option to commemorate the late Melissa “Molly” Dunn.

To formalise the naming of the area, it is proposed to install a sign adjacent to the garden area.

Recommendation

 

That:

1.     The small garden area in Coral Sea Park be named “Molly’s Garden”.

2.     A sign be installed and a naming ceremony be organised with the family of the late Melissa “Molly” Dunn.

3.     Council writes to the Geographical Names Board requesting that the dedication be included in the Geographical Names Register entry for Coral Sea Park and in the topographic database as a Point of Interest.

 

 

Attachment/s:

 

1.View

Geographical Names Board letter of determination regarding "Molly's Park" naming proposal

 

 

 

 


Geographical Names Board letter of determination regarding "Molly's Park" naming proposal

Attachment 1

 

 


Works Committee                                                                                                     14 July 2015

 

 

Works Report No. W22/15

 

 

Subject:                  Proposed Establishment of a Greenhouse

Folder No:                   F2008/00135

Author:                   Jorde Frangoples, Director City Services      

 

Introduction

 

Council at its Ordinary Council Meeting held on 23 June 2015, resolved:

 

“(Stavrinos/Matson) that Council bring back a report investigating the feasibility of building a greenhouse in one of the parks within the Randwick LGA.”

 

Issues

 

Council operates a community nursery that is on crown land that effectively forms part of Kensington Park.

 

The nursery has a number greenhouses as well as a number of other facilities. See photos in attachment.

 

There are three (3) greenhouses in total:

 

·           a special house for cuttings to take root, which has a misting system (which waters plants roughly every 15mins) and heated benches to encourage root growth in winter

·           half a house is used for raising seeds

·           the remaining space is used for tubes to grow on until they are large enough to be taken outside.

 

The nursery staff are all qualified to provide advice on each individual plant with a particular emphasis on native plants.

 

The species currently in the glasshouse are as follows:

 

    60 x Aphanopetalum resinosum

    65 x Austromyrtus dulcis

  250 x Billardiera scandens

  200 x Myoporum parvifolium

  340 x Oxylobium cordifolium

    78 x Trachelospermum jasminoides

  940 x Viola hederacea

1840 x Dianella congesta

1120 x Dichelachne crinite

  115 x Doryanthes excels

  405 x Ficinia nodosa

  300 x Xanthorrhoea resinosa

  512 x Baeckea imbricata

  200 x Claytrix tetragona

  470 x Correa alba

  140 x Grevillea ‘Scarlet Sprite’

  250 x Grevillea speciosa

  200 x Micromyrtus ciliata

  250 x Olearia tomentose

  350 x Coleonema

  180 x Dillwynia retorta

  720 x Allocasuarina distyla

  460 x Grevillea ‘John Evans’

  160 x Callistemon linearis

  110 x Melaleuca incana

  200 x Melaleuca ‘Claret Tops’

  230 x Prostranthera ovalifolia

  750 x Westringia fruticosa

  320 x Leptospermum trinervium

  150 x Leptospermum juniperinum

  560 x Leptospermum laevigatum

  640 x Syzygium ‘Resilience’

  280 x Banksia serrate

  160 x Eucalyptus haemastoma 

 

Currently the community nursery is open six (6) Saturdays a year as well as every day normal work day.  Due to its proximity, it may be possible to run gardening classes in the new Community Centre once it is completed.

 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in Sustainability

Direction 1b:      Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Randwick City Council has a number of greenhouses at its community nursery.  Residents are welcome to visit these greenhouses.

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

1.View

Photos of Established Greenhouse

 

 

 

 


Photos of Established Greenhouse

Attachment 1