Works Committee Meeting














Tuesday 9 June 2015






Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510













Works Committee                                                                                                        9 June 2015














Works Committee Meeting


Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 9 June 2015 at 6:00pm



Committee Members:         The Mayor T Seng, Andrews, Belleli, Bowen, D’Souza (Deputy Chairperson), Garcia, Matson, Moore, Nash, Neilson, Roberts (Chairperson), Shurey, Smith, Stavrinos & Stevenson


Quorum:                           Eight (8) members


NOTE:   At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Works Committee Meeting - 12 May 2015

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Urgent Business

Works Reports

W15/15    North Benvenue Street, Maroubra - Construction of driveway on unformed segment of road reserve........................................ 1

W16/15    Tree Removal - Rear 24 York Place, Kensington...................... 5    

Notice of Rescission Motions





Ray Brownlee

General Manager

Works Committee                                                                                                        9 June 2015



Works Report No. W15/15



Subject:                  North Benvenue Street, Maroubra - Construction of driveway on unformed segment of road reserve

Folder No:               F2015/07166

Author:                    Joe Ingegneri, Manager Technical Services      




A request has been received from the owners of 10 and 12 Holmes Street, Maroubra for a formal driveway to be built along a section of unmade portion of road known as North Benvenue Street. This report outlines the issues and assessment of this request.



For some properties within the City, vehicle access to the property can only be achieved via unformed sections of road reserve.  This requires the construction of a concrete vehicular driveway from the closest formed public road to the property. The photograph below shows this scenario.


Holmes Street


An assessment of the off street parking has been undertaken.  An inspection revealed that the properties currently have off street parking access from the unformed road.  The vehicular access to each of the properties is shown in the photographs below.


Photograph of vehicular access to 10 Holmes Street


Photograph of vehicular access to 12 Holmes Street


To satisfy the request, a new concrete vehicular driveway approximately 48m in length will need to be constructed.  The proposed driveway will have minimal impact on the existing trees and can be constructed with some minor pruning of a low hanging tree branch. The estimated cost for this driveway is $18,500.


Under the Roads Act, 1993, the owner of the property is responsible for funding the construction and/or maintenance of a driveway across the footway. For vehicular crossings constructed across a 3.5m wide footway, the average cost is $2,500.


The estimated cost for a driveway along North Benvenue Street to the off street access for the properties at 10 and 12 Holmes Street is significantly greater than an average cost of a driveway because the road is unformed.  This high cost is considered unreasonable for property owners.


No. 12 Holmes Street has formal off street parking. No. 10 Holmes Street requires approval to construct off-street parking unless the work can be undertaken as “exempt” development under State Environmental Planning Policy (Exempt and Complying Development Codes) 2008.


The options to reduce this cost for the property owners include:


1.     Formation of the road reserve by constructing, new kerb and gutter, road pavement, footpaths and associated drainage.  This option is estimated to cost $130,000.

2.     Request that the owners partly contribute to the cost of the driveway.


It is considered that Option 1 is not feasible. This option requires significant funding, will result in the loss of open space and will not improve access compared to a driveway.


Option 2 involves a part contribution to the total cost of the new driveway.  In the past, applicants for such driveways have contributed $5000 towards construction of the driveways, with the remaining cost being funded by Council from the Vehicular Access capital works budget.


For this request, there are 2 properties that would benefit from the driveway. We will require the concurrence of both owners and require that they contribute an amount of $5,000 each prior to commencement of construction.  The remaining balance of the driveway construction cost will be funded from the Vehicular Access capital works budget. 


Relationship to City Plan


The relationship with the City Plan is as follows:


Outcome 6:       A Liveable City.

Direction 6a:     Our public assets are planned and managed to meet community                                expectations and level of service.


Financial impact statement


Randwick Council’s contribution to the cost to construct a driveway along the unformed portion of North Benvenue Street, Maroubra is $8,500.  The cost of this work can be funded from the existing Vehicular Access capital works budget. This cost is dependent on the contribution of $5,000 from the 2 owners benefiting from the driveway.





Funding of driveways is the responsibility of property owners benefiting from the asset.  For driveways along segments of unformed road, the cost of a driveway can be significantly greater than for a driveway on a formed road.


It is proposed to require the property owners benefiting from the driveway to contribute $5,000 towards construction of the driveway. This will ensure that vehicle access is feasible for property owners.






a)     approval be granted for a driveway along the unformed segment of North Benvenue Street, Maroubra.


b)     the approval be subject to both property owners agreeing to contribute towards the new driveway.


c)     the contribution be set at $5,000.







Works Committee                                                                                                        9 June 2015



Works Report No. W16/15



Subject:                  Tree Removal - Rear 24 York Place, Kensington

Folder No:               F2004/07359

Author:                    Bryan Bourke, Tree Management Officer      




The owner of 24 York Place, Kensington, wrote to Council on 16 July 2013 requesting the removal of a large and healthy Council owned Ficus macrocarpa var. ‘Hillii’ (Hill’s Weeping fig) growing on public land just to the south of his rear property boundary.




There are two Council fig trees growing adjacent to the rear of the above property.  The subject trees average approximately twenty meters in height with canopy spreads of around eighteen to twenty meters.  They are both significant in the landscape and provide a number of important community benefits. They are part of a group of seven trees of the same species located in a triangle of public land to the north-west of the intersection of Todman Avenue and Gloucester Place, Kensington.  Collectively, this group of mature trees, provide important visual amenity and screening as well as habitat and food source for a variety of native birdlife and other fauna. Regrettably, however, large roots from both trees have undermined the rear wall to the south of 24 and 26 York Place.  They have entered both properties and the roots of the eastern fig in particular is causing extensive and increasing structural damage to the adjacent property. This damage ranges from cracking of the rear brick wall in several places to uplifting large sections of paving within the small rear yard.


The canopies of these two fig trees have large branches overhanging into 24 York Place which have to be regularly pruned right back to keep them clear of the roof of the residence. Both trees drop copious amounts of leaf litter, fruit and debris into the rear of adjacent properties on a year round basis and this has to be swept up and removed by the property owners on a daily basis, particularly when the figs are fruiting.


The owner of 24 York Place also advises that fig tree roots were blocking his sewer pipes until he spent a considerable amount of money to have these pipes isolated from tree roots by installing a concrete barrier between the roots and affected sewer pipes.


Relationship to City Plan


The relationship with the City Plan is as follows:


Outcome 10:     A Healthy Environment.

Direction 10b:   Environmental risks and impacts are strategically managed.

Key Action:       Develop and implement policies, programs and strategies to manage                         environmental risks and impacts.


Financial impact statement


It is estimated that the removal of the two Hill’s Weeping figs at the rear of 24 York Place, Kensington, and their replacement with three super-advanced Waterhousia floribunda (Weeping Lilly Pillys) would cost in the vicinity of $10,000.  The required funds would come from Council’s annual tree management budget.




The two Council owned Ficus ‘Hillii’ trees growing within the triangle of public land at the rear of 24 and 26 York Place, Kensington, have significant visual amenity and they provide important screening as well as habitat and food source for a variety of fauna. They are estimated to be approximately sixty to seventy years old and up until this point Council has been committed to retaining them, despite the fact that historically tree root damage caused by this species is increasing in both frequency and severity throughout the Randwick LGA.


On 17 December 2014, Council’s Tree Gang arborists dig a trench between the two fig trees and this revealed a number of very large tree roots growing underneath the wall and entering the property at 24 York Place. Because of the size and spread of root material associated with these two trees, root pruning and/or the installation of a root barrier are not in any way viable management options. When used to contain the spread of fig tree roots, root barriers are generally effective for only a limited time before roots either grow over, around or underneath any such barrier.


A recent inspection of the trees revealed not only significant tree root intrusion but the trees themselves are suffering from severe internal decay and basal dry rot that comprises their internal structure to the extent that they both pose a potential risk to persons and/or property, particularly the eastern tree.


Council has resolved that where Ficus ‘Hillii’ constitute the predominant species in any street and where those trees have recognised historic and heritage significance, no more than five (5) percent of vegetative canopy cover is to be removed in any one calendar year. The removal and replacement of these two mature public tree assets would not contravene that resolution and it would only be recommended because there are no viable options available that would deal with the damage being caused by the roots of these trees in the longer term. Their removal would have an impact on the Todman Avenue streetscape but because there are a number of mature and established figs growing adjacent to where these two trees are located removal would not dramatically diminish the important visual amenity currently provided by this group of mature fig tree assets.


The damage being caused by the roots of the western tree and the ongoing issue of property overhang are far less at this stage than that being caused by the eastern tree. The tree could certainly be retained until any trees planted to replace the fig at the rear of 24 York Place became established should approval be granted for the removal of the requested tree.


It should be noted that this triangle of public land is not utilised by large numbers of people and that it is essentially used as a pedestrian thoroughfare by small numbers of passers-by.




That the eastern Council owned Ficus ‘Hillii’ (Hill’s Weeping fig) growing immediately behind 24 York Place, Kensington, be removed and replaced with two advanced Waterhousia floribuna (Weeping Lilly Pillys) – as nominated in Council’s Street Tree Masterplan.









Photographs highlighting the significance of the Council owned Hill's Weeping figs and the range of damage being caused by their roots





Photographs highlighting the significance of the Council owned Hill's Weeping figs and the range of damage being caused by their roots

Attachment 1