Ordinary Council Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

 

 

Tuesday 23 June 2015

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 1300 722 542

Fax: 02 9319 1510

 council@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                                         23 June 2015

 

 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 23 June 2015 at 6:00pm

 

 

Prayer and Acknowledgement of the local indigenous people

Prayer

Almighty God,

We humbly beseech you to bestow your blessings upon this Council and to direct and prosper our deliberations to the advancement of your glory and the true welfare of the people of Randwick and Australia.

Amen”

Acknowledgement of the local indigenous people

I would like to acknowledge that we are here today on the land of the Bidjigal people of the Dharwahal Nation.  The Bidjigal people are the traditional owners and custodians of this land and form part of the wider aboriginal nations of the Sydney area.  On behalf of Randwick City Council I would also like to acknowledge and pay my respects to the Elders both past and present.”

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Ordinary Council Meeting - 26 May 2015

Extraordinary Council Meeting - 30 May 2015

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Council by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Mayoral Minutes

MM27/15   Waiving of Fees - Saint George Coptic Orthodox Church Annual Community Fete.................................................................. 1

MM28/15   Waiver of fees for Maroubra Swim Clubs five Carnivals to be held in 2015 at the Des Renford Leisure Centre...................... 3

MM29/15   Eastern Beaches Local Area Command Masquerade Ball - sponsorship......................................................................... 5  

Urgent Business

 

 

Director City Planning Reports (record of voting required)

 

In accordance with Section 375A of the Local Government Act, the General Manager is required to keep a register of Councilor voting on planning matters. Planning matters are any decisions made in the exercise of a function of a council under the EP&A Act and include decisions relating to a development application, an environmental planning instrument, a development control plan or a development contribution plan under that Act. In addition, Randwick City Council has resolved (22 July 2008) that its register of voting include the voting on all tender matters.

 

CP19/15    22 Curtin Crescent, Maroubra (DA/123/2015)........................ 7

CP20/15    51 - 61 Dolphin Street, Coogee (DA/53/2015)...................... 15

CP21/15    134R Beach Street, Coogee - JRPP (DA/260/2015)............... 37

Director City Planning Reports (record of voting NOT required)

CP22/15    Report variation to Development Standard under State Environment Planning Policy NO.1 (SEPP1) and Clause 4.6 between 1 April to 31 May.................................................. 67

CP23/15    Randwick Junction Town Centre Review............................... 71

General Manager's Report

GM11/15   Randwick City Council Operational Plan and Budget 2015-16. 77

Director City Services Report

Nil

Director Governance & Financial Services Reports

GF16/15   Councillors' Access to Information & Interaction between Councillors and Staff Policy................................................. 97

GF17/15   Delegations of Authority.................................................... 107

GF18/15   Local Government NSW - 2015 Annual Conference.............. 113

GF19/15   Investment Report - May 2015.......................................... 115

GF20/15   Capital Works Financial Planning - Major Project Update...... 123  

Petitions

Motion Pursuant to Notice

NM24/15   Notice of Motion from Cr Shurey - Access to Centennial Park for PSSA (Primary Schools Sports Association) ........................ 129

NM25/15   Notice of Motion from Cr Stavrinos - Graffiti Detection Measures...................................................................................... 131

NM26/15   Notice of Motion from Cr Stavrinos - Proposed Establishment of a Greenhouse................................................................... 133  

Closed Session

CS6/15     Tender T2015-16 - Chifley Sports Reserve Amenities Building

This matter is considered to be confidential under Section 10A(2) (c) Of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

GF21/15   Acceptance of Short Term Waste Contract

This matter is considered to be confidential under Section 10A(2) (d) Of the Local Government Act, as it deals with commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

GF22/15   Draft Randwick City Council Operational Plan and Budget 2015-16: Confidential Fees and Charges

This matter is considered to be confidential under Section 10A(2) (c) Of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

GM12/15   Organisation Structure - Information Services Department

This matter is considered to be confidential under Section 10A(2) (a) Of the Local Government Act, as it deals with personnel matters concerning particular individuals.

  

Notice of Rescission Motions

NR3/15     Rescission Motion submitted by Crs Matson, Neilson and Shurey - Development application report - 15 Monmouth Street, Randwick......................................................................... 135  

 

 

 

…………………………………………………….

Ray Brownlee

General Manager


Ordinary Council                                                                                                         23 June 2015

 

 

Mayoral Minute No. MM27/15

 

 

Subject:                  Waiving of Fees - Saint George Coptic Orthodox Church Annual Community Fete

Folder No:               F2015/00096

Author:                    The Mayor, Ted Seng      

 

Introduction

 

Council has received a request from Mr Peter Botros, Committee Member, Saint George Coptic Orthodox Church, Kensington, to waive the fees associated with conducting the Church’s Annual Community Fete on Saturday, 14 November, 2015 at Bowral Street, Kensington.

 

Issues

 

The Annual Community Fete is organised by Church youth and successful events, attended by the local community and parishioners, were held in 2013 and 2014. 

 

The associated fees for this year’s event are:

 

Application fee

  $385.00

- no GST applicable

Supply and removal of 10 x 240 litre Sulo bins
$82 per bin

  $820.00

- inclusive of GST

Temporary Food Stall permit -
  application and registration fees

 

 

     1st stall

  $100.00

 

     Subsequent stalls 4 x $60

  $240.00

 

Total:

$1,545.00

 

 

Financial impact statement

 

In the event Council accepts the report recommendation, the direct financial implication to Council will be $1,545.  This will be funded from the 2015-16 Contingency Fund.

 

Conclusion

 

Saint George Coptic Orthodox Church conducts its annual community fete to raise funds for youth and community facilities.

 

 

 

Recommendation

 

That:

 

a)     Council vote $1,545.00 to cover the associated fees for the Saint George Coptic Orthodox Church Annual Community Fete and funds be charged to the 2015-16 Contingency Fund;

 

b)     The fete organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the activity; and

 

c)     The Mayor or his representative be given the opportunity to address the activity on behalf of Council.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                         23 June 2015

 

 

Mayoral Minute No. MM28/15

 

 

Subject:                  Waiver of fees for Maroubra Swim Clubs five Carnivals to be held in 2015 at the Des Renford Leisure Centre

Folder No:               F2010/00214

Author:                    The Mayor, Ted Seng      

 

Introduction

 

Council has received a request for assistance from Mr Martin Connolly, Club Secretary of the Maroubra Swim Club, who is staging five swimming events at Des Renford Leisure Centre in the remainder of 2015.  

 

Issues

 

Maroubra Swimming Club hold a number of events at the Des Renford Leisure Centre each year, which attract a large volume of swimmers from swim clubs from around the State.  These events are the major fund raising source for the Club with all funds raised utilized by the Club for its ongoing operations throughout the year.

 

The Club has requested that Council waive the fees related to these five Carnivals to assist in improving the profitability of the events.  Assessment of the applicable fees to be waived is as follows:

 

Pool Hire Fee (x5)    $   820.00 per event

TOTAL:                  $4,100.00

 

Des Renford Leisure Centre will receive spectator fees from all non-participants and increased kiosk sales on the day.

 

Financial impact statement

 

In the event that Council accepts the report recommendation, the direct financial implication to Council will be $4,100 which will be funded from the 2014-15 Contingency Fund.

 

Conclusion

 

The Maroubra Swimming Club’s Carnivals are worthwhile local events which provide income to Des Renford Leisure Centre in the form of ‘secondary’ spend and entrance fees from spectators.  These events are an opportunity for swimmers to compete against their peers, raise funds for the Club as well as providing ‘secondary spend’ income to the facility. It is considered that Council should support the request from Mr Connolly to waive the fees associated with hiring the Des Renford Leisure Centre to the value of $4,100 to assist in raising funds for the Maroubra Swim Club.

 

 

Recommendation

 

That:

 

1.     Council vote $4,100 from the 2014-15 Contingency Fund to cover the hire fees associated with hiring the Des Renford Leisure Centre to assist in raising funds for the Maroubra Swim Club.

 

2.     The organiser undertakes to appropriately and prominently acknowledge and   promote Council’s contribution to Club members.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                         23 June 2015

 

 

Mayoral Minute No. MM29/15

 

 

Subject:                  Eastern Beaches Local Area Command Masquerade Ball - sponsorship

Folder No:               F2004/07396

Author:                    The Mayor, Ted Seng      

 

Introduction

 

On Saturday 15 August 2015, the Eastern Beaches Local Area Command will host a Masquerade Ball to raise funds for NSW Police Force Legacy and celebrate the work of Police Officers in the Eastern Beaches LAC.

 

The Ball will be a black tie dinner, held in the Ballroom of Royal Randwick Race Course, and the Master of Ceremonies for the evening will be Ms Amanda Keller.

 

Issues

 

NSW Police Legacy was initially founded to support bereaved families following the loss of their loved one, but the support now extends to include police officers and their families experiencing challenging times in their lives.

 

The NSW Police Legacy Kokoda Trek is in its tenth year and will again depart in April 2016 allowing Legatees the life changing experience of walking in the footsteps of the heroes that fought for Australia.  Funds raised during the event will be utilised by NSW Police Legacy to support the Legatees who trek the Kokoda Trail in April 2016. 

 

Financial impact statement

 

Gavin Dengate, Superintendent of the LAC, has asked Council to consider supporting this event by way of:

 

-       $5,000 (+GST) sponsorship to assist with infrastructure costs at the venue

-       In kind sponsorship for the printing of entry tickets, invitations and promotion posters (the cost of this is likely to amount to $1,000).

 

If supported by Council, the sponsorship funds ($6,500 inclusive of GST) would be funded from the 2015-16 Contingency Fund.

 

Conclusion

 

As a major sponsor of this very worthwhile event, Council will receive:

 

-    Listing as a major sponsor of the event

-    Acknowledgement in official speeches

-    Opportunity to address the audience

-    Acknowledgement in media releases to local and metropolitan media

-    Logo on all promotional material including social media.

 

 

Recommendation

 

That Council agrees to sponsor the Eastern Beaches Masquerade Ball to a total value of $6,500, being $5,500 in sponsorship and $1,000 in kind support, to be funded from the 2015-16 Contingency Fund.

 

Attachment/s:

 

Nil

 

  


Ordinary Council                                                                                                         23 June 2015

 

 

Director City Planning Report No. CP19/15

 

 

Subject:                  22 Curtin Crescent, Maroubra (DA/123/2015)

Folder No:               DA/123/2015

Author:                    Plandev Pty Ltd, Thomas Mithen      

 

Proposal:                 Demolition of the existing outbuilding, site excavation and construction of a new outbuilding, swimming pool and boundary fence to the rear of the site

Ward:                      South Ward

Applicant:               Mr B J Coulston

Owner:                    Mr B J Coulston

Summary

Recommendation:   Approval

 

Subject Site

 

 

 

 

Submissions received

 

 

Ù

North

 

Locality Plan

 

Development Application Executive summary report

 

The application has been assessed by an external planning consultant and referred to Council as the applicant is a Randwick City Council contractor.

 

Proposal

 

The proposed development involves the following works at the rear of the site:

·          demolition of the existing outbuilding;

·          excavation up to 2.1 m in the southwestern corner;

·          construction of:

-      a new single storey outbuilding with skillion roof in the southwestern corner;

-      a below ground swimming pool, including a pool safety fence and adjoining paved area in the northwestern corner;

-      contiguous pile walls along the southern and western boundary;

-      a concrete block retaining wall and 1.8 m high colourbond fence along the northern boundary;

-      a retaining wall and step between the dwelling house and the southern boundary; and

-      landscape planter boxes.

 

1.  Site

 

The subject site is located in a residential area on the western side of Curtain Crescent, Maroubra, approximately 90 m north of its southernmost intersection with Broome Street.

 

The subject site slopes down from its rear boundary to the street, representing a change in level of about 1.5 m. The site contains a two storey semi-detached dwelling house, which forms a pair with the adjoining property to the north at No. 24 Curtain Crescent.

 

The adjoining property to the south at No. 20 Curtain Crescent contains a two storey semi-detached dwelling house adjacent to the rear yard of the subject site, which is setback 900 mm from the common boundary. 

 

A retaining wall and fence atop extends along and the western (rear) boundary adjoining the rear yards of the residential properties at Nos. 27, 29 and 31 Meagher Street, which are elevated above the site due to the sloping topography.

 

Figure 1: Subject site

 

 

 

2.  Submissions

The owners of adjoining and likely affected neighbouring properties were notified of the proposed development in accordance with the Randwick Comprehensive Development Control Plan 2013 (RDCP 2013). One submission was received from the adjoining landowner to the south at No. 20 Curtain Crescent as a result of the notification process. The issues raised are summarised as follows:

 

Issues

Comments

Excessive height, bulk and scale

The proposed outbuilding is single storey and largely below the height of the common boundary fence, which minimizes its bulk and scale when viewed from the rear yard of adjoining properties.

Poor design

The design is considered adequate for an outbuilding, which performs an ancillary function to the dwelling house.

Loss of amenity

The proposal would not result in any unreasonable amenity impacts to adjoining properties (refer to the discussion in Section 4.2 of this report). 

Non-compliance with council’s controls in terms of boundary setbacks and building height

When measured from existing ground level in accordance with Council’s building height definition, the height of the proposed outbuilding complies with Council’s maximum overall building height control. Despite the minor non-compliance with Council’s wall height control, the proposal would not result in any unreasonable impacts to adjoining properties and the variation is therefore acceptable.

 

The boundary setback controls in RDCP 2013 allow a nil setback, subject to satisfying certain criteria.  The proposed outbuilding is setback 900mm to the southern and western boundaries at the rear of the site. On merit, the setback to the boundaries is considered to be sufficient to minimise the potential amenity impacts to adjoining properties (refer to Section 4.1 of this report).

Impacts associated with excavation work

The potential geo-technical impacts to adjoining properties have been addressed by the imposition of standard geo-technical conditions in the instrument of approval (refer to Section 4.2 of this report).

Visual and acoustic privacy impacts

The proposed outbuilding would not result in any unreasonable visual or acoustic privacy impacts to the adjoining properties (refer to Section 4.2 of this report).

Inadequate area for deep soil planting

 

An 11 m x 7 m grassed area in the rear yard provides the opportunity for deep soil planting at the rear of the site.

Adverse visual bulk

The proposed outbuilding would be largely below the height of the boundary fence, which minimises its visual impact when viewed from the rear yard of the adjoining property at No. 22 Curtain Crescent.

Loss of solar access

The majority of the shadow cast by the proposed outbuilding is within the shadow cast by the existing boundary fence. Therefore, it would not result in any unreasonable solar access impacts to the rear yard of the adjoining property at No. 20 Curtain Crescent (refer to Section 4.2 of this report).

Lack of privacy screening

There is no need for privacy screening as the height of the proposed outbuilding is largely below the existing boundary fence and there would be no opportunity for view impacts from the bathroom window facing No. 20 Curtain Crescent. In any event the proposed bathroom window is opaque to mitigate any privacy impacts.

Lack of balance between building structures and open spaces

The proposed outbuilding maintains sufficient opportunity for deep soil landscaping in the rear yard, which achieves a reasonable balance between the built form and open space on the site.

The building setback should be consistent with the existing outbuilding

There is no requirement in RDCP 2013 for the building setback to be consistent with the existing outbuilding. RDCP 2013 permits outbuildings on the boundary. The proposal incorporates a 900mm setback, which is considered appropriate to minimise impacts to the adjoining properties.

 

3.  Key Issues

 

The key issues are as follow:

 

4.1 Compliance with Council’s DCP controls

 

Randwick Comprehensive DCP 2013

C1 Table:  Low Density Residential

The DCP provisions are structured into two components, Objectives and Controls. The Objectives provide the framework for assessment under each requirement and outline key outcomes that a development is expected to achieve. The controls contain both numerical standards and qualitative provisions. Any proposed variations from the controls may be considered only where the applicant successfully demonstrates that an alternative solution could result in a more desirable planning and urban design outcome.

 

Building height

Clause 7.4 (iii) of RDCP 2013 restricts outbuildings (except for laneway development) to single storey with a maximum height of 3.6 m and a maximum wall height of 2.4 m.

 

The applicant’s Statement of Environmental Effects (SEE) and the accompanying plans submitted with the development application identify the overall height of the proposed outbuilding as 3.8 m, which is measured from the finished ground level to the top of the building. However, when measured from the existing ground level in accordance with Council’s definition of building height, the proposed outbuilding has an overall height of 3.3 m (at its northern corner), which complies with Council’s maximum overall height control.

 

The proposed outbuilding has a wall height of 2.5 m (measured at the lower end of the skillion roof), which results in a minor exceedance of the wall height control by 100 mm.  The objective of the wall height control is to maintain reasonable levels of amenity for the neighbouring dwellings. Despite the minor variation to the wall height control, the proposal would not result in any unreasonable amenity impacts to the adjoining properties and it satisfies the objective of the control (refer to Section 4.2 of this report). The minor variation to the maximum wall height control is therefore acceptable.

 

Boundary setbacks

Clause 7.4 (iv) of RDCP 2013 allows an outbuilding on the side and rear boundaries, subject to satisfying criteria in relation to future access for maintenance, window openings and solar access to adjoining dwellings. The proposed outbuilding has a 900 mm setback to the southern side boundary and the western rear boundary, which allows access for maintenance of the building.

 

The proposed outbuilding is also consistent with the Council’s setback controls for semi-detached dwellings, which require a 900 mm setback to the side boundary on sites with a frontage greater than 6 m. 

 

The purpose of the side boundary setback controls is to provide adequate separation between neighbouring buildings to maintain reasonable levels of amenity and open space. The proposed outbuilding would not result in any unreasonable amenity impacts to the adjoining properties and therefore satisfies the intent of the control (refer to Section 4.2 of this report).

 

The proposed 900 mm boundary setback is therefore considered to provide sufficient separation to the adjoining properties.

 

4.2 Amenity Impacts to adjoining properties

Visual privacy

A bathroom window along the southern elevation is orientated to the rear yard of No. 20 Curtain Crescent. However, the potential privacy impact is mitigated by the installation of an opaque window and by the height of the existing solid fence along the common boundary, which obstructs the view. There would be no privacy impacts to the properties to the west at Nos. 29 and 31 Meagher Street, which are elevated above the site.  The proposed outbuilding is acceptable in terms of privacy impacts.

 

Acoustic Privacy

The proposed pool and adjoining paved areas would likely increase the use of this part of the rear yard by the occupants of the dwelling house. However, the future use of the swimming pool is not likely to generate noise above what is normally expected for a residential property.  The pool filter will be acoustically treated to minimise noise impacts to the adjoining properties. The proposal is acceptable in terms of acoustic privacy impacts.

 

Visual Impact

The excavation lowers the height of the proposed outbuilding relative to the ground level on adjoining properties and the flat roof assists in reducing its scale. The visual impact of the proposed outbuilding is considered minor when viewed in the context of the two storey dwelling house at No. 20 Curtain Crescent, which is setback 900 mm from the common boundary adjacent to the rear yard on the subject site.

 

Solar Access

Clause 5.1 (iv) of RDCP 2013 seeks to ensure the private open space of neighbouring development receives a minimum of 3 hours direct sunlight, between 8:00am and 4:00pm at the winter solstice. The proposed outbuilding has the potential to overshadow the private open space of the adjoining property to the south at No. 20 Curtain Crescent. However, as a result of the proposed excavation, which lowers the height relative to the ground level of the rear yard at No. 20 Curtain Crescent, the shadows cast by the proposed outbuilding would be generally contained within the shadow cast by the existing fence. In addition, the 900 mm setback to the boundary and the sloping roof profile would also assist in minimizing any shadow impacts. The proposal would not result in any unreasonable additional overshadowing to the rear yard at No. 20 Curtain Crescent. The proposal is therefore acceptable in terms of solar access.

 

Geo-technical

Clause 4.6 (ii) of RDCP 2013 restricts excavation to a minimum of 900mm to side and rear boundaries.  The proposal involves excavation up to 2.1 m and contiguous piles along the southern and western boundaries of the rear yard, which does not comply with Council’s excavation controls. However, Subclause (iv) also states that retaining walls less than 900 mm from the side and rear boundaries must be stepped to follow the topography of the site.

 

The objective of the control is to minimise any unreasonable structural or amenity impacts to the adjoining properties. In order to protect the adjoining properties a dilapidation report and details of all demolition and excavation work by a professional engineer are recommended as conditions in the instrument of approval. 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4a:     Improved design and sustainability across all development.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The proposed outbuilding is generally consistent with Council’s height controls in RDCP 2013. The excavation lowers the height of the proposed outbuilding relative to the ground level on adjoining properties and the flat roof assists in reducing its scale.

 

The proposed outbuilding would sit largely below the height of the existing boundary fences to the south and west, and therefore would not result in any significant visual impact from adjoining properties.

 

RDCP 2013 allows an outbuilding on the side and rear boundaries, subject to satisfying criteria. In this circumstance the proposed outbuilding is setback 900 mm to the side and rear boundaries, which is considered adequate to minimise amenity impacts to the adjoining properties.

 

Subject to the imposition of standard geo-technical conditions, the proposed excavation to the side and rear boundary is considered acceptable.

 

The proposal would not result in any unreasonable impacts to the adjoining properties in terms of visual and acoustic privacy or solar access and is therefore recommended for approval subject to standard conditions of consent.

 

 

 

Recommendation

 

That Council, as the consent authority, grants development consent under Sections 80 and 80A of the Environmental Planning and Assessment Act 1979, as amended, to Development Application No. 13/2015 for demolition of the existing outbuilding, site excavation and construction of a new outbuilding, swimming pool and boundary fence to the rear of the site, at No. 22 Curtain Crescent, Maroubra subject to the standard conditions contained in the development application compliance report attached to this report.

 

 

Attachment/s:

 

1.

DA Compliance Report - 22 Curtin Crestcent, Maroubra

Included under separate cover

 

 

 


Ordinary Council                                                                                                         23 June 2015

 

 

Director City Planning Report No. CP20/15

 

 

Subject:                  51 - 61 Dolphin Street, Coogee (DA/53/2015)

Folder No:               DA/53/2015

Author:                    Mark Swain, Senior Environmental Planning Officer     

 

Proposal:                 Alterations to the Coogee Bowling Club to create a fitness training facility at the lower ground level and convert ground storage/conference room to billiard room

Ward:                      East Ward

Applicant:               Mr S Hoiles, Mr M Chapman and Mr A Ashley-Cooper

Owner:                    NSW Department of Trade & Investment (Crown Lands)

Summary

Recommendation:   Approval

http://wnadm10:8084/eview/output/eview35976.png

 

Subject Site

 

 

 

 

Submissions received

 

 

Ù

North

 

Locality Plan

Figure 1: Aerial view of subject site and surrounding locality

 

Development Application Executive summary report

 

The application is reported to Council at the request of Councillors Neilson, Shurey and Matson.

 

 

 

Proposal

 

It is proposed to make minor internal alterations to the existing Coogee Bowling Club facility, convert the lower ground floor/basement locker room area for use as a fitness centre and convert an extended storage/conference room area to a billiard room. The proposal also involves the use of the eastern most bowling green for outdoor health and fitness activities.

 

The internal area will accommodate a maximum of 25 persons with expected class numbers in the order of 18 persons between 5.15am- and 7.00am. The outdoor area is expected to accommodate a maximum of 25 persons at any one time.

 

The proposed hours of operation are:

 

Internal activities:

 

Monday to Friday: 5.15am – 11.00am, 1.00pm – 2.00pm, 5.00pm – 9.00pm.

Saturday: 5.15am – 10.00am, 1.00pm – 2.00pm, 3.00pm – 6.00pm.

 

Outdoor activities:

 

Monday – Friday: 7.00am – 11.00am, 1.00pm – 2.00pm, 5.00pm – 9.00pm.

Saturday: 7.00am – 10.00am, 1.00pm – 2.00pm, 3.00pm – 6.00pm.

 

Staffing comprise a maximum of 4 staff with 1 – 3 persons maximum at any one time.

 

Site

 

The subject site is located centrally in Coogee and is bounded to the south by Dolphin Street, to the north by Bream Street, the west by Mount Street and to the east by Brook Street. The site has a total area of approximately 13,250sqm and contains the Coogee bowling club (site of the proposed works) which consists of the club in the south-west corner of the site, the bowling green to the northern side of the site, and the Eastern Suburbs tennis club with four tennis courts and a club house. The bowling club occupies approximately 7,790sqm of the site which equates to 59% of the total site area.

 

The surrounding area is residential in character and consists predominantly of multi-unit residential buildings, semi-detached dwellings and single detached dwellings. The bowling club is approximately 450m from Coogee Beach and 270m from the Coogee town centre. Opposite the site to the north is Bardon Park public reserve and The Coogee croquet club and directly to the south east is the Coogee oval playing field and Goldstein Reserve. Figure 1 is an aerial view of the subject site and surrounding area. Figure 2 is a photograph of the subject site from Dolphin Street.

 

Figure 2: The subject site from Dolphin Street.

 

Site History

 

Previous development on the site includes:

 

Development No.

Description

Determination

98/2007

Alterations & refurbishment of Coogee Bowling Club including provision of a Smoker's Terrace along northern elevation of club house, new entry to club house from Dolphin St, pergola over garden terrace, upgrade of the garden terrace & southern facade & internal alterations to the club house.

Approved 5-April-2007

DA/822/2005/A

Modification of consent by reduction in the size of the smoker’s terrace and alteration to the club entry.

Approved 27-September-2007

DA/822/2005

Proposed new balcony along the eastern side of the Coogee Bowling Club adjacent to the bar/lounge area.

Approved, 16-Dec-2005

BA/912/1973

Alterations/additions for bowling club

Approved, 01-Jan-1973

DA/625/2001

Erection of shade structures on perimeter of existing bowling greens

Approved, 29-Aug-2001

DA/103/1988

Alts & adds to the existing club building

Approved, 17-May-1988

BA/298/1951

Proposed new club premises

Approved 6-June-1951

 

Submissions

 

The owners of adjoining and likely affected neighbouring properties were notified of the proposed development in accordance with the Randwick Comprehensive DCP 2013. The following submissions were received as a result of the notification process:

 

·      Unit 1/72 Dolphin Street, Coogee

·      Unit 3/74 Dolphin Street, Coogee

·      Unit 4/42 Dolphin Street, Coogee

·      74 Dolphin Street, Coogee

·      Unit 3/80 Dolphin Street, Coogee

·      84 Dolphin Street, Coogee

Issue

Comment

Already 3 gyms within 400m – 500m of the subject site.

The number of gyms within the vicinity of the site is not a relevant matter for consideration under S79c of the EP & A Act, 1979.

Existing timed residential parking areas in this neighbourhood should be investigated and the application put on hold until the investigation is completed. Parking in the locality is insufficient and will encourage illegal double parking for drop off purposes. Dolphin Street is heavily trafficked and the proposed use will exacerbate the existing situation.

Since lodgement of application a traffic and parking report has been submitted that supports the proposal. The availability of parking has been assessed by Council’s Development Engineer as acceptable. The restriction to internal use only (see Acoustic Amenity in Key Issues section of this report) will further reduce any impacts on available parking within the locality.

Noise impact associated with use of the site will have unreasonable adverse effects on the surrounding amenity.

Since lodgement of application an acoustic report has been submitted that supports the proposal. The noise impacts have been assessed by Council’s Environmental Assessment officer as acceptable subject to prohibition of outdoor training and classses. This restriction to internal use only (see Amenity in Key Issues section of this report) will further reduce any potential noise impacts on to surrounding residents to an acceptable level.

Drunken and other antisocial behaviour will be increased as a result of the proposed use.

It is unlikely that the proposed facility would contribute to drunken and antisocial behaviour given the nature of the use.

Outdoor operation of the proposed gym facility will be associated with music and impacts will be unacceptable.

The outdoor training is not supported due to noise concerns and a condition of consent is included in the recommendation which will prevent any outdoor use in association with the proposed facility.

Ranger policing of restricted parking limits is totally ineffective.

The matter will be referred to the Manager Regulatory Services for appropriate action in this regard.

Impact of the proposed use in conjunction with other existing uses in the locality including the club usage and tennis courts will make the situation intolerable.

The two main issues of traffic and noise are further addressed in the Key Issues section of this report. Subject there being no outdoor training in association with the proposed facility and having regard to the traffic report and Development Engineer’s comments, the impacts on traffic and acoustic privacy are acceptable.

 

Key Issues

 

Randwick Comprehensive Development Control Plan 2013

The DCP provisions are structured into two components, Objectives and Controls. The Objectives provide the framework for assessment under each requirement and outline key outcomes that a development is expected to achieve. The controls contain both numerical standards and qualitative provisions and must be applied flexibly. Any proposed variations from the controls may be considered only where the applicant successfully demonstrates that an alternative solution could result in a more desirable planning and urban design outcome.

 

The relevant provisions of the DCP are addressed in the table below. (Note: a number of control provisions that are not related to the proposal have been deliberately omitted.)

 

F1 Development Recreation Zones

Objective

• To ensure any proposed development supports and complements the recreational and ecological values of existing or planned recreation areas.

 

Controls

Development proposed in a RE1 or RE2 zone must demonstrate the following as a minimum:

i)        the need for the proposed development on that land;

 

ii)       the need to retain the land for its existing or likely future recreation use;

 

iii)      the impact of the proposed development on the existing or likely future use of the land;

 

iv)      whether the proposed development is complementary to the scenic, recreational and/or ecological values of the land; and

 

v)       in the case of RE1 Public Recreation zoned land, whether the proposed development would:

 

a)     unreasonably impede or diminish the intended public use or public access to the land;

b)     be consistent with any relevant plan of management adopted by Council.

 

Comments in regard to the contents of the DCP are addressed in the Key Issues section of this report.

 

F1 Development Recreation Zones

The following objectives and controls are contained in the DCP and addressed as follows:

 

Objective

•        To ensure any proposed development supports and complements the recreational and ecological values of existing or planned recreation areas.

 

Comment:

The proposed use of the land for a fitness and health centre supports and complements the recreational use of the land and no ecological values are threatened by the proposed use.

 

Controls

Development proposed in a RE1 or RE2 zone must demonstrate the following as a minimum:

 

i)      the need for the proposed development on that land;

 

Comment:

As part of Council’s role for responsibility over management of the reserve on behalf of Crown Lands, the applicant was invited to carry out community consultation to gauge the likely response to the proposed facility. As a result of this process, Council at its meeting of 28 October, 2014, passed the following resolution:

 

a)       provides written owners consent to the Coogee Bowling Club and F45 Fitness Group to lodge a development application to be assessed in accordance with the Environmental Planning and Assessment Act 1979;

 

b)       writes to NSW Trade & Investment (Crown Lands Division) seeking their approval in principle to a variation to the licence agreement to permit occupation by the F45 Fitness Group, amend the permitted use, and seek written consent for the Club to undertake alternations and additions; and

 

c)       subject to successful development consent to the proposed works through the Development Application process, enters into a variation of licence agreement with the Coogee Bowling Club to amend the affected terms of the agreement.

 

Consent from the NSW Department of Trade and Investment (Crown Lands) is attached to the application and Council has requested approval in principle to a variation of the licence agreement as required by part b) of the resolution. A condition of consent is included in the recommendation as per the requirements of part c) of the resolution.

 

ii)       the need to retain the land for its existing or likely future recreation use;

 

Comment:

The proposed use is not inconsistent with the identified need to retain the land for its existing or likely future recreational use.

 

iii)      the impact of the proposed development on the existing or likely future use of the land;

 

Comment:

The proposed facility involves minor internal alterations to the existing bowling club building and recreational usage of an existing locker room area and an existing bowling green. The proposed use will not prejudice the existing and or likely future use of the land.

 

iv)      whether the proposed development is complementary to the scenic, recreational and/or ecological values of the land; and

 

Comment:

The proposal will have a negligible impact in this regard.

 

v)       in the case of RE1 Public Recreation zoned land, whether the proposed development would:

 

a)  unreasonably impede or diminish the intended public use or public access to the land;

 

Comment:

Within the context of the existing leasehold occupation of the reserve by the Coogee Bowling club, the proposal will not unreasonably impede or diminish the intended public use or public access to the land.

 

b)  be consistent with any relevant plan of management adopted by Council.

 

Comment:

The most recent plan of management 2009 – 2013 outlines the following outcomes and

Directions:

 

Responsible management

 

1. Leadership in sustainability

We will demonstrate leadership by continuously improving the sustainability and rigour of our internal systems of governance, including financial and administrative management, as well as the sustainability of our facilities and activities for the benefit of the whole community.

 

A sense of community

2. A vibrant and diverse community

Our community will be proud to be part of our City and celebrate and support its range of cultures and people.

 

3. An informed and engaged community Our community will participate in shaping our City.

Places for people

 

4. Excellence in urban design and development

Our places and spaces will be inviting, safe, sustainable and contribute to our City’s liveability.

 

5. Excellence in recreation and lifestyle opportunities

We will have world-class town centres, parks, beaches and recreational facilities.

 

6. A liveable City

We will proactively plan for and manage for the built environment to meet our diverse community’s needs now and into the future.

 

7. Heritage that is protected and celebrated

Our natural, Indigenous, built and cultural heritage will be recognised and conserved.

 

A prospering City

8. A strong local economy

Our town centres, businesses, industries and institutions will foster innovation and will be thriving, vibrant and attractive places to work, shop and interact.

 

Moving around

9. Integrated and accessible transport

A range of transport choices will enable effective movement to, from and around our City.

 

Looking after our environment

10. A healthy environment

Our natural environment will be protected, enhanced and promoted for future generations.

 

Effective partnerships with key organisations and our community is a focus through all the outcomes.

 

From these outcomes, a number of Directions and actions were developed which are listed under each outcome in Section 2 of the plan.

 

The proposal is consistent with the identified outcomes, directions and actions in the plan.

 

Acoustic Privacy

As submitted the application did not include an acoustic report which has been subsequently submitted and assessed by Council’s Environmental Health Officer.  The following comments were received in this regard.

 

Acoustics

Additional information was requested in relation to acoustics on the by Council’s Health & Building Regularly Services.

 

As a result an acoustic report titled “F45 Coogee” 51 Dolphin Street Coogee Proposed Gym Classes Noise Emission Assessment” prepared by Acoustic Dynamics was received dated 23 April 2015.

 

The report identified satisfactorily nearest residential receivers including the residences on Dolphin Street Coogee.

 

Noise measurements including unattended noise logging has been conducted to confirm background noise levels for the area. The background noise of the area has been identified as relatively low 36 dBA and is considered consistent with area the noise criteria limit for the area was established at 41 dBA.

 

As a result of the report and discussion the following conclusions have been provided in the acoustic report:

 

·        “The window and doors are to remain closed when the premises is in operation;

 

·        The noise level of music within the gym should be kept at an appropriate level so that patrons are not required to raise their voices;

 

·        Appropriate signage should be incorporated on the premises to remind patrons to keep noise down;

 

·        No amplified music outside;”

 

The outdoor training had been considered as potential for noise and the acoustic consultant determined the use be restricted to northern part of the green with no delineation of the area provided. The consultant required that patrons and trainers not to raise voices at anytime, which is not consistent with the fitness group training proposed and has been associated with complaints forwarded to Council by residents in the past.

 

Based on the recommendations the acoustic consultant has confirmed noise levels would comply with recommended noise criteria on the internal operations.

 

A mechanical ventilation system would be required to be installed to the subject premises as doors and windows are required to remain closed.

 

It is advised based on the acoustic report the internal proposal can be considered for approval subject to appropriate conditions being included in this report.

 

Based on concerns raised by residents and information received in the acoustic report relating to outdoor training, particularly with the background noise level identified and reviewing Council’s own policy on Outdoor Fitness Group training restrictions, it is considered the outdoor training should not be approved.

 

An acoustic validation report has also been recommended as conditions of consent.

 

As discussed above, the use of the bowling green in the early hours of the morning would potentially result in the adverse noise impacts on neighbouring properties. Whilst the Acoustic report recommends restrictions on the use and intensity of activity on the bowling green, they would be difficult to implement given the nature of the physical activities being undertaken. Further, the specific area to be delineated that would mitigate the impacts would be not be readily able to be defined and as such incorporating these restrictions into an operational plan of management would not be likely to be effective Council’s Environmental Health Officer has also advised that even after 7:00am the issues of compliance with the noise criteria will still require the implementation of the recommended restrictions. On this basis it is recommended the use of the outdoor area for training and classes not be permitted.

 

Traffic and Parking

As submitted the application did not include a traffic and parking report which has been subsequently submitted and assessed by Council’s Development Engineer. 

 

The following comments were received in this regard.

 

Traffic/Parking Comments

Due to the fact the subject site is located near the Coogee Basin/Business Area, the surrounding streets, at times, see high traffic volumes which includes times when there is sporting events at Coogee Oval, School Holiday Times, Nippers (Surf Life Saving Events) as well as Community Events at Coogee Beach Plaza as well as the visiting the business area of Coogee. It is also noted that the area has a number of residential flat buildings where the older buildings have no/limited off-street parking.

 

A Traffic and Parking Report by Auswide Traffic Engineers has been submitted by the applicant. Development Engineering has reviewed the details of the report and notes that public parking is available on surrounding local streets at varying times as well as paid public car parks are available within approximately 300m of the site.

 

Development Engineering believe the proposed parking demand numbers generated by the proposed development can be absorbed within the road network/car parks surrounding the site. It could also be suggested that should close vicinity parking become to difficult for patrons then they make seek alternative gyms/fitness centres.

 

Based on the comments received the application is supported from a traffic and parking perspective. The preclusion of use of the bowling green as suggested in the recommendation will further reduce the impacts associated with the proposal.

 

Section 79C Environmental Assessment

 

The site has been inspected and the application has been assessed having regard to Section 79C of the Environmental Planning and Assessment Act, 1979, as amended.

 

Section 79C ‘Matters for Consideration’

Comments

Environmental Planning Instruments

Section 79C(1)(a)(i) – Provisions of any environmental planning instrument

Randwick Local Environmental Plan 2012

The site is zoned RE1 Public recreation under Randwick Local Environmental Plan 2012. The objectives of the zone are as follows:

•    To enable land to be used for public open space or recreational purposes.

•    To provide a range of recreational settings and activities and compatible land uses.

•    To protect and enhance the natural environment for recreational purposes.

•    To protect, manage and restore areas with high biodiversity, ecological and aesthetic values, including buffer areas and habitat corridors.

 

The proposed “health and recreational service” is best defined as an indoor and outdoor recreation facility under the RLEP. Indoor and outdoor recreation facilities are permissible within the zone and defined as follows:

recreation facility (indoor) means a building or place used predominantly for indoor recreation, whether or not operated for the purposes of gain, including a squash court, indoor swimming pool, gymnasium, table tennis centre, health studio, bowling alley, ice rink or any other building or place of a like character used for indoor recreation, but does not include an entertainment facility, a recreation facility (major) or a registered club.

recreation facility (outdoor) means a building or place (other than a recreation area) used predominantly for outdoor recreation, whether or not operated for the purposes of gain, including a golf course, golf driving range, mini-golf centre, tennis court, paint-ball centre, lawn bowling green, outdoor swimming pool, equestrian centre, skate board ramp, go-kart track, rifle range, water-ski centre or any other building or place of a like character used for outdoor recreation (including any ancillary buildings), but does not include an entertainment facility or a recreation facility (major).

Subject to appropriate conditions of consent which are included in the recommendation the proposal will promote the specific objectives of the zone by providing an additional recreational use in an appropriate recreational setting compatible with surrounding land uses. It will also protect the amenity of residents in the neighbouring residential zones.

Section 79C(1)(a)(ii) – Provisions of any draft environmental planning instrument

Refer to table below

Section 79C(1)(a)(iii) – Provisions of any development control plan

The proposal generally satisfies the DCP, except where discussed in the key issues section of this report.

Section 79C(1)(a)(iiia) – Provisions of any Planning Agreement or draft Planning Agreement

Not applicable.

Section 79C(1)(a)(iv) – Provisions of the regulations

The relevant clauses of the Regulations have been satisfied.

Section 79C(1)(b) – The likely impacts of the development, including environmental impacts on the natural and built environment and social and economic impacts in the locality

The environmental impacts of the proposed development on the natural and built environment, which are otherwise not addressed in this report, are discussed in the paragraphs below.

 

The proposed development is in keeping with the existing recreational uses within the RE1 zone and compatible with the residential character in the surrounding locality. The proposal is not considered to result in detrimental social or economic impacts on the locality.

 

Section 79C(1)(c) – The suitability of the site for the development

The site is located in close proximity to local services and public transport. The site has sufficient area to accommodate the proposed land use and associated structures. Therefore, the site is considered suitable for the proposed development.

Section 79C(1)(d) – Any submissions made in accordance with the EP&A Act or EP&A Regulation

The issues raised in the submissions have been addressed in this report.

Section 79C(1)(e) – The public interest

The proposal promotes the objectives of the zone and will not result in any significant adverse environmental, social or economic impacts on the locality. Accordingly, the proposal is considered to be in the public interest.

 


Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4a:     Improved design and sustainability across all development.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The proposal subject to the restriction an outdoor training complies with the relevant assessment criteria will not result in any adverse impacts upon either the amenity of the adjoining premises or the character of the locality

 

The application is therefore recommended for approval subject to the attached conditions of consent.

 

 

 

Recommendation

 

A1.      That Council, as the consent authority, grants development consent under Sections 80 and 80A of the Environmental Planning and Assessment Act 1979, as amended, to Development Application No. 53/2015 for Alterations to the Coogee Bowling Club to create a fitness training facility at the lower ground level and convert ground storage/conference room to billiard room. at No. 51–61 Dolphin Street, Coogee, subject to the following standard conditions:

 

GENERAL CONDITIONS

The development must be carried out in accordance with the following conditions of consent.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000 and to provide reasonable levels of environmental amenity.

 

Approved Plans & Supporting Documentation

1.       The development must be implemented substantially in accordance with the plans and supporting documentation listed below and endorsed with Council’s approved stamp, except where amended by Council in red and/or by other conditions of this consent:

 

Plan

Drawn by

Dated

DA03 (a) Issue A

Entrance Hall

January 2015

DA04 (a) Issue A

Entrance Hall

December 2014

DA05 (a) Issue A

Entrance Hall

January 2015

 

Environmental Amenity 

2.       The use of the bowling green is not permitted for outdoor training and classes.

 

3.       Doors and windows of the premises shall remain closed when the recreation facility is in operation.

 

4.       The hours of operation of the recreational facility is restricted to:

 

 

Monday to Sunday:   5am to 9pm

 

5.       The relevant recommendations outlined in the acoustic report prepared by Acoustic Dynamics Project no: 3606 titled “ F45 Coogee 51 Dolphin Street Coogee Proposed Gym Classes Noise Emission Assessment”  section 6 dated 23 April 2015 are to be implemented and undertaken at all times.

 

6.       The premises are to be provided with a mechanical ventilation system that complies with the Building Code of Australia, Australian Standards 1668 parts 1 & 2. Details are to be provided in a construction certificate application to the certifying authority, prior to a construction certificate being issued.

 

7.       An amended plan of management must be prepared, which details the measures to be implemented to ensure compliance with the relevant noise criteria and guidelines. The plan should outline:

 

·          compliance with the relevant conditions of approval and relevant recommendations outlined within acoustic report prepared by Acoustic Dynamics, Project no: 3606 titled “ F45 Coogee 51 Dolphin Street Coogee Proposed Gym Classes Noise Emission Assessment” section 6 dated 23 April 2015,

·          compliance with relevant noise criteria and minimise noise emissions and associated nuisances e.g. client noise, equipment noise etc,

·          minimise the potential environmental and amenity impacts upon nearby residents,

·          effectively manage and respond to resident complaints.

 

The plan shall be submitted to Council’s Manager Development Assessment for approval prior to issuing of an occupation certificate.

 

8.       The proposed use of the premises and the operation of all plant and equipment shall not give rise to an ‘offensive noise’ as defined in the Protection of the Environment Operations Act 1997 and Regulations.

 

In this regard, the operation of the premises and plant and equipment shall not give rise to a sound pressure level at any affected premises that exceeds the background (LA90), 15 min noise level, measured in the absence of the noise source/s under consideration by more than 5dB(A).  The source noise level shall be assessed as an LAeq, 15 min and adjusted in accordance with the NSW Environmental Protection Authority’s Industrial Noise Policy 2000 and Environmental Noise Control Manual (sleep disturbance).

 

9.       The use of the premises and the operation of plant and equipment shall not give rise to the transmission of a vibration nuisance or damage to other premises.

 

10.     The use and operation of the premises shall not give rise to an environmental health or public nuisance.

 

11.     There are to be no emissions or discharges from the premises which give rise to a public nuisance or result in an offence under the Protection of the Environment Operations Act 1997 and Regulations.

 

12.     A validation acoustic report, prepared by a suitably qualified and experienced consultant in acoustics, must be provided to the Council within 1 month of the initial operation of the premises and from time to time as reasonably requested by Council, which demonstrates and confirms that the relevant provisions of the Protection of the Environment Operations Act 1997 and the noise criteria and requirements contained in this consent has been satisfied including compliance with the approved acoustic report and recommendations of the acoustic report undertaken by Acoustic Dynamics ref: Project 3606 dated 23 April 2015.

 

The validation acoustic assessment shall be undertaken on site and subject to nearest sensitive receivers.

 

13.     Adequate provisions are to be made within the premises for the storage, collection and disposal of trade/commercial waste and recyclable materials, to the satisfaction of Council.

 

14.     Any trade/commercial waste materials must not be disposed in or through Council’s domestic garbage service.  All trade/commercial waste materials must be collected by Council’s Trade Waste Service or a waste contractor authorised by the Waste Service of New South Wales. Details of the proposed waste collection and disposal service are to be submitted to Council prior to commencing operation of the business.

 

REQUIREMENTS BEFORE A CONSTRUCTION CERTIFICATE CAN BE ISSUED

The following conditions of consent must be complied with before a ‘Construction Certificate’ is issued by either an Accredited Certifier or Randwick City Council.  All necessary information to demonstrate compliance with the following conditions of consent must be included in the documentation for the construction certificate.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000, Council’s development consent conditions and to achieve reasonable levels of environmental amenity.

 

Long Service Levy Payments

15.     The required Long Service Levy payment, under the Building and Construction Industry Long Service Payments Act 1986, must be forwarded to the Long Service Levy Corporation or the Council, in accordance with Section 109F of the Environmental Planning & Assessment Act 1979.

 

At the time of this development consent, Long Service Levy payment is applicable on building work having a value of $25,000 or more, at the rate of 0.35% of the cost of the works.

 

16.     Prior to commencing work the applicant should arrange for any new power points to be installed above the existing floor level, as high as possible.

 

REQUIREMENTS TO BE INCLUDED IN THE CONSTRUCTION CERTIFICATE

The requirements contained in the following conditions of consent must be complied with and details of compliance must be included in the construction certificate for the development.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000, Councils development consent conditions and to achieve reasonable levels of environmental amenity.

 

Compliance with the Building Code of Australia & Relevant Standards

17.     In accordance with section 80A (11) of the Environmental Planning & Assessment Act 1979 and clause 98 of the Environmental Planning & Assessment Regulation 2000, it is a prescribed condition that all building work must be carried out in accordance with the provisions of the Building Code of Australia (BCA).

 

Access & Facilities

18.     Access and facilities for people with disabilities must be provided to new building work in accordance with the relevant requirements of the Building Code of Australia, Disability (Access to Premises – Buildings) Standards 2010, relevant Australian Standards and conditions of consent, to the satisfaction of the Certifying Authority.

 

19.     The following damage / civil works security deposit requirement must be complied with as security for making good any damage caused to the roadway, footway, verge or any public place; and as security for completing any public work; and for remedying any defect on such public works, in accordance with section 80A(6) of the Environmental Planning and Assessment Act 1979:

 

REQUIREMENTS PRIOR TO THE COMMENCEMENT OF ANY WORKS

The following conditions of consent must be complied with prior to the commencement of any works on the site.  The necessary documentation and information must be provided to the Council or the ‘Principal Certifying Authority’, as applicable.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000 and to provide reasonable levels of public health, safety and environmental amenity.

 

Certification and Building Inspection Requirements

20.     Prior to the commencement of any building works, the following requirements must be complied with:

 

a)     a Construction Certificate must be obtained from the Council or an accredited certifier, in accordance with the provisions of the Environmental Planning & Assessment Act 1979.

 

A copy of the construction certificate, the approved development consent plans and consent conditions must be kept on the site at all times and be made available to the Council officers and all building contractors for assessment.

 

b)     a Principal Certifying Authority (PCA) must be appointed to carry out the necessary building inspections and to issue an occupation certificate; and

 

c)     the principal contractor must be advised of the required critical stage inspections and other inspections to be carried out, as specified by the Principal Certifying Authority; and

 

d)     at least two days notice must be given to the Council, in writing, prior to commencing any works.

 

Construction Noise & Vibration Management Plan

21.     A Construction Noise & Vibration Management Plan, prepared in accordance with the Environment Protection Authority Guidelines for Construction Noise and Assessing Vibration, by a suitably qualified person, is to be developed and implemented prior to commencing site work and throughout the course of construction, to Council’s satisfaction.

 

Noise and vibration emissions during the construction of the building and associated site works must not result in damage to nearby premises or result in an unreasonable loss of amenity to nearby residents. 

 

Construction Site Management Plan

22.     A Construction Site Management Plan must be developed and implemented throughout the site works, to Council’s satisfaction.  The construction site management plan must include the following measures, (as applicable):

 

·          location and construction of temporary site fencing / hoardings;

·          location of site storage areas/sheds/equipment;

·          location of building materials for construction;

·          provisions for public safety;

·          dust control measures;

·          details of proposed sediment and erosion control measures;

·          site access location and construction

·          details of methods of disposal of demolition materials;

·          protective measures for tree preservation;

·          location and size of waste containers/bulk bins;

·          provisions for temporary stormwater drainage;

·          construction noise and vibration management;

·          construction traffic management details;

·          provisions for temporary sanitary facilities.

 

A copy of the Construction Site Management Plan must be provided to the Principal Certifying Authority and Council prior to commencing site works.  A copy must also be maintained on site and be made available to Council officers upon request.

 

Public Utilities

23.     The applicant must meet the full cost for telecommunication companies, gas providers, Ausgrid, and Sydney Water to adjust/repair/relocate their services as required.  The applicant must make the necessary arrangements with the service authority.

 

REQUIREMENTS DURING CONSTRUCTION & SITE WORK

The following conditions of consent must be complied with during the demolition, excavation and construction of the development.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000 and to provide reasonable levels of public health, safety and environmental amenity during construction.

 

Inspections during Construction

24.     The building works must be inspected by the Principal Certifying Authority, in accordance with sections 109 E (3) of the Environmental Planning & Assessment Act 1979 and clause 162A of the Environmental Planning & Assessment Regulation 2000, to monitor compliance with the relevant standards of construction, Council’s development consent and the construction certificate.

 

Building & Demolition Work Requirements

25.     All demolition and building work associated and activities must be carried out in accordance with the following requirements:

 

·          Work Health & Safety Act 2011 & Regulations

·          WorkCover NSW Code of Practice for the Safe Removal of Asbestos

·          WorkCover NSW Requirements, Guidelines and Codes of Practice

·          Australian Standard 2601 (2001) – Demolition of Structures

·          The Protection of the Environment Operations Act 1997

·          The Protection of the Environment Operations (Waste) Regulation 2005

·          EPA Waste Classification Guidelines

·          Randwick City Council’s Asbestos Policy

 

A copy of Council’s Asbestos Policy is available on Council’s web site at www.randwick.nsw.gov.au in the Building & Development section or a copy can be obtained from Council’s Customer Service Centre.

 

It is the responsibility of the persons undertaking demolition work to obtain the relevant WorkCover licences and permits.

 

26.     A Demolition Work Plan must be prepared for the development in accordance with Australian Standard AS2601-2001, Demolition of Structures and relevant environmental/occupational health and safety requirements.

 

The Demolition Work Plan must be submitted to the Principal Certifying Authority (PCA) and Council, not less than two (2) working days before commencing any demolition work.  A copy of the Demolition Work Plan must be maintained on site and be made available to Council officers upon request.

 

Removal of Asbestos Materials

27.     Any work involving the demolition, storage or disposal of asbestos products and materials must be carried out in accordance with the following requirements:

 

·          The requirements of WorkCover NSW and Randwick City Council’s Asbestos Policy.

 

·          A WorkCover licensed demolition or asbestos removal contractor must undertake removal of more than 10m2 of bonded asbestos (or as otherwise specified by WorkCover or relevant legislation).  Removal of friable asbestos material must only be undertaken by contractor that holds a current friable asbestos removal licence.  A copy of the relevant licence must be provided to the Principal Certifying Authority.

 

·          On sites involving the removal of asbestos, a sign must be clearly displayed in a prominent visible position at the front of the site, containing the words ‘DANGER ASBESTOS REMOVAL IN PROGRESS’ and include details of the licensed contractor.

 

·          Asbestos waste must be stored, transported and disposed of in compliance with the Protection of the Environment Operations Act 1997 and the Protection of the Environment Operations (Waste) Regulation 2005.  Details of the landfill site (which must be lawfully able to receive asbestos materials) must be provided to the Principal Certifying Authority.

 

·          A Clearance Certificate or Statement, prepared by a suitably qualified person (i.e. an occupational hygienist, licensed asbestos removal contractor, building consultant, architect or experienced licensed building contractor), must be provided to Council and the Principal Certifying Authority upon completion of the asbestos related works which confirms that the asbestos material have been removed appropriately and the relevant conditions of consent have been satisfied.

 

A copy of Council’s Asbestos Policy is available on Council’s web site at www.randwick.nsw.gov.au in the Building & Development Section or a copy can be obtained from Council’s Customer Service Centre.

 

Public Safety & Site Management

28.     Public safety and convenience must be maintained at all times during demolition, excavation and construction works and the following requirements must be complied with, to the satisfaction of Council:

 

a)     Public safety must be maintained at all times and public access to any demolition and building works, materials and equipment on the site is to be restricted.  If necessary, a 1.8m high temporary safety fence or hoarding is to be provided to protect the public.

 

Temporary site fencing or hoardings must be constructed of cyclone wire fencing or heavy-duty plywood (painted white), or other material approved by Council.

 

Temporary site fences are to be structurally adequate, safe and be constructed in a professional manner and the use of poor quality materials or steel reinforcement mesh as fencing is not permissible.

 

If necessary, suitable barriers must be provided to prevent any articles or debris from falling and causing a danger to the public or building occupants.

 

b)    Building materials, sand, soil, waste materials, construction equipment or other articles must not be placed upon the footpath, roadway or nature strip at any time.

 

c)     The road, footpath, vehicular crossing and nature strip must be maintained in a good, safe, clean condition and free from any excavations, obstructions, trip hazards, goods, materials, soils or debris at all times.  Any damage caused to the road, footway, vehicular crossing, nature strip or any public place must be repaired immediately, to the satisfaction of Council.

 

d)    Building operations such as brick cutting, washing tools or equipment and mixing mortar are not permitted on public footpaths, roadways, nature strips, in any public place or any location which may lead to the discharge of materials into the stormwater drainage system.

 

e)     Adequate provisions must be made to ensure pedestrian safety and traffic flow during the site works and traffic control measures are to be implemented in accordance with the relevant provisions of the Roads and Traffic Manual “Traffic Control at Work Sites” (Version 4), to the satisfaction of Council.

 

f)     Site fencing, bulk bins/waste containers and other articles must not be located upon the footpath, roadway or nature strip at any time without the prior written approval of the Council. 

 

If it is proposed to locate any site fencing, hoardings, amenities or articles upon any part of the footpath, nature strip or public place at any time, a separate Local Approval application must be submitted to and approved by Council’s Health, Building & Regulatory Services before placing any fencing, hoarding or other article on the road, footpath or nature strip.

 

Site Signage

29.     A sign must be erected and maintained in a prominent position on the site for the duration of the works, which contains the following details:

 

·          name, address, contractor licence number and telephone number of the principal contractor, including a telephone number at which the person may be contacted outside working hours, or owner-builder permit details (as applicable)

·          name, address and telephone number of the Principal Certifying Authority,

·          a statement stating that “unauthorised entry to the work site is prohibited”.

 

Restriction on Working Hours

30.     Building, demolition and associated site works must be carried out in accordance with the following requirements:

 

Activity

Permitted working hours

All building, demolition and site work, including site deliveries (except as detailed below)

·   Monday to Friday - 7.00am to 5.00pm

·   Saturday - 8.00am to 5.00pm

·   Sunday & public holidays - No work permitted

Excavating of rock, use of jack-hammers, pile-drivers, vibratory rollers/compactors or the like

·   Monday to Friday - 8.00am to 5.00pm

·   Saturday - No work permitted

·   Sunday & public holidays - No work permitted

Additional requirements for all development

·   Saturdays and Sundays where the preceding Friday and/or the following Monday is a public holiday - No work permitted

Internal fit-out work only within a commercial or industrial development, located in a commercial or industrial zone, which is not audible within any residential dwelling or commercial or industrial premises

·   Monday to Saturday - No time limits (subject to column 1)

·   Sunday & public holidays - No work permitted

 

An application to vary the abovementioned hours may be submitted to Council’s Manager Health, Building & Regulatory Services for consideration and approval to vary the specified hours may be granted in exceptional circumstances and for limited occasions (e.g. for public safety, traffic management or road safety reasons).  Any applications are to be made on the standard application form and include payment of the relevant fees and supporting information.  Applications must be made at least 10 days prior to the date of the proposed work and the prior written approval of Council must be obtained to vary the standard permitted working hours.

 

REQUIREMENTS PRIOR TO THE ISSUE OF AN OCCUPATION CERTIFICATE

The following conditions of consent must be complied with prior to the ‘Principal Certifying Authority’ issuing an ‘Occupation Certificate’.

 

Note:  For the purpose of this consent, any reference to ‘occupation certificate’ shall also be taken to mean ‘interim occupation certificate’ unless otherwise stated.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000, Council’s development consent and to maintain reasonable levels of public health, safety and amenity.

 

Occupation Certificates & Requirements

31.     An Occupation Certificate must be obtained from the Principal Certifying Authority prior to any occupation of the building work encompassed in this development consent (including alterations and additions to existing buildings), in accordance with the relevant provisions of the Environmental Planning & Assessment Act 1979.

 

32.     The terms of consent require a variation of licence agreement with the Coogee Bowling Club to amend the affected terms of the agreement to accord with the consent granted. The variation of the licence agreement shall be formalised prior to issue of the construction certificate.

 

OPERATIONAL CONDITIONS

The following operational conditions must be complied with at all times, throughout the use and operation of the development.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000, Council’s development consent and to maintain reasonable levels of public health and environmental amenity.

 

Fire Safety Statements

33.     A single and complete Fire Safety Statement (encompassing all of the fire safety measures upon the premises) must be provided to the Council in accordance with the requirements of the Environmental Planning & Assessment Regulation 2000.

 

The Fire Safety Statement must be provided on an annual basis, each year following the issue of the Fire Safety Certificate and other period if any of the fire safety measures are identified as a critical fire safety measure in the Fire Safety Schedule

 

The Fire Safety Statement is required to confirm that all the fire safety measures have been assessed by a properly qualified person and are operating in accordance with the standards of performance specified in the Fire Safety Schedule.

 

A copy of the Fire Safety Statement must be displayed in the building entrance/foyer at all times and a copy must also be forwarded to Fire & Rescue NSW.

 

GENERAL ADVISORY NOTES

The following information is provided for your assistance to ensure compliance with the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000, or other relevant legislation and requirements.  This information does not form part of the conditions of development consent pursuant to Section 80A of the Act.

 

A1      The requirements and provisions of the Environmental Planning & Assessment Act 1979 and Environmental Planning & Assessment Regulation 2000, must be fully complied with at all times.

 

Failure to comply with these requirements is an offence, which renders the responsible person liable to a maximum penalty of $1.1 million.  Alternatively, Council may issue a penalty infringement notice (for up to $3,000) for each offence.  Council may also issue notices and orders to demolish unauthorised or non-complying building work, or to comply with the requirements of Council’s development consent.

 

A2      In accordance with the requirements of the Environmental Planning & Assessment Act 1979, building works, including associated demolition and excavation works (as applicable) must not be commenced until:

 

§  A Construction Certificate has been obtained from an Accredited Certifier or Council,

§  An Accredited Certifier or Council has been appointed as the Principal Certifying Authority for the development,

§  Council and the Principal Certifying Authority have been given at least 2 days notice (in writing) prior to commencing any works.

 

A3      Council’s Building Certification & Fire Safety team can issue your Construction Certificate and be your Principal Certifying Authority for the development, to undertake inspections and ensure compliance with the development consent, relevant building regulations and standards of construction.  For further details contact Council on 9399 0944.

 

A4      All new building work (including alterations, additions and building renovations) must comply with the Building Code of Australia (BCA) and relevant Australian Standards and details of compliance must be provided in the Construction Certificate application.

 

The assessment of this development application does not include an assessment of the proposed building work under the Building Code of Australia  and Disability (Access to Premises – Buildings) Standards 2010 and you are advised to liaise with your architect or building certifier regarding these requirements prior to applying for a Construction Certificate.

 

A5      Any proposed amendments to the design and construction of the building may require a new development application or a section 96 amendment to the existing consent to be obtained from Council, before carrying out such works

 

A6      This consent does not authorise any trespass or encroachment upon any adjoining or supported land or building whether private or public.  Where any underpinning, shoring, soil anchoring (temporary or permanent) or the like is proposed to be carried out upon any adjoining or supported land, the land owner or principal contractor must obtain:

 

§  the consent of the owners of such adjoining or supported land to trespass or encroach, or

§  an access order under the Access to Neighbouring Land Act 2000, or

§  an easement under section 88K of the Conveyancing Act 1919, or

§  an easement under section 40 of the Land & Environment Court Act 1979, as appropriate.

 

Section 177 of the Conveyancing Act 1919 creates a statutory duty of care in relation to support of land.  Accordingly, a person has a duty of care not to do anything on or in relation to land being developed (the supporting land) that removes the support provided by the supporting land to any other adjoining land (the supported land).

 

A7      Prior to commencing any works, the owner/builder should contact Dial Before You Dig on 1100 or www.dialbeforeyoudig.com.au and relevant Service Authorities, for information on potential underground pipes and cables within the vicinity of the development site.

 

A8      A Local Approval application must be submitted to and be approved by Council prior to commencing any of the following activities on a footpath, road, nature strip or in any public place:-

 

§  Install or erect any site fencing, hoardings or site structures

§  Operate a crane or hoist goods or materials over a footpath or road

§  Placement of a waste skip or any other container or article in a public place.

 

For further information please contact Council on 9399 0944.

 

A9      There are to be no emissions or discharges from the premises, which will give rise to an environmental or public nuisance or result in an offence under the Protection of the Environment Operations Act 1997 and Regulations.

 

A10    A separate development application and construction certificate or a complying development certificate (as applicable) must be obtained if the premises is to be used for any of the purposes detailed below:

 

·       All food businesses (including premises used for the sale, storage, preparation and distribution of food and drinks)

·       Hairdressing salons, Beauty salons, Businesses involving Skin Penetration & Piercing, Massage businesses

·       Licensed premises, places of public entertainment and hotels

·       Places of Shared Accommodation (including Boarding / Lodging Houses, Bed & Breakfast businesses, Backpackers, Residential Hotels or the like

·       Cooling Towers or Warm Water Systems

·       External plant and equipment which is not encompassed in the development consent

·       Business providing any form of sexual service (i.e. brothel or the like).

 

A11    Business premises which are used for any of these purposes must comply with relevant public health and safety legislation and requirements and they must be registered with Council prior to an Occupation Certificate being issued for the development. The relevant registration and inspection fee is also required to be paid to Council in accordance with Council’s adopted Pricing Policy.

 

A12    The applicant/owner is advised to engage the services of a suitably qualified and experienced Acoustic consultant, prior to finalising the design and construction of the development, to ensure that the relevant noise criteria and conditions of consent can be fully satisfied.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                         23 June 2015

 

 

Director City Planning Report No. CP21/15

 

 

Subject:                  134R Beach Street, Coogee - JRPP (DA/260/2015)

Folder No:               DA/260/2015

Author:                    Planning Ingenuity, Pty Ltd      

 

Introduction

 

Council is in receipt of a development application for demolition of the existing Surf Lifeguards building under Goldstein Reserve including removal of existing landscaping and construction of a new Surf Lifeguards building. The new building will contain lifeguard rooms, kiosk, public change rooms, toilets, associated staff facilities and storage. The works also involve modification to the lower promenade walkway slab and installation of a new skylight.  The application has been assessed by an external planning consultant as Council is the Applicant.

 

The application is referred to the Joint Regional Planning Panel for determination, pursuant to Schedule 4A, of the Environmental Planning and Assessment Act 1979 and Part 4 of State Environmental Planning Policy (State and Regional Development) 2011. The application is a Council related development which has a capital investment value in excess of $5 million.

 

On the 22 April 2015 the subject application was formally lodged for the development described above. The application was notified in accordance with Council’s requirements from 6 May–22 May 2015. Two submissions in support of the application were received during this period and one submission was received commenting on the impact of a high tide.

 

The land is zoned RE1 – Public Recreation under the Randwick Local Environmental Plan 2012 and proposed the development is permissible.

 

The proposal is consistent with the overall objectives of the Randwick DCP 2013 and satisfies the relevant controls.

 

The application is therefore recommended for approval.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4a:     Improved design and sustainability across all development.

Outcome 5:       Excellence in Recreation and Lifestyle Opportunities.

Direction 5a:     Maximise opportunities for residents and visitors to enjoy both active and passive open space uses.

Outcome 6:       A liveable city.

Direction 6a:     Our public infrastructure assets are planned, managed and funded to meet the community expectations and defined levels of service

 


Financial impact statement

 

The project cost is $5,549,534.

 

Additional costs will be incurred during the next phases of the project, including the Construction Certificate, construction and operation.  Continued financial support for the project is to be allocated through Section 94 and future Adopted Management and Operational Plans.

 

Conclusion

 

The proposed development complies with the objectives and performance requirements of relevant State and Local planning controls. The proposal represents an economic and orderly use of the site and will deliver positive planning benefits. Therefore, the proposal is recommended for approval subject to conditions.

 

 

Recommendation

 

That Council endorse the recommendation in the attached assessment report for the Joint Regional Planning Panel.

 

 

Attachment/s:

 

1.View

JRPP Report - DA/260/2015, 134R Beach Street, COOGEE

 

 

 

 


JRPP Report - DA/260/2015, 134R Beach Street, COOGEE

Attachment 1

 

 

Joint Regional Planning Panel

(Sydney East Region)

 

JRPP No.

2015SYE062

DA No.:

DA/260/2015 Demolition of the existing Surf Lifeguards building under Goldstein Reserve including removal of existing landscaping within part of the Reserve and construction of a new Surf Lifeguards building including  lifeguard rooms, kiosk, public change rooms, toilets, associated staff facilities and storage, modification to lower promenade walkway slab and installation of new skylight within the Goldstein Reserve at 134R Beach Street, COOGEE

Applicant:

Randwick City Council

Report By:

Planning Ingenuity Pty Ltd

 

Executive Summary

 

Council is in receipt of a development application (DA) for demolition of the existing Surf Lifeguards building under Goldstein Reserve including removal of existing landscaping and construction of a new Surf Lifeguards building. The new building will contain lifeguard rooms, kiosk, public change rooms, toilets, associated staff facilities and storage. The works also involve modification to the lower promenade walkway slab and installation of a new skylight.  The application has been assessed by an external planning consultant as Council is the Applicant.

 

The application is referred to the Joint Regional Planning Panel for determination, pursuant to Schedule 4A, of the Environmental Planning and Assessment Act 1979 and Part 4 of State Environmental Planning Policy (State and Regional Development) 2011. The application is a Council related development which has a capital investment value in excess of $5 million.

 

On the 22 April 2015 the subject application was formally lodged for the development described above. The application was notified in accordance with Council’s requirements from 6 May – 22 May 2015. Two submissions in support of the application were received during this period and one submission was received commenting on the impact of a high tide.

 

The land is zoned RE1 – Public Recreation under the Randwick Local Environmental Plan 2012 and proposed the development is permissible.

 

The proposal is consistent with the overall objectives of the Randwick DCP 2013 and satisfies the relevant controls.

 

The application is therefore recommended for approval.

 

1.0     Site Description and Locality

 

The site forms part of the southern side of Coogee Beach, along the foreshore frontage. Coogee Beach (including the foreshore frontage, parkland and promenades), in its entirety, is registered as Lot 7314 in DP 1166721. The area to be affected by the development is 40m x 18m. The total surface land area of the proposed development site will be approximately 750sqm. The location of the proposed works is shown in Figures 1 and 4.

 

The proposed works will be conducted on part of the upper and lower promenades, as well as a section of Goldstein Reserve between the existing amphitheatre and sandstone wall to the south. The development relates primarily to the existing building that has been constructed into the embankment, underneath the upper promenade and Goldstein Reserve (south). The eastern (front) façade is set into a concrete seawall. A sandstone seawall extends from the southern side of the building. These features are shown in the photograph in Figure 2. The upper promenade is shown in the photograph in Figure 3.

 

There is direct pedestrian access into the building from the lower promenade. It currently includes the following facilities: a kiosk, first aid room, Randwick City Council’s waste and cleaning services, staff lunch room and other rooms dedicated to the Randwick City Council’s Lifeguards (e.g. observation room, amenities and storage room). The upper level promenade and a minor section of the parkland of Goldstein Reserve (south) are located over the roof top of the building.

 

Location of proposed works

 

Figure 1: Location plan

 

Figure 2: Existing kiosk and lifeguard facilities

 

Figure 3: Existing upper promenade and Goldstein Reserve

 

Figure 4: Site Plan

 

2.0     The Proposed Development

 

The subject DA generally proposes the redevelopment/extension of the existing amenities and surf lifeguards building at the lower promenade level at Coogee Beach. It will include works to the upper promenade and Goldstein Reserve, as well as the east facing concrete walls.

 

Lower Level - Lower Promenade

 

·      Demolition of the existing Council’s surf lifeguard building and sections of the adjacent concrete seawall to the north.

·      Excavation works to extend the facility further to the west, north and south.

·      Construction of a new, larger, underground building with surf lifeguard amenities, public change rooms, toilets, council waste and cleaning staff office, storage and kiosk facilities and signage.

·      Removal of other intrusive items such as signage and air conditioning unit.

·      Modification to the lower promenade walkway slab to suit the proposed internal floor levels.

 

A floor plan of the proposed lower level is shown in Figure 5.

 

Figure 5: Proposed Lower Promenade floor plan

 

Figure 6: Proposed section looking south

 

 

Figure 7: Proposed section as viewed from beach

 

Upper Level Upper Promenade

 

·      Removal of turfed area at Goldstein Reserve (south), including four (4) young Norfolk Island Pine trees, turfing and paving. (Refer to accompanying Arborist Report).

·      Removal of a vent enclosure within Goldstein Reserve.

·      Returfing and repaving over the building roof slab including the provision of a skylight in the form of glass and concrete landings (further to the west) within Goldstein Reserve. (NB: The ground slopes slightly east and north in this location and the proposed steps would, in addition to admitting light to the building, serve as a transition between two levels. The landings will be positioned further west of the existing vent enclosure.

·      Temporary removal of light poles along the upper promenade during construction.

 

Works for the Upper Promenade are shown in Figure 8.

Figure 8: Proposed Upper Promenade works

 

3.0     Notification/Advertising

 

The surrounding landowners were notified of the application for a period of 14 days between 6 May and 22 May 2015 in accordance with Council’s DCP. As a result two submissions in support of the application were received and one submission commenting on the impact of a high tide. In this regards a Flood Risk Assessment and Management Plan was submitted with the application and has informed the design process for the proposal in light of the potential for coastal processes such as wave overtopping and erosion.

 

4.0     Technical Advice: Internal

 

Landscape Comments

 

Council’s Landscape Assessment Officer has commented as follows:

 

“The submitted plans show the removal of 4 Norfolk Island Pine Trees to allow for the proposed alterations to the Lifeguard Amenities Building and the inclusion of Public Change Rooms.

There is no objection to the removal of the 4 Norfolk Island Pine Trees subject to the replacement planting of at least 1 Norfolk Island Pine Tree as shown on the submitted plans.”

Conditions are recommended which incorporate this requirement.

 

Heritage Comments

 

Council’s Heritage Planner has commented as follows:

 

134R Beach Street includes the entire former alignment of Beach Street between Dolphin Street and Carr Street, which up until the early 1990s formed a roadway, but which is now closed to traffic.  The site includes a sandstone retaining wall between the level of the beach and the level of the promenade which is listed as a heritage item under Randwick LEP 2012.  The Randwick Heritage Study Inventory Sheet for the sandstone wall notes that it was built in 1882 by Randwick Council around the Coogee Beach promenade and that ornamental cast iron lamp standards supported by dolphins once graced the round coping.  There are a number of other heritage items in the vicinity of the site including Giles Baths and the Coogee Place to the north, the James Robertson fountain and the Coogee Bay Hotel to the west and Ross Jones memorial pool and the Grand Pacific Hotel to the south. 

The existing sandstone retaining wall is in two sections at the northern and southern ends of the beach, with the central section on either side of the semi-circular steps in reinforced concrete.  The Coogee Pier projected into the bay opposite the end of Coogee Bay Road, with the dressing sheds located to the south of this, in the area now occupied by the central section of reinforced concrete retaining wall and the semicircular steps.  It is unclear whether any sandstone blockwork remains behind the exiting concrete, given the dressing sheds historically located in this area.  The sandstone walls provide a generally homogeneous face to the beach with the sandstone blocks extended to provide an edge to the promenade.  The sandstone wall however includes sections of cut rock face, brickwork and concrete, as well as the huge roughly hewn sandstone blocks.  The semicircular coping to the promenade edge is smoothly finished.  The reinforced concrete sections have open balustrades comprising chunky blue posts and finer stainless steel double railings.  The retaining wall as a whole is notable for the impressive sweep along the length of the beach, with the open balustrades unifying the more recent central section of the structure.  The section of the retaining wall north of Alfreda Street extends from the promenade to the sand, while the section south of Alfreda Street includes an upper and lower promenade, with steps and ramps providing access between them and down to the sand. 

 

The proposed amenities are to be located between the upper and lower promenade levels.  When in use, the amenities will present to the lower promenade and the beach generally as open void areas, with facilities set well back from the edge of the promenade above (other than the wash basin element, kiosk and lifeguard counters).  From Goldstein Reserve, the proposed amenities will be visible only as a series of steps which will incorporate translucent strips to light the change rooms below.  Four Norfolk Island pines are to be removed and former turfed and paved areas reinstated.  When not in use, slatted timber screens will provide security and unify the void areas with the proposed slatted screens to the plant room and the slatted balustrade to the upper promenade.  While the slatted timber balustrade will disrupt the sweep of the existing post and rail balustrade, it will help integrate all the elements of the proposed works and integrate the proposed works with the vertical rise of the sandstone retaining wall. 

 

The proposed removal of the existing reinforced concrete retaining wall and installation of timber screens will apparently affect a number of plaques which are fixed to the face of the wall, and will cut off the end of the blue ceramic tile panels which relieve the face of the concrete.  Three plaques are affected, two to the north of the proposed works and one to the south.  The plaques to the north comprise the original granite tablet which commemorates the opening of the Coogee Pier in 1926 and an associated interpretative panel installed in 2007.  The plaque to the south commemorates the completion of the existing amenities in 1978.  A consent condition should be included requiring that the plaques be salvaged prior to commencement and reinstated following completion, and that details be provided of the location for the reinstated plaques. 

 

The proposed works will allow for the removal of a bulky screened boundary trap within Goldstein Reserve.  The four Norfolk Island pines which are to be removed are not part of a formal group or row.  A consent condition should be included requiring the submission of details of any replacement plantings.  A consent condition should also be included requiring that the repaving of the promenade following completion of the works match surrounding paving as closely as possible and reuse existing paving bricks if possible.  Existing balustrades on both sides of the accessible ramp to the north of the semi-circular steps are also to be replaced.  A consent condition should be included that replacement balustrades are compatible with the design of existing balustrades to the promenade areas.  The proposed works will also allow the removal of a caged air conditioning unit above the first aid counter. It is unclear whether the existing first aid, life guards, beach safety, and other signage is to be replaced, as well as the detail of additional signage for the public amenities.  A consent condition is to be included requiring details of all existing signage which is to be reinstated and new signage which is to be installed.

5.0     Environmental Assessment

 

Section 79C ‘Matters for Consideration’

Comments

Environmental Planning Instruments

Section 79C(1)(a)(i) – Provisions of any environmental planning instrument

The proposal is a permissible use in the RE1 Public Recreation Zone and satisfies the objectives of the zone.

Section 79C(1)(a)(ii) – Provisions of any draft environmental planning instrument

There are no draft environmental planning instruments that apply to the assessment of the application.

Section 79C(1)(a)(iii) – Provisions of any development control plan

The provisions of Randwick Comprehensive DCP 2013 have been considered in Section 6.3.1 of this report and the proposal is consistent with all relevant controls.

Section 79C(1)(a)(iiia) – Provisions of any Planning Agreement or draft Planning Agreement

There are no planning agreements associated with this development application.

Section 79C(1)(a)(iv) – Provisions of the regulations

The relevant clauses of the Regulations have been satisfied.

Section 79C(1)(b) – The likely impacts of the development, including environmental impacts on the natural and built environment and social and economic impacts in the locality

The environmental impacts of the proposed development on the natural and built environment are discussed in Section 6 of this report.

 

The proposed development is consistent with the recreation uses and the foreshore area of Coogee Beach. The proposal would not result in detrimental social or economic impacts on the locality.

Section 79C(1)(c) – The suitability of the site for the development

The site currently has a kiosk, council waste and cleaning services facilities and rooms for use by the Randwick City Council Lifeguards. The proposed works will upgrade the existing facilities and provide public amenities including toilets and change rooms. The site is suitable for the development.

Section 79C(1)(d) – Any submissions made in accordance with the EP&A Act or EP&A Regulation

The issues raised in the submissions have been addressed in Section 3 of this report.

Section 79C(1)(e) – The public interest

The proposal promotes the objectives of the zone and will not result in any significant adverse environmental, social or economic impacts on the locality. Accordingly, the proposal is considered to be in the public interest.

 

 

6.0     Relevant Environmental Instruments and Policy Controls

 

6.1     Environmental instruments

 

The following statutory Environmental Planning Instruments apply in the assessment of the proposed development:

 

·    State Environmental Planning Policy (State and Regional Development) 2011

·    State Environmental Planning Policy No. 55 – Remediation of Land

·    State Environmental Planning Policy No. 71 – Coastal Protection

·    State Environmental Planning Policy (Infrastructure) 2007

·    State Environmental Planning Policy No. 19 – Bushland in Urban Areas

·    Randwick Local Environmental Plan 2012

 

An assessment of the proposed development in relation to the above statutory instruments is provided below.

 

6.1.1  State Environmental Planning Policy (State and Regional Development) 2011

 

The application is referred to the Joint Regional Planning Panel for determination, pursuant to Schedule 4A, of the Environmental Planning and Assessment Act 1979 and Clause 20 of the State Environmental Planning Policy (State and Regional Development) 2011. The development has a capital investment value in excess of $5 million.

 

6.1.2  State Environmental Planning Policy No. 55 – Remediation of Land

 

SEPP 55 applies and requires the consent authority to consider whether the land is contaminated and whether the land is suitable (in its contaminated state or after remediation) for the purposes proposed to be carried out.  If remediation is required, then the consent authority must be satisfied that remediation will be completed before the proposed use commences.

 

The subject site has a long standing history of recreational uses and it is therefore unlikely that the site is contaminated. As such, the requirements of SEPP No. 55 are satisfied.

 

6.1.3  State Environmental Planning Policy No. 71 – Coastal Protection

 

The site is located within the ‘coastal zone’ as defined under SEPP 71 and within a ‘sensitive coastal location’ given it is within 100m of the mean high water mark of the sea. The following table details the compliance of the proposed development with the matters for consideration in the SEPP:

 

 

Clause 8 ‘Matters for Consideration’

Comment

The aims of this Policy set out in clause 2:

a) to protect and manage the natural, cultural, recreational and economic attributes of the New South Wales coast, and

b) to protect and improve existing public access to and along coastal foreshores to the extent that this is compatible with the natural attributes of the coastal foreshore, and

c)  to ensure that new opportunities for public access to and along coastal foreshores are identified and realised to the extent that this is compatible with the natural attributes of the coastal foreshore, and

d) to protect and preserve Aboriginal cultural heritage, and Aboriginal places, values, customs, beliefs and traditional knowledge, and

e) to ensure that the visual amenity of the coast is protected, and

f)  to protect and preserve beach environments and beach amenity, and

g) to protect and preserve native coastal vegetation, and

h) to protect and preserve the marine environment of New South Wales, and

i)  to protect and preserve rock platforms, and

j)  to manage the coastal zone in accordance with the principles of ecologically sustainable development (within the meaning of section 6 (2) of the Protection of the Environment Administration Act 1991), and

k) to ensure that the type, bulk, scale and size of development is appropriate for the location and protects and improves the natural scenic quality of the surrounding area, and

l)  to encourage a strategic approach to coastal management.

 

 

The proposal will not adversely affect the attributes of the foreshore area.

 

 

The existing access to the foreshore is to be improved (handrails installed on existing ramps) to comply with AS1428.1-2009 as a result of the proposed works.

 

NA

 

 

 

 

 

There are no known Aboriginal heritage items in the vicinity of the site.

 

 

The proposed works will not have an adverse impact on the visual amenity of the foreshore, and will improve beach amenity.

 

There is no native coastal vegetation affected by the proposal.

The works will not impact on the marine environment.

There are no rock platforms in the vicinity of the site.

The Plan of Management (POM) for the area contains strategies for managing the beach and foreshore area in accordance with the principles of ESD.

 

 

The development is of an appropriate size and scale for its location and is designed to integrate with the existing promenades and reserve surrounds.

 

The POM for the area contains the strategic management of the beach and foreshore area.

(b)existing public access to and along the coastal foreshore for pedestrians or persons with a disability should be retained and, where possible, public access to and along the coastal foreshore for pedestrians or persons with a disability should be improved,

 

The facilities are accessible for persons with a disability via the ramps on the northern side of the semicircular steps that access the lower promenade from the reserve. The application proposes upgrades to the existing handrails on the sides of the ramps to comply with AS1428.1-2009.

(c)opportunities to provide new public access to and along the coastal foreshore for pedestrians or persons with a disability,

 

Adequate public access is already provided to the lower promenade and Goldstein Reserve.

(d)the suitability of development given its type, location and design and its relationship with the surrounding area,

 

The development provides modern facilities for the public and staff of Randwick Council and is designed to be integrated within the existing promenade without impacting the reserve or foreshore.

(e)any detrimental impact that development may have on the amenity of the coastal foreshore, including any significant overshadowing of the coastal foreshore and any significant loss of views from a public place to the coastal foreshore,

 

The proposal will have no detrimental impact on the foreshore as a result of the distance it is setback from the beach and the manner in which it is integrated with existing structures. It will not overshadow any foreshore areas and will not result in view loss from any public place as the works are proposed within the existing promenade walls and between the upper and lower levels.

(f)the scenic qualities of the New South Wales coast, and means to protect and improve these qualities,

 

The facilities integrate with the existing promenade and will not have an adverse impact on the scenic quality of the beach or reserve.

(g)measures to conserve animals (within the meaning of the Threatened Species Conservation Act 1995) and plants (within the meaning of that Act), and their habitats,

 

NA

(h)measures to conserve fish (within the meaning of Part 7A of the Fisheries Management Act 1994) and marine vegetation (within the meaning of that Part), and their habitats

 

NA

(i)existing wildlife corridors and the impact of development on these corridors,

NA

(j)the likely impact of coastal processes and coastal hazards on development and any likely impacts of development on coastal processes and coastal hazards,

A Flood Risk Assessment and Management Plan were submitted with the application and have informed the design process for the proposal in light of the potential for coastal processes such as wave overtopping and erosion.

(k)measures to reduce the potential for conflict between land-based and water-based coastal activities,

NA

(l)measures to protect the cultural places, values, customs, beliefs and traditional knowledge of Aboriginals,

 

NA

(m)likely impacts of development on the water quality of coastal waterbodies,

The facility will be connected to the reticulated sewer system and there will be no change to impervious areas.

 

(n)the conservation and preservation of items of heritage, archaeological or historic significance,

Council’s Heritage Planner has reviewed the application and provided comments and conditions for inclusion in the consent. Refer to Section 4 of this report.

 

(o)only in cases in which a council prepares a draft local environmental plan that applies to land to which this Policy applies, the means to encourage compact towns and cities,

NA

 

6.1.4  State Environmental Planning Policy No. 19 – Bushland in Urban Areas

 

SEPP 19 applies to the Randwick local government area and aims to protect and preserve bushland in urban areas because of its value to the community as part of the natural heritage, its aesthetic value, and its value as a recreational, educational and scientific resource. Bushland is defined in the SEPP as land on which there is vegetation which is either a remainder of the natural vegetation of the land or, if altered, is still representative of the structure and floristics of the natural vegetation.

 

Clause 6 of the SEPP requires consent for the disturbance of bushland zoned for public open space. The vegetation on the site is not bushland or a remnant of bushland. The Norfolk Pine trees proposed for removal as part of the application are not listed as significant trees, and Goldstein Reserve or any of the trees in the reserve, are not listed as heritage items. The Arborist report submitted with the application addresses the removal of these trees.

 

The proposal meets the objectives of the SEPP as they apply to the site.

 

6.1.5  Randwick Local Environmental Plan 2012

 

Clause 2.1 Land Use Zones

 

The subject site is zoned RE1 – Public Open Space under Randwick LEP 2012. The proposed development can be classified as a community facility, recreation area and kiosk, each of which is permissible in the zone. The relevant definitions are provided below:

 

community facility means a building or place:

 

(a)  owned or controlled by a public authority or non-profit community organisation, and

(b)  used for the physical, social, cultural or intellectual development or welfare of the community,

      but does not include an educational establishment, hospital, retail premises, and place of public worship or residential accommodation.

 

recreation area means a place used for outdoor recreation that is normally open to the public, and includes:

 

a)   a children’s playground, or

b)   an area used for community sporting activities, or

c)   a public park, reserve or garden or the like,

and any ancillary buildings, but does not include a recreation facility (indoor), recreation facility (major) or recreation facility (outdoor).

 

kiosk means premises that are used for the purposes of selling food, light refreshments and other small convenience items such as newspapers, films and the like.

Note. See clause 5.4 for controls relating to the gross floor area of a kiosk.

 

The zoning objectives are addressed as follows:

 

•  To enable land to be used for public open space or recreational purposes.

 

The proposed facilities are associated with the use of the existing public open space at Coogee Beach and Goldstein Reserve adjoining the beach.

 

•  To provide a range of recreational settings and activities and compatible land uses.

 

The proposal is a compatible land use with the existing public open space area by providing public amenities and facilities for use by council lifeguards and council waste services staff.

 

•  To protect and enhance the natural environment for recreational purposes.

 

The proposed works will not impact on the beach or foreshore area, and the extent of works in Goldstein Reserve are minimal and will not impact adversely on the enjoyment of the reserve for recreation purposes.

 

•  To protect, manage and restore areas with high biodiversity, ecological and aesthetic values, including buffer areas and habitat corridors.

 

The site does not have high biodiversity value or high ecological integrity. The proposal will not adversely impact the aesthetic value of the site.

 

Clause 5.4 Controls related to miscellaneous permissible uses

 

Clause 6 makes reference to ‘kiosks’ having a maximum gross floor area of 20m2. The proposed kiosk has a floor area of 14.82m2.

 

Clause 5.5   Development within the coastal zone

 

An assessment of the proposal against the objectives and controls for the coastal zone is provided in Section 6.1.3 of this report in accordance with SEPP 17 – Coastal Protection.

 

Clause 5.9 Preservation of trees and vegetation

 

Four trees are proposed for removal to accommodate the new works (Figure 9). The arborist report submitted with the application concludes that the trees are not significant, and the visual impact of their removal will be minimal due to the extent, condition and size of the surrounding trees to be retained. Council’s Landscape Officer has reviewed the application and supports the removal of the four nominated trees subject to the replacement of at least one tree as part of the approval for the development.

 

Figure 9: Tree removal plan

 

 

 

 

Clause 5.10 Heritage Conservation

 

Section 4 of this report contains comments from Council’s Heritage Planner on the application. The proposal is supported subject to conditions of consent.

 

Clause 6.1 Acid Sulfate Soils

 

The subject site has a Class 5 acid sulfate soil classification under the RLEP 2012. The proposal is unlikely to lower the water table in the adjoining Class 4 land.

 

Clause 6.2 Earthworks

 

The geotechnical report submitted with the application has informed the design process and provides technical advice in relation to retaining walls, excavation and footing design. Appropriate conditions have been included in the development consent in relation to earthworks and geotechnical matters.

 

Clause 6.4 Stormwater Management

 

Stormwater Management Plans have been submitted with the application and appropriate conditions have been included in the development consent for detailed design plans to be provided with the Construction Certificate.

Clause 6.10 Essential Services

 

The essential services of sewer, water and electricity are already provided to the site and will be upgraded as necessary to accommodate the new works.

 

6.2 Section 94 Contributions Plan

 

Pursuant to Randwick City Council’s Section 94 Contributions Plan, certain development is exempt from a levy under the plan, including:

 

“(13.2.4) applications submitted by or on behalf of Randwick City Council.”

 

6.3 Policy Controls

 

The following policy controls apply in the assessment of the proposed development and are elaborated upon in the section below:

 

·       Randwick Comprehensive Development Control Plan 2013

·       Coogee Beach and Foreshore Plan of Management

 

6.3.1  Randwick Development Control Plan 2013

 

The DCP provisions are structured into two components, Objectives and Controls. The Objectives provide the framework for assessment under each requirement and outline key outcomes that a development is expected to achieve. The controls contain both numerical standards and qualitative provisions. Any proposed variations from the controls may be considered only where the applicant successfully demonstrates that an alternative solution could result in a more desirable planning and urban design outcome.

An assessment of the compliance if the proposal with the relevant DCP sections is provided below:

 

DCP Clause

Controls

Proposal

Compliance

B2 Heritage

1.12 Development in the vicinity of heritage items and heritage conservation areas 

All new development adjacent to or in the vicinity of a heritage item or heritage conservation area needs to be considered for its likely effect on heritage significance and setting.

The applicant has submitted a Statement of Heritage Impact. Council’s heritage Planner has reviewed the Statement and has no objection to the proposal subject to conditions of consent.

Yes

2.2 Design and Character

i. Development must demonstrate how it respects the heritage values of the heritage item or the heritage conservation area (as detailed in the statements of significance and key characteristics outline in this section of the DCP)

The Statement of Heritage Impact addresses how the proposal ‘enhances the adjoining sandstone wall’s setting, legibility and significance’.

Yes

vi.   The design of any proposed additions or alterations must complement the existing building in its scale, form and detailing. However, it should be possible to distinguish the new work from the old, on close inspection, so that old and new are not confused or the boundaries / junctions blurred.

The new work is easily distinguished from the heritage sandstone wall. This matter has been satisfactorily addressed in the Heritage Impact Statement.

Yes

3 Landscape Elements

i) Significant sandstone and brick retaining walls must not be removed or replaced. 

The sandstone wall/or original parts will not be removed or replaced.

Yes

ii) Significant sandstone and brick retaining walls or natural rock faces must not be modified to accommodate vehicular access.

NA

NA

iii) New surface mounting of infrastructure including water and gas supply pipes, storm water and sewerage pipes, service conduits and other fixings on retaining walls must be minimised.

No infrastructure will be placed on the wall.

Yes

ix) Retaining walls and natural rock faces must not be modified by adjacent property owners, including rendering and painting or replacement of handrails.  Sandstone walls will not be modified by, including rendering and painting or replacement of handrails.

 

The wall will not be modified as part of the proposal.

Yes

x) Other landscape elements which are not heritage listed should be individually assessed for their contributory value if threatened.

The removal of turf in the reserve behind the wall will be reinstated around the glass and concrete landings. The trees proposed for removal are not heritage listed and do not contribute to the heritage significance of the wall.

Yes

B3 Ecologically Sustainable Development

i) Submit a schedule of materials with the DA that maximises the use of the following:

-materials that are durable with low maintenance requirements.

-materials with low embodied energy content.

-renewable materials.

-locally sourced products.

-salvaged or recycled materials.

-timber from plantation or sustainable managed re growth forests.

-low volatile organic compound (VOC) emitting materials.

A condition of consent has been included that a schedule of materials and finishes be provided prior to the issue of a construction certificate.

Yes

B5 Preservation of Trees and Vegetation

2 Tree works requiring Council approval

A tree permit must be obtained for tree works proposed.     

The development consent grants approval for the removal of the trees listed in Condition 30.

Yes

F1 Development in Recreation Zones

Development proposed in a RE1 or RE2 zone must demonstrate the following as a minimum:

       

(i) the need for the proposed development on that land;

(ii) the need to retain the land for its existing or likely future recreation use;

 

(iii) the impact of the proposed development on the existing or likely future use of the land;

 

(iv) whether the proposed development is complementary to the scenic, recreational and/or ecological values of the land; and

 

(v) in the case of RE1 Public Recreation zoned land, whether the proposed development would:

- unreasonably impede or diminish the intended public use or public access to the land;

- be consistent with any relevant plan of management adopted by Council.

 

 

 

 

 

The proposed development will improve the use of the beach and reserve by providing upgraded public facilities.

 

 

 

 

 

The proposal will not adversely impact the existing or future recreational use of the land.

 

 

The proposal complements the beach foreshore area and sandstone walls of the lower promenade, provides facilities for use by the public and does not impact on the ecological values of the foreshore or reserve.

 

The works include upgrades to the existing facilities and access to them to comply with AS1428.1 – 2009.

 

The works are consistent with the Coogee Beach and Foreshore Area Plan of Management as discussed in Section 6.2.2 of this report.

 

 

 

 

 

Yes

 

 

 

 

 

 

 

 

Yes

 

 

 

 

Yes

 

 

 

 

 

 

Yes

 

 

 

 

Yes

 

 

6.3.2  Coogee Beach and Foreshore Plan of Management

 

The Coogee Beach and Foreshore Plan of Management aims to provide policy and management direction for the future enhancement and management of the area as a whole for the Coogee Beach open space system. There are no specific development controls for Goldstein Reserve or the existing facilities in the lower promenade, other than the acknowledgement that the existing amenities located in Arden Street are too far away from the beach. The proposal meets the general recommendations of the POM as well as the general recreational and environmental roles and values applicable to the site.

 

7.0   Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:              Excellence in urban design.

Direction 4a:             Improved design and sustainability across all development.

 

Outcome 5:              Excellence in Recreation and Lifestyle Opportunities.

Direction 5a:             Maximise opportunities for residents and visitors to enjoy both active and passive open space uses.

 

Outcome 6:              A liveable city.

Direction 6a:             Our public infrastructure assets are planned, managed and funded to meet the community expectations and defined levels of service

 

8.0     Conclusion

 

The proposed development complies with the objectives and performance requirements of relevant State and Local planning controls. The proposal is consistent with the adopted Plan of Management. The proposal represents an economic and orderly use of the site and will deliver positive planning benefits. Therefore, the proposal is recommended for approval subject to conditions.

 

RECOMMENDATION

 

That the Joint Regional Planning Panel as the responsible authority grant development consent under Section 80 and 80A of the Environmental Planning and Assessment Act 1979 (as amended) to Development Application No. DA/260/2015 for the demolition of the existing Surf Lifeguards building under Goldstein Reserve including removal of existing landscaping within part of the Reserve and construction of a new Surf Lifeguards building including  lifeguard rooms, kiosk, public change rooms, toilets, associated staff facilities and storage, modification to lower promenade walkway slab and installation of new skylight within the Goldstein Reserve at 134R Beach Street, COOGEE NSW 2034 subject to the schedule of conditions outlined in this report:

 

GENERAL CONDITIONS

 

The development must be carried out in accordance with the following conditions of consent.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000 and to provide reasonable levels of environmental amenity.

 

Approved Plans & Supporting Documentation

1.       The development must be implemented substantially in accordance with the plans and supporting documentation listed below and endorsed with Council’s approved stamp, except where amended by Council in red and/or by other conditions of this consent:

 

Plan

Drawn by

Dated

Received by Council

DA01 Site Plan

Brewster Hjorth Architects

18/3/15 Revision C

22 April 2015

DA03 Demolition Plan

Brewster Hjorth Architects

18/3/15 Revision C

22 April 2015

DA04 Lower Promenade Plan

Brewster Hjorth Architects

13/4/15 Revision E

22 April 2015

DA05 Upper Promenade Plan

Brewster Hjorth Architects

8/4/15 Revision D

22 April 2015

DA07 Elevations

Brewster Hjorth Architects

20/3/15 Revision C

22 April 2015

DA08 Sections

Brewster Hjorth Architects

8/4/15 Revision D

22 April 2015

C00.01 General Notes

ABC Consultants

14/4/15 Revision C

22 April 2015

C01.01 Ground Drainage Plan

ABC Consultants

14/4/15 Revision C

22 April 2015

C02.01 Roof Drainage and Site Catchment Plan

ABC Consultants

14/4/15 Revision C

22 April 2015

C02.02 Longitudinal Sections

ABC Consultants

14/4/15 Revision C

22 April 2015

C02.03 Sections and Details

ABC Consultants

14/4/15 Revision C

22 April 2015

 

REQUIREMENTS BEFORE A CONSTRUCTION CERTIFICATE CAN BE ISSUED

 

The following conditions of consent must be complied with before a ‘Construction Certificate’ is issued by either Randwick City Council or an Accredited Certifier.  All necessary information to demonstrate compliance with the following conditions of consent must be included in the documentation for the construction certificate.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000, Council’s development consent conditions and to achieve reasonable levels of environmental amenity.

 

Consent Requirements

2.       The requirements and amendments detailed in the ‘General Conditions’ must be complied with and be included in the construction certificate plans and associated documentation.

 

External Colours, Materials & Finishes

3.       a)     Details of the proposed colours, materials and textures (i.e. a schedule and brochure/s or sample board) are to be submitted to and approved by Council’s Director City Planning prior to issuing a construction certificate for the development.

 

Long Service Levy Payments

4.       The required Long Service Levy payment, under the Building and Construction Industry Long Service Payments Act 1986, must be forwarded to the Long Service Levy Corporation or the Council, in accordance with Section 109F of the Environmental Planning & Assessment Act 1979.

 

At the time of this development consent, Long Service Levy payment is applicable on building work having a value of $25,000 or more, at the rate of 0.35% of the cost of the works.

 

Security Deposits

5.       The following security deposits requirement must be complied with prior to a construction certificate being issued for the development, as security for making good any damage caused to Council’s assets and infrastructure; and as security for completing any public work; and for remedying any defect on such public works, in accordance with section 80A(6) of the Environmental Planning and Assessment Act 1979:

 

·           $600.00 -   Damage / Civil Works Security Deposit

 

Security deposits may be provided by way of a cash, cheque or credit card payment and is refundable upon a satisfactory inspection by Council upon the completion of the civil works which confirms that there has been no damage to Council's infrastructure.

 

The owner/builder is also requested to advise Council in writing and/or photographs of any signs of existing damage to the Council roadway, footway, or verge prior to the commencement of any building/demolition works.

 

To obtain a refund of relevant deposits, a Security Deposit Refund Form is to be forwarded to Council’s Director of City Services upon issuing of an occupation certificate or completion of the civil works.

 

Sydney Water

6.       All building, plumbing and drainage work must be carried out in accordance with the requirements of the Sydney Water Corporation.

 

The approved plans must be submitted to a Sydney Water Quick Check agent, to determine whether the development will affect Sydney Water’s waste water and water mains, stormwater drains and/or easements, and if any further requirements need to be met. 

 

If suitable, the plans will be appropriately stamped.  For details please refer to the Sydney Water web site at www.sydneywater.com.au for:

 

·          Quick Check agents details -  see Building and Developing then Quick Check and

·          Guidelines for Building Over/Adjacent to Sydney Water Assets – see Building and Development then Building and Renovating, or telephone 13 20 92.

 

The Principal Certifying Authority must ensure that a Sydney Water Quick Check Agent has appropriately stamped the plans prior to issuing the construction certificate.

 

 

 

Heritage Matters

7.       The concrete element within the sandstone wall at the southern end of the proposed works is to be investigated to determine whether any original sandstone blockwork remains behind it.  The rear face of the sandstone wall at the southern end of the proposed works is to be investigated and carefully excavated to minimise damage to the original sandstone structure.  Following these investigations, a schedule of conservation measures is to be submitted to the Council by the nominated conservation architect. 

 

8.       The three existing plaques on the concrete retaining wall affected by the proposed works (two to the north and one to the south) are to be salvaged prior to commencement and reinstated following completion of the works.  Details are to be provided of the location for the reinstated plaques in the form of drawings to be submitted to and approved by Council’s Director City Planning, in accordance with Section 80A (2) of the Environmental Planning and Assessment Act 1979 prior to a construction certificate being issued for the development. 

 

9.       Details are to be provided of all existing signage which is to be reinstated, and new signage which is to be installed.  Details are to be submitted to and approved by Council’s Director City Planning, in accordance with Section 80A (2) of the Environmental Planning and Assessment Act 1979 prior to a construction certificate being issued for the development. 

 

10.     The repaving of the promenade following completion of the works is to match surrounding paving as closely as possible, and to reuse as many existing paving bricks as possible. 

 

11.     Replacement balustrades on both sides of the accessible ramp are to be compatible with the design of existing balustrades to the promenade areas.

 

12.     Consideration should be given to the relocation of the shark alarm from its current location to another location where it will not be in contact with the sandstone retaining wall.  If the shark alarm is relocated, any damage to the sandstone wall is to be made good by a suitably qualified stone mason with heritage experience. 

 

REQUIREMENTS TO BE INCLUDED IN THE CONSTRUCTION CERTIFICATE

 

The requirements contained in the following conditions of consent must be complied with and details of compliance must be included in the construction certificate for the development.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000, Councils development consent conditions and to achieve reasonable levels of environmental amenity.

 

Compliance with the Building Code of Australia

13.     In accordance with section 80 A (11) of the Environmental Planning & Assessment Act 1979 and clause 98 of the Environmental Planning & Assessment Regulation 2000, it is a prescribed condition that all building work must be carried out in accordance with the provisions of the Building Code of Australia (BCA).  Details of compliance with the BCA are to be included in the construction certificate application.

 

 

 

REQUIREMENTS PRIOR TO THE COMMENCEMENT OF ANY WORKS

 

The following conditions of consent must be complied with prior to the commencement of any works on the site.  The necessary documentation and information must be provided to the Council or the ‘Principal Certifying Authority’ (PCA), as applicable.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000 and to provide reasonable levels of public health, safety and environmental amenity.

 

 

Certification, PCA & other Requirements

14.     Prior to the commencement of any building works, the following requirements must be complied with:

 

a)     a Construction Certificate must be obtained from the Council or an accredited certifier, in accordance with the provisions of the Environmental Planning & Assessment Act 1979.

 

A copy of the construction certificate, the approved development consent plans and consent conditions must be kept on the site at all times and be made available to the Council officers and all building contractors for assessment.

 

b)     a Principal Certifying Authority (PCA) must be appointed to carry out the necessary building inspections and to issue an occupation certificate; and

 

c)      a principal contractor must be appointed for the building work, or in relation to residential building work, an owner-builder permit may be obtained in accordance with the requirements of the Home Building Act 1989, and the PCA and Council are to be notified accordingly; and

 

d)     the principal contractor must be advised of the required critical stage inspections and other inspections to be carried out, as specified by the Principal Certifying Authority; and

 

e)     at least two days’ notice must be given to the Council, in writing, prior to commencing any works.

 

In relation to residential building work, the principal contractor must be the holder of a contractor licence, in accordance with the provisions of the Home Building Act 1989.

 

Construction Site Management Plan

15.     A Construction Site Management Plan must be developed and implemented prior to the commencement of any works. The construction site management plan must include the following measures, as applicable to the type of development:

 

·       location and construction of protective fencing / hoardings to the perimeter of the site;

·       location of site storage areas/sheds/equipment;

·       location of building materials for construction;

·       provisions for public safety;

·       dust control measures;

·       site access location and construction

·       details of methods of disposal of demolition materials;

·       protective measures for tree preservation;

·       provisions for temporary sanitary facilities;

·       location and size of waste containers/bulk bins;

·       details of proposed sediment and erosion control measures;

·       provisions for temporary stormwater drainage;

·       construction noise and vibration management;

·       construction traffic management details.

 

The site management measures must be implemented prior to the commencement of any site works and be maintained throughout the works, to the satisfaction of Council.

 

A copy of the Construction Site Management Plan must be provided to the Principal Certifying Authority and Council prior to commencing site works.  A copy must also be maintained on site and be made available to Council officers upon request.

 

Demolition Work Plan

16.     A Demolition Work Plan must be prepared for the development in accordance with Australian Standard AS2601-2001, Demolition of Structures and relevant environmental/occupational health and safety requirements.

 

The Demolition Work Plan must include the following information (as applicable):

·          The name, address, contact details and licence number of the Demolisher /Asbestos Removal Contractor

·          Details of hazardous materials (including asbestos)

·          Method/s of demolition (including removal of any asbestos)

·          Measures and processes to be implemented to ensure the health & safety of workers and community

·          Measures to be implemented to minimise any airborne dust and asbestos

·          Methods and location of disposal of any hazardous materials (including asbestos)

·          Other relevant details, measures and requirements to be implemented

·          Details of re-use, recycling and disposal of waste demolition/building materials

·          Date the demolition works will commence

 

The Demolition Work Plan must be submitted to the Principal Certifying Authority (PCA), not less than two (2) working days before commencing any demolition work.  A copy of the Demolition Work Plan must be maintained on site and be made available to Council officers upon request.

 

If the work involves asbestos products or materials, a copy of the Demolition Work Plan must also be provided to Council not less than 2 days before commencing those works.

 

Notes

 

§   It is the responsibility of the persons undertaking demolition work to obtain the relevant WorkCover licences and permits.

§   Refer to the conditions within the “Requirements During Construction & Site Work”, for further details and requirements relating to demolition work, removal of any asbestos and public safety.

 

Public Utilities

17.     A Public Utility Impact Assessment must be carried out to identify all public utility services located on the site, roadway, nature strip, footpath, public reserve or any public areas associated with and/or adjacent to the building works.

 

Documentary evidence from the relevant public utility authorities confirming that their requirements have been or are able to be satisfied, must be submitted to the Principal Certifying Authority prior to the commencement of any works.

 

The owner/builder must make the necessary arrangements and meet the full cost for telecommunication companies, gas providers, Energy Australia, Sydney Water and other authorities to adjust, repair or relocate their services as required.

 

REQUIREMENTS DURING CONSTRUCTION & SITE WORK

 

The following conditions of consent must be complied with during the demolition, excavation and construction of the development.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000 and to provide reasonable levels of public health, safety and environmental amenity during construction.

 

 

Inspections During Construction

18.     The building works must be inspected by the Principal Certifying Authority, in accordance with sections 109 E (3) of the Environmental Planning & Assessment Act 1979 and clause 162A of the Environmental Planning & Assessment Regulation 2000, to monitor compliance with the relevant standards of construction, Council’s development consent and the construction certificate.

 

The Principal Certifying Authority must specify the relevant stages of construction to be inspected and a satisfactory inspection must be carried out, to the satisfaction of the Principal Certifying Authority, prior to proceeding to the subsequent stages of construction or finalisation of the works (as applicable).

 

Site Signage

19.     A sign must be erected and maintained in a prominent position on the site for the duration of the works, which contains the following details:

 

·          name, address, contractor licence number and telephone number of the principal contractor, including a telephone number at which the person may be contacted outside working hours, or owner-builder permit details (as applicable)

·          name, address and telephone number of the Principal Certifying Authority,

·          a statement stating that “unauthorised entry to the work site is prohibited”.

 

Restriction on Working Hours

20.     Building, demolition and associated site works must be carried out in accordance with the following requirements:

 

Activity

Permitted working hours

All building, demolition and site work, including site deliveries (except as detailed below)

·   Monday to Friday - 7.00am to 5.00pm

·   Saturday - 8.00am to 5.00pm

·   Sunday & public holidays - No work permitted

Excavating of rock, use of jack-hammers, pile-drivers, vibratory rollers/compactors or the like

 

·   Monday to Friday - 8.00am to 5.00pm

·   Saturday - No work permitted

·   Sunday & public holidays - No work permitted

 

An application to vary the abovementioned hours may be submitted to Council’s Manager Health, Building & Regulatory Services for consideration and approval to vary the specified hours may be granted in exceptional circumstances and for limited occasions (e.g. for public safety, traffic management or road safety reasons).  Any applications are to be made on the standard application form and include payment of the relevant fees and supporting information.  Applications must be made at least 10 days prior to the date of the proposed work and the prior written approval of Council must be obtained to vary the standard permitted working hours.

 

Demolition Work Requirements

21.     The demolition of buildings and the removal, storage, handling and disposal of building materials must be carried out in accordance with the relevant requirements of WorkCover NSW, the NSW Department of Environment, Climate Change & Water and Randwick City Council policies, including:

 

·       Work Health & Safety Act 2011 and Regulations

·       WorkCover NSW Code of Practice for the Safe Removal of Asbestos

·       WorkCover NSW Guidelines and Codes of Practice

·       Australian Standard 2601 (2001) – Demolition of Structures

·       The Protection of the Environment Operations Act 1997 and Regulations

·       Relevant EPA Guidelines

·       Randwick City Council Asbestos Policy

 

A copy of Council’s Asbestos Policy is available on Council’s web site at www.randwick.nsw.gov.au in the Building & Development section or a copy can be obtained from Council’s Customer Service Centre.

 

Removal of Asbestos Materials

22.     Work involving the demolition, storage or disposal of asbestos products and materials must be carried out in accordance with the following requirements:

 

·       Relevant Occupational Health & Safety legislation and WorkCover NSW requirements

 

·       Randwick City Council’s Asbestos Policy

 

·       A WorkCover licensed demolition or asbestos removal contractor must undertake removal of more than 10m2 of bonded asbestos (or as otherwise specified by WorkCover or relevant legislation).  Removal of friable asbestos material must only be undertaken by contractor that holds a current friable asbestos removal licence.  A copy of the relevant licence must be provided to the Principal Certifying Authority.

 

·       On sites involving the removal of asbestos, a sign must be clearly displayed in a prominent visible position at the front of the site, containing the words ‘DANGER ASBESTOS REMOVAL IN PROGRESS’ and include details of the licensed contractor.

 

·       Asbestos waste must be stored, transported and disposed of in compliance with the Protection of the Environment Operations Act 1997 and the Protection of the Environment Operations (Waste) Regulation 2005.  Details of the landfill site (which must be lawfully able to receive asbestos materials) must be provided to the Principal Certifying Authority.

 

·       A Clearance Certificate or Statement, prepared by a suitably qualified person (i.e. an occupational hygienist, licensed asbestos removal contractor, building consultant, architect or experienced licensed building contractor), must be provided to Council and the Principal certifying authority upon completion of the asbestos related works which confirms that the asbestos material have been removed appropriately and the relevant conditions of consent have been satisfied.

 

A copy of Council’s Asbestos Policy is available on Council’s web site at www.randwick.nsw.gov.au in the Building & Development Section or a copy can be obtained from Council’s Customer Service Centre.

 

Sediment & Erosion Control

23.     Sediment and erosion control measures, must be implemented throughout the site works in accordance with the manual for Managing Urban Stormwater – Soils and Construction, published by Landcom, to Council’s satisfaction.  Details are to be included in the Construction Site Management Plan.

 

Public Safety & Site Management

24.     Public safety and convenience must be maintained at all times during demolition, excavation and construction works and the following requirements must be complied with:

 

a)     Public access to the building site and materials must be restricted by existing boundary fencing or temporary site fencing having a minimum height of 1.5m, to Council’s satisfaction.

 

Temporary site fences are required to be constructed of cyclone wire fencing material and be structurally adequate, safe and constructed in a professional manner.  The use of poor quality materials or steel reinforcement mesh as fencing is not permissible.

 

b)     Building materials, sand, soil, waste materials, construction equipment or other articles must not be placed upon the footpath, roadway or nature strip at any time.

 

c)      The road, footpath, vehicular crossing and nature strip must be maintained in a good, safe, clean condition and free from any excavations, obstructions, trip hazards, goods, materials, soils or debris at all times.  Any damage caused to the road, footway, vehicular crossing, nature strip or any public place must be repaired immediately, to the satisfaction of Council.

 

d)     Building operations such as brick cutting, washing tools or equipment and mixing mortar are not permitted on public footpaths, roadways, nature strips, in any public place or any location which may lead to the discharge of materials into the stormwater drainage system.

 

e)     Sediment and erosion control measures, must be implemented throughout the site works in accordance with the manual for Managing Urban Stormwater – Soils and Construction, published by Landcom, to Council’s satisfaction.

 

f)      Site fencing, building materials, bulk bins/waste containers and other articles must not be located upon the footpath, roadway or nature strip at any time without the prior written approval of the Council.  Applications to place a waste container in a public place can be made to Council’s Health, Building and Regulatory Services department.

 

g)     Temporary safety fencing is to be provided to any swimming pools under construction, pending the completion of all building work and the pool must not be filled until a fencing inspection has been carried out and approved by the principal certifying authority.

 

Support of Adjoining Land, Excavations & Retaining Walls

25.     In accordance with section 80 A (11) of the Environmental Planning & Assessment Act 1979 and clause 98 E of the Environmental Planning & Assessment Regulation 2000, it is a prescribed condition that the adjoining land and buildings located upon the adjoining land must be adequately supported at all times.

 

26.     All excavations and backfilling associated with the erection or demolition of a building must be executed safely in accordance with appropriate professional standards and excavations must be properly guarded and supported to prevent them from being dangerous to life, property or buildings.

 

Retaining walls, shoring or piling must be provided to support land which is excavated in association with the erection or demolition of a building, to prevent the movement of soil and to support the adjacent land and buildings, if the soil conditions require it.  Adequate provisions are also to be made for drainage.

 

Details of proposed retaining walls, shoring, piling or other measures are to be submitted to and approved by the Principal Certifying Authority.

 

27.     Prior to undertaking any demolition, excavation or building work in the following circumstances, a report must be obtained from a professional engineer which details the methods of support for the dwelling or associated structure on the adjoining land, to the satisfaction of the Principal Certifying Authority:

 

·      when undertaking excavation or building work within the zone of influence of the footings of a dwelling or associated structure that is located on the adjoining land;

·      when undertaking demolition work to a wall of a dwelling that is built to a common or shared boundary (e.g. semi-detached or terrace dwelling);

·      when constructing a wall to a dwelling or associated structure that is located within 900mm of a dwelling located on the adjoining land;

·      as may be required by the Principal Certifying Authority.

 

The demolition, excavation and building work and the provision of support to the dwelling or associated structure on the adjoining land, must also be carried out in accordance with the abovementioned report, to the satisfaction of the Principal Certifying Authority.

 

Road/Asset Opening Permit

28.     A Road / Asset Opening Permit must be obtained from Council prior to commencing any excavations or works within or upon a road, footpath, nature strip or in any public place, in accordance with section 138 of the Roads Act 1993 and all of the conditions and requirements contained in the Road / Asset Opening Permit must be complied with.

 

For further information, please contact Council’s Road / Asset Opening Officer on 9399 0691 or 9399 0999.

 

Tree Management

29.     Approval is granted for the removal of the 4 Norfolk Island Pine Trees as shown on the submitted plans subject to the planting of at least 1 Norfolk Island Pine Tree in a suitable location of Goldstein Reserve.

 

REQUIREMENTS PRIOR TO THE ISSUE OF AN OCCUPATION CERTIFICATE

 

The following conditions of consent must be complied with prior to the ‘Principal Certifying Authority’ issuing an ‘Occupation Certificate’.

 

Note:  For the purpose of this consent, any reference to ‘occupation certificate’ shall also be taken to mean ‘interim occupation certificate’ unless otherwise stated.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000, Council’s development consent and to maintain reasonable levels of public health, safety and amenity.

 

Occupation Certificate Requirements

30.     An Occupation Certificate must be obtained from the Principal Certifying Authority prior to any occupation of the building work encompassed in this development consent (including alterations and additions to existing buildings), in accordance with the relevant provisions of the Environmental Planning & Assessment Act 1979.

 

An Occupation Certificate must not be issued for the development if the development is inconsistent with the development consent.  The relevant requirements of the Environmental Planning & Assessment Act 1979 and conditions of development consent must be satisfied prior to the issuing of an occupation certificate.

 

OPERATIONAL CONDITIONS

 

The following operational conditions must be complied with at all times, throughout the use and operation of the development.

 

These conditions have been applied to satisfy the relevant requirements of the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000, Council’s development consent and to maintain reasonable levels of public health and environmental amenity.

 

Plant & Equipment

31.     The operation of all plant and equipment upon the premises shall not give rise to an ‘offensive noise’ as defined in the Protection of the Environment Operations Act 1997 and Regulations.

 

In this regard, the operation of the plant and equipment shall not give rise to an LAeq, 15 min sound pressure level at any affected premises that exceeds the background LA90, 15 min noise level, measured in the absence of the noise source/s under consideration by more than 5dB(A) in accordance with relevant NSW Office of Environment & Heritage (EPA) Noise Control Guidelines.

 

ADVISORY NOTES

 

The following information is provided for your assistance to ensure compliance with the Environmental Planning & Assessment Act 1979, Environmental Planning & Assessment Regulation 2000, or other relevant legislation and Council’s policies.  This information does not form part of the conditions of development consent pursuant to Section 80A of the Act.

 

A1      The requirements and provisions of the Environmental Planning & Assessment Act 1979 and Environmental Planning & Assessment Regulation 2000, must be fully complied with at all times.

 

Failure to comply with these requirements is an offence, which renders the responsible person liable to a maximum penalty of $1.1 million.  Alternatively, Council may issue a penalty infringement notice (for up to $3,000) for each offence.  Council may also issue notices and orders to demolish unauthorised or non-complying building work, or to comply with the requirements of Council’s development consent.

 

A2      This determination does not include an assessment of the proposed works under the Building Code of Australia (BCA) and other relevant Standards.  All new building work (including alterations and additions) must comply with the BCA and relevant Standards and you are advised to liaise with your architect, engineer and building consultant prior to lodgement of your construction certificate.

 

A3      In accordance with the requirements of the Environmental Planning & Assessment Act 1979, building works, including associated demolition and excavation works (as applicable) must not be commenced until:

 

§  A Construction Certificate has been obtained from an Accredited Certifier or Council,

§  An Accredited Certifier or Council has been appointed as the Principal Certifying Authority for the development,

§  Council and the Principal Certifying Authority have been given at least 2 days’ notice (in writing) prior to commencing any works.

 

A4      Council’s Building Certification & Fire Safety team can issue your Construction Certificate and be your Principal Certifying Authority for the development, to undertake inspections and ensure compliance with the development consent, relevant building regulations and standards of construction.  For further details contact Council on 9399 0944.

 

A5      A Local Approval application must be submitted to and be approved by Council prior to commencing any of the following activities on a footpath, road, nature strip or in any public place:

 

§  Install or erect any site fencing, hoardings or site structures

§  Operate a crane or hoist goods or materials over a footpath or road

§  Placement of a waste skip or any other container or article.

 

For further information please contact Council on 9399 0944.

 

 

A6      Prior to commencing any works, the owner/builder should contact Dial Before You Dig on 1100 or www.dialbeforeyoudig.com.au and relevant Service Authorities, for information on potential underground pipes and cables within the vicinity of the development site.

 

A7      This consent does not authorise any trespass or encroachment upon any adjoining or supported land or building whether private or public.  Where any underpinning, shoring, soil anchoring (temporary or permanent) or the like is proposed to be carried out upon any adjoining or supported land, the land owner or principal contractor must obtain:

 

§  the consent of the owners of such adjoining or supported land to trespass or encroach, or

§  an access order under the Access to Neighbouring Land Act 2000, or

§  an easement under section 88K of the Conveyancing Act 1919, or

§  an easement under section 40 of the Land & Environment Court Act 1979, as appropriate.

 

Section 177 of the Conveyancing Act 1919 creates a statutory duty of care in relation to support of land.  Accordingly, a person has a duty of care not to do anything on or in relation to land being developed (the supporting land) that removes the support provided by the supporting land to any other adjoining land (the supported land).

 

A8      Smoke alarms are required to be installed in all residential dwellings, in accordance with the relevant provisions of the Environmental Planning & Assessment Act 1979 and the Building Code of Australia.  Details should be included in the construction certificate application.

 

 

A9      Demolition work and removal of asbestos materials:

 

§  A copy of Council’s Asbestos Policy is available on Council’s web site at www.randwick.nsw.gov.au in the Building & Development section or a copy can be obtained from Council’s Customer Service Centre.

 

§  It is the responsibility of the persons undertaking demolition work to obtain the relevant WorkCover licences and permits.

A10    Underground assets (eg pipes, cables etc) may exist in the area that is subject to your application. In the interests of health and safety and in order to protect damage to third party assets please contact Dial before you dig at www.1100.com.au or telephone on 1100 before excavating or erecting structures (This is the law in NSW). If alterations are required to the configuration, size, form or design of the development upon contacting the Dial before You Dig service, an amendment to the development consent (or a new development application) may be necessary. Individuals owe asset owners a duty of care that must be observed when working in the vicinity of plant or assets. It is the individual’s responsibility to anticipate and request the nominal location of plant or assets on the relevant property via contacting the Dial before you dig service in advance of any construction or planning activities.

 

A11    The applicant is to advise Council in writing and/or photographs of any signs of existing damage to the Council roadway, footway, or verge prior to the commencement of any building/demolition works.

 

 


Ordinary Council                                                                                                         23 June 2015

 

 

Director City Planning Report No. CP22/15

 

 

Subject:                  Report variation to Development Standard under State Environment Planning Policy NO.1 (SEPP1) and Clause 4.6 between 1 April to 31 May

Folder No:               F2008/00122

Author:                    Kerry Kyriacou, Manager Development Assessment      

 

Introduction

 

The NSW Department of Planning (DOP) released a Planning Circular in November 2008 advising Councils to adopt additional procedures in relation to the administration of variations to development Standard. The additional measures are largely in response to the ICAC inquiry into Wollongong City Council. Those additional measures are:

 

1)     Establishment of a register of development applications determined with variations in standards under SEPP1 and Clause 4.6;

 

2)     Requirement for all development applications where there has been a variation greater than 10% in standards under SEPP1 and Clause 4.6 to be determined by full council (rather than the general manager or nominated staff member);

 

3)     Providing a report to Council on the development applications determined where there had been a variation in standards under SEPP1 and Clause 4.6;

 

4)     Making the register of development applications determined with variations in standards under SEPP 1 and Clause 4.6 available to the public on council’s website.

 

This report is in response to point 3) above. A table is attached to this report detailing all SEPP1s and Clause 4.6 exceptions approved in the period between 1 April to 31 May 2015 – four (4) were approved during this period, one (1) by delegated authority and three (3) by Planning Committee Meeting.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4b:     New and existing development is managed by a robust framework.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The NSW Department of Planning (DOP) released a Planning Circular in 2008 advising of additional requirements Councils are required to adopt in relation to SEPP1 objections and Clause 4.6 exceptions. This report is in response to one of those

 

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

1.View

SEPP 1 and Clause 4.6 Register  from 1 April to 31 May 2015

 

 

 

 


SEPP 1 and Clause 4.6 Register  from 1 April to 31 May 2015

Attachment 1

 

 

 

SEPP 1 AND CLAUSE 4.6 REGISTER BETWEEN 1 APRIL AND 30 MAY 2015

Council DA reference No.

Lot No.

DP No.

Apartment/Unit No.

Street No.

Street name

Suburb Town

Post code

Category of development

Environmen-tal plan-ning instrument

Zoning of land

Development standard to be varied

Justification of variation

Extent of variation

Concurring authority

Date DA determined
 

Authority

DA/566/2014

 

18 & 19

 

719

 

 

263-269

 

Clovelly Road

 

CLOVELLY

 

2031

 

9: Commercial / retail / office

 

RLEP 2012

 

R2 - Low Density Residential

 

Clause 4.3  - Building height of 9.5m  &  Clause 4.4  - FSR = 0.5:1 

 

Maintains compatible scale with neighbouring buildings and does not adversely impact in terms of overshadowing, privacy and views.

 

FSR existing: 1.18:1, proposed decrease to 1.15:1 (-2.5% reduction), which is 130% above FSR Standard.  Proposed decrease  Height = 11.2m (-2.27m reduction) Existing height: 13.47m , (41.7% over the height limit)

 

NSW Dept of Planning

 

14-Apr-15

 

PCM

 

DA/583/2014

 

2

 

947405

 

 

225

 

Clovelly Road

 

CLOVELLY

 

2031

 

10: Mixed

 

RLEP 2012

 

B1 - Neighbourhood Centre

 

Clause 4.3  - Building height of 12m  &  Clause 4.4  - FSR = 1.5:1 

 

Maintains compatible scale with neighbouring buildings and does not adversely impact in terms of overshadowing, privacy and views.

 

FSR proposed to 1.523:1, which is 1.5% above FSR Standard.  Height = 12.325m (0.325m or 2.7% over the height limit)

 

NSW Dept of Planning

 

14-Apr-15

 

PCM

 

DA/903/2014

 

3

 

328589

 

 

5

 

Howard Street

 

RANDWICK

 

2031

 

1: Residential - Alterations & additions

 

RLEP 2012

 

R2 - Low Density Residential

 

Clause 4.4  - FSR = 0.5:1

 

Maintains compatible scale with neighbouring buildings and does not adversely impact in terms of overshadowing, privacy and views.

 

FSR  existing: 0.68:1, proposed increase to 0.69:1, which is 38% above FSR Standard.

 

NSW Dept of Planning

 

14-Apr-15

 

PCM

 

DA/277/2015

 

12

 

246528

 

 

1440

 

Anzac Parade

 

LITTLE BAY

 

2036

 

3: Residential - New second occupancy

 

RLEP 2012

 

R2 - Low Density Residential

 

Clause 4.4  - FSR = 0.5:1

 

Maintains compatible scale with neighbouring buildings and does not adversely impact in terms of overshadowing, privacy and views.

 

FSR = 0.507:1 increased by 1.6% or 5m2

 

NSW Dept of Planning

 

14-Apr-15

 

Delegated Authority

 

 


Ordinary Council                                                                                                         23 June 2015

 

 

Director City Planning Report No. CP23/15

 

 

Subject:                  Randwick Junction Town Centre Review

Folder No:               F2014/00580

Author:                    Joanna Hole, Co-ordinator-Strategic Planning     

 

Introduction

 

Overview

This report outlines the background to and proposed project plan for a strategic planning review of the Randwick Junction Town Centre.

 

Randwick Junction has been the centre of commercial activity in Randwick since the establishment of the suburb in the mid nineteenth century. It has evolved as a traditional strip-based town centre with rich character, comprising a mixture of fine grain two to three storey “shop-top” buildings, with some taller and more contemporary structures. Together with Maroubra Junction it is the largest business centre in Randwick City, with both also serving as important transport hubs.

 

This Review builds upon and coordinates with the Public Domain Study for Belmore Road, which has been previously briefed to Council, and a project update will be subject of a separate report to Council.

 

Aim

The aim of the Review is to provide a long term strategy for the Randwick Junction town centre, in order to maintain and enhance its important role in the City and for the community, and to ensure it is well placed to address current and future needs. Specifically the Review aims to respond to key project drivers, including:

 

1.     Relevant state and local planning directions

2.     The impact of introducing light rail to Randwick

3.     Economic, retail and social trends

The Review also responds to a key direction in the Randwick City Plan to undertake comprehensive reviews of the planning framework for our town centres, and to ensure we have up to date and relevant standards to guide the future development and public domain. The Randwick Junction town centre was previously reviewed in detail in 1994.

 

The Randwick Junction Town Centre Review will generate a Strategy that will provide a framework for the physical, economic, social and cultural future of the town centre. It will coordinate with the planning timeframe of key State planning strategies, to address relevant directions including forecast employment and related growth to 2031.

 

Key Project Drivers

 

1. Relevant planning directions

Metropolitan planning

The new Sydney Metropolitan Strategy “A Plan for Growing Sydney” was released in December 2014. It contains broad directions to manage and support Sydney’s future population in terms of housing, jobs, the environment and infrastructure. Priority Precincts are identified which form a focus for growth, and while there are no Priority Precincts in Randwick City, local renewal opportunities are indicated for investigation as indicated on the map below.

 

Figure 1: Extract from A Plan for Growing Sydney

 

Randwick Junction lies on the Global Economic Corridor. It is located at the terminus of the CBD and South East light rail route, and interfaces with the Randwick Education and Health Strategic Centre. As such, several directions in the Plan for Growing Sydney impact on Randwick Junction:

 

·          Expand the Global Economic Corridor and strategic centres

·          Accelerate urban renewal in transport corridors which are being transformed by investment in strategic centres

·          Support health-related land uses and infrastructure around Prince of Wales Hospital and Sydney Children’s Hospital

·          Work with Council to identify if opportunities exist for urban renewal around Randwick’s education and health facilities, including offices, retail, services, housing and local community improvements.

·          Work with councils to identify suitable locations for revitalised suburbs, new services, homes and jobs close to transport including the … CBD and South East Light Rail.

A subregional planning process, currently underway and being led by the Department of Planning and Environment, will assist in the further investigation and delivery of these directions. The Randwick Junction Town Centre Review is timely, as it will provide the opportunity to coordinate with key milestones and outcomes of the subregional planning process as they become known.

 

A similar review of the Kingsford town centre has been identified in the 2015/16 Operational Plan, and this will also provide the opportunity to respond to relevant directions emerging from the Metropolitan and Subregional planning process impacting Kingsford and the broader Anzac Parade corridor.

 

Randwick City Plan

Council’s 20 year community strategic plan, the Randwick City Plan, notes the role of Randwick Junction as an important transport interchange with an art deco character.

This Review will respond to relevant directions in the Randwick City Plan to foster vibrant commercial centres that meet the needs of our community as places to work, shop, live and socialise; and provide for ongoing and diverse employment opportunities.

 

Economic Development Strategy (2009)

This Strategy provides a framework to guide economic development in Randwick City. It recognises the important role of local government in identifying and addressing challenges, as well as promoting and facilitating opportunities for the economic development and employment of the local area. This project is consistent with the action in the Economic Development Strategy to develop town centre strategies to rejuvenate and revitalise each centre.

 

2. Introduction of light rail

The CBD and South East light rail project, due to be completed in 2019, will provide a reliable, high capacity and high frequency service connecting Randwick City to Central Station and Sydney CBD. Each light rail vehicle can accommodate 466 passengers, with the Randwick branch of the service catering for up to 4500 passengers per hour in peak periods.

 

A major light rail terminus and bus interchange is approved at High Cross Park, at the southern edge of Randwick Junction. Council has proposed an alternative location for the light rail terminus in High Street, with bus interchanges on Avoca Street and Belmore Road. This alternative scheme will integrate better with the town centre, and is currently being considered by Transport for NSW.

 

Bus services from the south-east will be re-designed to interchange with light rail at the Randwick terminus, while cross regional bus routes through Randwick are expected to increase. Although details of the future bus network have not yet been resolved, this significant project will change the way people move in and around Randwick Junction. For example, light rail may bring people into the centre who would have previously used a direct bus service from the CBD/Central Sydney to destinations in the south-east such as Maroubra Beach and Coogee.

 

The Randwick Junction Town Centre Review will coordinate with the detailed design of this new public transport network, and investigate opportunities to respond to and benefit from the expected changes.

 

 

3. Economic, retail and social trends

Economic and retail trends

Broad research indicates that consumer behaviour over the past decade has changed, with increased demand for a stronger ‘experience’ and a greater choice. A trend towards smaller, more frequent shopping trips has also created renewed interest in the convenience format and shopping locally to home and/or the workplace.

 

While many traditional strip-based town centres struggle to compete with large footprint standalone shopping centres and the emergence of on-line shopping, town centres have the advantage of being genuine public spaces, open to a diversity of activities, with strong potential to capitalise on their convenience and ability to offer a valued social and civic space with a range of functions.

 

Randwick Junction also has the advantage of a large customer base from the adjacent Health Campus and University of NSW in addition to the local residential community.

 

Community research/feedback

Randwick City Council’s recent community research provides an insight into community preferences for town centres. These are summarised below, and indicate that Randwick City’s town centres and facilities are highly valued within the community.

 

Community preferences

Response

Prefer to shop in local neighbourhood

93% agree or strongly agree

Attractiveness of town centres

73% important or very important

Vitality of town centres

73% important or very important

Council libraries

71% important or very important

Table 1: Extract from Community Research 2014

 

Further specific community and stakeholder feedback on the issues and opportunities impacting Randwick Junction will be sought during the different stages of the project.

 

Project Plan

 

The Randwick Junction Review is proposed to involve three key stages.

Figure 2: Project stages

 

Stage 1: Information gathering 
Baseline information is sourced through a combination of in-house research, data collection and analysis, and commissioned specialist studies and advice. Key components include:

 

·          Heritage review:       
Randwick Junction Town Centre falls within the Randwick Junction heritage conservation area and includes many heritage items.  A Heritage Review of the Randwick heritage conservation area has been commissioned in order to provide up to date heritage information to inform the Town Centre Review.  The re-evaluation of the components of the heritage conservation area will ensure that opportunities and constraints within the Town Centre can be clearly identified.  Many of the Randwick Heritage Study Inventory Sheets for the heritage items were prepared in the late 1980s and early 1990s, and the Statement of Significance for the heritage conservation area was prepared in 2000.  The Heritage Review will review existing heritage items, contributory buildings and the heritage conservation area boundaries.  The Heritage Review will also prepare updated Inventory Sheets for the heritage items and an updated Statement of Significance for the heritage conservation area.

·          Land use audit:
Detailed study of land uses within the centre including business name, and category.

·          Economic and social research and forecasts:      
Research into economic, retail and social factors impacting town centres, including updated information on future demand and broad retail/commercial trends. This task will also coordinate with state government directions for growth and change that may emerge from the metropolitan and subregional planning process.

·          Development tracking       
This includes an analysis of recent development in the centre, including new buildings, significant alternation/additions and fit-outs, and changes of use.

·          Floor space and capacity analysis      
Estimate of floor space within the centre and distribution across different land uses, including an analysis of available capacity under current planning controls.

·          Site analysis and urban design study 
This includes a study of the physical and dynamic aspects of the centre including land form, urban structure, built form, transport, connections, and public domain.

·          Built form and character analysis

This analysis builds on the heritage study and identifies key built form typologies, attributes and elements that contribute positively to the character of the centre.

Stage 2: Issues Paper       
In order to understand local experiences, issues and aspirations, input from key stakeholders in the town centre will be sought during Stage 2. Proposed stakeholders include town centre businesses as well as nearby institutions which form a strong customer base such as the Randwick Health campus, the University of NSW and nearby schools.

 

The outcomes from stakeholder input and the baseline information gathered during Stage 1 of the project will be reflected in an Issues Paper, which will inform the key issues and opportunities that the town centre Strategy should address in Stage 3.

 

Stage 3: Strategy

The scope and content of the Randwick Junction Town Centre Strategy will be informed by the outcomes of the first two stages. A detailed project plan for the Randwick Junction Strategy including an engagement and consultation plan will be developed and reported to Council at the completion of Stage 2, together with the outcomes of the Issues Paper, expected in the third quarter of 2015.

 

E-planning and 3D technology

This Review seeks to maximize opportunities to leverage skills and investment in E-planning and 3D mapping technology within Council. This approach provides benefits through enhanced communication and engagement potential, including interactive web-based presentation and consultation opportunities.

 

A three-dimensional base model of the town centre has been prepared to aid the baseline information gathering and analysis in Stage 1 of the Review. Use of 3D mapping and web-based technology will also be a key feature to aid strategy development, community engagement and feedback in Stage 3, and further details will be reported to Council in future, with the Project Plan for Stage 3.

 

 

Coordination with other projects

 

Belmore Road Public Domain Study (2015)

This current study focuses on opportunities for public domain improvements for Belmore Road as the primary retail strip in Randwick Junction, and makes short, medium and long term recommendations linked to Council’s capital works program. The broader Randwick Junction Town Centre Review is coordinated with this study, to link recommendations and future directions.

 

Light rail business support

As part of Council’s commitment to support local businesses during construction of the light rail project, a business audit has been undertaken in Randwick Junction to provide a baseline against which any changes can be monitored. In addition business and customer surveys will be undertaken. The Randwick Junction Town Centre Review will coordinate with these surveys.

 

Status and next steps

Stage 1 of the project is well underway, and is expected to be concluded shortly. Stage 2 will commence early in the second half of the year, with stakeholder input coordinated with Council’s light rail business support activities as noted above.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A liveable City

Direction 6f:      Foster distinct neighbourhoods with commercial centres that meet the needs of our community as places to work, shop, live and socialise.

Outcome 8:       A strong local economy

Direction 8a:     Vibrant business, commercial and industrial sectors that provide ongoing and diverse employment opportunities and serve the community.

 

Financial impact statement

 

Funding for this project including consultant input will be provided through the approved Strategic Planning budget.

 

Conclusion

 

The Randwick Junction Town Centre Review is a timely project to ensure Council continues to have an up to date and relevant planning framework for its business centres. The Study aims to anticipate, analyse and respond to key drivers impacting Randwick Junction, to provide for a strong platform for a vibrant centre that provides diverse employment and serves the community.

 

 

Recommendation

 

That Council receives and notes this report, and endorses the project plan for the Randwick Junction Town Centre Review.

 

 

Attachment/s:

 

Nil

  


Ordinary Council                                                                                                         23 June 2015

 

 

General Manager's Report No. GM11/15

 

 

Subject:                  Randwick City Council Operational Plan and Budget 2015-16

Folder No:               F2015/03000

Author:                    Karen Hawkett, Coordinator Integrated Planning & Reporting; Mitchel Woods, Manager Corporate and Financial Planning     

 

Introduction

 

At the Ordinary Council Meeting on 28 April 2015, it was resolved that the Draft Randwick City Council 2015-16 Operational Plan, which includes the 2015-16 Budget and associated Fees and Charges, be placed on public exhibition for not less than 28 days, from 4 to 31 May 2015 inviting submissions from the public.

 

During the public exhibition period the following activities were undertaken:

 

·          A one-quarter page advertisement inviting comment was placed in the Southern Courier on 5 and 19 May. It was also advertised as an item in the Mayor's column each week of the exhibition period (ie on 5, 12, 19 and 26 May).

·          Exhibition material was available at the Customer Service Centre, our Libraries, the Des Renford Leisure Centre, the Nursery and the Moverley Child Care Centre.

·          The exhibition material was placed on Council’s website.

·          The exhibition material was sent to the Randwick City Precincts.

·        Submissions were invited via the consultation website “Your Say Randwick”.

-           the site had 829 unique visitors during the exhibition period, of which 658 engaged further by clicking through to other sections.

-           from the site 194 documents were downloaded. Of these downloaded documents, 82 were of the Draft Operational Plan, 68 were of the Draft Budget and 44 were of the Draft Fees and Charges.

-           the site provided information by suburb which attracted 647 downloads. Of downloads from these suburb profiles, 135 were for Coogee, followed by 113 for Malabar and Maroubra.

·          Council’s Facebook page reached 1,191 people.

·          26 formal submissions were received.

·          All formal submissions received were acknowledged and reviewed and are tabled within the issues section of this report.

 

Building on an approach that was successfully utilised for the preparation of Council’s previous Operational Plans, Council again sought input from the Precincts during the Operational Plan preparation (rather than exhibition) phase.

 

Overall there were 85 issues/suggestions raised by the Precincts through the initial process. Each item raised has been assessed by the relevant staff member/s within the Council organisation. The collated responses were then reviewed by the executive and distributed back to the Precincts as well as Councillors.

 

Issues

 

Council received 26 formal submissions regarding the Draft Randwick City Council Operational Plan 2015-16 and associated documents. Each submission was acknowledged and then reviewed by the relevant members of Council’s management team. The following table identifies issues arising from the formal submissions and provides Council’s response.

 

Submitted By

Issue

Response

 

Resident

Kingsford

 

Community consultation – not reflecting community  priorities

 

Randwick City Council actively seeks out the opinions and ideas of the community. In the 12 months to May 2015, Council undertook twenty community consultations on projects proposed by Council and the ideas of the community were used to modify many of the proposals.

 

Council sought feedback through major surveys, two of which had over 6,000 responses each, ran focus groups and drop in sessions, supports precincts, and hosts a special consultation website, Your Say Randwick. In addition Councillors listen to the community and represent community views at Council meetings. Council has an endorsed Community Consultation Policy to guide Council staff on listening to the community. The purpose of placing the Budget and Operational Plan on public exhibition is to gain feedback about what the community wants.

 

 

Resident

Kingsford

 

Appreciation for Council consultation

 

 

Comments noted.

 

Resident

Kingsford

 

Appreciation for diverse media used to inform on services and consult

 

 

Comments noted.

 

Residents (2)

Maroubra

 

 

 

 

Moverly Road resurfacing

 

Concrete roads are managed differently to asphalt pavements. Under our asset management principles, we plan renewal of our assets when they reach “end of life”. When concrete is replaced, we propose to construct a new asphalt pavement.

 

In the meantime, we will undertake the necessary maintenance to keep the asset serviceable.

 

 

Resident
Coogee

 

 

Opposition to proportion of budget spent on roads

 

The expenditure of capital funds for roads has been allocated as part of our Asset Management Strategy. The Strategy has been developed to sustainably manage the assets we are responsible for.

 

 

 

Resident
Coogee

 

 

Closure of Beach Street Coogee

 

The section of Beach Street south of Bream Street is a public road providing vehicular access for car parking and for deliveries to / servicing of local businesses. From a road safety perspective it is not deemed a good design outcome to invite pedestrians into an active traffic area. The mixing of manoeuvring and/or reversing trucks with pedestrians is not considered appropriate.

 

 

Resident

Kingsford

 

 

Road and footpath capital works - Eastern Avenue Kingsford

 

 

Council undertook road resurfacing along Eastern Avenue between Gardeners Road and Tresidder Avenue at the end of 2008 (including new kerb and gutter).

 

In 2014 Council undertook a condition assessment of this section of road pavement and the kerb and gutter.

 

The assessment found the road pavement to be in good condition with some isolated sections adjacent to street trees where the pavement has been lifted. Other than isolated maintenance, the pavement has approximately another 10 years remaining life.

 

The assessment of the kerb and gutter revealed that it is in a poor condition with cracking, uplifting by tree roots and some surface scouring. On the basis of this assessment, we have placed the renewal of this kerb and gutter on our list of works for consideration in future Capital Works programs.

 

 

Resident Kingsford

 

Traffic management - Eastern Avenue Kingsford

 

Eastern Avenue provides a primary link to and from the arterial road network to the local West Kingsford / Kensington neighbourhood. This is, in great part, due to the traffic signals installed by Roads and Maritime Services. Hence, Eastern Avenue is likely to always carry significant traffic loadings.

 

A draft traffic management study (2014) indicates there may be scope for moderate traffic controls along Eastern Avenue though options can be quite limited due to the street being a bus route. The proposals in the study will be further assessed against any local traffic changes which may arise from the light rail project and community consultation.

 

 

 

 

Resident

Kensington

 

Traffic management - Doncaster Avenue Kensington

 

Council resolved on 27 March 2012, that it be confirmed that funding has been set aside, within the Council’s reserves, for the implementation of projects arising from the Kensington/West Kingsford Local Area Traffic Management Scheme study process.

 

Given the reintroduction of Light Rail, this project has been deferred. Pending more detailed information about local traffic changes arising from the Light Rail project, proposals for traffic management will be re-examined.

 

 

Resident

Kensington

 

Measuring traffic congestion - Kensington-West

 

 

Council will undertake traffic counts prior to the implementation of any traffic devices associated with the proposed Kensington / West Kingsford Local Area Traffic Management (LATM) Scheme.

 

Resident

Kensington

 

Temporary traffic calming installations

 

Council does not consider temporary traffic facilities effective because:

·    community members may form a negative opinion of the devices based on the visible appearance of the temporary installations, not on the effect they are having on motorists’ behaviour

·   they may not be very cost effective as temporary installations often cost similar to permanent installations

·   they often require greater maintenance

·   they will require replacement with permanent installations

 

 

Resident

Kingsford

 

Merits of driver education vs traffic calming measures

 

The Roads and Maritime Services (RMS) is the agency responsible for driver education, assessment and licensing. Council provides the RMS with limited assistance in this regard by providing Graduated Licensing Scheme driver training which assists those who are teaching learner drivers.

 

 

Resident

Kingsford

 

 

 

Parking availability - Maroubra Junction

 

As with all vibrant and successful activity centres, parking pressure in Maroubra Junction has increased. There is Council provided centre island parking and developments such as Pacific Square have increased the local parking supply significantly.

 

Council currently has no plans to construct a parking station at Maroubra Junction.

 

Residents (2)

Kingsford

 

 

New footpath - Edward Ave Kensington

 

A footpath along the northern edge of Edward Avenue was included as a component of the Kensington Community Centre Development Application. The DA will be presented to the 9 June 2015 Council Committee Meeting.

 

 

Coogee Precinct

 

Pedestrian safety - Coogee

 

Council completed a Pedestrian and Mobility Plan (PAMP) study in 2014 to identify and rank priorities for implementation of improved pedestrian facilities in Coogee. Since then, and over the next few years, Council have / will be implementing improved pedestrian facilities in Coogee.

 

 

Resident

Kingsford

 

 

Pedestrian safety - Maroubra Junction

 

The RMS is the road authority for Anzac Parade in Maroubra Junction. Council have made a number of requests of RMS regarding issues of pedestrians crossing Anzac Parade. Some minor improvements such as pedestrian fencing have been made. Council will continue to represent the concerns of the community in our negotiations with RMS.

 

 

Resident

Kingsford

 

 

Appreciation for integration of bike and footpath planning with public transport

 

 

Comments noted.

 

Resident

Matraville

 

 

 

Cycle facility and safety - Pioneers Park

 

Pioneers Park has fewer facilities than Heffron Park as it is a district park compared to a regional park. The Park is served by a shared bike path along its western (Anzac Parade) edge which connects north to Maroubra and Coogee and south to La Perouse. Future bike route improvements are proposed for Cromwell Place to Dacre Street route; linking though to Bilga Street.

 

We do not consider that the park facilities are not safe or fit for purpose.

 

 

Resident

Maroubra

 

Cycle access - Moverly Road

 

Concern regarding the cycle access along Moverly Road will be addressed in upcoming community consultation regarding the review of Bicycle Route Construction Priorities for the City.

 

 

 

 

 

Resident

Matraville

 

New children’s cycle park – Barwon Park

 

Under our Recreational Needs Study, Barwon Park is classified as a neighbourhood park. A children’s cycle park facility is not in accordance with the principles for a neighbourhood park. Such facilities are restricted to regional parks.

 

 

Resident

Randwick

 

Construct a north-south cycleway along Avoca Street

 

 

Avoca Street is a state road managed by Roads and Maritime Services. Council has no authority to construct a cycleway along this street.

 

 

Resident

Randwick

 

Bike route signage

 

 

Council will continue to roll out new signage over the 2015-16 year.

 

 

Resident
Coogee

 

 

 

Shading around Fallen Lifesavers Memorial at Coogee Beach

 

 

The Memorial for the Fallen Lifesavers was designed and constructed without a roof or shade to allow ceremonies and casual seating. Further, the local community requests that structures remain low along the coastline to avoid impacts on views.

 

Council will replace several trees that fell during the April 2015 storms.

 

 

Resident

Matraville

 

 

Playground fencing - Barwon Park

 

The playground fencing at Barwon Park will be assessed and any maintenance undertaken as part of our Open Space Budget. If the fence requires replacement, then it will be listed for consideration in future Capital Works Budgets.

 

 

Resident

Maroubra

 

 

Plan of Management for Heffron Park and opposition to concrete and synthetic grass

 

Heffron Park is being redeveloped under a Masterplan proposal that reflects the Park as a regional facility. The Park caters for active and passive recreation including many sporting groups, across numerous sports. The hardstand features of the Park are for netball courts, bicycle criterion, footpaths, cycleways and carparking. These features enhance the use of the Park and accommodate access for people visiting the Park.

 

The synthetic fields will be a localised facility within Heffron Park catering for small sided soccer.

 

 

Resident

Kingsford

 

 

Tables/chairs and shade cover - Kensington Park

 

Council is developing a Management Plan for Kensington Park to establish specific objectives and actions for managing the Park, and a concept plan for optimised use of the Park and surrounds. Council will undertake community consultation on the Plan and will consider this request as part of this process.

 

 

Resident

Kingsford

 

 

Uneven ground surface and landscape maintenance - Fitzpatrick Park

 

Our open spaces are regularly assessed and rehabilitation works are planned accordingly. An investigation will be undertaken of appropriate options to address this issue and action will be taken as part of our maintenance program. Should capital works be required, appropriate funding will be sought.

 

 

Resident

Kingsford

 

 

Playground shade cover - Fitzpatrick Park

 

Council considers that there is adequate natural shade provided from the existing trees. Therefore there are no plans to install a shade structure.

 

 

Resident

Kingsford

 

 

Picnic tables - Fitzpatrick Park

 

The request for additional picnic tables will be placed on a list of park improvement works for consideration in a future capital works program.

 

 

Resident

Kingsford

 

 

 

Appreciation for Kensington Community Centre and integration with surrounding Park and Council Nursery

 

 

Comments noted.

 

Resident

Kingsford

 

 

Full time program staff - Kensington Community Centre

 

 

Council develops programs to meet the needs of the community and selects the staging of these programs at a venue that suits. 

 

Resident

Kingsford

 

 

Office space and hall partitioning - Kensington Community Centre

 

 

A Development Application for the Kensington Community Centre will be presented to the 9 June 2015 Council Committee Meeting. The proposal does not include an office or partitioning to the main hall.

 

Residents

Kingsford x2

 

 

Site works budget allocation - Kensington Community Centre

 

Following the public exhibition of the proposed re-use of the former Kensington Bowling Club site, the scope of work has been determined and an amount ($400,000) allocated in the Open Space Capital Work Budget for its update. This includes landscaping, car parking, a half basketball court and an all ages outdoor gym.

 

 

Residents (2)

Kingsford

 

 

Appreciation for Kensington Park Community Centre

 

 

Comments noted.

 

Resident

Little Bay

 

 

 

Toilet upgrade - Little Bay

 

Planning for improved amenities for Little Bay, including an additional toilet, new shower and maintenance to the existing facility, has commenced. The alterations and additions will cater for the growing visitor numbers at Little Bay Beach and will enhance the experience and comfort of beach users. Construction is expected to commence in 2016.

 

 

Resident
Coogee

 

 

Upgrade of Coogee Fishing Club including new toilet amenities

 

In the 2015-16 draft budget, Council is planning maintenance works to the Coogee Beach Fishermen’s Club to preserve the integrity of the existing building. Whilst there is no plan to include public toilets within this building, Council is proposing to provide new public amenities that will be centrally located along and in immediate proximity to, Coogee Beach. Related public facilities will include new toilets, showers, male and female change rooms and separate family change room. This project is planned for construction in 2016.

 

 

Resident

Matraville

 

 

 

 

Drainage upgrade - Barwon Park

 

In some locations and in order to control flooding, parks are used to retain waters to compensate for capacity constraints of the underground drainage network. Barwon Park is located along an overland flow path.

 

The drainage inlet structure at Barwon Park will be assessed to determine whether there is scope to direct additional stormwater into the underground drainage network. Any work identified will be listed and scheduled for a future Capital Works program.

 

 

Resident

Coogee

 

Stormwater management Coogee Beach

 

The discharge of stormwater outlets at our beaches relies on the outlet being above the water level (subject to some tidal variations). This requirement is due to the hydraulic behaviour of the stormwater line during heavy rain events. An outlet below the water level will most likely result in surcharging of the stormwater system upstream leading to flooding impacts. Any extension of the stormwater line at the northern end of Coogee Beach into the sea will result in a visually unattractive structure that would restrict access to the natural rock pools at this part of the beach. Under the existing configuration, Coogee Beach has a Beach Suitability rating of 'Good' that indicates that the beach is suitable for swimming most of the time. On this basis, there are no plans to change the location of the major stormwater outlet at Coogee Beach.

 

 

Resident

Kensington

 

Sewer mining at the Randwick Community Centre.

 

Council will investigate the feasibility and capacity to take additional wastewater through the reedbed irrigation toilet system at the Randwick Community Centre.

 

 

Resident

Kingsford

 

 

 

Appreciation for Coastal walkway and preservation of natural assets

 

 

Comments noted.

 

Resident

Matraville

 

 

 

 

Pruning vegetation overhanging public thoroughfares

 

Trees within private property are assets owned and managed by the property owner. This responsibility extends to ensuring the trees do not pose a risk to person or property.

 

Any instances of private tree branches encroaching onto public land and creating a potential hazard can be reported to council’s Customer Service Centre. Council’s Tree Management officers will assess the request and work with property owners as required.

 

 

Resident

Little Bay

 

 

Planting of native trees /biodiversity

 

The suggestion for native shrubs and trees to replace grass is noted. The suggestion will be assessed and added to a list of improvements to open space areas for consideration in future Capital Works Programs.

 

 

Resident

Kingford

 

Heritage protection

 

The NSW Heritage Act 1977 requires local government to identify, protect and manage local heritage through local planning regulations. Randwick’s Heritage Study identifies and lists heritage items and heritage conservation areas to protect good examples of buildings, from all major periods of development, as well as contributing to our understanding of the City’s history and character.

 

 

Resident

Coogee

 

Funding for food waste program

 

At its February 2015 meeting, Council approved the continuation of the existing food waste trial with approximately 5,000 residents in multi-unit dwellings. Council will consider the roll-out of the food waste processing and collection for all (35,000) multi-unit dwellings in Randwick City after reviewing a report on the extended trial.

 

 

Resident

Maroubra

 

 

 

Air quality upgrade at the learn to swim pool

 

The draft 2015-16 Budget does not include an upgrade to the Learn to Swim Pool.

 

The extended Des Renford Leisure Centre will complete its first full financial year of operation on 30 June 2015. Council will consider where to utilise any additional funds generated from the extended facility in the 2016-17 Budget.

 

 

Resident

Kingsford

 

 

Litter and illegal dumping management

 

Actions identified in Council’s Illegal Dumping and Litter Management Plan include education and enforcement. As part of the education campaign, Council sends residents an educational brochure every year detailing the impact of illegal dumping on the environment and the community, including potential penalties. Council has recently installed six surveillance cameras with appropriate signage in ‘hot spot’ areas. Two of the cameras are located in Kingsford. Council investigates illegal dumping incidences and follows up with letters to the neighbouring properties. Aiming at improved educational and enforcement activities, Council is currently working with EPA NSW to implement a Regional Illegal Dumping Squad program.

 

 

Resident
Coogee

 

 

Seaweed removal and general cleanliness - Coogee Beach

 

Council cleans litter from the City’s beaches via mechanical rake daily. This includes the clean-up of small amounts of seaweed.

 

Coogee has large reed beds offshore and on occasions, quantities of weed are deposited on the sand through the natural action of tides, wind and waves. Council responds to large seaweed deposits in a number of ways which take into consideration the likelihood of natural removal of weed through tides; environmental conditions impacting on the safety of staff and machinery; and options for the efficient disposal of removed seaweed.

 

 

Resident
Coogee

 

 

Coogee Beach Pool cleaning

 

Council schedules regular cleaning of the Coogee ocean pool to align with favourable tide and sea conditions, while ensuring the community has access to the pool during peak demand periods. At times these considerations may limit opportunities to clean the pool as frequently as suggested.

 

 

Resident

Kingsford

 

 

Appreciation for waste reduction initiatives

 

 

Comments noted.

 

Resident

Coogee

 

 

 

Retaining wall upgrade- Judge Street Coogee

 

 

Council is investigating this matter including obtaining relevant advice.

 

Coogee Precinct

 

Sandstone wall upgrade- Coogee Beach promenade

 

 

The cleaning and restoration of the sandstone wall will require significant funding due to the large area of wall. This project will be listed for consideration in future capital works programs.

 

Resident

Kingsford

 

 

Footpath rectification - Goodrich Avenue Kingsford

 

 

The footpath grinding works were undertaken to remove trip hazards from the footpath. This approach is less costly than full slab replacement and allows for sustainable asset management.

 

Coogee Precinct

 

Bus shelter maintenance - Arden Street /Coogee Bay Road

 

 

Council has replaced the glass at this bus stop location.

 

Clovelly Precinct

 

Step railing -Clovelly carpark to Cliffbrook Parade

 

 

Randwick City Council will assess the stairs for compliance against the Australian Standards. If an additional railing is required, it will be listed for funding and installation.

 

Clovelly Precinct

 

Step railing - Tower Street to Cliffbrook Parade

 

 

Randwick City Council will assess the stairs for compliance against the Australian Standards. If an additional railing is required, it will be listed for funding and installation.

 

Clovelly Precinct

 

Access -Clovelly Beach Pool

 

Due to the locality and available area surrounding the Clovelly Pool, access into the pool is via a ladder. We have previously investigated more accessible options. Unfortunately, any option would need to be located at the eastern end of the pool and this would compromise the use of the pool to swim laps.

 

 

Resident

Kingsford

 

 

 

Planning for population growth

 

Randwick City has had a historically, relatively low, population growth rate. Our strategic land use framework is developed taking account of population growth and projections. Should growth projections move beyond the historic natural population growth rate, planning investigations would incorporate an analysis of the demand/availability of infrastructure to support the growth.

 

 

Resident

Kingsford

 

 

Appreciation of Operational Plan

 

 

Comments noted.

 

Resident

Kingsford

 

 

 

Financial management – How does Council plan for maximising return while minimising risk

 

Council has an investment policy which provides a framework for investing taking into consideration such factors as credit ratings, diversification and duration of investments. Council’s complete Investment Policy can be found in the Governance and Financial Services Policies section on our website: http://www.randwick.nsw.gov.au/__data/assets/pdf_file/0007/25945/Investment-Policy-updated-Jan-2015.pdf

 

 

Landlord

Coogee

 

 

How are Rates set?

Opposition to rates exceeding inflation rate/ income growth (especially interest income)

 

Rates in NSW may be increased each year by either the 'rate peg' percentage or a pre-approved 'special variation' percentage amount. In June 2014, the Independent Pricing and Regulatory Tribunal (IPART) granted Randwick City Council a special variation to increase rates by 3.59% per year for 2014-15, 2015-16, and 2016-17. These annual increases were broadly supported by our community and are in alignment with Randwick City Council’s Long term Financial Plan. Further information on how rates are calculated is available in the Rates, fees & charges section on Council’s website.

 

 

Resident

Coogee

 

 

Fees and Charges -general disagreement

 

Council acknowledges your disagreement with the 2015-16 Draft Fees and Charges. As required under section 610D of the Local Government Act, when setting its Fees and Charges for services provided, Council takes into account:

-     the cost to the Council of providing the service;

-     the price suggested for that service by any relevant industry body or in any schedule of charges published by the State Government;

-     the importance of the service to the community, and

-     any factors specified in the Local Government Regulations.

-    

 

Landlord

Coogee

 

 

Set fees for fitness sessions in public spaces at per person, per session rate

 

 

The proposed 2015-16 Fees and Charges apply to 2 groups, up to 5 and up to 10 participants. Each group is charged a fee on a per session basis. Each session is up to 2 hours in duration.

 

Resident

Kingsford

 

Fees - community centres

 

Council does not currently operate any neighbourhood style community centres, which would require staffing by social service providers and run specifically as a drop in centre. Council uses the income received from the hiring of its community halls to ensure these facilities are maintained. Council provides community groups with 30% subsidised hire rates to assist in the facilitation of their services. Any future proposed hire fees for the Kensington Community Centre will be developed in conjunction with its Plan of Management.

 

 

Resident

Kingsford

 

 

Clarification on drop in IT expenditure between FY14-15 and FY15-16

 

 

There was a major upgrade of the Randwick City Council website during 2014-15. This was part of Council’s commitment to the implementation of comprehensive provisioning of on-line services.

 

Coogee

precinct

 

Property acquisition - Rugby Club

 

The Rugby Club took the purchase of the premises out to public tender. Council resolved to submit an offer and use the premises for community related purpose. The Council’s offer was unsuccessful and the proposed purchase did not proceed.

 

 

Resident

 

 

Editorial amendment

 

Page 79 of the draft Operational Plan has been amended to correctly indicate Cromwell Park at Malabar Beach.

 

 

Recommended Capital Works Program 2015-16

 

There are no changes to the Draft 2015-16 Capital Works Program.

 

Recommended Budget 2015-16

 

There are no changes to the Draft 2015-16 Budget.

 


Miscellaneous amendments to the Draft Randwick City Council Operational Plan 2015-16

Amendment

Reason

Page reference

 

Editorial changes to list of partnerships.

 

To update the list of partnerships following review.

 

Page 18

Partnerships with Other organisations

 

 

Replace action “Position Randwick City Council as an Employer of Choice through implementation of the Workforce Plan” with “Continue fostering a great place to work through a sustainable supply of critical talent and capabilities.”

 

 

To provide greater clarity on actions demonstrating best practice and leadership in workforce planning. 

 

Page28

Delivery Program 1b.1

 

Replace action “Continue building a workforce that is valued and involved” with “Leverage workforce capabilities to continuously meet changing organisational needs.”

 

To reflect change in status of activity. 

 

Page 30

Delivery Program 1c.1

Amendment

Reason

Page reference

 

Delete action “Establish and monitor outcomes of projects and programs conducted to reduce waste going to landfill in accordance with targets set.”

 

To eliminate duplication with action “Review and implement Council's Waste Management Strategy” in same delivery program. The establishment and monitoring of waste reduction project outcomes will be set as KPIs for the implementation of Council's Waste Management Strategy.

 

 

Page 63

Delivery Program 10d.1

Delete “Monitor data for illegal dumping hotspots to initiate education programs.”

To eliminate duplication with action “Prioritise and implement projects to counter illegal dumping and litter across Randwick” in same delivery program. The monitoring of illegal dumping hotspot data and educational projects implemented, will be set as KPIs for illegal dumping and litter countering project implementation.

 

Page 63

Delivery Program 10d.2

Replace Maroubra with Malabar.

To correct suburb location.

Page 79

3rd column

Dot points 21 and 22

 

 

Recommended Fees and Charges 2015-16

 

During the exhibition period the NSW Office of Local Government released the fee payable for s603 Rates Certificates (Certificate as to outstanding rates and charges). The fee payable increased from $70 to $75 per certificate. Consequently this fee increase has been reflected in the recommended Fees and charges (page 3).

 

Each year Council organises cultural events such as The Spot Festival, Beach Breaks and EcoLiving Fair which involves Stallholders who sell food and/or merchandise to patrons of these events. Stallholder Fees are determined during budget development for these events and can vary depending on a multitude of factors. A fee notation has been added into the recommended Fees and Charges to reflect this (page 4).   

 

There are no other changes to the Draft Fees and Charges.

 

Included in the exhibited fees and charges were hall hire fees for the Randwick Literary Institute. Council will appreciate its unique situation with regards to the vesting issues with the facility. Council resolved to have the resolution of this issue expedited by the State Government at the previous Planning Committee Meeting (PL49/15 Neilson/Shurey).

 

Until the issue has been fully resolved there may potentially be a hybrid system of hire hall fees being applied at the Randwick Literary Institute. However, the fees exhibited in the 2015/16 Draft Fees and Charges will be the maximum charge that can be applied to facility users in the next financial year.

 

It is recommended that the General Manager use his delegated authority (RF012 Finance – Fees and Charges) to vary the Fees and Charges applicable to users of the Randwick Literary Institute during the transition period with this facility. 

 

Rates

 

All councils are subject to the annual rate peg unless otherwise covered by a ‘Special Variation’. Rates will increase by 3.59 per cent in 2015-16 in line with IPART’s approval of Council’s special variation application in June 2014. 

 

Under s.494 of the Local Government Act 1993, Council must make and levy an ordinary rate each year on all rateable land in its area. The 2015-16 rates are shown below. 

 

Rate Description

Rate

No. of Properties

Rate Revenue

Residential - Ad Valorem

0.189620

22,628

$35,243,587

Residential - Minimum

$726.18

26,614

$19,326,555

Business - Ad Valorem

0.639400

1,384

$12,987,057

Business - Minimum

$1,170.21

625

$731,381

Environmental Special Rate

0.015555

51,251

$3,941,888

 

 

 

$72,230,468

 

 

 

 

Environmental Special Rate

 

The Environmental Levy funds the Sustaining our City program and has been in place for the past eleven years. The levy was originally introduced in July 2004 for five years, calculated at 6 per cent of the Council’s overall rates income. Since then the levy has been extended at the same rate, for two further consecutive five year periods, effective from July 2009 and July 2014.

 

Domestic Waste Management Charge

 

Under s.496 of the Local Government Act 1993, Council must make and levy an annual charge for providing domestic waste management services. Under s.504 of the Act, income from the charge must not exceed the reasonable cost to Council of providing those services. For 2015-16, the Domestic Waste Management Charge will increase from $510.72 to $529.05 for each residential parcel.

 

For residential premises with shared facilities, ie; shared bathroom and kitchen, the charge will apply one charge per 10 beds. For all other residential premises with self-contained units, ie; non-shared bathroom and/or kitchen, one charge will apply per unit/occupancy.

The Domestic Waste Management Charge for an ‘additional’ 140 litre bin will be $254.60 in 2015-16.

 

The Domestic Waste Management Charge provides for existing services; charges for tipping to landfill; the ongoing operation of the Perry Street Recycling Centre; continuation of Council's Contaminated Site Remediation Program and Council's commitment to alternate waste technologies in an effort to increase the amount of rubbish diverted from landfill.

 

For 2015-16 the estimated gross yield for the Domestic Waste Management Charge is $30,873,063.

 

Carbon Tax Repeal

 

As per resolution of Council dated 9 December 2014, a rebate of $5.10 will be granted for the component of Carbon Pricing that was factored into the 2014-15 Domestic Waste Management Charge.   

 

It is estimated that the gross cost of the rebate will be $297,675.

 

Stormwater Management Service Charge

 

The Stormwater Management Service Charge was introduced in the 2008-09 financial year to establish a sustainable funding source for providing improved stormwater management across Randwick City. Under s.496A of the Local Government Act 1993, Council may make and levy an annual charge for stormwater management services for each parcel of rateable land for which a stormwater management service is provided.

 

The Stormwater Management Service Charges are set in accordance with the Local Government Act Regulations 2005, and remain unchanged from last year.

 

The Stormwater Management Service Charge will appear as a separate charge on the 2015-16 rate notices and is determined by the type of property:

·      Residential property: $25 per annum

·      Residential strata property: $12.50 per annum

·      Business property: $25 per annum plus an additional $25 for each 350m2 or part thereof by which the parcel of land exceeds 350m2

·      Business strata property: calculated as per a Business property and apportioned by unit entitlement for each business strata lot with a minimum charge of $5.

·      Company title properties: calculated in accordance with the rating category of the land and then apportioned according to the number of shares held by each shareholder.

 

For 2015-16 the estimated gross yield of the Stormwater Service Management Charge is $1,143,340.

 

Interest Charge 2015-16

 

In accordance with s.566(3) of the Local Government Act 1993, the Minister for Local Government has determined that the maximum rate of interest payable on overdue rates and charges for the 2015-16 rating year will remain unchanged at 8.5 per cent per annum. Randwick City Council will apply the maximum rate in 2015-16.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in Sustainability.

Direction 1a:     Council has a long term vision based on sustainability.

Direction 1c:     Continuous improvement in service delivery based on accountability, transparency and good governance.

 

Financial impact statement

 

The Council is in a strong financial position with a sustainable and balanced budget, sufficient unrestricted cash and available working capital, strong liquidity, sufficient cash reserves, a good debt collection ratio and continues to be debt free.

 

Conclusion

 

The 2015-16 Randwick City Council Operational Plan and Budget reflect the broader directions of the 20-year Randwick City Plan, and were prepared in a manner indicative of sound and pro-active community engagement principles including innovative methods of consultation.

 

Recommendation

That:

 

a)     the Recommended Operational Plan 2015-16 be adopted as per the attached, and that the General Manager be authorised to make any minor changes as requested by the Council or the NSW Office of Local Government;

 

b)     the Recommended Annual Budget 2015-16 be adopted as per the attached;

 

c)     the Recommended General Fees and Charges be adopted for 2015-16 as per the attached;

 

d)     Council make and levy the ordinary Residential Rate for 2015-16, under s.494 and s.498(1)(a) and (2) of the Local Government Act 1993, as a rate of 0.189620 cents in the dollar on the land value of all rateable land within the City of Randwick being categorised as Residential;

 

e)     Council make and levy the ordinary Business Rate for 2015-16, under s.494 and s.498(1)(a) and (2) of the Local Government Act 1993, as a rate of 0.639400 cents in the dollar on the land value of all rateable land within the City of Randwick being categorised as Business;

 

f)      Council make and levy the Environmental Levy Rate for 2015-16 under s.495 and s.498(1)(b) and (2) of the Local Government Act 1993, as a rate of 0.015555 cents in the dollar on the land value of all rateable land within the City of Randwick;

 

g)     Council make and levy the ordinary Residential minimum rate for 2015-16 under s.548(1)(a), (2), (4) and (5) of the Local Government Act 1993, as $726.18;

 

h)     Council make and levy the ordinary Business minimum rate for 2015-16 under s.548(1)(a), (2), (4) and (5) of the Local Government Act 1993, as $1,170.21;

 

i)      Council make and levy the Domestic Waste Management Charge for 2015-16  under s.496 of the Local Government Act 1993, as $529.05;

 

j)      Council make and levy a Domestic Waste Management Charge for an additional 140 litre bin for 2015-16 under s.496 of the Local Government Act 1993, as $254.60;

 

k)     Council grant a rebate for Domestic Waste Management Charges of $5.10 (or part thereof) to offset the component of carbon tax pricing that was factored into the previous 2014-15 domestic waste charges as per s.496 of the Local Government Act 1993;

 

l)      Council make and levy the Stormwater Management Service Charge for residential properties for 2015-16 under s.496A of the Local Government Act 1993, as $25.00;

 

m)    Council make and levy the Stormwater Management Service Charge for residential strata properties for 2015-16 under s.496A of the Local Government Act 1993, as $12.50;

 

n)     Council make and levy the Stormwater Management Service Charge for business properties for 2015-16 under s.496A of the Local Government Act 1993, as $25.00 plus an additional $25.00 for each 350m² or part thereof by which the parcel of land exceeds 350m²;

 

o)     Council make and levy the Stormwater Management Service Charge for business strata properties for 2015-16 under s.496A of the Local Government Act 1993, calculated in accordance with the land area as per business properties in ‘n’ above and then apportioned by unit entitlement subject to a minimum charge of $5.00 per business strata lot.

 

p)     Council make and levy the Stormwater Management Service Charge for company title properties for 2015-16 under s.496A of the Local Government Act 1993, calculated in accordance with the rating category of the land and then apportioned according to the number of shares held by each shareholder for each respective lot.

 

q)     the interest rate on overdue rates for 2015-16 be set at 8.5 per cent which is the maximum rate as determined by the Minister for Local Government; under s.566(3) of the Local Government Act 1993; and

 

r)     the Responsible Accounting Officer be delegated to make changes as adopted by Council.

 

 

Attachment/s:

 

1.

Link to the 2015-16 Operational Plan

 

2.

Link to the 2015-16 Budget

 

3.

Link to the 2015-16 Fees and Charges

 

 

 

   


Ordinary Council                                                                                                         23 June 2015

 

 

Director Governance & Financial Services Report No. GF16/15

 

 

Subject:                  Councillors' Access to Information & Interaction between Councillors and Staff Policy

Folder No:               F2004/06110

Author:                    Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

In February 2007, Randwick City Council adopted a policy in relation to “Councillors’ Access to Information and Interaction between Councillors and Staff”. The policy now needs updating to reflect the wording in the Model Code of Conduct for Local Councils in NSW which commenced on 1 March 2013.

 

Issues

 

An amended policy was submitted to the 28 October 2014 Council meeting, wherein it was resolved:

 

(Stevenson/Bowen) that the matter be deferred for a Councillor briefing on the changes to this policy.”

 

The draft policy was discussed at the Councillors’ weekend workshop in November 2014. One minor amendment has been made to clause 7 of the policy to address a matter that has arisen since the policy was last submitted to Council, in October 2014. It is proposed to add the following words to clause 7 Access to Council office:

 

Councillors are not to leave members of the public unattended in Councillors’ Rooms at any time. Visitors to the Councillors’ Rooms are the responsibility of the Councillor(s) who organises the meeting in question.

 

For the information of Councillors, this policy also contains a copy of the current ‘Councillor/Staff Liaison listing’.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 11:     Excellence in Staff Management.

Direction 11a:   A working environment that provides a strong platform for productivity and achievement and allows all staff to contribute to the best of their ability to achieving Councils outcomes.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Minor amendments have been made to the policy to bring the wording in line with the Model Code of Conduct. No changes are proposed to the intent or the practical application of the policy.

 

Recommendation

 

That the amended Councillors’ Access to Information & Interaction between Council and Staff Policy be adopted.

 

 

Attachment/s:

 

1.View

Amended (draft) Councillors' Access to Information & Interaction between Councillors and Staff Policy

 

 

 

 


Amended (draft) Councillors' Access to Information & Interaction between Councillors and Staff Policy

Attachment 1

 

 









Ordinary Council                                                                                                         23 June 2015

 

 

Director Governance & Financial Services Report No. GF17/15

 

 

Subject:                  Delegations of Authority

Folder No:               F2004/06895

Author:                    Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

Council’s delegations are reviewed on a regular basis to ensure that the General Manager has appropriate authority to provide for the day to day management of the Council’s administrative and regulatory functions and to ensure that Council staff are not acting outside the limits of their delegated authority.

 

Issues

 

A council may, by resolution, delegate to the General Manager or any other person or body (not including another employee of the council) any of the functions of the council, other than the following:

 

a)     the appointment of the General Manager

b)     the making of a rate

c)     a determination under section 549 as to the levying of a rate

d)     the making of a charge

e)     the fixing of a fee

f)      the borrowing of money

g)     the voting of money for expenditure on its works, services or operations

h)     the compulsory acquisition, purchase, sale, exchange or surrender of any land or other property (but not including the sale of items of plant or equipment)

i)      the acceptance of tenders which are required under this Act to be invited by the council

j)      the adoption of a management plan under section 406

k)     the adoption of a financial statement included in an annual financial report

l)      a decision to classify or reclassify public land under Division 1 of Part 2 of Chapter 6,

m)    the fixing of an amount or rate for the carrying out by the council of work on private land

n)     the decision to carry out work on private land for an amount that is less than the amount or rate fixed by the council for the carrying out of any such work

o)     the review of a determination made by the council, and not by a delegate of the council, of an application for approval or an application that may be reviewed under section 82A of the Environmental Planning and Assessment Act 1979

p)     the power of the council to authorise the use of reasonable force for the purpose of gaining entry to premises under section 194

q)     a decision under section 356 to contribute money or otherwise grant financial assistance to persons

r)     a decision under section 234 to grant leave of absence to the holder of a civic office

s)     the making of an application, or the giving of a notice, to the Governor or Minister

t)     this power of delegation

u)     any function under this or any other Act that is expressly required to be exercised by resolution of the council.


There are currently several delegation matters that require attention:

 

New delegations

 

RF017 - Finance – Rates - Categorisation

To categorise land pursuant to S514 and issue notice of declaration of category and date of effect pursuant to S520 and S521.   Review, declare and notify category and date of effect following appeal in relation to S525 and adjust rates and charges as per S527 and S531A following decisions pursuant to S514 and S525.

 

[Land categorization (for rating purposes) is currently undertaken in an operational capacity by the Manager Financial Operations and Rates staff. It has been identified, however, that there should be a specific delegation for land categorisation for rates purposes as staff are required to decide and formally declare a rates category for each property in the Council area. Decisions need to be made when property subdivisions occur and when a property use changes, including reviewing decisions, providing reasons for decisions, adjusting charges etc.]

 

RF018 - Finance – Rates - Postponement of rates

Pursuant to S586, refer applications for attributable value to the Valuer General and postpone rates in relations to S591 following the Valuer General’s determination of an attributable value.    Adjust amounts payable or postponed as per S594 and write-off rates and interest postponed after 5 years as per S595.

 

[Decisions in relation to postponement of rates are currently undertaken in an operational capacity by the Manager Financial Operations and Rates staff. It has been identified, however, that there should be a specific delegation for this role as staff are required to decide when to refer applications for an attributable value to the Valuer General and to adjust amounts payable or postponed following redetermination of attributable values.]

 

RF019 - Finance – Rates - Section 600 rebates

Write off rebate up to 25% for approved requests from a Public Body as per S600.   Serve Notice of Objection to both the Public Body and the Minister in the case of any objection to the inclusion of a particular property on the Public Bodies list.

 

[Decisions in relation to Section 600 rebates are currently undertaken in an operational capacity by the Manager Financial Operations and Rates staff. It has been identified, however, that there should be a specific delegation for this role as staff are required to decide what constitutes an approved request.]

 

RL007 - Legal Documents – Staff Novated Lease Agreements

To sign employee novated lease agreements for the salary packaging of motor vehicles as employer representative.

 

[This is a new delegation to provide the relevant staff with the authority to approve lease agreements for salary packaging of motor vehicles. This is a new incentive offered to all staff as part of the Employer of Choice initiative.]

 

All of the above, new delegations, have been requested by the Manager Financial Operations.

 

RL006 - Third Party Purchasing Contract – Schedules

To sign schedules related to third party contracts e.g. Local Government Procurement contracts to register the Council’s interests under heads of agreement style contracts.

 

[Requested by the Manager Administrative Services to speed up the engagement of consultants and suppliers selected from third party contracts. It is planned to sub-delegate this function to the Manager Administrative Services].

 

RE015 - Events – Stallholder Fees

To determine the value of the charge that will apply to all Stallholders at Cultural Events organised by Randwick City Council.

 

[This is a new delegation requested by the Director of City Planning to provide the relevant staff with the authority to determine the value of the charge that will apply to Stallholders at Council organised. The charge will be determined using the methodology in Council’s adopted Pricing Policy.]

 

Amended delegations

 

Current delegation

RD001 – Document Certification

To certify documents as being originals or true copies and to verify current residency status of residents of Randwick.

 

Proposed amended wording

RD001 – Document Certification

To certify proof of life documents and current residency status for residents of Randwick City Council.

 

[The wording of this delegation is out of date and does not accurately reflect the duties undertaken].

 

Current delegation

RP010 – Policies – References to Government Departments, legislation etc

(i)    Government Departments, etc – Name Changes – To alter the names of the Government Departments, Statutory Authorities and the like, in policies contained in the Council’s Policy Register, when the names of these instrumentalities are changed also, to insert the names of new instrumentalities when such occurs.

(ii)    Regulations, Legislation and Codes – Alterations – To alter, delete or incorporate, in policies contained in the Council’s Register references to statutory legislation, regulations or codes and the like when such are changed, removed or invoked

 

Proposed amended wording

RP010 – Policies – Administrative review

(i)    To alter the names of the Government Departments, Statutory Authorities and the like, in policies contained in the Council’s Policy Register, when the names of these instrumentalities are changed also, to insert the names of new instrumentalities when such occurs

(ii)    To alter, delete or incorporate, in policies contained in the Council’s Register references to statutory legislation, regulations or codes and the like when such are changed, removed or invoked.

(iii)   To remove from the Policy Register policies that are obsolete for one or more of the following reasons;

a.     The policy has been replaced by another policy

b.     The policy no longer applies due to changes in legislation

c.      The policy no longer applies for any other reason (such as changes in technology, made redundant by or replaced by a State Government guideline or Best Practice Manual)

 

[The amended delegation will allow the General Manager to remove obsolete policies from the Policy Register from time to time. Some examples of policies that currently need to be removed from the Policy Register are as follows:

 

-    Risk & Insurance – Signs as remote supervision policy (this policy has been replaced by a Statewide Best Practice Manual]

-    Paid print media advertising policy [no longer applicable prior to website and social media].

 

Current delegation

RP066 – Planning control – Section 96 Applications for modification of consents

To determine applications for modifications of development consents under Section 96 of the Environmental Planning & Assessment Act, 1979, as amended:

 

i)      Where the application is made under S96(1), S96(1)(A) of the EP&A Act, 1979, as amended;

ii)     Where the application is made under S96(2), S96(AB) and the original consent was granted under delegated authority; and

iii)    Where there have been no objections to the original development application and to the S96(2) application for the modification of that consent where the cost of the development is over $2m (incl of GST)

 

Proposed amended wording

RP066 – Planning control – Section 96 Applications for modification of consents

To determine applications for modifications of development consents under Section 96 of the Environmental Planning & Assessment Act, 1979, as amended:

 

iv)    Where the application is made under S96(1), S96(1)(A) and S96AA (if of minimal environmental impact) of the EP&A Act, 1979, as amended;

v)     Where the application is made under S96(2), S96(AB) and S96AA and the original consent was granted under delegated authority; and

vi)    Where there have been no objections to the original development application and to the S96(2) or S96AA application for the modification of that consent where the cost of the development is over $2m (incl of GST)

 

[Requested by the Manager Development Assessment to provide for the determination of S96AA applications, subject to the same conditions as other S96 applications. S96AA applications are modification applications where the Land & Environment Court was the consent authority].

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in sustainability.

Direction 1c:     Continuous improvement in service delivery based on accountability, transparency and good governance.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

It is recommended that the proposed amendments to the ‘Delegations of Authority’ be adopted.

 

For accountability purposes a copy of the Delegations Register (including the sub-delegations from the General Manager to staff) is available on Council’s website.

 

 

 

Recommendation

 

That pursuant to section 377 of the Local Government Act, the Delegations of Authority be amended as detailed in the report.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                         23 June 2015

 

 

Director Governance & Financial Services Report No. GF18/15

 

 

Subject:                  Local Government NSW - 2015 Annual Conference

Folder No:               F2004/06645

Author:                    Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

Local Government NSW’s 2015 Conference will be held at Rosehill Gardens Racecourse from Sunday 11 to Tuesday 13 October 2015.

 

This will be the third conference for Local Government NSW (LGNSW) since the merge of the NSW Local Government Association and the Shires Association to form LGNSW.

 

Issues

 

This conference is the annual policy-making event for the 152 councils of NSW. For over a century, councils have worked together through the Association(s) to promote local government and advocate on behalf of our communities for local democracy, informed decision-making and good governance. This conference is the pre-eminent industry event, where councilors come together to share ideas and debate issues that shape the way we are governed.

 

Conference voting

The President of LGNSW (Cr Keith Rhodes) has written to all member Councils indicating:

 

“This year the Conference will involve two types of voting.

 

Our rules mean that we will develop two rolls of voters, one for voting in the elections for Office Bearers and the Board, and a separate roll of voters for voting on motions.

 

Separate from Conference registration, members will need to nominate the names of their voting delegates for voting on motions and, where applicable, the names of their voting delegates for voting in the elections of Office Bearers and the Board. The Association will notify members of the number of both types of voting delegates that they are entitled to send to the Conference in approximately July 2015.”

 

Under the formulae for the combined Association Randwick is able to nominate eight (8) voting delegates for voting on motions. Council is able to nominate an unlimited number of non-voting observers.

 

Conference motions

The Board has resolved that motions will be included in the Business Paper for the Conference where they:

 

1.     Are consistent with the objects of the Association;

2.     Relate to Local Government in NSW and/or across Australia;

3.     Concern or are likely to concern Local Government as a sector;

4.     Seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association;

5.     Have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws);

6.     Are clearly worded and unambiguous in nature; and

7.     Do not express preference for one or several members over one or several other members.

 

The deadline for submission of motions is 24 August 2015.

 

October Committee Meetings

Committee meetings are scheduled to be held on Tuesday 13 October 2015. The conference will be closed at the Gala Dinner which is scheduled to be held on Tuesday 13 October 2015. Depending on the number of Councillors interested in attending the conference, the Committee meetings may need to be re-scheduled.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in sustainability.

Direction 1b:     Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

The costs associated with Councillors’ attendance at the 2015 Conference of LGNSW have been allowed for in the 2015-16 Budget.

 

Conclusion

 

Delegates and observers need to be nominated if Council is to be represented at the 2015 Conference of Local Government NSW.

 

The Councillors’ Expenses and Facilities Policy permits all Councillors to attend this conference.

 

 

Recommendation

 

That Councillors interested in attending the 2015 Conference of Local Government NSW advise the General Manager as soon as possible.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                         23 June 2015

 

 

Director Governance & Financial Services Report No. GF19/15

 

 

Subject:                  Investment Report - May 2015

Folder No:               F2015/06527

Author:                    Greg Byrne, Manager Financial Operations     

 

Introduction

 

The Local Government (General) Regulation requires a written report to be provided to the ordinary meeting of the Council giving details of all monies invested and a certificate as to whether or not the investments have been made in accordance with the Act, the regulations and the Council’s Investment Policy.

 

Issues

 

Council is authorised by s625 of the Local Government Act to invest its surplus funds. Funds may only be invested in the form of investment notified by Order of the Minister dated 12 January 2011. The Local Government (General) Regulation prescribes the records that must be maintained in relation to Council’s Investment Policy.

 

The table in this report titled “Investment Register – May 2015” outlines the investment portfolio held by Council as at the end of May 2015. All investments have been made in accordance with the Act, Regulations and Council’s Investment Policy.

 

Investment Commentary

 

As at 31 May 2015, Council held investments with a market value of $66.8 million. The portfolio value increased marginally during May by ~$3.8k. The increase is representative of a positive cash flow for the month reflecting the net effect of revenue receipts (rates, grants & miscellaneous) offset by capital works expenditure and other operational payments.

 

The size of the investment portfolio may vary significantly from month to month as a result of cash flows for the period. Cash outflows (expenditure) are typically relatively stable from one month to another. Cash inflows (income) are cyclical and are largely dependent on the rates instalment due dates and the timing of grant payments including receipts of the Financial Assistance Grants.

 

 

The following graph illustrates the movement in the investment portfolio from July 2012 to May 2015. Peaks are representative of the rates instalment periods.

 

Council’s Portfolio

 

The portfolio has high levels of liquidity with 17% of investments available at call and a further 21% of assets maturing within 3 months. Council also currently has a number of senior FRNs as additional cover for liquidity requirements (access to funds within 3 business days)

 

The investment portfolio is diversified across a number of investment types and is spread across the higher rated ADIs. The various investment types may include term deposits, floating rate notes, on-call accounts and covered notes.

 

The following graph indicates the allocation of investment types held at the end of May 2015. The portfolio is dominated by term deposits with the higher rated ADI’s. Credit assets (FRNs) are around 26% of the portfolio.

 

 

The entire investment portfolio is diversified across the higher rated ADI’s (A- or higher).

 

The investment portfolio is regularly reviewed in order to maximise investment performance and minimise risk. Comparisons are made between existing investments with available products that are not part of the Council’s portfolio. Independent advice is sought on new investment opportunities.

 

 

Credit Quality

 

The portfolio is of very high quality from a ratings perspective. Credit quality is entirely directed amongst the higher rated ADI’s (A- or higher), in compliance with Council’s Investment Policy.

 

Council’s Investment Policy restricts allowable investments to only Prime, High Grade and Upper Medium Grade Investments. This will result in all new investments having a minimum Standard and Poors long term credit rating of A-. Council no longer invests in any products with a credit rating of BBB+ or less.

 

 

 

^ Under the Financial Claims Scheme (FCS), the first $250,000 is guaranteed by the Federal Government (rated AAA by S&P), per investor, per ADI

 

All of these are within Policy limits.

 

 

 

 

 

 

 

 

 

 

 

 

Counterparty

 

The table below shows the individual counterparty exposures against Council’s current investment policy. All limits comply with the Policy.

 

 

 

Performance

 

The following graph shows the investment returns achieved against the AusBond Bank Bill Index and the official Reserve bank of Australia (RBA) cash interest rate for the period March 2012 to May 2015.

 

 

Investment performance for the financial year to date is above the industry benchmark AusBond Bank Bill Index with an average return after fees of 3.67% compared with the benchmark index of 2.35%.

 

The official Reserve Bank of Australia (RBA) cash interest rate was reduced on 5 May to a historical low of 2.00%. Money markets are factoring in at least one more cut later this year.

 

Term Deposits

 

At month end, deposits accounted for 57% of the total investment portfolio.

Three deposits matured and were withdrawn. No new deposits were established in May.

 

As at the end of May, the weighted average deposit yield stood at 3.56% or around +135bp over bank bills.

    

Floating Rate Notes (FRNs)

 

The portfolio includes $17.2 million in floating rate notes.

These investments are classified as “held for trading” requiring that they are reported at the latest indicative market valuations at month end.

 

The indicative market value of the FRNs decreased by ~$63k as at the end of May.

 

 

Ministerial Investment Order

 

In late 2007, the NSW Government commissioned a review of NSW local government investments. The review, known as the Cole Report included eight recommendations that were all adopted by the NSW Government and incorporated into the Ministerial Investment Order dated 31 July 2008. A revised Investment Order was issued on the 12 January 2011 and includes changes that:

 

·          Remove the ability to invest in the mortgage of land;

·          Remove the ability to make a deposit with Local Government Financial Services Pty Ltd;

·          And includes the addition of “Key Considerations” with a comment that a council’s General Manager, or any other staff, with delegated authority to invest funds on behalf of the council must do so in accordance with the council’s adopted investment policy.

 

Investment Register

 

The investment register is maintained with details of each individual investment including; financial institution; amount invested; date invested; maturity date and the applicable interest rate.

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  Leadership in Sustainability.

Direction:  Long term financial viability is achieved.

 

Financial impact statement

 

Funds are invested with the aim of achieving budgeted income in the 2014-15 financial year and outperforming the AusBond Bank Bill Index over a 12 month period. The current budget provision for investment income from this source is $1,932,150.00. Investment income to 31 May 2015 amounted to $2,200,425.47.

 

Certification – Responsible Accounting Officer

 

I hereby certify that all investments as at 31 May 2015 have been made in accordance with Council’s Investment Policy. All investments meet the requirements of s625 of the Local Government Act and the Local Government (General) Regulation.

 

Mitchel Woods

Responsible Accounting Officer

 

Conclusion

 

All investments as at May 2015 have been made in accordance with the Local Government Act, the regulations and Council’s Investment Policy.

 

 

Recommendation

 

That the investment report for May 2015 be received and noted.

 

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                         23 June 2015

 

 

Director Governance & Financial Services Report No. GF20/15

 

 

Subject:                  Capital Works Financial Planning - Major Project Update

Folder No:               F2014/00522

Author:                    Mitchel Woods, Manager Corporate and Financial Planning      

 

 

Each financial year Randwick City Council adopts a Capital Works Budget in excess of $30 million. Included in this are the necessary allocations to fund the required asset renewal and upgrade work on the City’s infrastructure - roads, footpaths, kerb & gutter, drainage, playgrounds and buildings.

 

There are also those major projects that require significant amounts of funding. In order to balance the stakeholder’s expectations and our cash flows there are times where it’s not possible or desirable to fund large projects in the one financial year, as this has impacts on other minor projects or our ongoing rehabilitation programs such as footpaths and roads.

 

Thus the total funding for some major projects is often deliberately allocated over multiple financial years to mitigate any impact on the scheduled asset renewal and upgrade programs.

 

The larger projects normally require a significant amount of community consultation, have lengthy planning and tender periods, which all culminate in the total project life spanning more than one (1) financial year. On many occasions the stage of works (or entire project) cost more than one financial years funding allocation. The carrying forward of funds in fact creates reserves for large projects that require funding. Ultimately, we can deliver projects in a slow gradual manner or carry funding forward over multiple financial years to fund entire stages or entire projects in one go.

 

Constructing large stages or entire projects in one go allows us to deliver a distinct stage of works at a more cost effective and efficient manner. For example, by going to tender with a larger stage of works attracts greater amount of competition for the work, this drives down prices and minimizes site establishment costs. It also makes great sense to the community. An example of this is an unfinished shared path around Heffron Park, which makes no sense to the community and is of little use until the entire path loop is completed.

 

Some examples of this approach include:

 

Chifley Reserve Rehabilitation and Redevelopment

 

Council has recently rehabilitated this parcel of Crown Reserve, with major new infrastructure incorporated within the site, in accordance with the adopted Master plan and associated Plan of Management.

 

Completed works include sports fields/baseball diamond field, the installation of a storm water harvesting system, car parking, sports field lighting, a cycle track and outdoor exercise equipment.

 

The site will also feature an all access playground and skate facility, as well as two new buildings to accommodate toilets, change rooms, two kiosks, storage and a community meeting room/class room with a focus as a Centre of Excellence for Indigenous Sport. Construction of the buildings, Playground and skate facility will commence in 2015. This project funding has been spread over multiple years and multiple programs.  The overall cost will be approximately $10 million.

 

Heffron Park Master Plan Works

 

Council has funded four new or upgraded building facilities in Heffron Park in addition to the Des Renford Leisure Centre redevelopment. Of these, two multipurpose sports amenities building have been completed within the east and western precincts of the park.

 

The facility located in the south west precinct has most recently been upgraded. The design stage for refurbishment works to the amenities facility located adjacent to the children’s pedal park is planned for the upcoming capital works program and is detailed later in this report.

 

Additional Heffron Park Masterplan works including a major new car park; landscaping and lighting are currently under construction. The value of these works is approximately $4.5 million.

 

 

For the large projects listed below there will be an accumulated remaining funding allocation in excess of $22,000,000 at the end of the current financial year. This amount will be carried forward into the 2015/16 financial year and will fund the completion and finalisation of these projects.

 

Major Capital Works Projects in Progress

 

Coogee Beach Lower Promenade Amenities

Budget Years: 2014/15, 2015/16

Remaining Budget Allocation: $4,143,000

2015/16 Budget Allocation: $1,600,000

 

The idea of an amenities building offering beach related facilities tucked into the lower promenade section of Coogee Beach, garnered strong community interest and support which was highlighted in the results of the Coogee Town Centre survey and focus group consultation undertaken in mid 2014.

 

Funding allocation for the Coogee Beach Amenities Building (lower promenade) proposal was approved by Council in the 2014-15 capital works program budget.

 

This proposal was lodged for Development Application in early 2015. After the tendering process it is anticipated that construction will commence after the summer season in 2016.

 

Randwick Town Hall Upgrade

Budget Years: 2013/14, 2015/16

Remaining Budget Allocation: $869,911

2015/16 Budget Allocation: $385,000

 

The works described for Randwick Town Hall in the BFOC program include extensive heritage renovation to re-establish the internal integrity of this historic building.

 

Ultimately, the building is to be upgraded to provide modern accessible spaces that cater for current needs. A Heritage Management Plan has been prepared to guide future works and assist in prioritising expenditure, as well as for the design and documentation of upgrade works to the building. A concept plan has also been prepared for the building. The cost of works required far outstrip the current funding allocation so again a financial staging plan that runs over a number of financial years is in the process of being developed.

 

It is proposed that works are staged, as identified in the concept proposal, in order to the complete the entire upgrade of the Town Hall. It is envisaged that the stage one scope will generally include access works, isolated works to the eastern part of the building, and possibly sections to the western side.

 

Coogee Bay Road Upgrade

Budget Years: 2013/14, 2014/15

Remaining Budget Allocation: $3,970,986

2015/16 Budget Allocation: $0

 

Council allocated funding in the 2013-14 and 2014-15 Capital Works budget to undertake the upgrading of streetscape at Coogee Bay Road between Arden Street and Brook Street.

 

Between May and June 2014, Council conducted extensive community consultation with one of the key subjects for consultation was to seek feedback on the proposed upgrade of Coogee Bay Road.

 

In consideration of the Community Consultation undertaken and after a site analysis by Council’s landscape and traffic teams, a preferred conceptual design for the streetscape upgrade of Coogee Bay Road has been developed.

 

The 2013-14 funding was only for the undergrounding of the power lines. This project also includes the undergrounding of power lines which is a complex operation involving a large number of external stakeholders, requiring a large amount of planning and consultation.

 

Chifley Sports Reserve

Budget Years: 2010/11, 2011/12, 2012/13, 2013/14, 2014/15

Remaining Budget Allocation: $3,021,037

2015/16 Budget Allocation: $0

 

Council has recently rehabilitated Chifley Sports Reserve with major new infrastructure incorporated within the site, in accordance with the adopted Masterplan and associated Plan of Management.

 

Completed works include sports fields/baseball diamond field, the installation of a storm water harvesting system, car parking, sports field lighting, a cycle track and outdoor exercise equipment.

 

The site will also feature an all access playground and skate facility, as well as two new buildings to accommodate toilets, change rooms, two kiosks, storage and a community meeting room/class room with a focus as a Centre of Excellence for Indigenous Sport. Construction of the buildings will commence in 2015, with design planning also underway for the playground and construction commenced on the skate facility.

 

This project funding has been spread over multiple years and multiple programs.  The overall cost will be approximately $10 million. A project with an overall budget of this size would not be able to achieve in one single financial year.

 

Kensington Community Centre

Budget Years: 2013/14, 2015/16

Remaining Budget Allocation: $2,391,339

2015/16 Budget Allocation: $700,000

 

The Kensington Community Centre project was brought forward to Year 5 (2014-15) of the BFOC program when the former Kensington Bowling Club became available as a potential site.

 

In 2014, Council completed an extensive public exhibition and consultation process, which was subject to a separate Council report, and which informed the design outcomes for the building and the site.

A development application for the proposal was approved in June 2015 and construction works is anticipated to start in early 2016.

 

Health and Education Precinct Works

Budget Years: 2012/13, 2014/15

Remaining Budget Allocation: $2,000,000

2015/16 Budget Allocation: $0

 

In previous years Council has received developer contributions from the UNSW to undertake works around the Health and Education Precinct in Kensington and Randwick. These works had previously not been identified, and these funds will now be used in conjunction with the Light Rail Support Plan with works due around the precinct in 2016. 

 

Heffron Park Remediation

Budget Years: From 2008/09 onwards

Remaining Budget Allocation: $1,711,160

2015/16 Budget Allocation: $3,115,700

 

In 2007 Council adopted the funding model for Heffron Park which detailed an expenditure of over $33 million, with the funding allocations spread over an 11 year period. 

 

This stage of the remediation work has commenced and is 65% complete. This work is due to be completed in September 2015.Completed works include the Des Renford Leisure Centre, Pedal Park, Amenities Buildings, and northern side car parking.

 

Mahon Pool Amenities

Budget Years: 2014-15, 2015-16

Remaining Budget Allocation: $1,382,491

2015/16 Budget Allocation: $300,000

 

This project was initially schedule for Year 6 (2015-16) of the BFOC Program and was prioritised and then included in the Council 2014-15 financial year capital works program. Since then this project has progressed to concept design and was publically exhibited in early 2015.

 

A response to the consultation will be reported to Council, and if supported the project will ultimately progress to construction in 2016.

 

Coastal Walkway

Budget Years: From 2004/05 onwards

Remaining Budget Allocation: $1,148,232

2015/16 Budget Allocation: $800,000

 

Council’s Coastal Walkway initiative was to create a continuous walkway from Clovelly to Botany Bay and is a key coastline protection project of the Sustaining Our City Program.

 

Currently, the walk is uninterrupted from Clovelly to South Coogee, but there are gaps in the walkway at Lurline Bay, Malabar Headland and through the four golf courses south of Malabar Beach.

 

The continuation of walkway is now at a stage which involves negotiations with the golf clubs and sections of the walkway which have extremely complex engineering and design issues.

 

 

Coogee Senior Citizens Centre

Budget Years: 2013/14, 2014/15

Remaining Budget Allocation: $793,047

2015/16 Budget Allocation: $0

 

This project was scheduled for Year 4 (2013-14) of the BFOC Program. The construction stage was scheduled around the operational requirements of the adjacent Coogee Oval. 

 

This work is due to be completed in September 2015.

 

Randwick Town Centre Upgrade

Budget Years: 2011/12, 2012/13, 2013/14, 2014/15

Remaining Budget Allocation: $732,412

2015/16 Budget Allocation: $0

 

Two stages of the Town Centre Upgrade have been completed and a third stage has commenced. This third stage is the upgrade of the streetscape on Alison Road between Avoca St and Belmore Rd. The recent storm event earlier in the year has delayed its completion; however this work is due to be completed in July 2015.

 

The completion of these works is contingent on the weather and the RMS has also placed restrictions on the working hours of the project to avoid peak periods during the day in the Randwick Town Centre. This has obviously slowed the progress of the project down.

 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  1. Leadership in Sustainability.

Direction:  1a2. Ensure sound long term financial strategies underpin the Council’s asset management policies and strategic vision.

 

Financial impact statement

 

At the end of every financial year the funds that have been allocated to these capital projects, and have not been expended, are transferred to a restricted reserve to be used on these projects in the following financial year.

 

The value of these funds varies depending on the size, value and number of the projects that are in progress as at the 30th June each year.

 

Conclusion

 

Over the last decade Council has also shown how using this type of medium and long term funding strategies has been very successful in balancing asset renewal with the creation of new assets. Recent examples include; the remediation of Heffron Park, restoration of Bunnerong Road and The Loop and continuation of the Coastal Walkway. Whilst still meeting the city’s requirements maintaining overall satisfactory condition ratings on its road, drainage and building assets through commitment to its asset management programs. This methodology has allowed Randwick City Council to receive a “very strong” rating in asset management from the TCorp review. 

 

 

Recommendation

 

That this report be received and noted.

 

 

Attachment/s:

 

Nil

 

  


Ordinary Council                                                                                                         23 June 2015

 

 

Motion Pursuant to Notice No. NM24/15

 

 

Subject:                  Notice of Motion from Cr Shurey - Access to Centennial Park for PSSA (Primary Schools Sports Association)

Folder No:               F2005/00501

Submitted by:         Councillor  Shurey, North Ward      

 

 

1.     That Council notes:

 

a)     that Centennial Parklands are raising fees on their sporting grounds to a rate that will make it unaffordable for public schools to use these facilities the way they currently do, most notably for the region’s weekly inter-school sports activities through the PSSA-Primary Schools Sports Association;

 

b)     that in 2014, the Centennial Parklands charged the Sydney Coastal branch of the Primary Schools Association Sports Association (SCPSSA) $15,040 for one season of ground hire of Queens Park, Centennial Park and Moore Park fields and courts and the total bill for the year was nearly $23,000;

 

c)     that by comparison, in 2013 Centennial Parklands charged $3,481 for all ground and carnival hire and in 2001 the total cost for the hire of park grounds was just $75;

 

d)     that the Sydney Coastal PSSA organises weekly inter-school tournaments in Centennial, Queens and Moore parks between the region’s 17 public schools;

 

e)     that if affordable fees are not restored for 2015, public school parents will have to bear the increased costs to be able to continue current arrangements for PSSA in the Eastern Suburbs;

 

2.     That Council supports parents, schools and members of the community and the recently formed community action group “Save PSSA in Centennial Park” in their efforts to lobby the State government to ensure affordable access for public schools for the use of sporting fields at Centennial Park; and

 

3.     That Council writes to the NSW Education Minister and the Minister responsible for the Parklands, calling on them to commit to ensuring that the SCPSSA and public school students are guaranteed access to the Centennial Park playing fields now and into the future at a fair and affordable rate.

 

 

 

 

 


Ordinary Council                                                                                                         23 June 2015

 

 

Motion Pursuant to Notice No. NM25/15

 

 

Subject:                  Notice of Motion from Cr Stavrinos - Graffiti Detection Measures

Folder No:               F2008/00195

Submitted by:         Councillor Stavrinos, West Ward     

 

That council:

 

a)     bring back a report investigating the feasibility of acquiring mobile sniffers (mousetraps) which detect graffiti when it is being sprayed onto a surface.

 

b)     as part of this report, identify Council infrastructure and amenities that could benefit from this technology.

 

 

 

 

 

 


Ordinary Council                                                                                                         23 June 2015

 

 

Motion Pursuant to Notice No. NM26/15

 

 

Subject:                  Notice of Motion from Cr Stavrinos - Proposed Establishment of a Greenhouse

Folder No:               F2008/00135

Submitted by:         Councillor Stavrinos, West Ward     

 

 

That council bring back a report investigating the feasibility of building a greenhouse, in one of the parks, within the Randwick LGA.

 

 

 

 

 

  


Ordinary Council                                                                                                         23 June 2015

 

 

Notice of Rescission Motion No. NR3/15

 

 

Subject:                  Rescission Motion submitted by Crs Matson, Neilson and Shurey - Development application report - 15 Monmouth Street, Randwick

Folder No:               DA/910/2014

Submitted by:         Councillor Matson, East Ward; Councillor Neilson, North Ward; Councillor  Shurey, North Ward      

 

 

That the resolution passed at the Planning Committee meeting held on 9 June 2015 in relation to Item D47/15 (Development application report – 15 Monmouth Street, Randwick) reading as follows:

 

“That Council, as the consent authority, grants development consent under Sections 80 and 80A of the Environmental Planning and Assessment Act 1979, as amended, to Development Application No. DA/910/2014 for alterations and additions to the existing dwelling house including extension of the upper level, at No. 15 Monmouth Street, Randwick, subject to the following non standard conditions and the standard conditions contained in the development application compliance report attached to this report:

 

Non-standard conditions

 

Amendment of Plans & Documentation

2.       The approved plans and documents must be amended in accordance with the following requirements:

 

a)   A privacy screen having a height of 1.6 m above floor level must be provided to northern side of the first floor rear balcony.  The privacy screen must be constructed of metal or timber and the total area of any openings within the privacy screen must not exceed 25% of the area of the screen.  Alternatively, the privacy screen may be constructed with translucent, obscured, frosted or sandblasted glazing in a suitable frame.

b)   The following window/s must have a minimum sill height of  1.6m above floor level, or alternatively, the window/s are to be fixed and be provided with translucent, obscured, frosted or sandblasted glazing below this specified height:

 

·      First floor south facing bedroom windows

 

Alternatively

External privacy screens may be attached to the south facing first floor windows to a minimum height of 1.6m above the internal floor level. The external privacy screens must be configured to restrict overlooking into the habitable rooms of the dwelling opposite at No. 17 Monmouth Street. The external privacy screens must be installed prior to the issue of any occupation certificate.”

 

 

 

 

BE AND IS HEREBY RESCINDED.

 

If the Rescission Motion is carried, it is intended to move the following motion:

 

“That the matter be deferred for mediation.”