THESE MINUTES ARE DRAFT UNTIL CONFIRMED AT THE NEXT NTHLY MEETING OF THIS COUNCIL AND/OR COMMITTEE

 

 

 

THESE MINUTES ARE DRAFT UNTIL CONFIRMED AT THE NEXT MEETING OF THIS COUNCIL AND/OR COMMITTEE

 

 

 
 

 

 

 


MINUTES OF Administration and Finance Committee Meeting of the Council of the City of Randwick HELD ON Tuesday, 9 June 2015 AT 6:10pm

 

Present:

The Mayor, Councillor T Seng (Central Ward)

 

North Ward                                            - Councillors K Neilson, L Shurey &       K Smith

                                                              

East Ward                                             -  Councillors T Bowen, M Matson & B Roberts

                                                           

West Ward                                            -  Councillors G Moore, S Nash & H Stavrinos (Chairperson)

 

South Ward                                           -  Councillors R Belleli, N D’Souza &      P Garcia (Deputy Chairperson)

 

Central Ward                                         - Councillor G Stevenson

 

Officers present:

General Manager                                              Mr R Brownlee

Director City Services                                       Mr J Frangoples

Director City Planning                                       Ms S Truuvert

Director Governance & Financial Services           Mr J Smith

Senior Administrative Coordinator                     Ms J Hartshorn

Communications Manager                                 Mr J Hay

 

The Meeting was adjourned at 6.10pm and was resumed at 6.47pm.

 

Apologies/Granting of Leave of Absences 

 

An apology was received from Cr Andrews.

 

RESOLVED: (Smith/Bowen) that the apology received from Cr Andrews be accepted and leave of absence from the meeting be granted.

 

Confirmation of the Minutes

 

Confirmation of the Minutes of the Administration and Finance Committee Meeting held on Tuesday 12 May 2015

AF17/15

RESOLUTION: (Smith/Bowen) that the Minutes of the Administration and Finance Committee Meeting held on Tuesday 12 May 2015 (copies of which were circulated to all Councillors) be and are hereby confirmed as a correct record of the proceedings of that meeting.

 


Declarations of Pecuniary and Non-Pecuniary Interests

 

a)   Cr Belleli declared a pecuniary interest in Item NR4/15 as he and his wife’s dance school performs at the Coogee Fun Day event. Cr Belleli indicated that he would not take part in the debate or the vote on the matter.

b)   Cr Stavrinos declared a non-significant non pecuniary interest in Item NR4/15 as the speaker is known to him.

c)   Cr Roberts declared a pecuniary interest in Item NR4/15 as a member of Coogee Chamber of Commerce. Cr Roberts indicated that he would not take part in the debate or the vote on the matter.

 

Address of Council by Members of the Public

Prior to consideration of the Agenda by the Committee, deputations were received in respect of the following matter:

NR4/15     CONFIDENTIAL - RESCISSION MOTION SUBMITTED BY COUNCILLORS NASH, ROBERTS AND STAVRINOS - COOGEE CHAMBER OF COMMERCE - OUTSTANDING FEES (F2004/06521)

 

Note: Having previously declared an interest, Crs Belleli and Roberts left the chamber and took no part in the debate or voting on this matter.

 

For   Brenton McHatton (representing the Coogee Chamber of Commerce)

 

 

The Meeting was adjourned at 7.10pm and was resumed at 9.15pm.

 

Urgent Business

Nil.

 

Administration Reports

 

A6/15      Administration Report - Contingency Fund - as at 31 May 2015 (F2004/07396)

AF18/15

RESOLUTION: (Smith/Bowen) that the status of the contingency fund allocations for 2014-15 be noted.

 

MOTION: (Smith/Bowen) CARRIED - SEE RESOLUTION.

 

Finance Reports

 

F9/15      Finance Report - Investment Report - April 2015 (F2015/06527)

AF19/15

RESOLUTION: (Smith/Garcia) that the investment report for April 2015 be received and noted.

 

MOTION: (Smith/Garcia) CARRIED - SEE RESOLUTION.

 

 

 

F10/15    Finance Report - Monthly Financial Report as at 30 April 2015 (F2014/00522)

AF20/15

RESOLUTION: (Garcia/Smith) that the Administration and Finance Committee acknowledges that the Responsible Accounting Officer has advised that the projected financial position of Council is satisfactory.

 

MOTION: (Garcia/Smith) CARRIED - SEE RESOLUTION.

 


PROCEDURAL MOTION: (Matson/Bowen) that Item NR4/15 be considered in Open Session. LOST.

 

 

Note: Having previously declared an interest, Crs Belleli and Roberts left the chamber and took no part in the debate or voting on this matter.

 

Councillors Matson and Bowen called for a DIVISION.

 

The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as follows:

 

FOR

AGAINST

Councillor Bowen

Councillor D'Souza

Councillor Matson

Councillor Garcia

Councillor Shurey

Councillor Moore

 

Councillor Nash

 

Councillor Neilson

 

Councillor Seng

 

Councillor Smith

 

Councillor Stavrinos

 

Councillor Stevenson

Total (3)

Total (9)

 

 

 

Confidential reports (closed session)

 

That the meeting move into closed session in order to consider confidential items.

 

Closed Session

 

NR4/15   Confidential - Rescission Motion submitted by Councillors Nash, Roberts and Stavrinos - Coogee Chamber of Commerce - Outstanding fees (F2004/06521)

This matter is considered to be confidential under Section 10A(2)(d) of the Local Government Act, as it deals with commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

AF21/15

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

AF22/15

RESOLUTION: (Nash/Smith) that the resolution passed at the Administration and Finance Committee meeting held on 12 May 2014 in relation to Item F8/15 (Coogee Chamber of Commerce - Outstanding Fees) reading as follows:

 

“That:

 

a)     the total amount owing to Council, as detailed in this report,  in association with the 2013 and 2014 Taste of Coogee events be paid in full by the Coogee Chamber of Commerce; and

 

b)     no further Coogee Chamber of Commerce events be supported by Council until the outstanding fees have been paid.”

 

BE AND IS HEREBY RESCINDED.

 

MOTION: (Nash/Smith) CARRIED – SEE RESOLUTION.

 

RESOLUTION: (Moore/Bowen) that the amount owing to Council, as detailed in the report, in association with the 2013 and 2014 Taste of Coogee event be paid by the Coogee Chamber of Commerce with the exception of $15,013 to be borne by the Council out of the 2014-15 Contingency Fund.

 

MOTION: (Smith/Nash) that:

 

a)     the total amount owing to Council, as detailed in this report,  in association with the 2013 and 2014 Taste of Coogee events be paid in full by the Coogee Chamber of Commerce and that the General Manager be delegated authority to settle the matter, if feasible; and

 

b)     no further Coogee Chamber of Commerce events be supported by Council until the outstanding fees have been paid, with the exception of the Coogee Family Fun Day.

 

AMENDMENT: (Moore/Bowen) CARRIED AND BECAME THE MOTION.

MOTION: (Moore/Bowen) CARRIED – SEE RESOLUTION.

  

 

 

Open Session

 

That the meeting move back into open session.

 

Notice of Rescission Motions

Nil. 

 

 

The meeting closed at 9.40pm.

 

 

The minutes of this meeting were confirmed at the Administration and Finance Committee Meeting of the Council of the City of Randwick held on Tuesday, 14 July 2015.

 

 

 

 

...................................................

CHAIRPERSON