THESE MINUTES ARE DRAFT UNTIL CONFIRMED AT THE NEXT MEETING OF THIS COUNCIL AND/OR COMMITTEE

 

 

 
 


THESE MINUTES ARE DRAFT UNTIL CONFIRMED AT THE NEXT MONTHLY MEETING OF THIS COUNCIL AND/OR COMMITTEE

 

MINUTES OF Administration and Finance Committee Meeting of the Council of the City of Randwick HELD ON Tuesday, 12 May 2015 AT 6:08pm

 

Present:

The Mayor, Councillor T Seng (Central Ward)

 

North Ward                                          -  Councillors K Neilson, L Shurey &  K Smith

                                                            

East Ward                                            -  Councillors T Bowen & M Matson

                                                         

West Ward                                           -  Councillors G Moore (Chairperson)

 

South Ward                                          -  Councillors R Belleli, N D’Souza (from 8.25pm) & P Garcia (from 8.25pm)

 

Central Ward                                        -  Councillors G Stevenson & A Andrews (from 6.14pm)

 

Officers present:

General Manager                                             Mr R Brownlee

Acting Director City Services                             Mr J Ingegneri

Director City Planning                                       Ms S Truuvert

Director Governance & Financial Services             Mr J Smith

Senior Administrative Coordinator                       Ms J Hartshorn

 

Apologies/Granting of Leave of Absences 

 

Apologies were received from Crs Nash, Roberts and Stavrinos.

 

RESOLVED: (Bowen/Smith) that the apologies received from Crs Nash, Roberts and Stavrinos be accepted and leave of absences from the meeting be granted.

 

Confirmation of the Minutes

 

Confirmation of the Minutes of the Administration and Finance Committee Meeting held on Tuesday 14 April 2015

AF12/15

RESOLUTION: (Bowen/Smith) that the Minutes of the Administration and Finance Committee Meeting held on Tuesday 14 April 2015 (copies of which were circulated to all Councillors) be and are hereby confirmed as a correct record of the proceedings of that meeting.

 

Declarations of Pecuniary and Non-Pecuniary Interests

 

Cr Andrews declared a non-significant non pecuniary interest in Item F8/15 as he attended the launch of the Taste of Coogee Festival.

 

Address of Council by Members of the Public

Prior to consideration of the Agenda by the Committee, deputations were received in respect of the following matters:

F8/15        Coogee Chamber of Commerce - Outstanding Fees

 

Against               Brendan McHatton

 

The meeting was adjourned at 6.22pm and was resumed at 8.25pm.

 

Urgent Business

Nil.

 

Administration Reports

 

A5/15        Administration Report - Contingency Fund - Status as at 30 April 2015 (F2004/07396)

AF13/15

RESOLUTION: (Bowen/Smith) that the status of the contingency fund allocations for 2014-15 be noted.

 

MOTION: (Bowen/Smith) CARRIED - SEE RESOLUTION.

 

Finance Reports

 

F6/15        Finance Report - Monthly Financial Report as at 31 March 2015 (F2014/00522)

AF14/15

RESOLUTION: (Bowen/Smith) that the Administration and Finance Committee acknowledges that the Responsible Accounting Officer has advised that the projected financial position of Council is satisfactory.

 

MOTION: (Bowen/Smith) CARRIED - SEE RESOLUTION.

 

 

 

F7/15        Finance Report - Quarterly Budget Review - March 2015 (F2013/00404)

AF15/15

RESOLUTION: (Andrews/Smith) that:

 

a)     the report in relation to the March 2015 Budget Review be received and noted; and

 

b)     the proposed March 2015 budget variations shown in the attachment to this report be adopted.

 

MOTION: (Andrews/Smith) CARRIED - SEE RESOLUTION.

  

 

 

Confidential reports (closed session)

 

That the meeting move into closed session in order to consider confidential items.

 


Closed Session

 

F8/15        Confidential - Coogee Chamber of Commerce - Outstanding Fees (F2004/06521)

This matter is considered to be confidential under Section 10A(2) (d) Of the Local Government Act, as it deals with commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret. (Confidential financial information. )

 

 

 

 

 

AF16/15

Note: A rescission motion on this item was submitted by Councillors Nash, Roberts and Stavrinos in accordance with Council’s Code of Meeting Practice and will be considered at the next Administration and Finance Committee Meeting on 9 June 2015.

 

RESOLUTION: (Andrews/Neilson) that:

 

a)        the total amount owing to Council, as detailed in this report,  in association with the 2013 and 2014 Taste of Coogee events be paid in full by the Coogee Chamber of Commerce; and

 

b)        no further Coogee Chamber of Commerce events be supported by Council until the outstanding fees have been paid.

 

AMENDMENT: (Stevenson/-) that Council enter into discussions with the Coogee Chamber of Commerce to work towards an agreement as to how this debt may be paid off in future years in conjunction with future Coogee Chamber of Commerce events. LAPSED FOR THE WANT OF A SECONDER.

 

MOTION: (Andrews/Neilson) CARRIED - SEE RESOLUTION.

  

 

 

Open Session

 

That the meeting move back into open session.

 

Notice of Rescission Motions

A rescission motion on Item F8/15 (Confidential – Coogee Chamber of Commerce – Outstanding Fees) was submitted by Councillors Nash, Roberts and Stavrinos in accordance with Council’s Code of Meeting Practice and will be considered at the next Administration and Finance Committee Meeting on 9 June 2015.

 

 

The meeting closed at 8.58pm.

 

 

The minutes of this meeting were confirmed at the Administration and Finance Committee Meeting of the Council of the City of Randwick held on Tuesday, 9 June 2015.

 

 

 

 

 

...................................................

CHAIRPERSON