Community Services Committee

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

Tuesday 10 March 2015

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Community Services Committee                                                                                  10 March 2015

 

 

 

 

 

 

 

 

 

 

 


Community Services Committee

 

Notice is hereby given that a Community Services Committee of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 10 March 2015 at 6:00pm

 

Committee Members:         The Mayor T Seng, Andrews, Belleli, Bowen, D’Souza, Garcia, Matson (Deputy Chairperson), Moore, Nash, Neilson, Roberts, Shurey (Chairperson), Smith, Stavrinos & Stevenson

 

Quorum:                           Eight (8) members

 

NOTE:   At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Community Services Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Community Services Committee – 2 December 2014

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Urgent Business

Community Services Reports

C1/15       Local Volunteer Expo............................................................ 1

C2/15       A review of Penrith City Council's Junior Mayor Competition and its relevance to Randwick City............................................... 5

C3/15       Proposed Youth Week Activities for 2015.............................. 11

C4/15       Seniors Week 2015............................................................ 13

C5/15       Advisory Committee Minutes............................................... 17

Library Reports

Nil    

Notice of Rescission Motions

Nil  

…………………………………………………….

Ray Brownlee

General Manager


Community Services Committee                                                                                  10 March 2015

 

 

Community Services Report No. C1/15

 

 

Subject:                  Local Volunteer Expo

Folder No:               F2009/00215

Author:                    Melinda Leves, Acting Coordinator, Community Development      

 

Introduction

 

Council at its 25 November 2014 meeting resolved as follows (Roberts/Andrews):

 

That Council:

 

1.     Note the high level of volunteerism in the Australian and Randwick Community

2.     Note the difficulties volunteer organisations and would be volunteers have in linking up; and

3.     Investigate and bring back a report on the option of hosting and marketing an annual local ‘Randwick Volunteer Expo: Where local volunteer organisations can gather in one location allowing local would-be volunteers to come along and investigate what the local volunteer opportunities are.

 

This report has been prepared in response to resolution 3 above.

 

Issues

 

Volunteers come from different backgrounds and ages, participating in a variety of activities such as environmental projects, social services and event based activities.  Different organisations that run their volunteering program seek volunteers with skills suited to their respective operations. 

 

Holding a Randwick Volunteer Expo whereby persons interested in volunteering are introduced to a collection of not-for-profit organisations wishing to recruit new volunteers is an excellent idea.

 

In October 2009, the Council ran a highly successful Volunteer Expo in October 2009 along similar lines.  The objective of the 2009 Volunteer Expo was to highlight the rewarding benefits of volunteering to local residents; and show case the range of volunteering options that are available within Randwick City, and surrounds.

 

It is proposed that the 2015 Volunteer Expo be held during Local Government Week at the Randwick Town Hall, in the following manner: 

 

·          A representative(s) from The Centre for Volunteering to provide the key note address

·          Three to five different speakers invited to speak about their organisation’s volunteering programs, the skills they require of volunteers, and the opportunities available to volunteers.

·          Provide each volunteering organisations/services with an information stall/table from which to provide one-stop shop information, and meet potential volunteers. 

·          The Volunteer Expo to be held outside business hours, on a Saturday, to engage as many residents from different backgrounds and professions as possible

 

A wide range of local agencies will be invited to participate on the day.  Examples of local agencies to be invited to attend are Eastern Respite & Recreation, Ted Noffs, ECHO Neighbourhood Centre, Prince of Wales Hospital, Sydney Children's Hospital, Ronald McDonald House, Kingsford Legal Centre, Junction Neighbourhood Centre, Computer Pals, Coast Centre for Seniors, Sydney Multicultural Community Services, South East Neighbourhood Centre, Special Olympics, Maroubra SLSC, NSW Sport & Recreation, Pets of Older People.

 

The Council will also have a stall to promote its Bushland and Library Services volunteer program.

 

It is proposed that the Volunteer Expo be held during Local Government Week, on 8 August 2015, Saturday at the Randwick Town Hall to allow sufficient time for preparation and promotion.  The success of the day will be dependent on a number of external factors, such as, the participation rate of not-for-profit organisations on the day, and the numbers of visitors to the Expo in search of information on volunteering opportunities.

 

Before making a commitment to hold the Volunteer Expo as an annual event, it is suggested that a report be brought back to Council after August containing an evaluation of the Expo, including feedback from participating organisations and visitors.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:             A vibrant and diverse community.

Direction 2b:           Enrich our range of community services that meet our community needs/strong partnerships between Council, community groups and government agencies.

Outcome 3:             An informed and engaged community.

Direction 3b:           Council actively promotes the community services offered by other agencies.

 

Financial impact statement

 

The total financial impact for the above expo is estimated to cost $6,000. This includes printing and advertising costs, facilitator fees, venue hire, refreshments and catering.  This financial cost will need to be identified through the new financial year budgetary process (2015-16) that is currently underway.

 

Conclusion

 

Council plays a key role in supporting community services across the City.  Reforms in the community services sector and tight State and Federal Government financial constraints have impacted on community service providers’ ability to meet client needs.  As a result, community organisations have become increasingly dependent on the contribution and goodwill of volunteers to help fulfill their service functions.  

 

Facilitating a Volunteer Expo will help by bring together under the one roof a variety of not-for-profit organisations and community members interested in volunteering their skills and time.  It will make it easier for members of the public to access information about how they can engage with their local community.

 

 

 

 

Recommendation

 

That:

 

a)     The Council endorse the event, the Local Volunteer Expo, to be held during Local Government Week, on 8 August 2015.

 

b)     The amount of $6,000 be identified as part of the new financial year’s budget planning process.

 

c)     A report be brought back to the Council on the outcomes of the Local Volunteer Expo.

 

Attachment/s:

 

Nil

 

 


Community Services Committee                                                                                  10 March 2015

 

 

Community Services Report No. C2/15

 

 

Subject:                  A review of Penrith City Council's Junior Mayor Competition and its relevance to Randwick City.

Folder No:               F2004/06290

Author:                    Teresa Mok, Manager Community Planning & Development      

 

Introduction

 

Council at its meeting of 23 September 2014 resolved as follows:

 

‘(Garcia/Matson) that Council:

 

a)     Acknowledges the importance of education for the development of young people into active participatory citizens;

 

b)     Review the Junior Mayor Competition run by Penrith City Council and provide a recommendation to Council on whether it should conduct a similar program in order to provide local primary school students with an opportunity to learn about the role of Councillors and how Council works.’

 

This report has been prepared in response to resolution b) above.  It also provides a description of Randwick City Council’s own School Visits Program for comparison purposes.

 

Issues

 

Description of Penrith Council’s Junior Mayor Competition

Each year as part of Local Government Week, Penrith City Council conducts a competition for primary school students aimed at engaging them in local government processes, specifically, the role and responsibilities of Councilors in the context of a Council Meeting.  Fifteen winners are selected on a competitive basis to participate in a mock-council meeting whereby Junior Councillors debate on two pre-prepared topics.

 

Promoted as the Junior Mayor Competition, primary school students are invited to submit an application to participate in this competition.  The applications consist of the student’s response to a question based on the theme of Local Government Week.  Past questions have included:

 

·          Why do you think you should be Penrith City’s Junior Mayor?

·          Outline two things you would do as Junior Mayor to make Penrith City a better place to live.

·          Tell us something about the history of Penrith City.

 

Local schools are actively canvassed and the local media is engaged to promote the Junior Mayor Competition.  Entries are culled to 25 which are then submitted to the Mayor for final selection.  The best 15 entries are contacted and allocated the role of Junior Councillors.  From this same pool, a Junior Mayor is selected.

 

The successful candidates are then ‘buddied up’ with a Councillor each and together they have to attend three meetings as follows:

 

Meeting 1 - Orientation

·          Penrith City Councillors guide their buddy Councillors through all the activities leading up to the Mock Council Meeting.

·          Council meeting procedures are explained to Junior Councillors.

·          All Junior Councillors and their buddy City Councillors agree on two topics which are suitable for debate in the Council Chambers.

·          Council staff from relevant departments prepare reports on the chosen topics in time for the second meeting.

·          Past topics have included – Development Application:

Proposal for a large theme park to be established in the local government area; 

Proposed closure of pedestrian laneway in a residential area;  and

Should Penrith City Council amalgamate with another Council?

 

Meeting 2 – Scripting the Mock Council Meeting

·          Junior Councillors and City Councillors meet to consider the two reports and discuss how they will impact on the community.

·          Junior Councillors are assigned a position on the report (for or against) and must formulate and script their arguments based on available information.

·          City Councillors actively engage in the discussions with their buddy juniors and are on hand to answer questions and provide advice.  Junior Councillors are also able to contact the author of the reports.

·          Scripts are then produced for each of the Junior Councillors and Junior Mayor, covering the meeting procedure and arguments.

 

Meeting 3 – Mock Council Meeting

·          The Mock Meeting proceeds as an Ordinary Council Meeting.

·          Junior Councilors speak for or against the reports using the scripts developed in the previous meeting and with the support of their City Councillor buddies.

·          Although the meeting is scripted, the buddy City Councillors often lead their juniors to stray outside the script by suggesting amendments or using other impromptu meeting procedures.

·          The Mock Council meeting is open to the public.

 

The buddy relationship between City Councillor and Junior Councillor is vital for the success of the program.  Penrith City Councillors maintain direct contact with their Junior Councillors to discuss the contents of the reports, meeting procedures and tactics, and to mentor them through the process of participating in a public mock council meeting.

 

There are educational benefits arising from the Junior Mayor Competition, including:

 

·          Engaging with the topic of local government and democracy in an interesting and hands on way.

·          Providing City Councillors with an opportunity to spend some time with the young residents and demonstrate the grass-roots democracy at work.

·          Exploring local issues and learning about local history.

·          Meeting Councilors and learning about Council operations.

 

 

Randwick City Council School Visits Program

 

Randwick City Council has been running its School Visits Program for well over nine years and also facilitates a Mock Council Meeting as part of the day’s activities.  The objective of this program is to enhance all primary school children’s understanding of the role and functions of local government.  The program engages with all primary schools in the Randwick LGA.  Every year approximately 600 primary school students visit Council and participate in an interactive site tour.  It is a popular program and feedback received from school students has been positive. 

 

Council staff developed the site visit program many years ago.  In 2005, the program was revised to better support the Civics and Citizenship subject from the NSW Schools Curriculum for Years 3 and 4.  This program focuses on the following topics:

 

·          The history of Randwick City.

·          The role of local government in the day to day lives of the community.

·          Types of services provided by Council.

·          Governance, including various controls and regulations.

 

Education elements of the program include:

 

·          Photographic history of Randwick.

·          Short film providing an overview of Council’s role within the community.

·          Detailed description of Council services.

·          Discussion about the suburbs of Randwick City including special features and unique landmarks.

·          Explanation of the role of Councillors and Council meetings.

·          Description of the role of media and communication within Council.

 

The program culminates in a Mock Council Meeting involving all the visiting students.  Council staff liaises with the teachers before the visit to select a relevant topic for discussion in the Council Chamber.  Students who do not want to take a prominent role are given the position of audiences in the public gallery, while the more confident of speakers take on the roles and seating positions of Councillors, the Mayor, the GM and the Directors, and the journalist/media person.

 

As the role play proceedings unfold, Council staff provide the commentary and explanation to the students about the decision making process and inviting the student Councillors to put their points across on the topic being discussed.  The student Councillors explain why they support or object on the subject topic.  The ‘Mayor’ is then given an opportunity to use the gavel and calls for a vote from the ‘Councillors’.  After the vote is taken and at the end of the mock proceedings, the media person then stands up to report on the Council’s decision making process as if it was written in the local newspaper.

 

The School Visits Program does not offer a mentoring relationship.  As school visits are undertaken during business hours, there is no additional staffing cost.  A budget of $2,000 is provided on an annual basis to cover the cost of refreshments.

 

 

A Comparison:  Junior Mayor Competition and School Visits Program

 

Both programs have significant educational merits, and give primary school children an opportunity to experience and learn about the services provided by local Councils and their decision making processes.  While both programs offer a role play component, the key differences can be described as follows:

 

·          Penrith Council offers a more intensive program catering to 15 young students at a time, following a competitive selection process.  It engages with the more articulate and enthusiastic of students as a result of the selection process.

·          Randwick Council’s School Visits Program welcomes all students participating in the school excursion to Randwick City Council, a program that reaches nearly 600 students per year.

·          The School Visits Program is designed to inform school children of the range of services it provides to residents, in addition to how decisions are made by Councillors at Council meetings.

·          The Junior Mayor Competition relies heavily on Penrith City Councillors’ participation as ‘buddies’ in the proceedings leading up to and including the day of the Mock Council Meeting.  The Council’s School Visits program is undertaken by Council staff during business hours, and the school children on excursion are supervised by their teachers.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:       A vibrant and diverse community.

Direction 2a3:   Support the different groups in the community to improve access to services and recreational activities.

 

Financial impact statement

 

The Council’s Schools Visits Program cost of $2,000 is funded under the Community Development Budget.

 

However, if Council wish to substitute its existing School Visits Program with a program run along the lines of Penrith City Council’s Junior Mayor Competition, additional resources will be required.  Additional resources include the engagement of a casual staff to run the program after hours, support the student participants, coordinate the reports and the scripts for the debates, and liaise with City Councillors in their role as buddies to Junior Councillors.  The estimated cost of running the Junior Mayor Competition project will be in the vicinity of $5,500.  This amount includes the cost of promotional material and advertising in the local paper.

 

Conclusion

 

The Junior Mayor Competition requires a firm commitment from Councillors to attend 2 preparatory meetings with their buddy Junior Councillors, and the day of the Mock Council Meeting to debate the chosen 2 topic

 

The mentoring process and the guidance provided by the Councillors is an essential component in the make-up of the program.  Without the dedication of Councillors in providing consistent leadership and guidance to their young, charges in the lead up to and during the Mock Council Meeting, the Junior Mayor Competition would not succeed.

 

Although Penrith Council’s Junior Mayor Competition offers a more intensive program for the Councillors and their junior counterparts, it engages with only 15 participants at a time, compared to the 600 students that attend Randwick Council’s School Visits Program.

 

The Council needs to consider whether it is able to provide the mentoring sessions to each of the 15 student participants.  This is because the pairing of Councillors to students is a fundamental component of the Junior Mayor Competition in order for the program to attract sufficient interest and participants. 

 

The Council’s own School Visits program remains a popular school excursion event because firstly, the content supports the primary school education curriculum;  secondly, it provides general information about the Council’s services and responsibilities to its communities;  and lastly, it is designed to be inclusive and is open to all primary school children as part of their school excursion.

Recommendation

 

It is recommended that the Council decide whether it wishes to implement a Junior Mayor Competition based on the model established by Penrith City Council, and provide $5,500 in funding should the Council decides to proceed with its implementation.

 

Attachment/s:

 

Nil

 

 


Community Services Committee                                                                                  10 March 2015

 

 

Community Services Report No. C3/15

 

 

Subject:                  Proposed Youth Week Activities for 2015

Folder No:               F2004/07647

Author:                    Tania Krasinski, Youth & Multicultural Community Project Officer      

 

Introduction

 

National Youth Week will take place from Friday 10 April to Sunday 19 April 2015 highlighting the theme ‘It Starts With Us’. A group of local young people along with the Youth Advisory Committee have formed a working party and submitted a plan for a local event to showcase local young artists.

                                                      

Issues

 

Initiated by local residents and supported by the Youth Advisory Committee, ‘Culturefest’ provides an afternoon of art and entertainment that embodies the real meaning of Australian youth culture and seeks to further interconnect our community within the Randwick City Council. Our area is renowned for its creativity and cultural vitality and Culturefest 2015 can be an excellent way to showcase and nurture our local artists.

 

In line with the city plan’s objective to ‘Implement joint projects with community groups and government agencies’, Culturefest will include a broad range of community partners. Coordinated by a working party of young local residents and the Youth Advisory Committee, the Youth Community Projects Officer will support the event and work with Des Renford Leisure Centre, Communications, Library Services and in partnership with The Shack, Youth Off the Streets, NSW Health, Caretakers Cottage (youth refuge) and local artists.

 

With a main performance stage at Maroubra Beach, music will provide the centrepiece for the day. Young local musicians will provide a diverse range of performances whilst local artists will be invited to create live art displays and activities offering a design showcase of local talent for local people. Youth and health services will engage young people with fun activities whilst providing education and information on sexual health, alcohol and other drugs as well as safety and wellbeing.

 

The Mayor and Councilors will be invited to participate in various forms throughout the project.

 

It is proposed that this event open Youth Week 2015 and take place on Saturday 11th April at Maroubra Beach from midday to 4pm.

       

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  2.     A vibrant and diverse community.

Direction:                 promoting and supporting partnerships to keep service provision relevant to the community, providing a range of safe and suitable activities/programs for young people.

 


Financial impact statement

 

National Youth Week 2015 activities will cost an estimated $12,000. This is funded through the Community Development annual budget as well as an annual $3,382 financial grant provided by NSW Department of Family and Community Services.

 

Conclusion

 

In previous consultations, young people have said that they would like to be given more opportunities to listen to bands and attend music events. With over 22,000 young people (aged 12 to 25 years) living in the Randwick City LGA, music events are resourceful mediums for Council to engage with a larger number and range of young people.

 

This event has been proposed by local young residents and, supported by the Youth Advisory Committee, includes participation by local artists. With the proposed line-up of musicians, there is potential to access their local fan base and a large number of local young people for the purpose of information dissemination, surveys, e-news signup and to strengthen engagement and activities with our future leaders, workforce and rate-payers.

 

Recommendation

 

That Council endorses the proposed activities planned for National Youth Week 2014 in Randwick City.

 

Attachment/s:

 

Nil

 

 


Community Services Committee                                                                                  10 March 2015

 

 

Community Services Report No. C4/15

 

 

Subject:                  Seniors Week 2015

Folder No:               F2015/07689

Author:                    Frida Kitas, Community Project Officer (Aged & Disability)      

 

Introduction

 

This report has been prepared to seek the Council’s endorsement of upcoming events to mark 2015 NSW Seniors Week.  NSW Seniors Week is an initiative of the State Government and coordinated by the NSW Department of Family and Community Services and Ageing, Disability and Home Care (ADHC). NSW Seniors Week is held annually to celebrate, highlight and affirm the contributions older people make to their local community.  Seniors Week will be held from 14 – 22 March.  The theme for this year is ‘BE INSPIRED.’

 

Issues

 

Each year Randwick City Council celebrates by organising activities and events during and around Seniors Week.

 

In 2015, Randwick City Council in partnership with local services and organisations will hold activities and events to reflect the theme ‘BE INSPIRED.’  The proposed activities have been organised in consultation with Randwick City Council’s Older Persons Advisory Committee.  Residents and visitors will benefit from these events aimed at promoting social interaction, healthy lifestyles, and community participation and engagement.

 

The following is a summary of the proposed activities and events planned for Seniors Week 2015:

 

Back to Prince Henry

Randwick Council in partnership with the Prince Henry Hospital Trained Nurses Association will host Back to Prince Henry on Saturday 14 March at the Nursing and Medical Museum, Little Bay from 10am to 4pm.  Back to Prince Henry is Council’s signature event for 2015 Seniors Week, providing seniors with the opportunity to explore the colourful history of the Prince Henry Hospital and take a fascinating glimpse into a bygone era.  Seniors, their family members and friends will be able to browse the museum, try their hand at Morse Code, participate in cultural Aboriginal workshops and a range of other activities.

 

Playwriting and Performance Workshop

Randwick Council will host a Playwriting and Performance Workshop on Saturday 21 March at the Bowen Library and Community Centre from 10am to 4pm.  The workshop will be facilitated by industry experts, acclaimed playwright Hilary Bell and local actor/director, Bill Conn. The workshop will provide Seniors with the opportunity to develop their interest and skills in performance and script writing, and create and collaborate between generations. The workshop is fitting with the Seniors Week theme ‘Be Inspired.”

 

Your Brain Matters Presentation

Randwick Council in partnership with Alzheimer’s Australia NSW and the Eastern Sydney Dementia Advisory Service will deliver a Your Brain Matters Presentation on Monday 30 March at Margaret Martin Library from 7pm to 9pm.  The presentation will explore the simple steps that Seniors and carers can make to maximise their brain health and reduce the risk of developing dementia. Seniors and carers will have the opportunity to discuss any general memory issues or concerns they have for either themselves or someone they are caring for.

 

They will be able to access information on existing services and support programs in Randwick City and surrounding areas.

 

Cultural Bridges

Randwick Council in partnership with Eastern Sydney Multicultural Access Project (ESMAP) will present Cultural Bridges, a multicultural concert on Tuesday 7 April at the Randwick Town Hall from 11am – 2pm.  The concert will showcase performances from around the world to highlight, reflect and celebrate the diverse range of cultures and people within Randwick City. This year’s concert will celebrate Asian cultures, including Chinese, Indian, Vietnamese and Korean.

At the same time, Randwick/Waverley Community Transport and Meal on Wheels will be in attendance to promote their services to Seniors and carers from non-English speaking backgrounds who do not typically access these services, due to a number of cultural barriers.

 

Art and Art Therapy Workshop

Randwick Council in partnership will local art and art therapists will facilitate an Art Therapy workshop Saturday 11 April at Randwick Town Hall from 11am to 3pm.  The workshop aims to promote good health and wellbeing and will explore the therapeutic benefits of art based therapies for older people, individuals and communities. Older people will be able to experience for themselves an expressive art workshop following the presentation, and have the opportunity to share their unique stories, and skills with the wider community.

 

Heritage Twilight Tour and Talk

Randwick City Council in partnership with the Prince Henry Hospital Trained Nurses Association will host a Twilight Tour on Wednesday 15 April from 6.30pm to 9pm at the Nursing and Medical Museum, Little Bay. The theme will be Polio - then and now.  Guest speakers, Dr Nick Dorsch and Barbara Dorsch will talk about the treatment of patients with polio in the era when people suffered from the disease and required prolonged care and rehabilitation. Following the talk, Doug Sutherland AM and former Lord Mayor of Sydney will share his experience of post-Polio Syndrome, an after affect suffered by many people who had polio when they were younger. The talk and presentation will be followed by a tour of the nursing and medical museum.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:             A vibrant and diverse community.

Direction 2b:           Enrich our range of community services that meet our community needs/strong partnerships between Council, community groups and government agencies.

Outcome 3:             An informed and engaged community.

Direction 3b:           Council actively promotes the community services offered by other agencies.

 

Financial impact statement

 

The total financial impact for the above activities will be $8,000. This includes printing, advertising, facilitator fees, venue hire, refreshments and catering. The cost will be funded through the Community Development annual budget. Randwick Council has also applied for a grant of $1,000 from the Clovelly Community Bank to assist with the cost of planned events and activities for 2015.

Conclusion

 

The proposed activities, events and workshops will provide continued visibility of Council’s commitment to supporting and serving our Senior Citizens. The activities organised by the Council are commensurate with the objectives of NSW Seniors Week.

 

Recommendation

 

That Council endorses the proposed activities and events planned as part of Seniors Week 2015 in Randwick City.

 

Attachment/s:

 

Nil

 

 


Community Services Committee                                                                                  10 March 2015

 

 

Community Services Report No. C5/15

 

 

Subject:                  Advisory Committee Minutes

Folder No:               F2006/00216

Author:                    Gary Ella, Coordinator Community Programs & Partnerships      

 

Introduction

 

At the 10 March 2009 Community Services Committee Meeting, it was resolved that the minutes of the Advisory Committee are to be presented to the Community Services Committee. This report brings together, for Council’s acceptance, the minutes of a previous meetings adopted by the respective Advisory Committees.

 

Issues

 

As scheduled, the Advisory Committees (listed below) have met and the minutes of the meetings, which reflect discussions and outcomes, are attached.

 

The minutes will also be available on Council’s website after each meeting. This report includes minutes from:

 

·       Older Persons Advisory Committee – November 2014 (endorsed February 2015)

·       Access Advisory Committee – November 2014 (endorsed via email February 2015 as February’s meeting was cancelled)

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  An informed and Engaged Community.

Direction:  Effective communication methods and technology are used to share information and provide services.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The minutes of these Advisory Committee Meetings are now in order and are submitted to Council for acknowledgement and acceptance.

 

Recommendation

 

That the Council acknowledges and accepts the minutes of the Older Persons Advisory Committee – September 2014 (endorsed November 2014).

 

Attachment/s:

 

1.View

Access Advisory Committee Minutes - November 2014

 

2.View

Older Persons Advisory Committee Minutes - November 2014

 

 

 

 


Access Advisory Committee Minutes - November 2014

Attachment 1

 

 

MINUTES

Randwick City Council Access Advisory Committee

Meeting held on Thursday 13 November 2014, at the

Randwick Room, Randwick Council.

 

Present

Frida Kitas                               Randwick City Council

Cr.Kathy Neilson                      Randwick City Council

Vince Bates                              Headeast

Tess Protey                              Holdsworth Community

 

Apologies

Melinda Ross                            Sunnyfield

Chris Donnellan                       Randwick City Council

Jessica Blair                             Community Representative

Andrew Blair                            Community Representative

 

3      Minutes

The minutes from the meeting held in September were confirmed.

 

4.     Business Arising from Previous Minutes

 

4.1     Anxiety Seminar

Over 60 people attended the Anxiety Seminar held on Saturday 20 September at Randwick Town Hall from 11am to 3pm. The seminar was designed for people experiencing anxiety or supporting a family member or friend living with anxiety. Feedback on the seminar was overwhelmingly positive, particularly in response to the Beyond Blue ambassador and Sports Journalist, Jesse Finke who shared his lived experience with Obsessive Compulsive Disorder. RCC will continue to work with Carers NSW in 2015 to increase awareness and understanding about mental health issues in the broader community, and link residents to existing and new services and support programs in Randwick City and surrounding areas.

 

Action: For information.

 

4.2     World AIDS Day Events

To mark World AIDS Day, RCC will host a screening of the award winning documentary I am a Girl on Monday 1 December at the Randwick Ritz Cinema from 7pm. The documentary explores the realities of being a girl in the 21st century. The screening will be followed by a Q&A session with filmmaker Rebecca Barry. Proceeds from tickets sales will be donated to charities Camp Goodtime, the national camp for children and families living with HIV and Kebaya an Indonesian NGO for Trans women, who are newly diagnosed with HIV. In addition, Council staff will raise funds and awareness at Coogee Family Fun Day on Saturday 6 December.  Frida acknowledged the grant contribution of $500 from the SESLHD HIV/AIDS Related Programs (HARP) Unit. Flyers and posters tabled.

 

Action: For information.

 

4.4     Twilight Tour | The Nurses of Prince Henry

In celebration of Carers Week, RCC held a Twilight Tour at the Nursing and Medical Museum at Little Bay on Wednesday 15 October from 6pm to 9.30pm.  The theme for the tour was As Time Goes ByThe Nurses of Prince Henry.  Special guest speakers included Billee King, Lynette Smith, Margaret Patterson and Yvonne Anderson who talked about their careers in nursing after they finished their training in the 1950’s and 1960’s. The event was an overwhelming success.  RCC will continue to theme future tours to meet identified community interest.

 

Action: For information.

 

4.4  The Greening of Grace | Free Play reading

RCC in partnership with the Actors’ Forum will present a free play reading of The Greening of Grace by William Zappa on Saturday 15 November from 1pm at the Bowen Library Theatrette. The Greening of Grace tells the story of how an ‘ordinary old lady’ in her eighties becomes the voice for the Planet. The reading will be followed by a Q&A session which will be facilitated by director, William Zappa and cast. The event provides older people with a unique opportunity to connect with their local community and enjoy a theatrical experience with family members and friends.  Flyers and posters tabled.

 

Action: For information.

 

5. New Business

 

5.1  Carers NSW Movie Night

RCC in partnership with Carers NSW will host a Movie Night at Randwick Town Hall from 6pm. The movie night is for anyone who cares for a family member or friend with a mental illness. The event will include the launch of short films by Carers NSW consumers and ambassadors for the Black Dog Institute about their lived experience with mental illness. RCC will continue to work with Carers NSW to deliver a range of seminars and workshops to meet the identified needs of carers and consumers living in Randwick City and surrounding areas. Flyers and posters tabled.

 

Action:For information

 

5.2     Art & Art Therapy Workshop

To promote good health and mental wellbeing, RCC will hold an Art & Art Therapy Expressive Workshop on Saturday 29 November from 11am to 3pm at Randwick Town Hall. The presentation and workshop will be facilitated by four local art and art therapy practitioners who will explore the therapeutic benefits of art based therapies for individuals, families and communities. People do not need to have any prior skills or art experience to participate in the workshop. RCC will investigate the possibility of running additional workshops in 2015, to benefit a range of people living in Randwick City.  Flyers and posters tabled.

Action: Frida Kitas to implement additional Art Therapy Workshops throughout 2015.

 

5.3     International Day of People with a Disability (IDPWD)

To celebrate International Day of People with a Disability, RCC staff will promote information on disability services and support programs in Eastern Sydney at the Coogee Family Fun Day on Saturday 6 December. In addition, Council has arranged for Alzheimer’s Australia NSW to attend the event and promote information on their various services and support programs.

 

Action: For information.

 

5.4  Randwick Literary Arts Festival

RCC has arranged for Alzheimer’s Australia NSW and the Memory Van to attend the Randwick Literary Institute Arts Festival on Sunday 16 November from 11am to 3pm. Staff from the Eastern Sydney Dementia Advisory Service will also be in attendance to provide information on existing dementia services and support programs across Eastern Sydney.  Where possible, RCC will include the Memory Van at mainstream Council events, as this has proven to be an extremely effective way of providing outreach to the broader community.

 

Action: For information

 

5.5  Future meetings

The Committee will reconvene in February and have a final meeting in March allowing for sufficient planning for upcoming events and activities in February and March. The Committee has reached the end of its tenure membership and needs to be dissolved and a new Committee recruited. Members may choose to re-nominate for a further term.  Other proposed changes included reducing the quorum number from five to four members with voting rights and changing meetings from a monthly to bimonthly basis to better accommodate the needs of community representatives and service providers.

 

Action: Frida Kitas to dissolve the current membership in March and advertise and recruit for a new Committee in 2015.

 

6.  Guest Speakers: Angus Palmer | Landscape Architect | RCC Technical Services

Angus provided an overview of the proposed inclusive playground at Chifley Reserve, which will incorporate a universally accessible environment for children of all ages and abilities. A working group consisting of parents with children with special needs and Council staff, who are playground designers have participated in two design workshops since December. The working group have helped develop the design and select the equipment for children aged 3 – 21 years and have considered other specific equipment issues.

 

The working group will meet for a third and final workshop. RCC will provide accessible parking adjacent to the playground, including parking space for one mini-van and will design flow paths within the playground in accordance with the DDA, so that people with all types of disabilities can navigate the area. Committee members requested that Council consider providing a hoist in the change room to further enhance access. Angus suggested that this request be referred to Hayley Segedin, Coordinator for Building for our Community. Handouts tabled.

 

Action: Frida Kitas to invite Angus Palmer to a future AAC meeting to present design resolutions and options in regards to Chifley Inclusive Playground.

 

7.  Information Share:

·    Holdsworth Community provides outreach at the Gaden Centre, Woollahra and are looking at inviting small community groups to hold their meetings at the Centre. The Gaden Centre is available for both community and commercial hire.

·    Headeast are preparing for their 3rd Party Verification to become an accredited NDS provider.

 

8:     Correspondence:  Nil

 

9:     Date of Next Meeting:  February 12 February 2015.


Older Persons Advisory Committee Minutes - November 2014

Attachment 2

 

 

MINUTES

Randwick City Council

Older Persons Advisory Committee

Meeting held on Wednesday 5 November 2014, Randwick Room

 

 

Present

Frida Kitas                               Randwick City Council

Cr. Kathy Neilson                     Randwick City Council

Lee Barwick                             Coast Centre for Seniors

Billee King                               Community Representative

George Gergely                       Community Representative

Bridget Cusack                         Eastern Sydney Medicare Local

Sue Mayerhofer                       WAVES/Community Representative

Ron Wood                                National Seniors – Randwick Botany Branch

Mike Cornell                            National Seniors – Randwick Botany Branch

 

Apologies

Cr.Noel D’Souza                      Randwick City Council

Linda Mearing                          Coast Centre for Seniors

Sue Allen                                 Probus Club of Maroubra Bay Inc

Megan Bowyer                         Junction Neighbourhood Centre

Leonie Pearce                          Eastern Sydney Medicare Local

Ben Whitehorn                         Randwick Waverley Community Transport

 

 

3.    Minutes

The minutes of the meetings held on Wednesday 3 September were confirmed.

 

4.    Business Arising from Minutes

 

4.1     Twilight Tour

RCC held a Twilight Tour at the Nursing and Medical Museum at Little Bay on Wednesday 15 October in celebration of Carers of Week.  The theme for the tour was As Time Goes By – The Nurses of Prince Henry.  Special guest speakers included Billee King, Lynette Smith, Margaret Patterson and Yvonne Anderson who talked about their careers in nursing after they finished their training in the 1950’s and 1960’s.  The event was an overwhelming success, RCC will continue to theme future tours to meet identified community interest.  Frida Kitas thanked Billee King and the Prince Henry Trained Nurses Association for their support throughout 2014.

 

Action:  For information.

 

4.2  World AIDS Day Events

To mark World AIDS Day, RCC will host a screening of the award winning documentary I am Girl on Monday 1 December at the Randwick Ritz Cinema from 7pm.  The documentary explores the realities of being a girl in the 21st century. The screening will be followed by a Q&A session with filmmaker Rebecca Barry.  Proceeds from tickets sales will be donated to charities Camp Goodtime, the National Camp for children and families living with HIV and Kebaya, an Indonesian NGO for Trans women, who are newly diagnosed with HIV. In addition, RCC will have an information stall at Coogee Family Fun Day to raise awareness and funds for the nominated charities on Saturday 6 December.  Frida Kitas acknowledged the grant contribution from the SESLHD HIV/AIDS Related Programs (HARP) Unit towards the film screening.  Flyers and posters tabled.

 

Action:  For information.

 

4.3     The Greening of Grace Play reading

RCC in partnership with the Actors’ Forum will present a free play reading of the Greening of Grace by William Zappa on Saturday 15 November at the Bowen Library Theatrette.  The Greening of Grace tells the story of how an “ordinary old lady” in her eighties becomes the voice for the Planet”.  The reading will be followed by a Q&A session facilitated by director, William Zappa and cast.  The event provides Seniors with a unique opportunity to connect with their local community and enjoy a theatrical experience with family members and friends. Flyers and posters tabled.

 

Action:  For information.

 

4.4  Art Therapy Workshop

To promote good health and mental wellbeing, RCC will hold an Art Therapy Workshop on Saturday 29 November from 11am to 3pm at Randwick Town Hall.  The presentation and workshop will be facilitated by four local art and art therapy practitioners who will explore the therapeutic benefits of art based therapies for individuals, families and communities.  People do not need to have any prior skills or art experience to participate in the workshop.  Frida Kitas will investigate the possibility of holding additional workshops in 2015, tailored to meet the needs of a range of residents.  Flyers and posters tabled.

 

Action:  Frida Kitas to schedule additional workshops in 2015.

 

5. General Business

 

5.1     Christmas Concerts for Seniors

The Committee was informed that two extravaganza concerts will be held on Wednesday 10 December at South Sydney Juniors Auditorium.  Concert times will be from 10am and 3pm.  Numbers for both shows are limited and tickets will be allocated on a “first in basis.”  Bookings close on Monday 24 November.  To book a place please call Council’s call centre on 1300 722 542.

 

Action: For information.

 

5.2     Memory Information Day

RCC has arranged for staff from Alzheimer’s Australia NSW and the Memory Van to attend the Randwick Literary Institute Arts Festival on Sunday 16 November from 11am to 3pm. Alzheimer’s Australia NSW with the Memory Van will provide outreach at the Coogee Family Fun Day on Saturday 6 November.  Where possible, RCC will continue to include the Memory Van at mainstream Council events throughout 2015.  RCC will also investigate the possibility of holding a number of Your Brain Matters Presentations in partnership with Alzheimer’s Australia NSW in 2015.

 

Action:  For Information.

 

5.3     Carers NSW Movie Night

RCC in partnership with Carers NSW will host a movie night at Randwick Town Hall on Friday 28 November from 6pm.  The event is for anyone who cares for a family member or friend with a mental illness.  RCC will continue to work with Carers NSW to deliver a range of seminars and workshops to meet the identified needs of carers and consumers living in Randwick City and surrounding areas.  Flyers and posters tabled.

 

Action:  For information.

 

5.4  The Mayor’s Christmas Party

Frida Kitas provided an update at the meeting.

 

Action:  For information.

 

5.5     Future OPAC Meetings

Committee members agreed to reconvene in February and have a final meeting in March to allow for sufficient time to plan for Seniors Week events and activities.  The Committee has reached the end of its tenure membership and needs to be dissolved and a new Committee recruited.  Members may choose to re-nominate for a further term. Other proposed changes included reducing the quorum number from eight to four members with voting rights.  Frida thanked members for their contributions and support throughout 2014.

 

Action: Frida Kitas to dissolve the current membership in March and advertise and recruit for a new Committee in 2015.

 

5.6     Christmas Cheer Donations

RCC has provided over $2,000 in Christmas Cheers donations which is divided between a range of local Senior Citizens Clubs, organisations and groups.  The donation is a contribution towards a Christmas party for members. This year there are 12 recipients.

 

Action:  For information.

 

5.7     Christmas Gift Program

As part of its Christmas Gift program for the elderly, RCC will arrange a concert performance at 9 aged care facilities and hostels throughout Randwick City.  The concerts will be held on-site for the enjoyment of both residents and staff.  This year each facility will have choice of a concert performance from vintage jazz and swing musicians, The Greg Poppleton Bakelite Duo, cellist, Rachel Scott or Aubrey & Purton, a harmony driven ukulele duo who specialise in a repertoire of songs from the 1920s.  The program was reviewed two years ago by the Committee and has since proven to be an overwhelming success.

 

Action:  For information.

 

5.8     Access issues

Cr.Neilson has been liaising with City Services in relation to Ron Wood’s request to install a seat on Short Street, Randwick closer to the Community Transport pick up point.  There is an existing seat on the corner of Belmore Rd and Short Street near the bank that is positioned in the shade.  In regards to the request for a seat to be installed near the Bendigo Bank on Clovelly Road, Council needs to comply with national rules and regulations and consider a number of community safety issues, hence the seat may not be able to be situated near the Bendigo Bank.  RCC officers are currently investigating possible alternative locations.

 

Action: Cr. Neilson to provide an update at future meetings.

 

6.     Guest Presenter:  Catherine Hoe, RCC Road Safety Officer

Catherine’s position is partly funded by Roads and Maritime Services. The role involves developing Local Road Safety Projects in response to the high percentage of pedestrian casualties and implementing the RMS Road Safety Campaign around behaviour and fatigue related accidents including, Don’t Trust your Tired Self and the Double Demerits Campaign.  Catherine works with the NRMA Years Ahead Program for Seniors to address their changing needs in relation to driving as they age.  Catherine also delivers the “Walking Safely Campaign,” at the Coast Centre for Seniors and at POW Hospital in conjunction with the OT and Physio Department for older people who are at risk of falls.  RCC have identified that Driveway Safety is a significant area of concern, however statistics have improved around pedestrian accidents in Randwick City.

 

Action:  For information

 

7      Information Share Members provided an update on their respective services and support programs. Newsletters tabled. 

 

Date of Next Meeting: Wednesday 4 February 2015.