Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

 

MAYORAL MINUTES

 

 

 

 

 

 

 

 

Tuesday 24 February 2015

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                               24 February 2015

 

 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 24 February 2015 at 6:00pm

 

 

Mayoral Minutes

 

 

MM2/15     Waiving of Fees - St Margaret Mary's Primary School................................ 1

MM3/15     Local Government Chief Officers' Group Meetings..................................... 3

MM4/15     Council Sponsorship of Rotary Police Awards............................................ 5

MM5/15     Waiving of Fees - The Hon Pat Farmer's Event "Quicksand" at Maroubra Beach 7

MM6/15     Praise for Randwick City Council’s community consultations......................... 9

MM7/15     Receipt of Certificate of Appreciation from Father Chris Riley's Youth Off the Streets....................................................................................................... 11

MM8/15     Awarding of Public Service Medal to General Manager............................... 15

MM9/15     Eastern Beaches Local Area Command - 100 Years of Women in Policing..... 17

MM10/15   Randwick Boys and Girls High Schools - request for financial assistance....... 19           

 

 

 


Ordinary Council                                                                                               24 February 2015

 

 

Mayoral Minute No. MM2/15

 

 

Subject:                  Waiving of Fees - St Margaret Mary's Primary School

Folder No:                   F2014/00096

Author:                   The Mayor, Ted Seng      

 

Introduction

 

A request has been received from Mr Dermott O’Neill, Principal, St Margaret Mary’s Catholic Primary School, Randwick, to hold a sausage sizzle and cake stall outside the Randwick Literary Institute on Election Day, Saturday 28 March 2015. 

 

Issues

 

Mr Dermott has requested that Council’s application fee of $165 be waived as this is a fundraising activity.  The funds raised will go towards the upgrade of St Margaret Mary’s school playground. The Randwick Literary Institute will be a polling location therefore it will be necessary to seek approval for this activity from the Australian Electoral Commission.

 

Financial impact statement

 

In the event that Council accepts the report recommendation, the direct financial implication will be $165 which will be funded from the 2014-15 Contingency Fund.

 

Conclusion

 

It is considered that Council should support this fundraising activity and that the application fee of $165.00 be waived subject to the Australian Electoral Commission agreeing to allow the event at this location.

 

Recommendation

 

That Council votes $165.00 to cover the application fee for a fundraising activity outside the Randwick Literary Institute on Election Day, Saturday 28 March 2015 and fees be charged to the 2014-15 Contingency Fund.

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                               24 February 2015

 

 

Mayoral Minute No. MM3/15

 

 

Subject:                  Local Government Chief Officers' Group Meetings

Folder No:                   F2008/00390

Author:                   The Mayor, Ted Seng      

 

Introduction

 

At its ordinary meeting held 24 June 2008, Council resolved to endorse the General Manager’s membership application for the Local Government Chief Officers’ Group. The purpose of this report is to advise Council of the General Manager’s attendance at the group meetings to be held in the cities listed below on the dates listed below.

 

Issues

 

The Local Government Chief Officers’ Group is the peak professional development network of Australia and New Zealand Local Government Chief Executives. The objectives of the Local Government Chief Officers Group are:

 

1.     To act as a forum for the exchange of experience and information between Chief Officers to benefit their Councils in particular and local government in general.

2.     To utilise the experience and knowledge of Chief Officers at various government and organisational levels.

3.     To facilitate the professional development and training of Chief Officers.

 

As always, another major benefit of this Group is the opportunity to network one on one with other CEO’s and industry leaders to see exactly how they are dealing with the myriad of challenges currently being faced by local government. The upcoming schedule of meetings is as follows:

 

Glenorchy City, Clarence City & Brighton, TAS - 18 to 20 February 2015;

Sunshine Coast Regional Council, QLD - 22 to 24 July 2015;

Coffs Harbour, NSW - 18 to 20 November 2015;

Whakatane, NZ - 17 to 19 February 2016;

Darwin City, NT - 20 to 22 July 2016; and

City of Greater Geraldton, WA - 16 to 18 November 2016.

 

Financial impact statement

 

The cost of travel, accommodation and meals has been allowed for in the relevant staff training budget.

 

Conclusion

 

Randwick City Council is recognised within the Local Government industry as a leader and an innovator. The ongoing exchange of experiences and information within this leading group will keep Randwick at the forefront of local government and provide exciting opportunities for Council to explore.

 

 

Recommendation

 

That Council note and endorse the General Manager’s attendance at the group meetings of the Local Government Chief Executive Officers’ Group as outlined in this Mayoral Minute.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                               24 February 2015

 

 

Mayoral Minute No. MM4/15

 

 

Subject:                  Council Sponsorship of Rotary Police Awards

Folder No:                   F2013/00087

Author:                   The Mayor, Ted Seng      

 

Introduction

 

The Eastern Suburbs Rotary Police Officer of the Year Awards recognise outstanding Police Officers in each of the Eastern Beaches (Maroubra) and Botany Bay (Mascot) Local Area Commands. The Awards represents an opportunity for the local community to acknowledge and reward excellence in policing. The Police Awards are proudly presented by the Rotary Clubs of Maroubra, Randwick and Botany Bay with the Police Officer of the Year announced at a gala dinner hosted by the eastern suburbs Rotary Clubs. Members of the public are invited to nominate officers from the above commands for the Community nominated Police Officer of the Year Award.

 

Rotary has approached both Randwick and Botany Councils to support these awards by providing sponsorship. The Council sponsorship enables each Area Command to cover their police officers’ costs of attending the presentation event. The purpose of this Mayoral Minute is to seek Council’s support for sponsoring these awards in 2015.

 

Issues

 

Rotary seeks sponsorship from various organisations in order to hold these awards and keep the ticket price reasonable for their members and others to attend. Last year both Randwick and Botany Council were major sponsors contributing $4125.00 each. This year Rotary is requesting $4,765.00 from each Council. This will again allow for the ticket price for police officers to be covered. In return for their sponsorship amount, both Councils will be named as major sponsors on all marketing material and on the website.

 

Financial impact statement

 

A sum of $4,765.00 is the requested contribution, which has been allowed for in the Events budget for 2014-15.

 

Conclusion

 

The Police Officer of the Year Awards will allow the best of our local police officers to shine and be acknowledged for their professional excellence and dedication. Sponsorship of Awards event will also serve to demonstrate the good relationship and excellent partnership that exists between both Randwick and Botany Councils with Rotary, and the NSW Police.

 

Recommendation

 

That Randwick City Council enters into a sponsorship agreement with Rotary by contributing $4,765.00 to their Rotary Police Awards program. In return the Randwick Council logo will be displayed on promotional material and Council will be acknowledged as a major sponsor on the night at the event to be held on 6 May 2015 at The Lakes Golf Club

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                               24 February 2015

 

 

Mayoral Minute No. MM5/15

 

 

Subject:                  Waiving of Fees - The Hon Pat Farmer's Event "Quicksand" at Maroubra Beach

Folder No:                   F2015/00096

Author:                   The Mayor, Ted Seng      

 

Introduction

 

Council has received a submission from The Hon Pat Farmer to run an event at Maroubra Beach called “Quicksand” on Saturday 20 June 2015. Pat Farmer is a multiple world record holder for endurance running and has organised many community based events.

 

Issues

 

Mr. Farmer has written to Council requesting that the associated event fees be waived. All money raised will aid the Light House Charity, a charity that assists homeless and needy teenagers looking for direction and support.

 

The event will consist of a run along Maroubra Beach on Saturday, 20 June 2015 starting at 4:00 pm and finishing at 10.30 pm. This date is closest to the darkest day of the year. The theme of the event reflects the work and name of the charity.  The charity motto states; that in the darkest moments, closest to the darkest day of the year, a beacon of hope shines and supports the future of needy teenagers. Each runner will receive a head torch to show their way for when it gets dark.

 

The participants will be running from one end of the beach to the other.  A timing arch will be placed at the starting line to record their laps. The event will have 150 runners and will comprise of 50 runners doing a 10km run, 50 runners doing a 21km run and 50 runners completing a 42km run, which should take about 6 hours maximum.

 

The following support has been requested:

 

Beach Hire                                                              $   505.30

Lifeguards x 2 @ $226.00 p/h x 6 hours                       $2,712.00

Supply & Removal 5 sulo bins @ $82.00 per bin             $  410.00

Extended opening hours of toilets                                $  177.00

TOTAL:                                                                  $3,804.30

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $3,804.30 and this will be funded from the 2014-15 Contingency Fund.

 

Conclusion

 

The intent of  this event is to raise money for the Light House Charity which is a not for profit organisation, I recommend Council supports the waiving of the associated fees for this worthwhile event.

 

 

 

Recommendation

 

That:

 

a)    Council vote $3,804.30 to cover the fees associated with The Hon Pat Farmer’s event “Quicksand” to be held on Saturday 20 June 2015,  The funds be allocated from the 2014-15 Contingency Fund;

 

b)    the event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event;

 

c)    the Mayor or his representative be given the opportunity to address the event on behalf of Council; and

 

d)    the organisers provide Council with information following the event on the number of attendees and other event related information.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                               24 February 2015

 

 

Mayoral Minute No. MM6/15

 

 

Subject:                  Praise for Randwick City Council’s community consultations

Folder No:                   F2015/06574

Author:                   The Mayor, Ted Seng     

 

Introduction

 

A new study shows that Councils across NSW are leading the way in engaging and consulting their communities when preparing land use plans.

 

Issues

 

Local Government NSW’s recently released report “Involving Locals in Local Plan Making - December 2014” praises the community engagement practices of NSW councils and highlights recent community consultations undertaken by Randwick City Council:

 

“Randwick Council’s development of a staged consultation process using key land use themes is a great case in point. Their sustained and interactive approach has helped residents come together to discuss place-based plans in an in-depth way, including the development of the Maroubra Beach Town Centre.”

 

On the Draft LEP 2012 and Draft Comprehensive DCP consultations, the report stated that Randwick City Council’s approach was “educative, sustained and interactive enabling residents to follow the strategy and engage in an informed manner. “

 

The research for this report has revealed that:

 

·      Councils are becoming increasingly proactive in seeking feedback earlier in the plan making process and practice is expanding quickly;

 

·      How councils engage with communities is becoming increasingly professional;

 

·      Long term, more integrated community engagement practices are being implemented;

 

·      Councils support face-to-face conversations; and

 

·      ‘Up front’ engagement requires commitment from Councillors and planning staff.

 

The Report also states that “the integration of the community engagement strategies with the long term plan making processes is a key factor in developing an effective engagement strategy.  This is because it allows communities and stakeholders to be educated, informed and progressively consulted in involving locals in Local Plan Making”.

 

The full text of the report can be seen at:

http://lgnsw.org.au/files/imce-uploads/127/involving-locals-in-local-plan-making.pdf

 

 

 

Conclusion

 

Council’s Strategic Planning and Communications Departments have performed exceptionally well in high quality community engagement work and staff should be congratulated.

 

Recommendation

 

That:

 

a)     the contents of this Mayoral Minute be noted and received.

 

b)     staff from the Strategic Planning and Communications Departments be congratulated for their high quality community engagement work.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                               24 February 2015

 

 

Mayoral Minute No. MM7/15

 

 

Subject:                  Receipt of Certificate of Appreciation from Father Chris Riley's Youth Off the Streets.

Folder No:                   F2013/00220

Author:                   The Mayor, Ted Seng      

 

Introduction

 

Every year at Coogee Carols, song sheets and related carols merchandise are sold to raise money for a nominated local charity.  At the 2014 Coogee Carols, the nominated Charity was the YOTS Outreach Project located in Lexington Place.

 

Father Chris Riley’s Youth Off the Street (YOTS) Outreach Program established an Outreach Project Office in Lexington Place, South Maroubra, in 2013.  The primary aim of the Outreach Project is to assist young people who are either in crisis, homeless, drug dependent or recovering from abuse. 

 

Issues

 

I am very pleased to confirm that a cheque for the amount of $4,398.10 was recently forwarded to Father Chris Riley’s YOTS.

 

In returned, Father Chris Riley has written to thank Randwick City Council for the donation as follows:

 

Thank you for your gift.  Support such as yours enables us to reduce our costs and ensure donated funds are directed towards services for young people who are homeless, disadvantaged or struggling to live with the effects of abuse and neglect.

 

We couldn’t succeed in providing these much needed services without the support of members of the community.

 

Thank you for assisting us in our work and for continuing to believe in our young people.

 

Conclusion

 

Since the establishment of the outreach office in Lexington Place, YOTS staff has been actively engaging with young residents in the South Ward. YOTS provides supervised low key and positive diversionary activities for young people aged between 12 and 21 years.  Its presence continues to have a positive influence on our local young residents.

 

I am delighted to see that Randwick City Council’s partnership with YOTS has been productive and I look forward to continuing this partnership well into the future.

 

Recommendation

 

That Council receives the Certificate of Appreciation presented by Father Chris Riley’s Youth Off the Street.

 

 

 

Attachment/s:

 

1.View

Copy of Certificate of Appreciation received from Father Chris Riley's Youth Off the Street

 

 

 

 


Copy of Certificate of Appreciation received from Father Chris Riley's Youth Off the Street

Attachment 1

 

 


Ordinary Council                                                                                               24 February 2015

 

 

Mayoral Minute No. MM8/15

 

 

Subject:                  Awarding of Public Service Medal to General Manager

Folder No:                   F2004/06219

Author:                   The Mayor, Ted Seng      

 

Introduction

 

It is with great pleasure that I inform Council that as part of the Australia Day honours, our General Manager, Mr Ray Brownlee, received the Public Service Medal in recognition of his invaluable contribution to community services and local government management.

 

Issues

 

The Public Service Medal was established on 18 October 1989 and recognises outstanding service of employees across the Commonwealth, state, territory and local governments. To qualify, outstanding service’ needs to be shown through:

 

·      ongoing service excellence to the public;

·      innovation in programme, project and policy development;

·      service above and beyond the normal requirements of the position; and

·      a special achievement or success in the performance of duty in difficult or unusual circumstances.

 

After a distinguished local government career, including outstanding service at Randwick, Penrith, Leichhardt, North Sydney and Auburn Councils, there is no doubt that our General Manager thoroughly deserves this highest of honours.

 

Conclusion

 

With an annual quota for each government public service of only 100 medals awarded, it is considered appropriate to acknowledge this highest of honours.

 

Recommendation

 

That Council congratulates the General Manager, Mr Ray Brownlee, on his Public Service Medal in recognition of his invaluable contribution to community services and local government management.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                               24 February 2015

 

 

Mayoral Minute No. MM9/15

 

 

Subject:                  Eastern Beaches Local Area Command - 100 Years of Women in Policing

Folder No:                   F2004/06287

Author:                   The Mayor, Ted Seng      

 

Introduction

 

On Saturday, 21 March 2015, a significant event to celebrate 100 Years of Women in Policing will be held in the Eastern Beaches Local Area Command (LAC).  

Issues

 

The day will commence with a baton relay from Gordon’s Bay which will involve a female Police Officer running alongside a Nipper and Youth from the Coogee Surf Life Saving Club. The Female Police officers completing the relay, along with members of the Coogee Surf Life Saving Club, will then travel from one end to the other of Coogee Beach on jet skis and an offshore boat. At the finale of the relay, one female Police officer will be involved in a mock rescue operation by the Westpac Life Saver helicopter.        

There will be a number of other NSW Police Units involved including the Mounted Police, NSW Police Harbourside Porsche, Eastern Beaches ATV (Rhino) and Police Trail Bikes and the Police mascot, Constable Charlie, will be in attendance. A number of stalls will also be set up to promote the NSW Police and Women in Policing.  This will be a great spectacle and an opportunity for the community of Randwick to join with the Eastern Beaches LAC in celebrating the day.   

The Eastern Beaches LAC have invited me to attend the celebrations on 21 March 2015 and to present a short speech acknowledging the contribution and service of 100 Years of Women in Policing in the Randwick LGA.  A certificate or some other small item will be presented by me on behalf of the community as a lasting presence in the Eastern Beaches LAC of this very important occasion.


Financial impact statement

 

The Eastern Beaches LAC has requested Council’s assistance in providing the following items for the celebrations on 21 March:   

Assistance requested for:

 

Comment:

Cost:

Flags

The 12 Coogee street banners are currently booked as Rabbitohs banners from 8 March to 29 March but if Council was agreeable they could change this booking.

 

Design costs: Presume police are doing this

Printing costs: Approximately $1,000

Banner space hire costs: 12 x $85 = $1020 per week (incl GST)

Install/dismantle costs = $580.80 (incl GST)

 

$2,600

BBQ

We normally provide our BBQs at no charge for community events such as this

 

Nil

Marquee

Estimated cost to hire a small marquee (Council does not own a marquee)

 

$850.00

Beach hire

For the day

 

$673.80

1 x Offshore boat

Council does not own an off shore boat and can ask Surf Lifesaving to provide one for the time required (I assume they would be more than willing to assist), however, as it is an emergency vessel, any emergency situation arising would be attended by the boat

 

Nil

2 Jetskis

We have two Jet skis which are also emergency vessels, hence they would need to attend to any emergency situation should one occur, but they will more than likely be available - 2 Jetskis + 2 Lifeguards for 4 hours

 

$740.00

Framed certificate

This will be designed and printed in-house and there will be minimal cost to purchase a frame

 

$50.00

Total:

$4,913.80


Conclusion

 

This is an important community milestone event and Council can support it, and recognise the achievements of Women in Policing, by assisting with the centenary celebrations. Council’s involvement in this event will also demonstrate the good relationship and excellent partnership that exists between Randwick City Council and the Eastern Beaches LAC.

 

Recommendation

 

That:

 

a)     Council support the Women in Policing centenary celebrations by providing the   assistance requested (and detailed in this Mayoral Minute) in the amount of     $4,913.80 and that this contribution be funded from the 2014-15 Contingency     Fund;

 

b)    the event organiser undertakes to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

c)    the Mayor or his representative be given the opportunity to address the event on behalf of Council.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                               24 February 2015

 

 

Mayoral Minute No. MM10/15

 

 

Subject:                  Randwick Boys and Girls High Schools - request for financial assistance

Folder No:                   F2004/07396

Author:                   The Mayor, Ted Seng      

 

Introduction

 

I have received a request from Ms Maxine Ford, Liaison Teacher at Randwick Boys’ High School, for financial assistance for a combined Randwick Boys’ and Randwick Girls’ High Schools production to be held at NIDA in August 2015.

 

Issues

 

Ms Ford, in her correspondence, says:

 

“I am writing to express my appreciation of Randwick City Council's support for Randwick Girls' and Randwick Boys' High Schools' past five Shows. Without Randwick City Council's sponsorship, our five productions, 2010’s “Australian Stories”, 2011’s “Once Upon a Time…”, 2012’s “Portraits”, 2013’s “Lights, Camera, Action!”, and 2014’s “Time After Time” would not have been so successful.

As you know, in 2010, the schools began to produce our own full-length professional shows using the facilities at NIDA. These shows have become an annual program that give over 220 students the opportunity for their skills in dance, drama, singing, music and stage production to be showcased before an 800-strong audience in NIDA’s Parade Theatre. Each student involved in the show signs a pledge not to smoke, drink or use drugs during the production year.

2015 marks the sixth year that Randwick Girls’ and Randwick Boys’ High Schools will produce an original show at NIDA. Prior to this year, our five productions, of which Randwick City Council has been a great support, were enormously successful and brought high exposure to our sponsors. This year’s production will take place at the end of August, and will include one matinee and two evening performances.

This year is also very special to us, as it is the 25th anniversary of Randwick’s participation in Rock Eisteddfod, and to commemorate this occasion our show will be a retrospective of our most successful and entertaining items, brought to life onstage once again.”

 

This year shows will be held on 21 and 22 August 2015 and the show’s title is “Our Story”.

 

The Schools have asked for financial assistance from Council for the August 2015 production and have indicated that they will ensure that Council’s contribution is acknowledged on the students' jerseys, fliers, and school newsletters, fostering a strong community awareness of our involvement.

 

Financial impact statement

 

If the report recommendation is adopted, the donation (of $4,000) will be funded from the 2015-16 Contingency Fund budget.

 


Conclusion

 

Council has provided financial support for the Randwick Girls’/Randwick Boys’ Rock Eisteddfod team for a number of years and supported the combined show at NIDA since 2010. It is recommendation that Council contributes towards the cost of the Schools’ 2015 production as this is an important community event and worthy of continued financial assistance from Council. The event will be ‘drug-free’ which positively encourages a healthy lifestyle for those involved as well as fostering the development of the students' talents in the creative arts.

 

Recommendation

 

That:

 

a)     Council donates $4,000.00 to the Randwick Girls’ and Boys’ High Schools for the        combined production to be held at NIDA in August 2015, such funds to come   from the 2015-16 Contingency Fund budget.

 

b)     the Schools undertake to appropriately and prominently promote Council’s        sponsorship of the event.

 

Attachment/s:

 

Nil