Ordinary Council Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 24 February 2015

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 24 February 2015 at 6:00pm

 

Prayer and Acknowledgement of the local indigenous people

Prayer

Almighty God,

We humbly beseech you to bestow your blessings upon this Council and to direct and prosper our deliberations to the advancement of your glory and the true welfare of the people of Randwick and Australia.

Amen”

Acknowledgement of the local indigenous people

I would like to acknowledge that we are here today on the land of the Bidjigal people of the Dharwahal Nation.  The Bidjigal people are the traditional owners and custodians of this land and form part of the wider aboriginal nations of the Sydney area.  On behalf of Randwick City Council I would also like to acknowledge and pay my respects to the Elders both past and present.”

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Ordinary Council Meeting - 9 December 2014

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Council by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Mayoral Minutes

Mayoral Minutes, if any, will be distributed on the night of the meeting.

Urgent Business

Director City Planning Reports (record of voting required)

In accordance with Section 375A of the Local Government Act, the General Manager is required to keep a register of Councilor voting on planning matters. Planning matters are any decisions made in the exercise of a function of a council under the EP&A Act and include decisions relating to a development application, an environmental planning instrument, a development control plan or a development contribution plan under that Act. In addition, Randwick City Council has resolved (22 July 2008) that its register of voting include the voting on all tender matters.

 

CP1/15     140 Carrington Road, Randwick (DA/132/2014/A).................. 1

CP2/15     15 Maitland Avenue, Kingsford
(DA/527/2014/A)................................................................
7

Director City Planning Reports (record of voting NOT required)

CP3/15     Report variation to Development Standard under State Environment Planning Policy No. 1 (SEPP 1) and Clause 4.6 between 1 December 2014 to 31 January 2015.................... 13

CP4/15     Affordable Housing Dwelling at Lot 7  in SP 90272, 1-3 Jenner Street, Little Bay - Classification of land under the Local Government Act 1993......................................................... 17

CP5/15     CBD and South East Light Rail; Alternative Randwick Interchange Feasibility Study.............................................. 21

General Manager's Reports

GM1/15     Continuation of Community Partnership with South Sydney Football Club..................................................................... 31

GM2/15     Review of the 2014-15 Annual Operational Plan - December Quarterly Report................................................................ 35

GM3/15     Council's Fit for the Future Working Party - Status Report...... 47

Director City Services Reports

CS1/15     Coogee Pavilion Festival Day............................................... 69

Director Governance & Financial Services Reports

GF1/15     Investment Report - November 2014................................... 75

GF2/15     Investment Report - December 2014................................... 83

GF3/15     Investment Report - January 2015...................................... 91

GF4/15     Quarterly Budget Review - December 2014.......................... 99

GF5/15     Long Term Financial Plan 2015-25..................................... 117

GF6/15     Councillors' Expenses & Facilities Policy - results of public exhibition........................................................................ 119

GF7/15     Sponsorship Policy............................................................ 121  

Petitions

Motion Pursuant to Notice

NM1/15     Notice of Motion from Cr Nash - Mardi Gras Festival recognition...................................................................................... 137

NM2/15     Notice of Motion from Cr Stavrinos - Kingsford Noodle Market and other market events and proposed closure of Meeks Street at Anzac Parade............................................................... 139

NM3/15     Notice of Motion from Cr Stavrinos - Proposed improvement to lighting to reduce vandalism............................................. 141

NM4/15     Notice of Motion from Cr Matson - Assessment of support for extending one hour parking restrictions in Coogee Beach..... 143

NM5/15     Notice of Motion from Crs Matson, Nash & D'Souza - Advancement of a National Act of Recognition ................... 145

NM6/15     Notice of Motion from Cr Matson - Proposed Randwick Rail Alignment Working Group as response to Alison Road light rail realignment..................................................................... 147

NM7/15     Notice of Motion from Cr Bowen - Impact of electricity privatisation to Randwick Council budget........................... 149

NM8/15     Notice of Motion from Cr Bowen - Randwick and Anzac Parade South Urban Activation Precincts now identified as Priority Precincts ......................................................................... 151

NM9/15     Notice of Motion from Cr Smith - Mayoral Election Policy...... 153

NM10/15   Notice of Motion from Cr Smith - Trialling synthetic sports fields surfaces........................................................................... 155  

Closed Session

MM1/15    Performance Review of General Manager 2014

This matter is considered to be confidential under Section 10A(2) (a) Of the Local Government Act, as it deals with personnel matters concerning particular individuals.

 

GM4/15     Reorganisation of Community Development Department

This matter is considered to be confidential under Section 10A(2) (f) Of the Local Government Act, as it deals with matters affecting the security of the Council, Councillors, Council staff or Council property.

 

CP6/15     Tender Report: Waste Collection and Processing Services Part B and Part C

This matter is considered to be confidential under Section 10A(2) (d) Of the Local Government Act, as it deals with commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

CP7/15     Tender T2015/11 - Recycling Incentive Services

This matter is considered to be confidential under Section 10A(2) (c) Of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CS2/15     Tender T2015-12 - Chifley Sports Reserve Youth Skate Park

This matter is considered to be confidential under Section 10A(2) (c) Of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

  

Notice of Rescission Motions

NR1/15     Notice of Rescission Motion from Councillors Neilson, Bowen and Matson - Development Application Report - 34 Milford St, Randwick (DA/505/2014)................................................. 157  

 

 

 

…………………………………………………….

Ray Brownlee

General Manager

 


Ordinary Council                                                                                                   24 February 2015

 

 

Director City Planning Report No. CP1/15

 

 

Subject:                  140 Carrington Road, Randwick (DA/132/2014/A)

Folder No:               DA/132/2014/A

Author:                    Olivia Yana, Development Assessment Officer      

 

Proposal:                 Section 96 (AA) modification of the land and Environment Court approval by removing timber cladding on the southern elevation and changes to the sill height of ground floor level bathroom window on northern and southern elevations.

Ward:                      North

Applicant:               Parker Logan Property

Owner:                    Mrs P W Loughman

Summary

Recommendation:   Approval

 

Subject Site

 

 

 

 

Submissions received

 

 

Ù

North

 

Locality Plan

 

Development Application Executive summary report

 

The application is referred to Council, as the current approval (DA/132/2014) was granted by NSW Land and Environment Court on 28 August 2014 for the demolition of the existing dwelling and garage and the construction of a residential flat building comprising six 2 bedroom units, basement parking and strata subdivision.

 

 

1.  Proposal

 

Section 96 modification of the approved development proposes amendment to the external wall finishes by removing timber cladding on the southern elevation and changes to the sill height of ground floor level bathroom window on northern and southern elevations.

 

2.  Site

 

The subject site no. 140 is located on the western side of Carrington Road within Zone R3 Medium Density Residential, which is elevated above the street level. The site has a frontage of 14.63m, a depth of 42.67m and a total area of 613.1m². The site presently occupied by an existing two-storey dwelling with a subfloor garage fronting the street boundary and other minor structures, which adjoins to a four storey residential flat building on the northern side and a similar single detached dwelling on the southern side (Figure 1). The streetscape contains of a mixture of free standing dwellings and two to three storey flat buildings.

 

Figure 1: Street photograph of the subject site and surrounds

(The dwelling has now been demolished)

3.  Submissions

 

The owners of adjoining and likely affected neighbouring properties were notified of the proposed development in accordance with the Randwick Comprehensive Development Control Plan (RCDCP) 2013 and the EP&A Act regulations. No submission was received as a result of the notification process.

 

4.  Key Issues

 

4.1. Section 96 (AA) Assessment:

Under the provisions of Section 96 (AA) of the Environmental Planning and Assessment Act, 1979, as amended, Council may only agree to a modification of an existing Development Consent if the following criteria has been complied with:-

 

4.1.1 Substantially the Same Development:

The modification to the approved development does not alter the nature of the approved development and for the purposes of legislative requirements under Section 96(2) of the Environmental Planning and Assessment Act 1979. It is considered that the application remains substantially within the scope of the original development and also satisfies the requirements of Section 96 (AA) of the Environmental Planning and Assessment Act 1979 for modification of consents granted by the Court. The application has been notified to each person who made a submission in respect of the relevant development application of the proposed modification. No submission was received as a result of the notification process.

4.2 Relevant Environmental Planning Instruments:

 

4.2.1 State Environment Planning Policy (Building Sustainability Index: BASIX) 2004

SEPP: BASIX requirements came into force for all new dwellings, dual occupancies and some transient residential accommodation where development applications were lodged on or after 1 July 2004. A BASIX assessment is a mandatory component of the development approval process under the Environmental Planning and Assessment Amendment (Building Sustainability Index: BASIX) Regulation 2004 and State Environmental Planning Policy (Building Sustainability Index: BASIX) 2004.

 

Clause 55A of the EP & A Regulation requires that a new BASIX certificate be lodged for amended plans or where a section 96 modification makes a material change to the BASIX commitments as originally approved.

 

The applicant has submitted a new BASIX certificate. The plans have been checked with regard to this new certificate and they are consistent with the requirements indicated for DA stage. Standard conditions of consent requiring the continued compliance of the development with the SEPP: BASIX were included in the original determination.

 

4.2.2 Randwick Local Environmental Plan (RLEP) 2012

The following clause of RLEP 2012 is relevant to the proposed development:

Zone R3 - Medium Density Residential

The site is zoned Medium Density Residential R3 under RLEP 2012 and the proposal is permissible with Council's consent. Notwithstanding this, to ensure that the proposal is consistent with the aims of RLEP 2012 and the specific objectives of the zone in terms of achieving the desirable elements of the streetscape and its locality, further assessment is carried out under Part 4.3 of this report to ensure the modification complies with Council’s DCP controls for colours, materials and finishes.

 

4.3 Development Control Plans

 

4.3.1 Randwick Comprehensive Development Control Plan (RCDCP) 2013

Part C2 – Medium Density Residential

Colours, Materials and Finishes

Council’s DCP controls stipulate that the inclusion of light-weight materials is required to complement façade articulation to contrast with solid masonry surfaces and that large expanses of rendered masonry should be avoided. Proposed amendment to the external wall finishes by the removal of timber cladding on the southern elevation and replacing it with rendered masonry wall will not satisfy the DCP requirements, as it will result in the lack of articulation and material quality of the building design. The proposal therefore is not recommended for approval and additional condition is to be included in the consent to delete proposed works from the plan.  

 

Visual Privacy

Modification to increase the sill height of the bathroom windows on the northern and southern elevations will not give rise to visual privacy impacts for the adjoining properties given that the windows will retain the timber cladding screen, which will maintain reasonable levels of privacy.

 

The proposed modification is considered satisfactory in meeting the relevant controls and objectives of Randwick Comprehensive Development Control Plan (RCDCP) 2013, subject to the attached conditions.

 


4.4 Section 79C Assessment:

The site has been inspected and the application has been assessed below having regard to Section 79C of the Environmental Planning and Assessment Act, 1979, as amended.

 

Section 79C ‘Matters for Consideration’

Comments

Environmental Planning Instruments

Section 79C(1)(a)(i) – Provisions of any environmental planning instrument

State Environment Planning Policy (Building Sustainability Index: BASIX) 2004

The proposed modification will continue to comply with the requirements of SEPP: BASIX. Refer to Part 4.2 of this report for compliance.

 

Randwick Local Environmental Plan (RLEP) 2012

Zone R3 - Medium Density Residential

The site is zoned Residential R3 Medium Density under Randwick Local Environmental Plan 2012 and the proposal is permissible with Council’s consent. Refer to Part 4.2 of this report for compliance.

 

The proposal, apart from amendment to the external wall finishes, is consistent with the aims of RLEP 2012 and the specific objectives of the zone in that the proposed activity and built form will not detract from the desirable elements of the streetscape and locality while providing for the housing needs within a medium density residential environment and protecting the amenity of adjoining and neighbouring residents.

 

Section 79C(1)(a)(ii) – Provisions of any draft environmental planning instrument

Nil.

Section 79C(1)(a)(iii) – Provisions of any development control plan

The proposal generally satisfies the objectives and controls of the Randwick Comprehensive DCP 2013 with the exception of change in materials. Refer to Part 4.3 of this report for compliance.

Section 79C(1)(a)(iiia) – Provisions of any Planning Agreement or draft Planning Agreement

Not applicable.

Section 79C(1)(a)(iv) – Provisions of the regulations

The relevant clauses of the Regulations have been satisfied.

Section 79C(1)(b) – The likely impacts of the development, including environmental impacts on the natural and built environment and social and economic impacts in the locality

The environmental impacts of the proposed development on the natural and built environment have been addressed in this report.

 

The proposed development is consistent with the dominant residential character in the locality. The proposal will not result in detrimental social or economic impacts on the locality.

Section 79C(1)(c) – The suitability of the site for the development

The site is located in close proximity to local services and public transport. The site has sufficient area to accommodate the proposed land use and associated structures. Therefore, the site is considered suitable for the proposed development.

Section 79C(1)(d) – Any submissions made in accordance with the EP&A Act or EP&A Regulation

No submission was received for this application.

Section 79C(1)(e) – The public interest

The proposal promotes the objectives of the zone and will not result in any significant adverse environmental, social or economic impacts on the locality. Accordingly, the proposal is considered to be in the public interest.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4a:     Improved design and sustainability across all development.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Proposed modification of the approved development comprises works, which are considered ancillary in nature in comparison to the extent of the approved development. However, the proposed amendment to the external wall finishes is not considered acceptable to adhere with the controls and objectives of Randwick Local Environmental Plan (RLEP) 2012 and Randwick Comprehensive Development Control Plan (RCDCP) 2013 in terms of its impact on the building’s articulation and visual appearance. The application, therefore, is recommended for approval subject to the relevant conditions of consent.

 

 

Recommendation

 

That Council as the consent authority grant its consent under Section 96 of the Environmental Planning and Assessment Act 1979 as amended to modify Development Consent No. DA/160/2011/A by removing timber cladding on the southern elevation and changes to the sill height of ground floor level bathroom window on northern and southern elevations at 140 Carrington Road, Randwick, in the following manner:

 

·       Amend Condition No. 1 to read:

Approved Plans & Supporting Documentation

1.       The development must be implemented substantially in accordance with the plans and supporting documentation listed below and endorsed with Council’s approved stamp:

 

Plan

Drawn by

Dated

Received by Council

LEC 000 – Site plan

 

Nicholas Tang Architects – All with Issue B

29/07/2014

31/07/2014

LEC 100 – Basement plan

29/07/2014

31/07/2014

LEC 101 – Ground floor plan

29/07/2014

31/07/2014

LEC 102 – First floor plan

29/07/2014

31/07/2014

LEC 103 – Second floor plan

29/07/2014

31/07/2014

LEC 104 – Roof plan

29/07/2014

31/07/2014

LEC 200 – Elevations 1

29/07/2014

31/07/2014

LEC 201 – Elevations 2

29/07/2014

31/07/2014

LEC 202 – Elevations 3

29/07/2014

31/07/2014

LEC 203 – Elevations 4

29/07/2014

31/07/2014

LEC 300 – Sections 1

29/07/2014

31/07/2014

LEC 301 – Sections 2

29/07/2014

31/07/2014

LEC 302 – Sections 3

29/07/2014

31/07/2014

LEC 600 – Solar access to living areas – Issue A

Nicholas Tang Architects

29/07/2014

31/07/2014

LEC 700 – floor area calculations plans – Issue A

Nicholas Tang Architects

29/07/2014

31/07/2014

14-766/1 – Revised Landscape plan – Issue B

Nicholas Tang Architects

29/07/2014

31/07/2014

Draft Strata Plans Ref 2336 SP Sheets 1 to 5

Eric Scerri Surveyor Issue B

 

15/08/2014

 

BASIX Certificate No.

Dated

Received by Council

532199m

13 March 2014

13 March 2014

 

As amended by the Section 96 “A” plans and supporting documentation listed below:

 

Plan

Drawn by

Dated

Received by Council

S96 200 Issue B

Nicholas Tang Architects

18/09/2014

4 November 2014

S96 201 Issue A

 

BASIX Certificate No.

Dated

Received by Council

532199M_03

14 December 2014

16 December 2014

 

Only in so far as they relate to the modifications highlighted on the Section 96 plans and detailed in the Section 96 application, except where amended by Council in red and/or by other conditions of this consent:

 

·       Add the following Condition:

2.       e)       The removal of timber cladding on the southern elevation as shown on drawing no. S96 201 (Issue A) dated 18/09/2014 and received by Council on 4 November 2014 shall be deleted from the plans, as marked in red.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Director City Planning Report No. CP2/15

 

 

Subject:                  15 Maitland Avenue, Kingsford
(DA/527/2014/A)

Folder No:               DA/527/2014/A

Author:                    Christopher Gorton, Assessment Officer      

 

Proposal:                 Section 96 application to delete condition 2 (c) of the development consent in relation to the deletion of the front portion of the proposed carport. Original Consent: Alterations and ground floor additions to the existing dwelling house, including front fence and carport.

Ward:                      West Ward

Applicant:               Arch Media Solutions Pty Ltd

Owner:                    Mr S Moros & Mrs J Moros

Summary

Recommendation:   Refusal

 

Subject Site

 

 

 

 

Submissions received

 

 

Ù

North

 

Locality Plan

Development Application Executive summary report

 

Proposal

 

The subject section 96 (2) application has been referred to Council for determination at the request of Councillors Stavrinos, Andrews and Nash.

 

This section 96 (2) application seeks to delete condition 2 (c) of the development consent in relation to the deletion of the front portion of the proposed carport. Condition 2 (c) reads as follows:

 

Condition 2(c):

The front portion of the proposed carport shall be deleted and the remainder of the carport must not extend beyond the eastern roof edge of the dwelling at ground floor level.

 

Site

 

The site is located on the eastern side of Maitland Ave between Tresidder Avenue to the north and Gardeners Road to the south.

 

The lot presently contains a single level detached brick dwelling house, with an attached carport located directly to the north behind the front building alignment.

 

The site has a frontage to Maitland Avenue of 12.495m and a total site area of 452.7m2 (as per survey). The site has a depth of 36.27m and is rectangular in shape. The topography of the site slopes down from the front (west) of the site to the rear (east) at an overall grade of approximately 6%%. The proposal does not involve the removal of any significant vegetation.

 

Development in the locality is characterised by low density residential development including, primarily, detached dwellings and attached dual occupancy development. The scale of existing development on surrounding sites varies between single storey and two stories in scale.

 

Figure 1: Subject site (highlighted in red)

 


Submissions

 

The owners of adjoining and likely affected neighbouring properties were notified of the proposed development in accordance with the Randwick Comprehensive DCP 2013. There were no submissions received as a result of the notification process.

 

Key Issues

 

Carport

The extension of the carport forward of the building line, proposed as follows (seen in figure 2 below):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Figure 2: Proposed carport (site plan and elevation)

 

The objectives of the RDCP 2013 seek to ensure that car parking structures do not visually dominate the property frontage or streetscape and will be integrated with the architectural expression of the dwelling as an integrated element.

 

At present there is an existing lean-to type carport structure to the northern side of the dwelling (seen below in figure 3), which is accessed by the existing driveway and in combination with the driveway provides off street parking for two vehicles.

 

Figure 3: Subject site (existing carport shown in red)

 

 

The subject section 96 application seeks to delete condition 2 (c) of the development consent requiring the part of the carport protruding forward of the building line be deleted from the original application.

 

The carport which is proposed to the front of the existing carport will be sited up to 469mm from the front boundary, with a nil setback from the northern side boundary.

The RDCP 2013 includes specific controls in Section 6.1. 6.2 and 6.6 which relate to carport structures forward of the building line.

The proposed carport structure does not meet the all the relevant objectives outlined in section 6.1, specifically that the proposed carport structure will dominate the property frontage and streetscape. The subject site sits on the eastern side of Maitland Street, the eastern side of the street is characterised by single and two storey developments with uniformed front setback, consisting of landscaped and permeable space (as shown in figure 4 below). The proposed carport will disrupt the visual open space to the front of the site which contributes to the streetscape character. It is acknowledged that there is one example of a carport structure along the entire eastern side of Maitland Street at No. 35 Maitland Street (approximately 130m to the south). The proposed carport structure forward of the building line will dominate the visual catchment of the immediate area and result in an undesirable outcome for the character of the streetscape.

Figure 4: Looking south along Maitland Avenue

The controls outlined in 6.2 of the RDCP 2013 permit a 3m single width carport in front of the front façade within the front setback areas may only where:

·      There is no alternative, feasible location for accommodating car parking;

·      The site has a significant slope with the dwelling being elevated above the street level;

·      The carport will not adversely affect the visual amenity of the street and the surrounding areas;

·      The carport location will not pose an undue risk on the safety of pedestrians; and

·      The carport will not require the removal of significant landscape elements that enhance the streetscape, such as rock outcrop or sandstone retaining walls.

As noted above there is an existing carport to the northern side of the dwelling and driveway. It is also noted that the existing carport at 2.5m in width is impractical to allow to vehicle parking and passenger entry and exit.

However the driveway within the front setback area of the property is and can be safely utilised as a hardstand car space. This space allows for safe and convenient off street parking. The use of the driveway in front of the dwelling for parking does not rely upon the provision of a carport. In addition to the above the proposal exceeds the maximum 3m external width, as it is proposed to have an external width of 3.89m which does not meet the numerical controls in the RDCP 2013.

Section 6.6, relating to Carport Configuration, includes numerical controls to restrict design of carport structures with relation to width and height. The controls in the RDCP 2013 state that the maximum width of a carport structure shall be no more than 3m and the maximum height for a carport structure with a pitched rood is 3m. The proposal has a maximum width of 3.89m and a maximum height of 3.6m, these do not meet the relevant controls in the RDCP 2013 and it is considered that the structure forward of the building line will dominate both the streetscape and the existing dwelling.

It is considered that the subject section 96 application which seeks to delete condition 2(c) of the development consent relating to the portion of the carport forward of the building line, will result in an undesirable outcome for the character of the streetscape. The carport structure forward of the building line will dominate the visual catchment of the immediate area as well as dominating the property frontage and streetscape.

Therefore the deletion of condition 2 (c) from the development consent cannot be supported.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4a:     Improved design and sustainability across all development.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The deletion of condition 2 (c) will result in a development that is inconsistent with the objectives and relevant assessment criteria outlined in the RLEP 2012. It is considered that the proposed carport structure forward of the building line will result in significant adverse impacts upon the amenity of the streetscape, the adjoining premises and the character of the locality and that the proposal is unsuitable for the subject site. The application is therefore recommended for refusal.

 

 

 

Recommendation

 

That Council, as the consent authority, refuse development consent under Section 96 of the Environmental Planning and Assessment Act 1979 as amended to modify Development Consent No DA/527/2014 by modifying the approved development by deleting condition 2 (c) of the development consent in relation to the deletion of the front portion of the proposed carport at 15 Maitland Avenue, Kingsford, for the following reasons: 

 

1.     The proposed development does not comply with the Objectives of Clause 2.3 of the Randwick Local Environmental Plan 2012, R2 Low Density Residential in that the proposal does not recognise the desirable elements of the existing streetscape and built form and does not contribute to the desired future character of the area.

 

2.     The proposal does not satisfy the objectives for Car Parking and Access as set out in Clause 6.1 of the Randwick Comprehensive Development Control Plan in that the proposed car port structure forward of the building line will dominate the property frontage and streetscape.

 

3.     The proposed development does not satisfy the controls for Parking Facilities Forward of Front Façade Alignment in Clause 6.2 of the Randwick Comprehensive Development Control Plan in that the proposed carport structure has an external width of more than 3m.

 

4.     The proposed development does not satisfy the controls for Carport Configuration as detailed in Clause 6.6 of the Randwick Comprehensive Development Control Plan in that the proposed carport structure has a pitched roof with a maximum building height greater than 3m.

 

5.     The proposal is not in the public interest and does not satisfy Section 79C(i)(e) of the Environmental Planning and Assessment Act 1979.

 

 

Attachment/s:

 

1.

DA COMPLIANCE REPORT - 15 Maitland Avenue, Kingsford

INCLUDED UNDER SEPARATE COVER

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Director City Planning Report No. CP3/15

 

 

Subject:                  Report variation to Development Standard under State Environment Planning Policy No. 1 (SEPP 1) and Clause 4.6 between 1 December 2014 to 31 January 2015.

Folder No:               F2008/00122

Author:                    Kerry Kyriacou, Manager Development Assessment      

 

Introduction

 

The NSW Department of Planning (DOP) released a Planning Circular in November 2008 advising Councils to adopt additional procedures in relation to the administration of variations to development Standard. The additional measures are largely in response to the ICAC inquiry into Wollongong City Council. Those additional measures are:

 

1)     Establishment of a register of development applications determined with variations in standards under SEPP1 and Clause 4.6;

 

2)     Requirement for all development applications where there has been a variation greater than 10% in standards under SEPP1 and Clause 4.6 to be determined by full council (rather than the general manager or nominated staff member);

 

3)     Providing a report to Council on the development applications determined where there had been a variation in standards under SEPP1 and Clause 4.6;

 

4)     Making the register of development applications determined with variations in standards under SEPP 1 and Clause 4.6 available to the public on council’s website.

 

This report is in response to point 3) above. A table is attached to this report detailing all SEPP1s and Clause 4.6 exceptions approved in the period between 1 December 2014 and 31 January 2015 – five (5) were approved during this period, either by Planning Committee Meeting or by Ordinary Council meeting.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4b:     New and existing development is managed by a robust framework.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The NSW Department of Planning (DOP) released a Planning Circular in 2008 advising of additional requirements Councils are required to adopt in relation to SEPP1 objections and Clause 4.6 exceptions. This report is in response to one of those requirements whereby a report is provided to Council on the development applications determined where there had been a variation in standards under SEPP1 /Clause 4.6.

 

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

1.View

Clause 4.6 report between 1 December 2014 to 31 January 2015

 

 

 

 


Clause 4.6 report between 1 December 2014 to 31 January 2015

Attachment 1

 

 

 

SEPP 1 AND CLAUSE 4.6 REGISTER BETWEEN 1 DECEMBER 2014 TO 31 JANUARY 2015

Council DA reference No.

Lot No.

DP No.

Apartment/Unit No.

Street No.

Street name

Suburb/Town

Postcode

Category of development

Environmental planning instru-ment

Zoning of land

Development standard to be varied

Justification of variation

Extent of variation

Concurring authority

Date DA determined
dd/mm/yyyy

Approved by

DA/366/2014

A

319633

 

263 - 265

Maroubra Road,

MAROUBRA

2035

 5: Residential - New multi unit 20+ dwellings

RLEP 2012

R3 - Medium Density Residential

Clause 4.3 - Height of buildings = 0.9.1

Maintains compatible scale with neighbouring buildings and does not adversely impact in terms of overshadowing, privacy and views.

Building A height 13.42m – 12.25m  and Building B Height 11.83% - 2.08% (Building A) and 3.33% (Building B)

NSW Dept of Planning

02-Dec-14

PCM

DA/683/2014

5

79691

5

96-98

St Pauls Street,

RANDWICK

2031

 1: Residential - Alterations & additions

RLEP 2012

R3 - Medium Density Residential

Clause 4.4  - FSR = 0.9:1

Maintains compatible scale with neighbouring buildings and does not adversely impact in terms of overshadowing, privacy and views.

Existing FSR 1.42:1  increased to 1.422:1 (additional gross floor area of 2.66m2 to Unit 5) or 58%

NSW Dept of Planning

02-Dec-14

PCM

DA/491/2014

1

721395

 

81

Bream Street,

 COOGEE

2034

 1: Residential - Alterations & additions

RLEP 2012

R3 - Medium Density Residential

Clause 4.4  - FSR = 0.9:1

Maintains compatible scale with neighbouring buildings and does not adversely impact in terms of overshadowing, privacy and views.

FSR increased to 1.38:1. or 53.33% (infill development and equivalent FSR of adjoining buildings)

NSW Dept of Planning

09-Dec-14

OCM

DA/739/2014

16

54173

16

172-180

Clovelly Road,

 RANDWICK

2031

 1: Residential - Alterations & additions

RLEP 2012

R3 - Medium Density Residential

Clause 4.3  - Building height of 9.5m

Maintains compatible scale with neighbouring buildings and does not adversely impact in terms of overshadowing, privacy and views.

Existing Building has alreaby >12m heigh and increased by 2.5m or 26%  .

NSW Dept of Planning

09-Dec-14

OCM

DA/439/2014

 

 7057

 

6

 Eastbourne Avenue,

CLOVELLY

2031

 1: Residential - Alterations & additions

RLEP 2012

R2 - Low Density Residential

Clause 4.3  - Building height of 9.5m

Maintains compatible scale with neighbouring buildings and does not adversely impact in terms of overshadowing, privacy and views.

Building height is 12.3m or 29.47%.  (Height breach due to excavated basement and definition of ground level)

NSW Dept of Planning

09-Dec-14

OCM

 


Ordinary Council                                                                                                   24 February 2015

 

 

Director City Planning Report No. CP4/15

 

 

Subject:                  Affordable Housing Dwelling at Lot 7  in SP 90272, 1-3 Jenner Street, Little Bay - Classification of land under the Local Government Act 1993

Folder No:               F2004/07991

Author:                    Warren Ambrose, Senior Social Planner      

 

Introduction

 

On 18 December 2014 the Council received ownership of an affordable housing unit being Lot 7 in SP 90272 at 1-3 Jenner St, Little Bay. The unit is being tenanted under the Council’s Affordable Rental Housing Program.

 

The purpose of this report is to seek a council resolution to classify this affordable housing unit, being Lot 7 in Strata Plan (SP) 90272 at 1-3 Jenner Street, Little Bay, as ‘operational’ under the Local Government Act 1993, for the purposes of Council’s affordable rental housing program.

 

The proposal to classify the subject property to operational land has been publicly advertised for 28 days, as required by the Local Government Act 1993. No submissions were received. The report recommends that Council classify the affordable housing unit at Lot 7 in SP 90272, 1-3 Jenner Street, Little Bay, ‘operational’ under the Local Government Act 1993.

 

Background

 

A few years ago, the Council successfully negotiated, via a Deed of Agreement with Landcom, to receive a total of eight affordable housing units for its affordable rental housing program. The Council also negotiated one additional (ninth) affordable housing unit from a different developer under the terms of the voluntary planning agreement provisions of the EP&A Act, 1979.  To date, the Council has taken ownership of five of the nine dwellings located in Little Bay.  The Council can expect to receive ownership of the sixth affordable housing dwelling before the end of the month.

 

Upon receipt of a new property, the Local Government Act 1993 (the Act) requires all public land to be classified as either operational or community, which includes the affordable housing properties acquired by Council. The Act further provides that should a decision not be taken by Council to classify the acquired land within 3 months after transfer, the land will automatically default to a ‘community’ land classification.

 

A ‘community’ classification would limit Council’s capacity to cost effectively manage its affordable housing stock under the Affordable Rental Housing Program. Council’s Solicitor has confirmed that an ‘operational’ classification is appropriate for Council’s affordable housing properties.

 

Issues

 

The decision to classify all affordable housing units as ‘operational’ land was made by Council at its Health, Building & Community Meeting of 13 June 2006.  The report entitled “Affordable Rental Housing Program + Procedures” discussed the relative merits of an operational land classification. This classification will not change the status of the properties for use as affordable housing accommodation but will enable Council to make timely decisions relating to maintenance liabilities, as well as ensuring its affordable housing stock continues to match the target group’s needs.

 

Methods of classification

The Local Government Act provides for two methods for classifying public land:

 

1)  By local environmental plan (LEP)

 

2)  By resolution of the Council (for land acquired after 1 July 1993) – Any acquired land, if not classified via a Council resolution within 3 months from the acquisition date, is taken to have been classified under a LEP as community land.

 

Classifying the property via a Council resolution (Method 2) is considered more time and resource efficient and is the subject of this report.

 

Public notice

Section 34 of the Act requires Council to give public notice of its proposal to classify land. A period of not less than 28 days must be specified for the receipt of public submissions.

 

Public notice of Council’s proposal to classify the subject property as operational land was included in the Southern Courier. The general public was invited to make submissions during the advertised period from 6 January 2015 to 6 February 2015. Information was also displayed at Council’s customer service centre, libraries and on its website.

 

No submissions were received in response to the public notification process.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6a:     Our public assets are planned, managed and funded to meet the community expectations and defined levels of service.

Direction 6c:     Housing diversity, accessibility and adaptability to support our diverse community is enhanced.

 

Financial impact statement

 

There is no direct financial impact associated with the proposed resolution. However, should Council not adopt the proposed resolution, it will affect the ease with which the affordable housing unit may be leased or sold in the future. This will have long term financial implications for Council’s asset management, as well as the success of its Affordable Rental Housing Program.

 

Conclusion

 

An ‘operational’ land classification for Council’s affordable housing properties is consistent with the objectives set out in Council’s Affordable Rental Housing Program and Procedures (endorsed on 13 June 2006).

 

The proposal to classify the subject property to operational was publicly notified in accordance with the requirements of the Act.  No submissions were received by the Council.

 

The process of achieving the ‘operational’ land classification via a Council resolution needs to be completed promptly (by 18 March 2015) to avoid a default to a ‘community’ classification.

 

 

Recommendation

 

That Council resolve to classify the affordable housing unit Lot 7 in Strata Plan (SP) 90272 at 1-3 Jenner Street Little Bay as ‘operational’ land in accordance with the provisions of the Local Government Act 1993.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Director City Planning Report No. CP5/15

 

 

Subject:                  CBD and South East Light Rail; Alternative Randwick Interchange Feasibility Study

Folder No:               F2014/00380

Author:                    Joanna Hole, Co-ordinator-Strategic Planning      

 

Introduction

 

This Report provides background to and status of the investigations into an alternative location for the Randwick Light Rail terminus and interchange.

 

Background

 

Council Resolutions

On 22 July 2014 Council resolved (Matson/Shurey) to investigate feasible alternatives to the approved Randwick light rail terminus and interchange located in High Cross Park:

 

        That Council establishes the High Cross Park Working Group comprising the Mayor, the General Manager and Ward Councillors to pursue the objectives of:

 

Presenting the State Government with alternative sites to that of High Cross Park for the bus/light rail interchange by producing a package of options known as the “Feasible Interchange Alternatives” that shall include but not be limited to:

a)     acquisition and development of property on the north side of High Street between Avoca and Clara Streets and on the east side of Belmore Road opposite High Cross Park between Avoca Street and Coogee Bay Road; and

b)     Facilities based wholly within the High Street or Coogee Bay Road alignments;

 

Using a Council approved budget to commission independent technical experts to research, develop and assess the Feasible Interchange Alternatives package

(extract from Council resolution to NM72/14)

 

A further Council resolution on 26 August 2014 (Clr Nash, Mayor) refined the alternative investigations to:

 

Exclude the acquisition of medical practices (including healthcare and paramedical practices, regardless of whether they are co-located with medical practices or otherwise) on High Street and Belmore Road, with the intent to concentrate on the use of High Street in locations with good access to the main (High Street) entry to the Randwick Hospitals complex.

 

Copies of the complete Council resolutions are included in Attachment 1

 

Development Agreement

A Development Agreement between Randwick City Council and Transport for NSW was signed on 29 September 2014. The Agreement provides for consideration by Transport for NSW of an alternative Randwick interchange proposed by Council, as noted below:

 

TfNSW acknowledges that RCC may scope a proposal known as the “Feasible Interchange Alternatives” relating to the Randwick interchange/terminus. TfNSW will consider this proposal once developed by RCC. Notwithstanding anything in Clause 6, in the event that TfNSW agrees to an alternative interchange location proposed by RCC under this section 1.2.6, TfNSW will seek a modification to the Planning Approval in relation to the alternative interchange location.

        (Development Agreement Schedule 7, Cl. 1.2.6)

 

Council Working Group

A Working Group was established in response to the Council resolution, comprising the Mayor, General Manager and East Ward Councillors. Initial meetings reviewed a “long list” of interchange locations within High Street, Coogee Bay Road and Belmore Road, including both underground and surface options. One option was selected as the basis to commission a consultant feasibility study. This option locates the light rail terminus on High Street, opposite Prince of Wales Hospital, with bus interchanges on Avoca Street and Belmore Road. The table below summarises the Working Group’s meetings and activities.

 

Date

Working Group Meeting

16.09.14

Outline brief and “long list” of locations for initial investigation tabled

28.10.14

Discussion of evaluation criteria and short-listing of options

  6.11.14

Discussion of short-listed options and scope of feasibility study

11.11.14

Discussion of consultant scope for feasibility study and selection of option for detailed analysis and assessment

27.01.15

Update and discussion on draft outcomes of consultant feasibility assessment

 

Consultant engagement

A specialist consultant team was engaged to research, develop and assess the feasibility of the selected option. The consultants, their respective areas of expertise and key tasks are outlined below:

 

·      EMM Mitchell McLennan – Traffic and Transport
- light rail operations
- bus interchange operations
- traffic and road network analysis

 

·      Spackman Mossop and Michaels – Urban Design
- light rail terminus and interchange layout
- light rail alignment plans
- interchange plans and sections

 

·      Lahz Nimmo – Architecture
- transport plaza design concepts/artist impressions
- Superintendent’s Cottage options

 

Stakeholder consultation

Discussions have been ongoing through the study process with NSW Health, in regard to opportunities to integrate the light rail terminus/interchange design with the north east corner of the Hospitals Campus to contribute to an improved experience for pedestrians, hospital visitors and light rail customers.  Opportunities include possible adaptive re-use of the Superintendent’s Cottage fronting High Street to provide a café, amenities, drivers’ facilities and visiting medical staff uses.

 

As requested by the Council Working Group a briefing was held on 5 February 2015 for local businesses on High Street (between Clara Street and Avoca Street) and Belmore Road (opposite High Cross Park). Copies of the briefing material and notes from the meeting have been provided to Councillors.

 

The alternative option was tabled with members of the Transport for NSW Sydney Light Rail project team on 6 February 2015. Copies of the draft report and drawings were provided for information.

 

Draft Feasibility Assessment

 

Description of Alternative interchange

The alternative interchange location in High Street is consistent with the layout in the Randwick City Council Light Rail Urban Design Guidelines, but with several amendments and refinements to respond to the recent Planning Modification, and to improve the overall customer experience.

 

The Planning Modification contains changes that affect the use and spatial demands of light rail stops and interchanges. In particular, the modifications propose longer light rail vehicles (67metres) with higher capacity (466 people) and lower frequency during the peak periods (8 minutes). This results in less of a high frequency “turn up and go” service, and creates greater emphasis on providing a safe, high capacity and accessible light rail stop that is well connected to the surrounding footpath network.

 

The Modifications are expected to place increase spatial demands on High Cross Park and its surrounding footpaths.

 

The alternative terminus and interchange layout is based on the longer vehicles and higher capacity identified in the Planning Modification, and comprises:

 

·          A single track at the light rail stop at the east end of High Street

·          Light rail crossover tracks avoid locations of pedestrian movements

·          Generous light platform and widened footpath on the south side of High Street

·          New public plaza in the north-east corner of the Hospitals Campus linking the Avoca Street bus interchange with the light rail stop

·          Adaptive re-use of the Superintendent’s Cottage and provision of facilities for drivers, the public and the hospital

·          Integration with the designs at the Hospitals Campus for the new Nelune Cancer Centre

·          Bus interchanges on Avoca Street (city-bound) and Belmore Road (out-bound)

·          The light rail alignment from the Clara Street intersection and heading westward is consistent with the existing approved scheme

·          Retention of High Cross Park, with minor adjustment of the western kerb to accommodate a bus lane on Avoca Street (no trees are affected)

 

Outcomes of the draft study

The draft Feasibility Assessment Report identifies the following key outcomes:

 

·          Overall the alternative interchange is considered feasible

·          Cost effective, with cost savings in the order of $20-25 million

·          Equivalent bus interchange efficiency compared to the approved scheme, without the need for major road crossing

·          Overall acceptable impact on the surrounding road network, with some additional traffic volume expected on Barker Street and Belmore Road

·          Improved customer experience

·          Improved accessibility for walk-up light rail passengers

·          Options for kiss and ride drop off

·          Safer, higher capacity platform and new high quality public space with more activity and surveillance than High Cross Park

·          Direct access to POW Hospital and convenient connections to the town centre

·          Preserves High Cross Park

·          Maintains the same level of access, both pedestrian and vehicular for the hospitals and the businesses on High Street as the approved scheme

·          Retains on-street car parking around High Cross Park

·          Provides greater separation between the underground Cancer Treatment facilities (i.e. on the corner of Belmore Road and Avoca Street) and the terminus and tram tracks

·          Larger capacity light rail vehicles require increased waiting areas and hence the High Street Option provides an opportunity for increased customer capacity and improved experience with coffee shop, toilet facilities, and access to local shopping and services

 

The draft report including plans and illustrations is included in Attachment 2.

 

The Mayor has written to Transport for NSW on 12 February 2015 to formally advise that the High Street alternative interchange option is endorsed as the “feasible interchange alternative” for consideration by Transport for NSW under the terms of the Development Agreement.

 

Next steps

If Transport for NSW accepts the proposed High Street alternative terminus and interchange, a Planning Modification would be required to amend the existing approved light rail scheme. This would involve lodgement by Transport for NSW of the proposed modifications with the Department of Planning and Environment. The Planning Modification would be subject to a public exhibition and assessment process, with the Minister for Planning and Environment as the consent authority.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4b:     New and existing development is managed by a robust framework.

Outcome 6:       A liveable city.

Direction 6a:     Our public infrastructure and assets are planned, managed and funded to meet the community expectations and defined levels of service.

Outcome 8:       A strong local economy.

Direction 8a:     Vibrant business, commercial, and industrial sectors that provide ongoing and diverse employment opportunities and serve the community.

Outcome 9:       Integrated and accessible transport.

Direction 9c:     Advocate and/or plan for integrated local and regional transport improvements, including high capacity transport such as light/standard rail.

 

Financial impact statement

 

Consultant fees for the Feasibility Study were $44,635. These funds were provided via the existing Council approved budget.

 

Conclusion

 

The investigations into an alternative Randwick Light Rail terminus and interchange have identified a feasible option located at the east end of High Street, with bus interchange at Avoca Street and Belmore Road.  This option preserves High Cross Park, and is considered to provide an improved customer experience, with benefits for the Prince of Wales Hospital and Randwick Junction town centre.

 

 

Recommendation

 

That Council receives and notes this report and the attached draft Alternative High Street Feasibility Assessment.

 

Attachment/s:

 

1.View

Relevant Council resolutions

 

2.

Randwick Light Rail Terminus and Interchange-Alternative High Street Feasibility Assessment (draft)

INCLUDED UNDER SEPARATE COVER

 

 

 


Relevant Council resolutions

Attachment 1

 

 




 


Ordinary Council                                                                                                   24 February 2015

 

 

General Manager's Report No. GM1/15

 

 

Subject:                  Continuation of Community Partnership with South Sydney Football Club

Folder No:               F2010/00282

Author:                    David Kelly, Manager Administrative Services      

 

Introduction

 

At its ordinary Council meeting held 10 December 2013, Council resolved:

 

(Andrews/Roberts) that:

 

a)     Council continue the “Community Partnership” with the South Sydney Football Club with the $40,000.00 contribution to come from the Community Services budget;

 

b)     the General Manager be delegated authority to enter into a Memorandum of         Understanding with the South Sydney Football Club; and

 

c)     a report on the success of the 2014 Community Partnership to come back         before Council.”

 

The purpose of this report is to advise Council in accordance with clause (c) of the above resolution of the continued outstanding success of this partnership throughout 2014 and to recommend extending this partnership into 2015 to continue with a number of wonderful community service initiatives.

 

Issues

 

As part of our 2014 partnership Council received ten tickets to all South Sydney home games. These tickets were distributed to targeted schools and youth service providers which were identified as being in the best position to take advantage of this new initiative. The schools and service providers identified were La Perouse Public School, South Sydney High School, Maroubra Bay Public School, Chifley Public School, Matraville Soldiers Settlement Public School, Matraville Sports High School, La Pa Youth Haven, The Shack Youth Services and Father Chris Riley’s Youth Off The Streets. An additional 15 tickets were provided by the Rabbitohs upon request for the “Close the Gap” round for the La Pa Youth Haven and Guriwal Aboriginal Corporation.

 

The feedback Council received from all groups has been outstanding. At each school the tickets were used as a reward to students for positive behaviour, attendance and participation at school and, according to the School Principals, the response from the kids was overwhelming. The youth service providers reported that they used the tickets to encourage attendance by targeted youth in order to keep them involved in the respective Centres.

 

In addition, two ambassador tickets to all home games were distributed to those community members identified as having made the most outstanding contribution to our community in a voluntary capacity. As part of the partnership tickets were distributed to volunteers from:

 

·           Older Persons Advisory Committee;

·           First Hand Solutions, La Perouse;

·           La Perouse Wanderers Netball Club;

·           Matraville Christmas Carols Committee; and

·           Randwick Waverley Community Transport Group.

 

Council also received 20 tickets for use throughout the year at The Legends Lounge. Council made the decision to provide them to all our junior rugby league clubs as a reward for long serving clubmen or women or to use as fundraisers. As part of the partnership these tickets were distributed to:

 

·           La Perouse United, who raffled the package as part of their annual fundraising night;

·           Maroubra Lions, who raffled the package as part of their annual fundraising night;

·           Matraville Tigers, who raffled the package as part of their annual fundraising night; and

·           South Eastern, who raffled the tickets as a fundraiser for the club. The raffle proceeds were used to help fund the cost of trophies and end of season gear for the junior players.

 

The decision was made this year to delay the annual coaching clinic until after the Grand Final in the hope that the Rabbitohs would be successful in their attempt to become NRL Premiers in 2014. I am very pleased that this decision was vindicated and the local youth had the opportunity to meet their premiership winning heroes.

 

A coaching clinic was scheduled to be held at Yarra Oval, La Perouse on 14 December 2014 for selected youth from La Perouse Public School, Marist Pagewood and South Sydney High. Due to bad weather the event was relocated at the very last minute to the Randwick Community Centre. The fact that the clinic proceeded smoothly was a credit to both Council and the Rabbitohs. The clinic was attended by the majority of the first grade side, a number of under 20’s players, Shannon Donato and Stuart Martin - Souths’ Community Partnership Executive and David Kelly from Randwick Council. This clinic was a resounding success with every child hanging off every word of positive encouragement from their heroes.

 

Council also received a table for 12 at the South Sydney Football club’s annual business networking event held at the Australian Technology Park in August 2014. Tickets were given to representatives from Randwick City Tourism and the Kingsford, Maroubra, Randwick and Matraville Chambers of Commerce.

 

A number of community service initiatives were conducted throughout 2014 by Souths Cares (the Community Services arm of the football club) in partnership with Council. These initiatives are summarised below and have been of immense benefit to the youth in our targeted schools.

 

The Teacher’s Aide Program continues to assist schools to improve students’ attendance and engagement. With a strong focus on numeracy and literacy there have been improved results as identified by the Education Departments NAPLAN testing program. Souths’ NRL playing group continue to make a very valuable contribution to schools in our area and the whole NRL Squad have engaged in this important program.

 

The Healthy and Active Lifestyle Program continues to deliver a year 5 and 6 specific program to schools throughout our region. This program combines the NRL initiative, ’Eat Well, Play Well, Stay Well’ and two Life Education programs, ‘All Systems Go’ and ‘Think Twice’, to offer the students a fun educational excursion outside of the school environment.

 

The Schools to Work Transition Program has achieved some outstanding results with Year 11 and 12 Indigenous students from schools such as Matraville Sports High School, South Sydney High School and Marist Pagewood well on the road to extremely successful and rewarding careers. This program is proudly supported by the Australian Government through the Learn, Earn, Legend program.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:       A vibrant and diverse community.

Direction 2c:             Strong partnerships between the Council, community groups and government agencies.

 

Financial impact statement

 

The current sponsorship amount of $40,000.00, including GST, has been allowed for in the 2014-15 budget.

 

Conclusion

 

This unique and exciting “Community Partnership” with the South Sydney Football Club continues to provide major benefits for both our organisations and, more importantly, our local community. These benefits include:

 

·          Both organisations raising their profile in the community through the local media and with mutual marketing and advertising opportunities;

·          Better targeting of particular disadvantaged groups using high profile footballers who can better connect with these traditionally difficult areas;

·          Greater community awareness of the programs being run by both organisations; and

·          Being able to reward our volunteers and disadvantaged youth for their efforts.

 

 

Recommendation

 

That:

 

a)     Council continue the “Community Partnership” with the South Sydney Football Club with the $40,000.00 (incl GST) contribution to come from the Community Services budget;

 

b)     the General Manager be delegated authority to enter into a Memorandum of         Understanding with the South Sydney Football Club; and

 

c)     a report on the success of the 2015 Community Partnership to come back         before Council.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

General Manager's Report No. GM2/15

 

 

Subject:                  Review of the 2014-15 Annual Operational Plan - December Quarterly Report

Folder No:               F2014/03001

Author:                    Karen Hawkett, Coordinator Integrated Planning & Reporting     

 

ntroduction

 

The purpose of this report is to update Councillors and the community on the implementation of the annual Operational Plan. The 2014-15 Operational Plan was adopted by Council on 24 June 2014. In this report, achievement and status comments are provided for each action in the 2014-15 Operational Plan. Highlights are also provided where appropriate.

 

Issues

 

This is the December 2014 Quarterly Report and second review of the 2014-15 annual Operational Plan.

 

During the December report period three projects were completed, including the remediation of Chifley Sports Reserve, the undertaking of the annual Surf and Water Safety Education Program for primary school children, and enhancements to the DA lodgment and tracking software.

 

There was no reported activity for three projects this quarter as these projects are scheduled to commence in the second half of this financial year.

 

From the activity undertaken by Council during the quarter there were many highlights. The following table lists our significant highlights:

 

City theme

City Plan Outcomes

Action code

Highlight

 

1.Leadership in Sustainability

 

 

1a. Vision for Randwick City Council

 

 

P001

 

In October Council published its 2014 Annual Report which highlights Randwick City Council's achievements during the 2013‑14 year.

 

 

 

1.Leadership in Sustainability

 

3. An Informed and Engaged Community

 

1b. Leadership

 

3a. Communicating Effectively

 

3c. Community Involvement

 

 

S002

 

S041

 

 

S051

 

Council established its outdoor Beach Library at Coogee in December. The Beach Library is believed to be the first in Australia and its opening drew widespread national and metro media coverage and favourable social media comment. The library has been strongly patronised by beachgoers.

 

 

 

The Coogee Beach Library

 

 

1.Leadership in Sustainability

 

 

1b. Leadership

 

 

P003

 

The inaugural Transition to Retirement seminar was presented to interested staff during November.

 

1.Leadership in Sustainability

 

1b. Leadership

 

S005

 

An analysis was undertaken of all 2013‑14 Access to Information requests and showed that approximately 80 per cent of the information provided to applicants under our Access to Information request process is development application related information.

 

 

1.Leadership in Sustainability

 

1b. Leadership

 

1c. Continuous Improvement

 

S017

 

P012

 

Council’s Short Messaging System (SMS) is now configured to be used in case of an emergency as part of the Business Continuity Plan.

 

 

1.Leadership in Sustainability

 

1b. Leadership

 

P005

 

The AON Hewitt Best Employers survey was conducted between 10 and 21 November 2014 with a record participation rate.

 

 

1.Leadership in Sustainability

 

 

1b. Leadership

 

 

P007

 

 

The Corporate Leadership Cup was held in Harden and was won by one of the Randwick City Council teams 'Team Summus'.

 

 

1.Leadership in Sustainability

 

1b. Leadership

 

S024

 

S025

 

Council’s website and MyRandwick App have been updated with 2015 Waste Collection dates and an interactive online map. Other updates included interactive maps showing the location of food outlets with an excellent food safety rating, Coogee New Year Eve road closure and exclusion zones, and precinct boundaries.

 

 

1.Leadership in Sustainability

 

1c. Continuous Improvement

 

P013

 

During the December quarter period, Randwick City Council finalised a city wide Community Priority Survey which will inform service level standards and some of the City Indicators.

 

 

2.A Vibrant and Diverse Community

 

2a. Understanding Community Needs

 

S034

 

Over two hundred local residents (of which 175 were children and teenagers) attended the Council supported Youth Off the Street Christmas Party held at Coral Sea Park.

 

 

2. A Vibrant and Diverse Community

 

2b. Strong Partnerships

 

S036

 

Precincts held their Annual General Meetings during November, with administrative support provided by Council.

 

 

2. A Vibrant and Diverse Community

 

 

2c. Cultural diversity

 

 

S038

 

 

During the festive season, Council celebrated significant events including Coogee Carols, the Mayor's Christmas function, a Christmas function for Seniors at Souths Juniors, and Coogee Sparkles on New Year's Eve.

 

 

 

Coogee Sparkles - New Years Eve (photos courtesy of Remy Epron).

 

2. A Vibrant and Diverse Community

 

2c. Community facilities

 

P021

 

Council prepared a submission to the National Park and Wildlife Services in response to the public exhibition of the amendments to the Botany Bay National Park Plan of Management.

 

 

3. An Informed and Engaged Community

 

 

3a. Communicating Effectively

 

S042

 

 

 

 

 

 

 

 

 

 

P022

 

 

 

 

S045

 

Council launched a new‑look community newsletter as an easy‑to‑read, A4‑size glossy magazine called 'Scene'.

 

The magazine is designed to celebrate life in Randwick City and highlight the natural and built beauty of the City while communicating all of Council's projects, events, policies and plans.

 

Enhancements to Council's electronic DA lodgements have made it easier for customers to use the system and made internal processing more efficient.

 

Web page views increased by 8.2 per cent during the report period.

 

 

3. An Informed and Engaged Community

 

3a. Communicating Effectively

 

S040

 

Council produced an Information Pack on the State Government's Fit for the Future program and mailed this to every ratepayer and resident.

 

 

3. An Informed and Engaged Community

 

 

3a. Communicating Effectively

 

 

 

 

 

 

3c. Community Involvement

 

S043

 

 

 

 

 

 

 

S051

 

S044

 

Council developed a new campaign called "I Am Local" which celebrates living in Randwick City. Portraits of local residents will be flown on Council's 151 street banners throughout Randwick City, as part of Harmony Day, in March and April 2015.

 

Council held a live site at Coogee Beach for the 2014 NRL Grand Final. A Facebook post about the site received more than 1,600 likes and was seen by almost 50,000 people, making it our second most popular post since Council started using Facebook in 2011. In the weeks before and following the Rabbitohs’ historic Premiership win, Council proudly flew South Sydney Rabbitohs’ banners throughout the City.

 

 

 

NRL Grand Final Live Site at Coogee

 

3. An Informed and Engaged Community

 

 

3b. Promoting Services

 

S049

 

At the Library Council held events including: a three‑week coding class to a capacity crowd, a Small Business Strategy workshop to a capacity crowd of local business owners, 56 one‑on‑one Broadband for Seniors sessions and 58 one‑on‑one TECHconnect workshops.

 

 

3. An Informed and Engaged Community

 

 

3c. Community Involvement

 

S050

 

As a new initiative in consultation, Council has commenced a regular online forum where participants can pin comments on maps indicating facilities and services. The first two Chat forums were on the Coastal Walkway and the City parks.

 

 

Your Say Chat forum on City parks

 

4. Excellence in Urban Design and Development

 

 

4a. Improved Design

 

P026

 

Council completed a successful second series of annual Architecture Talks.

 

4. Excellence in Urban Design and Development

 

4b. Robust Development Framework

 

S052

 

In the December quarter, Randwick City Council determined 91.8 per cent of DAs under delegated authority within 60 days (net time). 68.4 per cent of DAs under delegated authority were determined within 40 days (net time).

 

 

5. Excellence in Recreation and Lifestyle Opportunities

 

5a. Excellence in Recreation and Lifestyle Opportunities

 

P031

 

Randwick City Council has received National Parks and Wildlife Service approval for the coastal walkway through the National Park at the western end of Malabar Headland. Approval from the Commonwealth Department of Finance is still required to link the Coastal Walkway across Malabar Headland.

 

 

5. Excellence in Recreation and Lifestyle Opportunities

 

 

5b. Range of Activities

 

P033

 

The upgrade of the Baker Park Tennis Courts is mostly complete.

 

Baker Street tennis court upgrade

 

 

 

 

 

5. Excellence in Recreation and Lifestyle Opportunities

 

5c. New Open Space Creation

 

P035

 

The NSW National Parks and Wildlife Service have completed their Review of Environmental Factors for their component of the Western Walking Track at Malabar.

 

5. Excellence in Recreation and Lifestyle Opportunities

 

5d. Innovative Library Programs

 

S056

 

Feedback from The Author Talks series conducted by the Library showed 98 per cent of respondents rated the event as “very good” or “outstanding”; 87 per cent of respondents rated the Talking Tech and Made Easy series as “very good” or “outstanding” while all (100 per cent) participants of the three‑week Coding Class rated the event series as “outstanding” and requested a continuation of the program.

 

6. A Liveable City

 

7. Heritage that is Protected and Celebrated

 

6a. Public Asset Management

 

7a. Heritage

 

P046

 

 

P056

 

During the December quarter projects completed under the Building for Our Community program included the restoration of the Beiler Park Gateway; construction of life guard room at the Cromwell Park beach inspectors’ tower; and restoration of the James Robertson fountain.

 

6. A Liveable City

 

6c. Community Safety

 

S063

 

Randwick City Council continues to participate with food businesses in the Scores on Doors program, to promote and achieve a high‑level of food safety. Randwick City Council was the first Council in NSW to launch an interactive online map with the Scores on Doors program highlighting the food businesses Excellent 5 star ratings.

 

Scores on Doors signage indicting 5 star food safety rating.

 

 

6. A Liveable City

 

6c. Community Safety

 

P049

 

Over 1,300 local children participated in Council’s annual Surf and Water Safety Education program this summer, learning water safety tips such as identifying a rip and safe beach swimming.

 

6. A Liveable City

 

6d. Strategic land Use Framework

 

P052

 

During the December quarter, Randwick City Council liaised with the Department of Planning and Environment for high quality public open space and public domain provisions to be incorporated into the Inglis Newmarket Development Control Plan.

 

6. A Liveable City

 

6e. Housing Diversity

 

P054

 

Two new affordable housing dwellings were transferred to Council's ownership, and will be managed in accordance with the Council's Affordable Rental Housing Program's Procedures.

 

8. A strong Local Economy

 

8a. Vibrant commercial centres

 

 

P057

 

On 6 December Randwick City Council and the Kingsford Chamber of Commerce hosted the first Kingsford Night Noodle Markets. The event was a resounding success with residents and families from all suburbs in Randwick City travelling to Meeks Street, Kingsford to enjoy the food and entertainment.

 

 

Kingsford Night Noodle Markets

 

 

8. A strong Local Economy

 

8c. Effective partnerships

 

S075

 

The Randwick City Business and Economic Leadership Forum was held on Friday 14 November.

 

 

10. A Healthy Environment

 

10a. Leader in Environmental Sustainability

 

P068

 

The annual sustainability schools exchange saw around 18 students from Chifley Public School visit Temora West Public School in our sister city in the NSW Riverina.

 

 

10. A Healthy Environment

 

10b. Management of Environmental Risks

 

P071

 

All remediation and civil works have been completed by the contractor at Chifley Sports Reserve (previously a landfill site) in readiness for a handover of a new multipurpose field, baseball fields and two car parking areas to Council.

 

 

 

 

Chifley Reserve Upgrade

 

 

10. A Healthy Environment

 

10c Biodiversity and Natural Heritage

 

S085

 

The Phillip Bay Coastal Restoration Project was completed which involved removing weeds, installing erosion control devices and planting over 1,000 indigenous plants along Botany Bay Foreshore, between Frenchman’s Beach and Bumborah Point. This was a cooperative project managed by Council, and involved Guriwal and local Bushcare volunteers.

 

 

10. A Healthy Environment

 

10d. Sustainable Waste Technologies

 

S088

 

 

 

S090

 

Council resource recovery initiatives contributed to a 58 per cent rate of domestic waste diversion from landfill this quarter.

 

Six CCTV cameras for illegal dumping surveillance are now deployed at identified hotspots.

 

 

10. A Healthy Environment

 

10e. Water conservation

 

S092

 

 

 

 

P079

 

Council’s stormwater re‑use projects have been recognised by Keep Australia Beautiful NSW Clean Beach Awards with highly commended at Coogee Beach and category winner at Clovelly Beach.

 

All of Council's swimming beaches continue to have a 'good' rating from NSW Beachwatch monitoring data. Council continues to contribute to these results through the water treatment and cleaning systems in place in coastal parks and reserves in our stormwater harvesting and re‑use systems.

 

 

10. A Healthy Environment

 

10f. Energy conservation

 

 

S094

 

The previous 2 kilowatt solar PV system at the Randwick Community Nursery has been upgraded to a total of 7 kilowatts of solar panels.

 

 

In acknowledgement of our efforts, Randwick City received a number of awards during the report period. 

 

·          Coogee Beach Foreshore Water Management won the Sydney Water Sustainable Water Award (Clean Beaches Awards 2014).

·          Randwick City Library’s Pinterest web site won the Social Media category of the 2014 NSW Public Libraries Association Marketing Awards.

·          Des Renford Leisure Centre won the Complete Multi-Disciplinary Project Management category of the Institute of Public Works Engineering Australasia Awards.

·          Clovelly Pool Pump Automation won in the Workplace Health and Safety category of the Institute of Public Works Engineering Australasia Awards.

·          Roman Wereszczynski, Randwick City Council Manager Health, Building and Regulatory Services won the Australian Institute of Building Surveyors Professional Service Award.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in Sustainability.

Direction 1a:     Council has a long term vision based on sustainability.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The purpose of the December Quarterly Report is to inform and update Council and the community on the progress of all actions as set out in the adopted 2014-15 Annual Operational Plan. In addition, given that the Operational Plan is based on the 20-year Randwick City Plan and that Council’s reporting format is based on outcomes rather than organisational structure, the December quarterly report also provides a level of accountability against our long term vision for the City of Randwick.

 

 

Recommendation

 

That the information contained in the December 2014 Review of the 2014-15 Annual Operational Plan be received and noted.

 

 

Attachment/s:

 

1.

2014-15 Randwick City Council Annual Operational Plan - December Quarterly Performance Report

INCLUDED UNDER SEPARATE COVER

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

General Manager's Report No. GM3/15

 

 

Subject:                  Council's Fit for the Future Working Party - Status Report

Folder No:               F2007/00370

Author:                    Ray Brownlee, General Manager     

 

Introduction

 

On 25 November 2014, Council resolved in part to establish a Working Party to undertake the necessary due diligence to enable Council to respond in accordance with the ‘Fit for the Future’ templates, due June 2015 and to report the outcomes of the Working Party’s due diligence to Council.

 

The purpose of this report is to provide an update to Council on the due diligence being undertaken by Council’s Fit for the Future Working Party.

 

Background

 

Council Resolution

On 25 November, 2014 Council resolved (Seng) to establish a Working Party to undertake the necessary due diligence to enable Council to respond in accordance with the Fit for the Future templates:

 

RESOLUTION: (Mayor, Cr T Seng) that:

 

1.     Council establishes a working party consisting of the Mayor, a representative of the ALP Councillors, a representative of the Greens Councillors, a representative of the Independent Councillors, and the General Manager, to undertake the necessary due diligence to enable Council to respond in accordance with the ‘Fit for the Future’ templates, due June 2015;

 

2.     Council advises the United Services Union that it is supportive of the Union’s objective of ensuring the protection of Council employees’ conditions and the request for the establishment of a peak committee of representatives from Council’s management and the relevant Unions to consult on the development of Council’s response to the NSW Government’s ‘Fit for the Future’ policy;

 

3.     outcomes of the working party’s due diligence be reported back to Council; and

 

4.     Council consults with the local community by way of a plebiscite or other means to determine our community’s view on amalgamations.

 

On 9 December 2014 Council resolved (Matson/Andrews) to adopt the Randwick Council Fit for the Future timetable based on the requirements of the New South Wales State Government’s “Fit for the Future – A blueprint for the future of Local Government”.

 

RESOLUTION: (Matson/Andrews) that noting this Council’s long and proud record of community service and support to the community of interest in the Southeastern Metropolitan area of Sydney, strong record of financial management and further noting previous community opposition to the amalgamation of Randwick City Council, resolutions of this council opposing amalgamation and concerns about increased rates, parking meters, loss of adequate democratic representation, loss of services and staff to provide community support to our residents, community groups, sporting clubs and volunteer organisations through amalgamation, that this Council in response to the State Government Fit for Future policy:

 

1.     re-affirms its position that it is opposed to any amalgamation of Randwick City Council;

2.     adopts the Fit for the Future template timeline as provided to Council;

3.     commits to conduct a plebiscite of our residents on the question of whether they support the amalgamation of Randwick City Council; and

4.     undertake the plebiscite in May 2015.

 

New South Wales Government Fit for the Future Program

On the 10 September 2014, the NSW Government announced its Fit for the Future proposal (attachment 1, NSW Government Fit for the Future – a Blueprint for the future of Local Government), which was in response to the Independent Local Review Panel’s Final Report released 12 months earlier.  The Independent Review Panel recommended that Randwick City Council be amalgamated with Botany Bay, City of Sydney, Waverley and Woollahra Councils to form a “Global City”.  (attachment 2, extract from the Independent Review Panel, “Revitalising Local Government (October 2013)”, table 8, page 104.

 

On 31 October 2014, the NSW Government released the Fit for the Future templates to assist Councils to respond to the government’s timeframe of 30 June 2015.  (attachment 3, NSW Government Fit for the Future templates).  All Council’s are required to respond. The NSW Governments Fit for the Future templates or package requires all Councils to use the recommendations of the Independent Review Panel as their starting point in terms of ‘scale and capacity’.

 

Under the NSW Government Fit for the Future proposal, for Randwick Council this means considering the global city option or a merger option that is broadly consistent. As such the default position of the government as at 30 June 2015 is that Randwick City Council is part of the “Global City”.

 

Councillors have previously been provided copies of these document (attachments 1, 2 and 3).

 

Randwick City Council has resolved on numerous occasions, that the Council is opposed to amalgamations and opposed to being part of the ‘Global City’.

 

Fit for the Future timetable

As outlined above, on 9 December 2014, Council resolved the Randwick Council Fit for the Future timetable which is based on the requirements of the Government’s  ‘Fit for the Future – A Blueprint for the future of Local Government’ (see attachment 1).

 

Councillors were provided with a copy of the Randwick Council Fit for the Future timetable on 2 December, 2014.

 

The endorsed Randwick Council Fit for the Future timetable shown below outlines the following:

 

·      Commence discussion with the Community, Council Staff, Industry Unions and neighbouring council about the costs and benefits of options,

·      The options to be determined by the Council Working Party (Council resolved 25 November 2014 to establish the Council Fit for the Future Working Party),

·      Council engagement will include direct mail, social media, surveys and stakeholder briefings,

·      Staff engagement sessions,

·      Consultation with industry unions,

·      Councillor briefing sessions,

·      28 days minimum public exhibition of draft proposal

·      Proposed Council meeting dates,

·      Proposal submission due date of 30 June 2015.

 

 

* Community consultation requirements as per the Fit for the Future Blueprint:

1.  Discuss options and ideas

2.  Discuss costs and benefits of proposed configuration

3.  Public exhibition of draft Proposal – minimum 28 days

The following page consolidates extracts from the Fit for the Future documents outlining the community engagement required to be undertaken.

 
Further consultation will be scheduled upon feedback on submissions

 

 

 

 

 

 

 

 

 

 

 

Council Fit for the Future Working Party

In accordance with the Council resolution on 25 November 2014, the first Working Party meeting for the Fit for the Future was conducted on 9 December 2014.  The Councillors on the Working Party have met on four occasions to undertake their due diligence in accordance with the Fit for the Future templates due June 2015.

 

Date

Working Party Meeting

9 December 2014

·          Endorsed the timeline based on the Fit for the Future requirements

·          Endorsed Community Engagement Strategy

·          Staff Consultation sessions adopted

·          Randwick City’s Future Information Booklet January 2015 discussed and amended

 

16 December 2014

·          Agreed to engage companies to undertake the focus groups and telephone surveys as part of the Community Engagement strategy.

·          Council staff consultation program update received and noted

·          Endorsed the final Randwick City’s Future Information Booklet January 2015

·          Authority of Working Party received and noted

 

13 January 2015

·          Endorsed the Randwick Council’s Future Information Package February 2015

·          Endorsed the updated community survey and preference option rankings

·           Community Engagement Information Stalls summary update received and noted

·           Micromex telephone survey recruitment questions received and noted.

·        Completed staff consultation program in December 2014 received and noted

27 January 2015

·           Updated Randwick Council’s Future Information Package February 2015 received and noted

·           Fit for the Future Budget Stage 1 & 2 Community Engagement received and noted

·           Community Engagement Information Stalls summary update received and noted

·           Fit for the Future advertisement received and noted (full page advertisement in the Southern Courier on 10 and 24 February 2015 endorsed)

·           Internal Staff survey form received and noted

·           Status report to be provided to Council on 24 February 2015, received and noted

 

 

The minutes of the four Council Fit For the Future Working Party meetings are provided in attachment 4 (Minutes of Meeting of 9 December, 2014), attachment 5 (Minutes of Meeting of 16 December, 2014), attachment 6 (Minutes of Meeting of 13 January 2015), attachment 7 (Minutes of Meeting of 27 January, 2015).

 

The minutes of the Working Party meetings and the documents provided at the Working Party meetings have been provided to all Councillors. A list of the documents provided to all Councillors is as follows;

 

·          The timeline based on the Fit for the Future requirements

·          Community Engagement Strategy

·          Community Engagement Strategy Powerpoint

·          Working document for Randwick Councillors

·          Staff Consultation sessions

·          Randwick City’s Future Information Booklet January 2015

·          Confidential report which reviews the expressions of interest to conduct community consultation work for the Fit for the Future Community engagement process.

·          Community Information Stalls Schedule

·          Randwick Council’s Future Information Package February 2015

·          Fit for the Future Survey

·          Randwick City’s Future Information Package February 2015

·          Fit for the Future Budget Stage 1 & 2 Community Engagement

·          Community Engagement Information Stalls summary update

·          Fit for the Future Mayor’s Letter and Survey

·          Fit for the Future advertisement

·          Internal Staff survey form

 

Community Engagement

In accordance with Randwick Council’ Fit for the Future timetable adopted by Council on 9 December 2014, the Council’s Fit for the Future Working Party endorsed a Community Engagement Strategy for the required consultation.  The purpose of the consultation is:

 

·          To satisfy the community engagement requirements of the NSW State Government’s Fit for the Future program;

·          To satisfy Council’s Community Engagement Policy and involve the community in making a decision about the future of Randwick City;

·          To obtain statistically valid quantitative data and appropriate qualitative data to assist Randwick Council decision makers adopt a position on the issue of local government reform;

·          To ensure all Randwick City residents, ratepayers, business owners and workers have multiple opportunities to learn and take part in discussions about this important issue

·          To determine the community’s preference for how Randwick City Council can best become ‘fit for the future’

 

The Community Engagement Strategy is undertaken in 3 stages. Stage 1 from December 2014 and January 2015 is to communicate with our community by providing information and increasing awareness. Stage 2 in February 2015 is to involve our community by seeking their views and feedback on the Fit for the Future options through surveys, information stalls and meetings. Stage 3 in May 2015 is to exhibit Councils draft proposal and obtain feedback for our community through a plebiscite, surveys and meetings.

 

The 3 stages of the Community Engagement Strategy are outlined below;

 

 

February 2015

 

GOAL: Obtain feedback on Fit for the Future options.

 

ACTIVITIES include: Direct survey mail, focus groups, telephone survey, citizens jury, website survey, information stalls, public meetings, publicity and ongoing communications.

 

 

May 2015

 

GOAL: Publicly exhibit Council’s draft proposal for 28 days and obtain feedback.

 

 

ACTIVITIES include: Plebiscite, telephone survey, website information and submissions, exhibition material, information stalls, public meetings, publicity and ongoing communications.

 

 

December 2014 – January 2015

 

GOAL: Increase awareness of the Fit for the Future program, government requirements and possible outcomes.

ACTIVITIES include: Direct mail, custom website, local advertising, publicity, signage, information stalls, public meetings, banners, social media, electronic communication.

 

 


The Community Engagement that Council has undertaken to date includes;

 

·        Direct mail to 65,000 residents and ratepayers in December 2014 which included a letter from the Mayor and Information Pack

·        Direct mail to 65,000 residents in February 2015 which included a letter from the Mayor, updated Information Pack and community survey with reply paid envelope

·        Dedicated consultation website established www.yoursayrandwick.com.au/future

·        53 JCDecaux Citylight bus shelter posters throughout January and February 2015

·        16 JCDecaux Street Talk phone booth posters throughout January and February 2015

·        Southern Courier half page information advertisements 13 and 27 January 2015

·        Southern Courier full page options advertisements 10 and 24 February 2015

·        The Beast full page advertisement February and March 2015 editions

·        Social media strategy including promoted posts on Twitter and Facebook

·        Content in Southern Courier "Randwick News" Mayor's Column during December 2014, January and February 2015

·        16 Information Pop-Up stalls at beaches and shopping centres through January and February 2015

·        Briefing of Precincts 28 January 2015

·        Briefing of Surf Clubs 27 January 2015

·        Briefing of Indigenous leaders at La Perouse Community Alliance Meeting 18 February 2015

·        Flyer in February 2015 rates notice sent to approximately 30,000 ratepayers paying instalments

·        Regular content included in Randwick eNews sent to 15,000 residents on 17 Dec, 7 Jan, 14 Jan, 21 Jan, 28 Jan & 4 Feb

·        Content on Council's website www.randwick.nsw.gov.au including a dedicated local government reform page and news stories

·        Four focus groups on 17 and 18 February 2015 to better understand the views of our Indigenous, multicultural, youth and disability communities

·        Telephone survey of 600 randomly selected residents. This process includes initially mailing an information pack to 1,000 residents

·        Media articles during December 2014, January and February 2015 in Southern Courier, 2UE, SMH, City News and City Hub.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Direction 1a:     Council has a long term vision based on sustainability.

Direction 1a.2:  Ensure sound long term financial strategies underpin the Council's asset management policies and strategic vision.

Direction 1b:     Council is a leader in the delivery of social, financial and operational activities.

Direciton 1b.1:  Demonstrate best practice and leadership in local government.

 

Financial impact statement

 

In accordance with Council’s adopted Fit for the Future timetable on 9 December 2014 and the Community Engagement Strategy endorsed by the Council Fit For the Future Working Party and provided to all Councillors the consultation costs for Stage 1 and Stage 2 is $252,632.

 

A breakdown of the Stage 1 and Stage 2 costs are provided to Councillors under separate cover and are regarded as confidential as they have commercial-in-confidence prices of a number of companies.

 

The Community Consultation costs for Stage 3 which includes the plebiscite, telephone survey, advertising, etc will be provided to Councillors and reported to Council at a later date.

 

It is proposed to fund the Fit for the Future Community Consultation expenditure from Councils 2014/15 Communications Budget.  The December 2014 budget review has catered for this funding.

 

Conclusion

 

Councils’ Fit for the Future Working Party established by Council on 25 November 2014 to undertake the necessary due diligence to enable Council to respond in accordance with the NSW government’s “Fit for the Future” templates, due June 2015 has met on four occasions.  The Council Working party has overseen and endorsed the Community Engagement activities in accordance with Randwick Council’s Fit for the Future timetable adopted on 9 December 2014

 

This report provides a status report for the Council of the due diligence work undertaken by the Council working Party.

 

 

Recommendation

 

That Council receives and notes the due diligence work undertaken by the Council Fit for the Future Working Party outlined in this report.

 

 

Attachment/s:

 

1.

Attachment 1 -NSW Government Fit for the Future - A Blueprint for Local Government

INCLUDED UNDER SEPARATE COVER

2.View

Atachment 2 - Page 104 - 'Revitalising Local Government' Independent Review Panel Report

 

3.

NSW Government Fit for the Future Council Merger Proposal and Improvement Proposal, Guidelines and Templates 1 and 2

INCLUDED UNDER SEPARATE COVER

4.View

Fit For The Future Working Party Meeting Minutes - 9 December 2014

 

5.View

Fit For The Future Working Party Minutes - 16 December 2014

 

6.View

Fit For The Future Working Party Meeting - 13 January 2015

 

7.View

Fit For The Future Working Party Meeting - 27 January 2015

 

 

 

 


Atachment 2 - Page 104 - 'Revitalising Local Government' Independent Review Panel Report

Attachment 2

 

 

(attachment 2, extract from the Independent Local Government Review Panel, “revitalising Local
Government (October 2013)”, page 104.


Fit For The Future Working Party Meeting Minutes - 9 December 2014

Attachment 4

 

 




Fit For The Future Working Party Minutes - 16 December 2014

Attachment 5

 

 




Fit For The Future Working Party Meeting - 13 January 2015

Attachment 6

 

 




Fit For The Future Working Party Meeting - 27 January 2015

Attachment 7

 

 



 


Ordinary Council                                                                                                   24 February 2015

 

 

Director City Services Report No. CS1/15

 

 

Subject:                  Coogee Pavilion Festival Day

Folder No:               F2015/00096

Author:                    Kerry Colquhoun, Coordinator, Open Space Assets      

 

Introduction

 

Hemmes Trading Pty Ltd (Merivale group), proprietor of the Coogee Pavilion located on the corner of Beach Street and Dolphin Street, Coogee, applied and has received approval from Randwick City Council to hold a “Festival Day” on Sunday 15 March, 2015. The event approval permits five food stalls and one entertainment caravan. Entertainment will consist of a gypsy band and roving entertainers e.g. men on stilts.

 

The event is planned on the paved area adjacent to their venue, refer Attachment 1. This area is a designated Alcohol Free Zone (AFZ) as shown in Attachment 2.  The current event approval does not include the sale or consumption of alcohol in the approved event area.

 

Subsequent to the approval, Hemmes Trading Pty Ltd has requested that the approval be amended to allow the taking of alcohol from the licensed premises into the festival area whilst the festival is underway. The applicant advised there will be no sale of alcohol in the festival area. However, they request that their patrons are able to consume alcohol in the approved event area.

 

Issues

 

Event Approval

Randwick City Council is committed to fostering a vibrant community. Throughout the year, Council approves many events and activities on public land under its care and control.

 

The approved event was assessed as being of low impact and a suitable activity for this location. The approval sets out 41 conditions covering public place maintenance and management, operational requirements, temporary structures, environmental amenity and food safety.  In particular, the food stalls need to register with Council’s Environmental Health section and notify the NSW Food Authority in accordance with the Food Safety Standards, prior to the commencement of food business.

 

When approving such events, a key consideration is the potential conflict with other activities such as the Surf Life Saving Club Nippers.  The day of this event is the last day of the season for the Nippers. Due to the scale, type, location and time of event, it was determined that no major conflict was likely.

 

Request for changes to the Alcohol Free Zone

The event organisers have requested that the existing Alcohol free zone be amended to permit consumption of alcohol during the event in the approved festival area.  They have advised that there will be no service of alcohol outside of the licenced premises.

 

The event organisers have consulted with the Police in relation to this request. The Police have advised that they have no objection to the consumption of alcohol in the event area subject to the following conditions:

 

1.     Plastic vessels to be used for the duration of the event in the designated area outside (and directly adjacent) to the licensed premises.

2.     Hours of 11am – 5pm (instead of 6pm finish)

3.     Additional 6 security guards to cover the outdoor areas of the designated area:

 

·       Northern stairs (1)

·       Ocean / Main steps (2)

·       Southern stalls (1)

·       Western bollards (1)

·       Roving (1)

 

4.     Any reasonable direction given by the most senior ranking police officer on site must be adhered to by the licensee.

 

The event organisers have advised that they are willing to change the event times and their business operation to comply with the Police requirements.

 

Assessment

The paved area (the approved event area) adjacent to the Coogee Pavilion is currently a designated Alcohol Free Zone. Alcohol Free Zones prohibit the drinking of alcohol along designated sections of public roads, footpaths and car parks under the care and control of Council.  Randwick City Council established the Alcohol Free Zone outside the Coogee Pavilion for the period from October 2011 to October 2015. Beyond the paved area in Goldstein Reserve, consumption of alcohol is permitted between 8am and 6pm.

 

There are no approved outdoor dining areas associated with the Coogee Pavilion and therefore, the Coogee Pavilion’s liquor licence does not apply to areas outside the premises.

 

Under the relevant legislation, the power to suspend an alcohol free zone in a whole or part of the area during its period of operation is provided so that a council may respond to more immediate situations that arise within the area of the zone.

 

Coogee Beach and the surrounding parkland has been the subject of community concern in regard alcohol fuelled incidents. The creation of the Alcohol Free Zone and other restrictions such as those applied at Goldstein Reserve are measures employed by Council to find the right balance between community safety and community enjoyment.

 

The suspension of the existing Alcohol Free Zone, particularly the area adjacent to a licenced venue is not supported because it sets a precedent that contradicts the intent of the existing Alcohol Free Zone.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5:       Excellence in recreation and lifestyle opportunities.

Direction 5a:     Maximise opportunities for residents and visitors to enjoy both active                         and passive open space uses.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 


Conclusion

 

Hemmes Trading Pty Ltd has approval to hold a “Festival Day” adjacent to the Coogee Pavilion on Sunday 15 March, 2015.  They have requested that Council amend the existing Alcohol Free Zone along Dolphin Street and Beach Street to permit the consumption of alcohol during the event.

 

The consumption of alcohol is prohibited within an Alcohol Free Zone and can only be permitted if Council were to suspend the Alcohol Free Zone for the day of the event.  The legislation requires that this suspension must be a resolution of Council and must be advertised. However due to community concerns about the consumption of alcohol in public places, it is considered undesirable to suspend the Alcohol Free Zone to allow the consumption of alcohol in the event area.

 

 

Recommendation

 

That Council denies the request to suspend part of Alcohol Free Zone along Dolphin Street and Beach Street adjacent to Goldstein Reserve (outside the Coogee Pavilion) during the “Festival Day” outside the Coogee Pavilion.

 

 

Attachment/s:

 

1.View

Festival Event Area (proposed area for suspension of AFZ)

 

2.View

Current Alcohol Free Zone

 

 

 

 


Festival Event Area (proposed area for suspension of AFZ)

Attachment 1

 

 


Current Alcohol Free Zone

Attachment 2

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Director Governance & Financial Services Report No. GF1/15

 

 

Subject:                  Investment Report - November 2014

Folder No:               F2014/06527

Author:                    Greg Byrne, Manager Financial Operations     

 

Introduction

 

The Local Government (General) Regulation requires a written report to be provided to the ordinary meeting of the Council giving details of all monies invested and a certificate as to whether or not the investments have been made in accordance with the Act, the regulations and the Council’s Investment Policy.

 

Issues

 

Council is authorised by s625 of the Local Government Act to invest its surplus funds. Funds may only be invested in the form of investment notified by Order of the Minister dated 12 January 2011. The Local Government (General) Regulation prescribes the records that must be maintained in relation to Council’s Investment Policy.

 

The table in this report titled “Investment Register – November 2014” outlines the investment portfolio held by Council as at the end of November 2014. All investments have been made in accordance with the Act, Regulations and Council’s Investment Policy.

 

Investment Commentary

 

The size of the investment portfolio may vary significantly from month to month as a result of cash flows for the period. Cash outflows (expenditure) are typically relatively stable from one month to another. Cash inflows (income) are cyclical and are largely dependent on the rates instalment due dates and the timing of grant payments including receipts of the Financial Assistance Grants.

 

Expenditure during the period was incurred for capital works, payroll and miscellaneous expenses. Main income sources were rates income, grants and miscellaneous fees and charges.

 

The investment portfolio increased by $7.659 million during November 2014. The increase is representative of a positive cash flow for the month reflecting the net effect of revenue receipts offset by capital works expenditure and other operational payments.

 

The graph below illustrates the movement in the investment portfolio from November 2011 to November 2014. Peaks are representative of the rates instalment periods.

 

 

The investment portfolio is diversified across a number of investment types and is spread across a number of financial institutions. The various investment types may include term deposits, floating rate notes, on-call accounts and covered notes.

 

The following graph indicates the allocation of investment types held at the end of November 2014.

 

 

The investment portfolio is regularly reviewed in order to maximise investment performance and minimise risk. Comparisons are made between existing investments with available products that are not part of the Council’s portfolio. Independent advice is sought on new investment opportunities.

 

The following graph shows the investment returns achieved against the UBS Bank Bill Index and the official Reserve Bank of Australia (RBA) cash interest rate for the period November 2011 to November 2014.

 

 

Investment performance for the financial year to date is above the industry benchmark AusBond Bank Bill Index with an average return after fees of 3.81% compared with the benchmark index of 2.69%.

 

The official Reserve Bank of Australia (RBA) cash interest rate at the end of November remained at 2.50%.

 

Credit Quality of Portfolio

The credit quality of the portfolio is very high with 100% of assets rated “A” or better. Council’s Investment Policy restricts allowable investments to only Prime, High Grade and Upper Medium Grade Investments. This will result in all new investments having a minimum Standard and Poors long term credit rating of A-. Council no longer invests in any products with a credit rating of BBB+ or less.

 

The credit quality maximums as per Council policy and the actual portfolio holdings are shown in the table below.

 

Credit Quality

Policy Maximum

Credit Quality (Holding)

Available Capacity

AAA

100%

4%

96%

AA

100%

51%

49%

A

75%

45%

30%

 

 

 

 

 

 

The graph below shows the actual percentage of funds held by Individual Institutions V the Maximum Limits allowable under Council policy as at 30 November 2014.

Ministerial Investment Order

 

In late 2007, the NSW Government commissioned a review of NSW local government investments. The review, known as the Cole Report included eight recommendations that were all adopted by the NSW Government and incorporated into the Ministerial Investment Order dated 31 July 2008. A revised Investment Order was issued on the 12 January 2011 and includes changes that:

 

·          Remove the ability to invest in the mortgage of land;

·          Remove the ability to make a deposit with Local Government Financial Services Pty Ltd;

·          And includes the addition of “Key Considerations” with a comment that a council’s General Manager, or any other staff, with delegated authority to invest funds on behalf of the council must do so in accordance with the council’s adopted investment policy.

 

Floating Rate Notes

 

The investment portfolio includes $16.132 million in floating rates notes (FRN).

 

These investments are classified as “held for trading” requiring that they are reported at the latest indicative market valuations at month end.

 

The indicative market value of the FRN’s decreased by $6 thousand as at the end of November.

 

On 6 November, a new Bank of Queensland FRN was purchased for the amount of $2,000,000.00 with a coupon margin over bank bill swap rate (BBSW) of 1.07 basis points. 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  Leadership in Sustainability.

Direction:  Long term financial viability is achieved.

 

Financial impact statement

 

Funds are invested with the aim of achieving budgeted income in the 2014-15 financial year and outperforming the AusBond Bank Bill Index over a 12 month period. The current budget provision for investment income from this source is $1,932,150.00. Investment income to 30 November 2014 amounted to $1,007,802.29.

 

Certification – Responsible Accounting Officer

 

I hereby certify that all investments as at 30 November 2014 have been made in accordance with Council’s Investment Policy. All investments meet the requirements of s625 of the Local Government Act and the Local Government (General) Regulation.

 

Mitchel Woods

Responsible Accounting Officer

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Conclusion

 

All investments as at 30 November 2014 have been made in accordance with the Local Government Act, the regulations and Council’s Investment Policy.

 

 

Recommendation

 

That the investment report for November 2014 be received and noted.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Director Governance & Financial Services Report No. GF2/15

 

 

Subject:                  Investment Report - December 2014

Folder No:               F2015/06527

Author:                    Greg Byrne, Manager Financial Operations     

 

Introduction

 

The Local Government (General) Regulation requires a written report to be provided to the ordinary meeting of the Council giving details of all monies invested and a certificate as to whether or not the investments have been made in accordance with the Act, the regulations and the Council’s Investment Policy.

 

Issues

 

Council is authorised by s625 of the Local Government Act to invest its surplus funds. Funds may only be invested in the form of investment notified by Order of the Minister dated 12 January 2011. The Local Government (General) Regulation prescribes the records that must be maintained in relation to Council’s Investment Policy.

 

The table in this report titled “Investment Register – December 2014” outlines the investment portfolio held by Council as at the end of December 2014. All investments have been made in accordance with the Act, Regulations and Council’s Investment Policy.

 

Investment Commentary

 

The size of the investment portfolio may vary significantly from month to month as a result of cash flows for the period. Cash outflows (expenditure) are typically relatively stable from one month to another. Cash inflows (income) are cyclical and are largely dependent on the rates instalment due dates and the timing of grant payments including receipts of the Financial Assistance Grants.

 

Expenditure during the period was incurred for capital works, payroll and miscellaneous expenses. Main income sources were rates income, grants and miscellaneous fees and charges.

 

The investment portfolio decreased by $2.778 million during December 2014. The decrease is representative of a negative cash flow for the month reflecting the net effect of revenue receipts offset by capital works expenditure and other operational payments.

 

The graph below illustrates the movement in the investment portfolio from December 2011 to December 2014. Peaks are representative of the rates instalment periods.

 

 

The investment portfolio is diversified across a number of investment types and is spread across a number of financial institutions. The various investment types may include term deposits, floating rate notes, on-call accounts and covered notes.

 

The following graph indicates the allocation of investment types held at the end of December 2014.

 

 

The investment portfolio is regularly reviewed in order to maximise investment performance and minimise risk. Comparisons are made between existing investments with available products that are not part of the Council’s portfolio. Independent advice is sought on new investment opportunities.

 

The following graph shows the investment returns achieved against the AusBond Bank Bill Index and the official Reserve Bank of Australia (RBA) cash interest rate for the period December 2011 to December 2014.

 

 

Investment performance for the financial year to date is above the industry benchmark AusBond Bank Bill Index with an average return after fees of 3.82% compared with the benchmark index of 2.76%.

 

The official Reserve Bank of Australia (RBA) cash interest rate at the end of December remained at 2.50%.

 

Credit Quality of Portfolio

The credit quality of the portfolio is very high with 100% of assets rated “A” or better. Council’s Investment Policy restricts allowable investments to only Prime, High Grade and Upper Medium Grade Investments. This will result in all new investments having a minimum Standard and Poors long term credit rating of A-. Council no longer invests in any products with a credit rating of BBB+ or less.

 

The credit quality maximums as per Council policy and the actual portfolio holdings are shown in the table below.

 

Credit Quality

Policy Maximum

Credit Quality (Holding)

Available Capacity

AAA

100%

4%

96%

AA

100%

44%

56%

A

75%

52%

23%

 

 

 

 

 

 

The graph below shows the actual percentage of funds held by Individual Institutions V the Maximum Limits allowable under Council policy as at 31 December 2014.

Ministerial Investment Order

 

In late 2007, the NSW Government commissioned a review of NSW local government investments. The review, known as the Cole Report included eight recommendations that were all adopted by the NSW Government and incorporated into the Ministerial Investment Order dated 31 July 2008. A revised Investment Order was issued on the 12 January 2011 and includes changes that:

 

·  Remove the ability to invest in the mortgage of land;

·  Remove the ability to make a deposit with Local Government Financial Services Pty Ltd;

·  And includes the addition of “Key Considerations” with a comment that a council’s General Manager, or any other staff, with delegated authority to invest funds on behalf of the council must do so in accordance with the council’s adopted investment policy.

 

Floating Rate Notes

 

The investment portfolio includes $16.124 million in floating rates notes (FRN).

 

These investments are classified as “held for trading” requiring that they are reported at the latest indicative market valuations at month end.

 

The indicative market value of the FRN’s decreased by $9 thousand as at the end of December.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  Leadership in Sustainability.

Direction:  Long term financial viability is achieved.

 


Financial impact statement

 

Funds are invested with the aim of achieving budgeted income in the 2014-15 financial year and outperforming the AusBond Bank Bill Index over a 12 month period. The current budget provision for investment income from this source is $1,932,150.00. Investment income to 31 December 2014 amounted to $1,232,442.93.

 

Certification – Responsible Accounting Officer

 

I hereby certify that all investments as at 31 December 2014 have been made in accordance with Council’s Investment Policy. All investments meet the requirements of s625 of the Local Government Act and the Local Government (General) Regulation.

 

Mitchel Woods

Responsible Accounting Officer

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Conclusion

 

All investments as at 31 December 2014 have been made in accordance with the Local Government Act, the regulations and Council’s Investment Policy.

 

 

Recommendation

 

That the investment report for December 2014 be received and noted.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Director Governance & Financial Services Report No. GF3/15

 

 

Subject:                  Investment Report - January 2015

Folder No:               F2015/06527

Author:                    Greg Byrne, Manager Financial Operations     

 

Introduction

 

The Local Government (General) Regulation requires a written report to be provided to the ordinary meeting of the Council giving details of all monies invested and a certificate as to whether or not the investments have been made in accordance with the Act, the regulations and the Council’s Investment Policy.

 

Issues

 

Council is authorised by s625 of the Local Government Act to invest its surplus funds. Funds may only be invested in the form of investment notified by Order of the Minister dated 12 January 2011. The Local Government (General) Regulation prescribes the records that must be maintained in relation to Council’s Investment Policy.

 

The table in this report titled “Investment Register – January 2015” outlines the investment portfolio held by Council as at the end of January 2015. All investments have been made in accordance with the Act, Regulations and Council’s Investment Policy.

 

Investment Commentary

 

The size of the investment portfolio may vary significantly from month to month as a result of cash flows for the period. Cash outflows (expenditure) are typically relatively stable from one month to another. Cash inflows (income) are cyclical and are largely dependent on the rates instalment due dates and the timing of grant payments including receipts of the Financial Assistance Grants.

 

Expenditure during the period was incurred for capital works, payroll and miscellaneous expenses. Main income sources were rates income, grants and miscellaneous fees and charges.

 

The investment portfolio decreased by $4.299 million during January 2015. The decrease is representative of a negative cash flow for the month reflecting the net effect of revenue receipts offset by capital works expenditure and other operational payments.

 

The graph below illustrates the movement in the investment portfolio from January 2012 to January 2015. Peaks are representative of the rates instalment periods.

 

 

The investment portfolio is diversified across a number of investment types and is spread across a number of financial institutions. The various investment types may include term deposits, floating rate notes, on-call accounts and covered notes.

 

The following graph indicates the allocation of investment types held at the end of January 2015.

 

 

The investment portfolio is regularly reviewed in order to maximise investment performance and minimise risk. Comparisons are made between existing investments with available products that are not part of the Council’s portfolio. Independent advice is sought on new investment opportunities.

 

The following graph shows the investment returns achieved against the AusBond Bank Bill Index and the official Reserve Bank of Australia (RBA) cash interest rate for the period January 2012 to January 2015.

 

 

Investment performance for the financial year to date is above the industry benchmark AusBond Bank Bill Index with an average return after fees of 3.80% compared with the benchmark index of 2.85%.

 

The official Reserve Bank of Australia (RBA) cash interest rate at the end of January remained at 2.50%.

 

Credit Quality of Portfolio

 

The credit quality of the portfolio is very high with 100% of assets rated “A” or better. Council’s Investment Policy restricts allowable investments to only Prime, High Grade and Upper Medium Grade Investments. This will result in all new investments having a minimum Standard and Poors long term credit rating of A-. Council no longer invests in any products with a credit rating of BBB+ or less.

 

The credit quality maximums as per Council policy and the actual portfolio holdings are shown in the table below.

 

Credit Quality

Policy Maximum

Credit Quality (Holding)

Available Capacity

AAA

100%

3%

97%

AA

100%

43%

57%

A

75%

54%

21%

 

 

 

 

 

The graph below shows the actual percentage of funds held by Individual Institutions V the Maximum Limits allowable under Council policy as at 31 January 2015.

Ministerial Investment Order

 

In late 2007, the NSW Government commissioned a review of NSW local government investments. The review, known as the Cole Report included eight recommendations that were all adopted by the NSW Government and incorporated into the Ministerial Investment Order dated 31 July 2008. A revised Investment Order was issued on the 12 January 2011 and includes changes that:

 

·  Remove the ability to invest in the mortgage of land;

·  Remove the ability to make a deposit with Local Government Financial Services Pty Ltd;

·  And includes the addition of “Key Considerations” with a comment that a council’s General Manager, or any other staff, with delegated authority to invest funds on behalf of the council must do so in accordance with the council’s adopted investment policy.

 

Floating Rate Notes

 

The investment portfolio includes $16.118 million in floating rates notes (FRN).

 

These investments are classified as “held for trading” requiring that they are reported at the latest indicative market valuations at month end.

 

The indicative market value of the FRN’s decreased by $6 thousand as at the end of January.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  Leadership in Sustainability.

Direction:  Long term financial viability is achieved.

 

Financial impact statement

 

Funds are invested with the aim of achieving budgeted income in the 2014-15 financial year and outperforming the AusBond Bank Bill Index over a 12 month period. The current budget provision for investment income from this source is $1,932,150.00. Investment income to 31 January 2015 amounted to $1,438,933.32.

 

Certification – Responsible Accounting Officer

 

I hereby certify that all investments as at 31 January 2015 have been made in accordance with Council’s Investment Policy. All investments meet the requirements of s625 of the Local Government Act and the Local Government (General) Regulation.

 

Mitchel Woods

Responsible Accounting Officer

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Conclusion

 

All investments as at 31 January 2015 have been made in accordance with the Local Government Act, the regulations and Council’s Investment Policy.

 

 

Recommendation

 

That the investment report for January 2015 be received and noted.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Director Governance & Financial Services Report No. GF4/15

 

 

Subject:                  Quarterly Budget Review - December 2014

Folder No:               F2013/00404

Author:                    Mitchel Woods, Manager Corporate and Financial Planning      

 

Introduction

 

As part of the Integrated Planning and Reporting Framework for NSW Local Governments, the Office of Local Government has a set of minimum reporting requirements for Councils, in order for them to facilitate progress reporting against the original and revised annual budgets at the end of each quarter.

 

Collectively, these documents are known as the Quarterly Budget Review Statement (QBRS) and are reported to council in accordance with the relevant legislation at the end of each quarter.

 

Section 203(1) of the Local Government (General) Regulation 2005 requires that at the end of each quarter, a Budget Review Statement be prepared and submitted to Council that indicates the latest estimates of income and expenditure for the 2014-15 year.

 

The regulation (Section 203 (2)) also requires that the budget review statement must include, or be accompanied by:

 

I.      A report as to whether or not the Responsible Accounting Officer believes that the Statement indicates that the financial position of the Council is satisfactory, having regard to the original estimate of income and expenditure; and

II.     If that position is unsatisfactory, recommendations for remedial action.

 

Issues

 

This report is a review of the Council’s 2014-15 current budget and recommends adoption of a revised budget for the 2014-15 financial year.

 

It proposes variations to Council’s adopted budget, which will result in a projected surplus at year end of $23,023.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in Sustainability.

Direction 1a:     Council has a long term vision based on sustainability.

Direction 1b:     Council is a leader in the delivery of social, financial & operational activities.

 

Financial impact statement

 

The proposed variations in this report and listed in the attachment will result in a projected surplus at year end of $23,023.

 

Conclusion

 

Council’s Manager Corporate and Financial Planning, as the Responsible Accounting Officer, advises that the projected financial position is satisfactory.

 

 

Recommendation

 

That:

 

a)     the report in relation to the December 2014 Budget Review be received and noted; and

 

b)     the proposed December 2014 budget variations shown in the attachment to this report be adopted.

 

 

Attachment/s:

 

1.View

Quarterly Budget Review Statements (QBRS) - December 2014

 

 

 

 


Quarterly Budget Review Statements (QBRS) - December 2014

Attachment 1

 

 















 


Ordinary Council                                                                                                   24 February 2015

 

 

Director Governance & Financial Services Report No. GF5/15

 

 

Subject:                  Long Term Financial Plan 2015-25

Folder No:               F2014/00633

Author:                    Mitchel Woods, Manager Corporate and Financial Planning      

 

Introduction

 

The Long Term Financial Plan (LTFP) is a key component of the Randwick City Council Resourcing Strategy. The Resourcing Strategy, comprising the Long Term Financial Plan, Asset Management Strategy and Workforce Plan underpins the Council’s Integrated Planning and Reporting Framework and demonstrates how the Council will resource The Randwick City Plan over the next ten (10) years.

 

The current version LTFP was adopted by Council in December 2013 as part of the Special Rate Variation Application associated with the Environment Levy. As part of the discussions around the future of Randwick City Council the LTFP has again been updated.

 

The updated LTFP (Attachment 1) has, for the first time, also been reviewed by Council’s external independent auditors Hill Rogers Spencer Steer. This has enabled us to have a greater level of assurance over the forecasts provided in the plan.

 

Issues

 

The LTFP is developed using a range of revenue, expenditure and capital expenditure forecasting assumptions for, all of which have been disclosed in the plan. The LTFP has been driven by main financial objectives:

 

1.  Maintaining existing service levels;

2.  Remaining Debt Free;

3.  Maintaining a strong cash position;

4.  Continue to deliver balanced budgets;

5.  Maintain Capital expenditure levels; and

6.  Ensure financial integration across Councils planning and operations.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  1.     Leadership in Sustainability;

Direction:  1a.   Council has a long term vision based on sustainability;

1b.   Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There are a set of financial indicators included in the LTFP which are sourced from the NSW Office of Local Government Accounting Code of Practice, NSW Treasury Corporation (T-Corp) and measures used internally by Randwick City Council. The modeling showed that continuation of the Environment Levy, together with Council setting its own rates using Integrated Planning, will result in Randwick City Council meeting all of these financial targets. These results showed that by meeting the financial objectives set out in the LTFP will greatly contribute to the financial sustainability of Randwick City Council.

 

Conclusion

 

The Long Term Financial Plan helps Council demonstrate how it will fund The Randwick City Plan over the next ten (10) years - its application will greatly contribute to the financial sustainability of our city.

 

 

Recommendation

 

That Council adopt the 2015-25 Randwick City Council Long Term Financial Plan.

 

 

Attachment/s:

 

1.

Randwick City Council Long Term Financial Plan 2015-25

INCLUDED UNDER SEPARATE COVER

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Director Governance & Financial Services Report No. GF6/15

 

 

Subject:                  Councillors' Expenses & Facilities Policy - results of public exhibition

Folder No:               F2004/06576

Author:                    Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

Section 252 of the Local Government Act requires Councils to adopt a policy for the payment of expenses incurred by and the provision of facilities to, Mayors, Deputy Mayors and other Councillors.  Mayors, Deputy Mayors and Councillors can only be reimbursed for expenses and provided with facilities, in discharging the functions of civic office, in accordance with this policy.

 

The annual review of the Councillors’ Expenses & Facilities Policy was considered at the 28 October 2014 Council Meeting, where in it was resolved:

 

(Stavrinos/Bowen) that the annual review of the Councillors’ Expenses & Facilities Policy be publicly exhibited for a period of 28 days.’

 

Issues

 

The Councillors’ Expenses & Facilities Policy was on public exhibition from from Tuesday 18 November until Tuesday 16 December 2014.

 

During the public exhibition period, the policy was available to be viewed on Council’s website.  The availability of the document was advertised in the Southern Courier Newspaper and on Council’s website (under the ‘Your Say’ section).

 

There were no submissions received during the public exhibition period.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in sustainability.

Direction 1c:     Continuous improvement in service delivery based on accountability, transparency and good governance.

 

Financial impact statement

 

There is no direct financial impact for this matter.  Any expenses and facilities provided to the Mayor and Councillors as part of this policy has been allowed for in the 2014-15 Budget.

 

Conclusion

 

It is recommended that the Councillors’ Expenses & Facilities Policy be adopted for immediate implementation, it being noted that there are no amendments proposed to be made to the Councillors’ Expenses & Facilities Policy as a result of the current review. The policy has only required advertising as part of the annual review process.

(as detailed in the report to the 28 October 2014 Council meeting).

Recommendation

That:

 

a)     it be noted that there were no submissions received as a result of the November-December 2014 public exhibition of the Councillors’ Expenses & Facilities Policy.

 

b)     the Councillors’ Expenses & Facilities Policy be adopted for immediate implementation.

 

c)     a copy of this report, the report to the 28 October 2014 Council meeting and the policy be forwarded to the Office of Local Government (Department of Premier and Cabinet).

 

 

Attachment/s:

 

1.

Councillors’ Expenses & Facilities Policy

INCLUDED UNDER SEPARATE COVER

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Director Governance & Financial Services Report No. GF7/15

 

 

Subject:                  Sponsorship Policy

Folder No:               F2015/00104

Author:                    Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

Council does not currently have a policy for the receipt of sponsorship. The attached draft policy has, therefore, been drafted with the aim of:

 

-     building probity and integrity into the sponsorship process

-     providing clarity around which activities and functions are suitable for sponsorship

-     providing a framework for seeking and accepting sponsorship.

 

Issues

 

Council does not often accept sponsorship from external organisations and this is partly due to the fact that there is no adopted policy to assist in:

 

-     Assessing potential sponsorship arrangements

-     Documenting sponsorship agreements (to protect both parties interests)

-     Identifying and managing potential conflicts and risks; and

-     Identifying suitable activities for sponsorship.

 

The attached draft policy addresses all of the above points and is based on the ICAC publication “Sponsorship in the public sector: A guide to developing policies and procedures for both received and granting sponsorship” May 2006.

 

Council activities that may be suitable for sponsorship, include:

 

-     Events

-     Training events (such as All Stops to Randwick)

-     Awards (such as the Urban Design Awards, Garden Awards and Sports Awards)

-     Educational activities (such as environmental education)

-     Publications (such as the ‘What’s On’ booklet).

 

Arrangements for granting sponsorship are not included in this policy as they are provided for in the Community Grants Program and via the Contingency Fund (and a Council resolution).

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:        A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:      Enrich our range of community services that meet our community’s needs.

Key Actions:       Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

This policy will ensure probity and integrity in considering and accepting sponsorship from external organisations. It provides a framework for assessing sponsorship arrangements, identifying and managing risks and documenting sponsorship agreements in order to protect Council’s and sponsoring organisations’ interests.

 

 

 

Recommendation

 

That the draft Sponsorship Policy (for receiving sponsorship) be adopted.

 

 

Attachment/s:

 

1.View

Draft Sponsorship Policy (for receiving sponsorship)

 

 

 

 


Draft Sponsorship Policy (for receiving sponsorship)

Attachment 1

 

 




 









 



 


Ordinary Council                                                                                                   24 February 2015

 

 

Motion Pursuant to Notice No. NM1/15

 

 

Subject:                  Notice of Motion from Cr Nash - Mardi Gras Festival recognition

Folder No:               F2006/00253

Submitted by:         Councillor Nash, West Ward     

 

 

That Council:

 

1.     Note that the 2015 Sydney Gay and Lesbian Mardi Gras Festival will be held over the period 20 February – 8 March;

 

2.     Note that the Mardi Gras Parade will be held on Saturday 7 March;

 

3.     Raise and fly the “Rainbow Flag” over Randwick Town Hall during the week of 2 March – 8 March (the “Rainbow Flag” is widely known worldwide as the pride flag representing gay pride);

 

4.     Hold a small flag raising ceremony to mark this occasion (which will be the first time the “Rainbow Flag” has been raised and flown by Randwick City Council to signify the Mardi Gras Festival);

 

5.     Calls upon all major and minor political parties of the Federal Parliament to confirm that they will permit a conscience vote on marriage equality when a Bill is presented to the Parliament for debate.

 

 

 

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Motion Pursuant to Notice No. NM2/15

 

 

Subject:                  Notice of Motion from Cr Stavrinos - Kingsford Noodle Market and other market events and proposed closure of Meeks Street at Anzac Parade

Folder No:               F2014/00568

Submitted by:         Councillor Stavrinos, West Ward      

 

 

That Council:

 

a)     bring back a report investigating the feasibility of holding the Kingsford Noodle Market and other market events on a more frequent basis in the Kingsford Town Centre; and

 

b)     as part of this report, consult with all relevant stakeholders to consider the permanent closure of Meeks Street at Anzac Parade, in order to create a plaza for Kingsford.

 

 

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Motion Pursuant to Notice No. NM3/15

 

 

Subject:                  Notice of Motion from Cr Stavrinos - Proposed improvement to lighting to reduce vandalism

Folder No:               F2014/00568

Submitted by:         Councillor Stavrinos, West Ward      

 

 

That Council bring back a report on cost-effective ways to improve lighting at our city's bus shelters, playgrounds and other community infrastructure to reduce vandalism that may occur to these amenities.

 

 

 

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Motion Pursuant to Notice No. NM4/15

 

 

Subject:                  Notice of Motion from Cr Matson - Assessment of support for extending one hour parking restrictions in Coogee Beach

Folder No:               F2004/07236

Submitted by:         Councillor Matson, East Ward      

 

 

That Council conducts a survey of residents living in the Resident Preferred Parking Scheme in the vicinity of the Coogee Pavilion to assess support for extending the area of one hour parking restrictions.

 

 

 

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Motion Pursuant to Notice No. NM5/15

 

 

Subject:                  Notice of Motion from Crs Matson, Nash & D'Souza - Advancement of a National Act of Recognition

Folder No:               F2004/06272

Submitted by:         Councillor Matson, East Ward; Councillor Nash, West Ward; Councillor D'Souza, South Ward      

 

 

That Council resolves to support a joint venture developed by first and later Australians working together to hold A National Act of Recognition of the First Peoples at Botany Bay, commonly known as Recognition at Botany Bay, and will help prepare for it by:

 

1)     noting that the Reverend Lindsay McDowell and the Recognition Team has agreed to brief Councillors on the aims and objectives of this initiative in response to a past Mayoral Minute and that preparations are underway;

 

2)     working with Council’s Aboriginal Advisory Committee to hold a corroboree at Coogee Beach for this year’s Reconciliation Week activities with the National Act of Recognition as its central theme with an invitation to Reverend McDowell and the Recognition Team to participate in explaining the aims and objectives of the future event to the public;

 

3)     boosting Council’s Reconciliation Week budget from $5,000 to $10,000 to cover the corroboree at Coogee and consulting with the Aboriginal Advisory Committee to determine what further funding is required for individual participants; and

 

4)     consulting with the Aboriginal Advisory Committee as to whether sufficient numbers could be attracted to a separate public meeting addressed by the Reverend.

 

 

 

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Motion Pursuant to Notice No. NM6/15

 

 

Subject:                  Notice of Motion from Cr Matson - Proposed Randwick Rail Alignment Working Group as response to Alison Road light rail realignment

Folder No:               F2014/00321

Submitted by:         Councillor Matson, East Ward      

 

That Council responds to the negative impact of the amending CBD and South East Light Rail Project State Significant Infrastructure Approval SSi-6042 of December 2014 by;

 

1)     Noting that the realignment of the Alison Road section will result in additional tree losses along with the potential blocking of the Alison Road bike path;

 

2)     Noting that the Council initiated Randwick Light Rail Pre-Feasibility study of 2011 favored the use of High Street for the Randwick arm of the line rather than the Government choice of Alison and Wansey Roads;

 

3)     Forming the Randwick Rail Alignment Working Group to report back to Council on the feasibility, requirements, cost, environmental impact and possible advantages of an alternative alignment of the Randwick arm of the CSELR away from the approved Alison and Wansey Road alignment;

 

4)     The membership of the Randwick Light Rail Alignment Working Group shall consist of:

a)   one Labor Councillor;

b)   one independent Councillor;

c)   one Green Councillor; and

d)   one Liberal Councillor;

 

5)     Providing the Working Group with a budget of $100,000 to employ consultants to achieve this objective; and

 

6)     Formerly advising both the Minister for Transport and the State Opposition spokesperson for Transport of the creation of the Randwick Rail Alignment Working Group and request the opportunity for it to meet with both on the subject.

 

 

 

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Motion Pursuant to Notice No. NM7/15

 

 

Subject:                  Notice of Motion from Cr Bowen - Impact of electricity privatisation to Randwick Council budget

Folder No:               F2004/06424

Submitted by:         Councillor Bowen, East Ward      

 

 

That Council with over 10,000 electrically powered public and street lights throughout Randwick City, at a cost of over $1.5 million per annum for this lighting, views with concern the State Government proposal to sell the State’s Electrical Transmission and Distribution Network (poles & wires). Recent studies show  power costs will most likely increase under this policy and in order to protect council services and ratepayer funds:

 

1.    Calls upon the State Government to abandon its policy to privatise the electricity network in NSW; and

 

2.   States its opposition to the privatisation of NSW public electricity assets.

 

 

 

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Motion Pursuant to Notice No. NM8/15

 

 

Subject:                  Notice of Motion from Cr Bowen - Randwick and Anzac Parade South Urban Activation Precincts now identified as Priority Precincts

Folder No:               F2013/00012

Submitted by:         Councillor Bowen, East Ward      

 

 

The State government has recently re-named the Randwick and Anzac Parade South Urban Activation Precincts (UAPs) as “Priority Precincts” and indicated plans are being developed for both precincts. Given Community concern about the UAP proposal Council immediately seek confirmation from the NSW Planning Minister that:

 

1.     the state government commit to a full and comprehensive consultation with every property and business owner in Randwick LGA before proposing any development control changes to either the Randwick or Anzac Parade South Priority Precinct; and

 

2.     there will be no zoning changes to permit high density development in either the Randwick or Anzac Parade Priority Precinct without a resolution of Randwick Council supporting such a change.

 

 

 

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Motion Pursuant to Notice No. NM9/15

 

 

Subject:                  Notice of Motion from Cr Smith - Mayoral Election Policy

Folder No:               F2005/00751

Submitted by:         Councillor Smith, North Ward      

 

 

That Council write to the NSW Leader of the Opposition, Luke Foley, to express disappointment that the ALP seeks to deny the rights of residents and ratepayers to determine for themselves how their Mayor is elected. Furthermore that Council note the lack of any consultation with Council in formulating this policy which would have a major impact on Council.

 

 

 

 

 

 


Ordinary Council                                                                                                   24 February 2015

 

 

Motion Pursuant to Notice No. NM10/15

 

 

Subject:                  Notice of Motion from Cr Smith - Trialling synthetic sports fields surfaces

Folder No:               F2005/00446

Submitted by:         Councillor Smith, North Ward     

 

 

That Council:

 

a)   Note that demand is outstripping supply with regard to available sports fields in our City.

 

b)   Note the positive increases in young female sports participation will create even greater demand.

 

c)    Carry out a cost/benefit analysis of the benefits of replacing some turf fields with all-weather synthetic surfaces that can be used with greater intensity.

 

d)   Consult with the Sports Committee and other district park user groups to gauge whether there is any support for trialling a synthetic surface.

 

 

 

 

 

  


Ordinary Council                                                                                                   24 February 2015

 

 

Notice of Rescission Motion No. NR1/15

 

 

Subject:                  Notice of Rescission Motion from Councillors Neilson, Bowen and Matson - Development Application Report - 34 Milford St, Randwick (DA/505/2014)

Folder No:               DA/505/2014

Submitted by:         Councillor Neilson, North Ward; Councillor Bowen, East Ward; Councillor Matson, East Ward      

 

That the resolution passed at the Planning Committee meeting held on Tuesday 10 February 2015 reading as follows:

 

“(Andrews/Stavrinos) that Council, as the consent authority, grants development consent under Sections 80 and 80A of the Environmental Planning and Assessment Act 1979, as amended, to Development Application No. 505/2014 for the demolition of an existing dwelling and construction of a new three storey residential flat building containing 5 units and basement parking for seven vehicles, strata subdivision, associated site and landscaping works at No. 34 Milford Street, Randwick, subject to the following non standard conditions and the standard conditions contained in the development application compliance report attached to this report:

 

Non Standard Conditions

 

2.       The approved plans and documents must be amended in accordance with the following requirements:

 

a.     A privacy screen having a height of 1.6m above floor level must be provided to the western and northern edges of the balcony at the rear of unit 201 on the second floor. On the northern edge the screen is to extend east to screen the first sliding door window as shown on the northern elevation (drawing DA11 C). The privacy screen must be constructed of metal or timber and the total area of any openings within the privacy screen must not exceed 25% of the area of the screen. Alternatively, the privacy screen may be constructed with translucent, obscured, frosted or sandblasted glazing in a suitable frame.

 

b.     The privacy screen provided to the northern edge of the first floor rear unit 102 is to extend east to screen the first of the sliding doors shown on the western elevation (drawing DA11C). The screen is to be semi-operable to preclude opening beyond a 45 degree angle to from right to left. The privacy screen must be constructed of metal or timber and the total area of any openings within the privacy screen must not exceed 25% of the area of the screen. Alternatively, the privacy screen may be constructed with translucent, obscured, frosted or sandblasted glazing in a suitable frame.

 

c.     Section detail of the amendments required in 2 a. and 2 b. and all privacy screens within the development to a scale of 1:50 is to be submitted to and approved by Councils Manager of Development Assessment prior to issue of a construction certificate.

 

d.     The 2 air conditioning units closest to the western boundary as shown on the ground floor plan (drawing DA04 C) are to be relocated north to the inset section of wall. Details are to be included in the construction certificate.

 

e.     The washing line area shown at the front of unit 001 on the ground floor (drawing DA04C) is to be removed. Details are to be included in the construction certificate.

 

f.      The stormwater pipes shown on the western elevation (drawing DA12 C) shall be relocated to run straight down the stair wall north of the louvre screen. Details are to be included in the construction certificate.

 

g.     The courtyard shown as allocated to Part lot 1 (ground floor front unit) on the draft Strata plan is to be allocated as common property. An amended draft Strata Plan is to be submitted to and approved by Council’s Manager of Development Assessment prior to issue of the construction certificate.”

 

BE AND IS HEREBY RESCINDED.

 

If the Rescission Motion is carried, it is intended to move the following motion:

 

“That the matter be deferred with the invitation extended to the applicant to submit amended plans to increase the setbacks on the western and northern boundaries to address amenity issues of the adjoining neighbours.”