Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 10 February 2015

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee                                                                      10 February 2015

 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 10 February 2015 at 6:00 p.m..

 

Committee Members:         The Mayor (Seng), Andrews, Belleli, Bowen, D’Souza, Garcia (Deputy Chairperson), Matson, Moore, Nash, Neilson, Roberts, Shurey, Smith, Stavrinos (Chairperson) and Stevenson

 

Quorum:                           Eight (8) members

 

NOTE:   At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 2 December 2014

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 69 of Council’s Code of Meeting Practice.

Urgent Business

Administration Reports

A1/15       Contingency Fund - status as at 31 December 2014............... 1

Finance Reports

F1/15       Monthly Financial Report as at 30 November 2014.................. 5

F2/15       Monthly Financial Report as at 31 December 2014................ 15

F3/15       Employer of Choice Program – Randwick City Council
........................................................................................
25    

Notice of Rescission Motions

Nil  

…………………………………………………….
Ray Brownlee
General Manager


Administration and Finance Committee                                                                      10 February 2015

 

 

Administration Report No. A1/15

 

 

Subject:                  Contingency Fund - status as at 31 December 2014

Folder No:               F2004/07396

Author:                    Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2014-15 financial year.

 

Issues

 

In the 2014-15 financial year there have been 28 allocations totalling $137,425.88 as listed in the table below.

 

Meeting

Details

Approved allocation

Annual contributions (ongoing)

Ord Council – 24 Nov 2009

Annual contribution (5 years from 2010-2014)

Waiving of fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)

 

$10,820.00

Ord Council –

27 July 2010

&

Ord Council 23 September 2014

Annual contribution (5 years from 2010-11) - Randwick Boys High School - 'Mayor's Award'

 

Annual contribution for a further 5 years – 2015-2020

$1,000.00

Ord Council – 22 Feb 2011

Annual contribution (5 years from 2011-15) - Randwick Girls High School - 'Mayor's Award'

$1,000.00

Planning Comm – 13 Mar 2012

Annual contribution – Australia Day Botany Bay Regatta

$750.00

Ord Council – 25 June 2013

Annual contribution Sponsorship of the Westpac Rescue Helicopter Lifesaver Service – 3 year agreement commencing 2013-14

 

$15,000.00

Ord Council

17 Sept 2013

Annual Contribution (5 years from 2016-2020) Waiving of Fees – Rainbow Club Australia Inc – Murray Rose’s Malabar Magic Ocean Swim ($14,500 per annum from 2016)

 

-

2014-15 Contingency Fund allocations

Ord Council – 29 Apr 2014

2014 NSW Police Force International Student Beach Soccer and Volleyball Day at Coogee Beach

$4,176.34

Ord Council – 29 Apr 2014

Waiving of Fees - Open High School banners

$2,006.00

Ord Council – 27 May 2014

Financial assistance - Randwick Girls and Boys High Schools combined production

$4,000.00

Ord Council – 27 May 2014

Waiving of fees - fitness festival in Goldstein Reserve, Coogee to raise funds for Suicide Prevention Australia

$1,225.00

Ord Council – 24 June 2014

Waiving of fees – Bendigo Bank

$158.18

Ord Council – 24 June 2014

Sponsorship - UNSW joint Alzheimer’s and Parkinson’s Disease Symposium/Cell Architecture in Development and Disease Symposium

$1,000.00

Ord Council – 24 June 2014

Waiving of Fees - St George Coptic Church Fete

$885.00

Ord Council – 24 June 2014

Financial assistance – Walking Volunteers walk

$800.00

Ord Council – 24 June 2014

Waiving of fees – Salvation Army Community Lunch

$1,862.50

Ord Council – 24 June 2014

Sponsorship and waiving of fees – Surfing NSW Junior Surfing Competition

$8,500.00

Ord Council – 22 July 2014

Waiving of fees – Rainbow Club Australia – use of Town Hall

$1,500.00

Ord Council -   22 July 2014

Clovelly Better Block Project 2014

$34,800.00

Ord Council – 26 Aug 2014

Financial assistance - Randwick Petersham Cricket Club - Hosting of Cricket Ireland

$8,691.86

Ord Council – 23 Sept 2014

Financial assistance  Maroubra Village Art Show

$9,000.00

Ord Council – 23 Sept 2014

324 (City of Randwick) Squadron Australian Airforce Cadets - celebrating 60 years - purchase of a ceremonial sword and the Sword of Excellence Trophies for the next five years

$11,100.00

Ord Council – 23 Sept 2014

Waiving of fees - Maroubra Diggers Swimming Club

$1,020.00

Ord Council – 23 Sept 2014

Waiving of fees - St Marks Anglican Church – Malabar Carols by Candlelight

$2,172.00

Ord Council – 23 Sept 2014

Waiving of fees - St Pauls Anglican Church – Grant Reserve Carols by Candlelight

$1,169.00

Ord Council – 23 Sept 2014

POW Hospital's request for financial support to use Prince Henry Centre – to celebrate 50th year since the first kidney transplant in NSW

$3,600.00

Ord Council – 23 Sept 2014

Financial assistance - 150th Anniversary of St Jude's Church, Randwick

$1,800.00

Ord Council – 28 Oct 2014

Financial assistance – Prince of Wales Hospital Foundation – Twilight Race Meet

$5,000.00

Ord Council – 25 Nov 2014

Waiving of fees - Barnardos “1 Mile Bolt”

$3,890.00

Ord Council – 25 Nov 2014

Financial assistance - Stingless Bee Hive, Randwick Public School

$500.00

Total - 2014-15 Contingency Fund allocations

$137,425.88

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:        A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:      Enrich our range of community services that meet our community’s needs.

Key Actions:       Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.


Financial impact statement

 

Council has allocated $120,000.00 in the 2014-15 Budget for contingencies. Any expenditure that exceeds the budget allocation will be funded through savings at the March quarterly budget review.

 

 

Recommendation

 

That the status of the contingency fund allocations for 2014-15 be noted.

 

 

Attachment/s:

 

Nil

 

  


Administration and Finance Committee                                                                      10 February 2015

 

 

Finance Report No. F1/15

 

 

Subject:                  Monthly Financial Report as at 30 November 2014

Folder No:               F2014/00522

Author:                    Oliver Guo, Management Accountant      

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 30 November 2014. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 30 November 2014. Attachment 3 details the cash flow of the Council as at 30 November 2014.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:   Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Manager Corporate and Financial Planning, as the Responsible Accounting Officer, advises that the projected financial position is satisfactory. The Current Ratio as at 30 November 2014 is 2.51 compared to 2.21 as at 30 June 2014. The Current Ratio is a financial indicator specific to local government and represents its ability to meet its debts and obligations as they fall due.

 

Recommendation

 

That the Administration and Finance Committee acknowledges that the Responsible Accounting Officer has advised that the projected financial position of Council is satisfactory.

 

 

Attachment/s:

 

1.View

Monthly Financial Statements - Income Statements November 2014

 

2.View

Monthly Financial Statements - Balance Sheet November 2014

 

3.View

Monthly Financial Statements - Cash Flow Statement November 2014

 

 

 

 


Monthly Financial Statements - Income Statements November 2014

Attachment 1

 

 






Monthly Financial Statements - Balance Sheet November 2014

Attachment 2

 

 


Monthly Financial Statements - Cash Flow Statement November 2014

Attachment 3

 

 


Administration and Finance Committee                                                                      10 February 2015

 

 

Finance Report No. F2/15

 

 

Subject:                  Monthly Financial Report as at 31 December 2014

Folder No:               F2014/00522

Author:                    Oliver Guo, Management Accountant      

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 31 December 2014. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 31 December 2014. Attachment 3 details the cash flow of the Council as at 31 December 2014.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:   Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Manager Corporate and Financial Planning, as the Responsible Accounting Officer, advises that the projected financial position is satisfactory. The Current Ratio as at 31 December 2014 is 2.57 compared to 2.21 as at 30 June 2014. The Current Ratio is a financial indicator specific to local government and represents its ability to meet its debts and obligations as they fall due.

 

Recommendation

 

That the Administration and Finance Committee acknowledges that the Responsible Accounting Officer has advised that the projected financial position of Council is satisfactory.

 

 

 

Attachment/s:

 

1.View

Monthly Financial Statements - Income Statements December 2014

 

2.View

Monthly Financial Statements - Balance Sheet December 2014

 

3.View

Monthly Financial Statements - Cash Flow Statement December 2014

 

 

 

 


Monthly Financial Statements - Income Statements December 2014

Attachment 1

 

 






Monthly Financial Statements - Balance Sheet December 2014

Attachment 2

 

 


Monthly Financial Statements - Cash Flow Statement December 2014

Attachment 3

 

 


Administration and Finance Committee                                                                      10 February 2015

 

 

Finance Report No. F3/15

 

 

Subject:                  Employer of Choice Program – Randwick City Council

Folder No:               F2006/00075

Author:                    Greg Byrne, Manager Financial Operations      

 

Introduction

 

For several years, Council has been proactively working to position itself as an Employer of Choice in order to attract and retain the best talent in the labour marketplace. Council has been recognised not only as a leader within our own industry, but we also received national recognition as an Employer of Choice in 2014. Some of the initiatives Council has introduced over the years to position itself as an Employer of Choice include monthly staff BBQ’s, a weekly ‘Be Fit’ program and our nationally recognised talent management program.

 

Council has recently investigated the introduction of additional initiatives to further enhance the Randwick City Council employment brand. One of these is the salary sacrificing of membership fees for the Des Renford Leisure Centre whilst another is the introduction of salary packaging for private motor vehicles via novated leasing. Both initiatives have the potential to provide tax effective remuneration structuring to employees at no cost to the organisation other than nominal administration time. Motor vehicle packaging is already offered by a large number of public and private sector organisations as a means of retaining and attracting high quality staff.

 

Issues

 

To provide staff with an understanding of how salary packaging works and the potential benefits this may offer to staff, employee information sessions have been conducted.  The briefing sessions attracted a diverse cross section of staff across all divisions of Council. Staff ranged from administration officers and general works staff through to coordinators and managers. The briefing sessions were very well received with a lot of interest shown by staff.

 

Salary packaging of private motor vehicles will not cost the organisation anything other than nominal administration from Financial Operations staff associated with the setup of employee payroll deductions and remittance of payments to the salary packaging providers.

 

A panel of providers has been selected for staff to approach to obtain tailored packaging advice. Additionally staff will be free to utilise other providers similar to how they currently have choice of superannuation, subject to those other providers meeting Council’s administration requirements.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  Leadership in sustainability.

Direction:  Council is a leader in the delivery of social, financial and operational activities.

 

 

Financial impact statement

 

The introduction of additional salary packaging options has the potential to provide tax effective remuneration structuring for employees at negligible cost to the organisation. Any administration costs will be met by existing Financial Operations resourcing.

 

 

Conclusion

 

The introduction of additional employee salary packaging options has the potential to provide tax effective remuneration structuring for employees and will strengthen the organisation’s position as an Employer of Choice which is in accordance with Council’s Corporate Vision.

 

 

Recommendation

 

That the enhancement of Council’s Employer of Choice program to incorporate additional salary packaging options be noted.

 

 

 

Attachment/s:

 

Nil