Ordinary Council Meeting
Supplementary BUSINESS PAPER
Tuesday 25 November 2014
Administrative Centre 30 Frances Street Randwick 2031
Telephone: 02 9399 0999 or
1300 722 542 (for Sydney metropolitan area)
Fax:02 9319 1510
Ordinary Council Meeting
Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 25 November 2014 at 6:00pm.
MM87/14 Barnardos "1 Mile Bolt" - Waiving of Fees................................................ 1
MM88/14 Australian Business Awards - Employer of Choice Award............................. 9
MM89/14 Investigation into opportunities for shared bicycle facilities in Randwick........ 11
MM90/14 Randwick City Council Library Service Award........................................... 13
MM91/14 Coogee Beach Library......................................................................... 15
MM92/14 Fit for the Future............................................................................... 17
Mayoral Minute No. MM87/14
Subject: Barnardos "1 Mile Bolt" - Waiving of Fees
Folder No: F2014/00096
Council has received a submission from Barnardos Australia requesting to host an event, the “1 Mile Bolt”. This event will start from Grant Reserve and finish in Dunningham Reserve, Coogee. Barnardos are seeking the waiving of associated fees for this event to be held on Sunday 14 June 2015. This race is being run to raise money for Australia’s leading children’s charity.
Ms Melanie Zammit, Special Projects Officer, has advised in her correspondence that:
1. The Barnardos Bolt will bring to the community a day of fun competition, attraction and fitness.
2. Race itinerary includes:
2.1 The 000 race which brings together all the emergency services to battle to be the best at the bolt;
2.2 the school age races;
2.3 general population gender age races;
2.4 the elite race; and
2.5 the races to cater for the walkers such as the parent and kids race.
The course will take participants from the start line in Grant Reserve, north towards Coogee Beach, along the sand and back up the northern stairs on the beach towards the finish line in Dunningham Reserve, where tagging will be completed. Attached are maps for the exact route.
A presentation area with stage, screen truck, tents and registration area will be set up in Goldstein Reserve on Saturday 13 June 2015. The Barnardos Bolt will be a staggered start commencing at 7:00 am and will finish around 11:00 am.
The fees associated with this event are as follows:
Application Fee: $ 514.00
Waste Bins (supply & remove) x 10 $ 820.00
Cleaning of toilets & walkways $ 1,200.00
Lifeguard (one extra x 6 hours) $ 1,356.00
Financial impact statement
Should Council accept the report recommendation, the financial implication to Council is $3,890.00 and this will be funded from the 2014-15 Contingency Fund.
This event will provide local residents and visitors alike an opportunity to experience a beach related sporting event in their local area. All events provide support for local businesses.
a) Council vote $3,890.00 to cover the fees associated with the Barnardos “1 Mile Bolt” to be held on Sunday 14 June 2015 and these funds be allocated from the 2014-15 Contingency Fund.
b) The event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event.
c) The Mayor or his representative be given the opportunity to address the event on behalf of Council.
d) The organisers provide Council with information following the event on the number of attendees and other event related information.
Maps of route for Barnardos "1 Mile Bolt".
Mayoral Minute No. MM88/14
Subject: Australian Business Awards - Employer of Choice Award
Folder No: F2014/06574
It is with great pleasure that I can advise of Randwick City Council receiving the Australian Business Awards ABA 100 Employer of Choice Award for 2014.
Council has a strategic objective to become an employer of choice. One operational way to benchmark this has been through the objective to achieve national recognition via the Australian Business Awards.
At Randwick City Council we acknowledge that achieving the prestigious accreditation of Employer of Choice takes years of work. It is not about creating one, or a few, particular strengths. It is the culmination of a broad range of embedded activities that increase employee engagement, build a values-based, resilient culture and focus on organisational leadership.
Council first commenced its journey to be accredited as an Employer of Choice in 2010. Through extensive consultation with staff, Council has implemented a number of new programs and activities that have enhanced staff engagement. These include:
· Improving our leadership development activities
· Creating new initiatives to assist staff in developing their careers
· Redefining employee recognition programs such as Employee of the Month
· Improving communication internally through a range of methods
· Focusing on leadership skills at every level in the organisation
· Enhancing capability for performance management throughout the organisation
· Continuing to ensure staff are appropriately trained and resourced for their roles
As a result of this approach and focus on the engagement of staff, Council applied and was successfully recognised as an Employer of Choice by the Australian Business Awards in July 2014.
The Australian Business Award for Employer of Choice recognises organisations which have developed leading workplaces that maximize the full potential of their workforce through practices that demonstrate effective employee recruitment, engagement and retention.
Entries are assessed utilising a rigorous and dynamic framework to ensure that the assessment process is pertinent and objective. The Employer of Choice Framework (EOC Framework) is a structured model of assessment that consists of specialised assessment criteria and sub-criteria that provide a robust set of requirements that are used as the methodology for benchmarking and learning among participating organisations.
The key attributes of the EOC Framework outline the characteristics of well-managed, high-performing, industry leading organisations that provide a stimulating and supportive workplace.
Entrant organisations are required to demonstrate their achievements across the key areas of Organisational Culture; Leadership & Strategy: Employee Education, Training & Development; Employee Health, Safety & Satisfaction; Performance Management; Recognition & Remuneration.
This Award demonstrates that Council is considered an employer of choice, not only in the public sector but also the private sector, and Council has met its strategic objective to be an employer of choice.
a) notes receipt of the prestigious Australian Business Awards ABA 100 Employer of Choice Award; and
b) congratulates staff involved.
Mayoral Minute No. MM89/14
Subject: Investigation into opportunities for shared bicycle facilities in Randwick
Folder No: PROJ/10127/2004
Many cities around the world including Australia are encouraging their residents and visitors to consider using bicycles as an alternative form of transport by providing bicycle share facilities at suitable locations.
I would like to propose that Randwick considers such an initiative and investigates ways in which this initiative may be progressed across our City.
Randwick City has a range of features and destinations that are potentially well suited for travel and visitation by bicycle. From the University to our various beaches and Town Centres, there are opportunities to connect these by more active walking and cycling modes of transport as an alternative to connection by bus or the motor vehicle.
As well as providing an increased benefit in terms of individual health and well-being, making these destinations more attractive to cycle and walk can add to the tourism and economic outcomes of local businesses across the City.
While Randwick has a plan to increase and improve our cycling and walking infrastructure over time and subject to the level of funding available, Council hasn’t investigated options to provide the bicycles themselves and any related infrastructure alongside our cycling paths or shared cycling / walking network.
An investigation into the range of opportunities for bicycle sharing facilities for Randwick could inform Council and our community on options that can be considered in future planning, environmental programs or funding initiatives as they arise.
Financial impact statement
There is no direct financial impact for this matter.
An initiative such as this provides positive outcomes and opportunities for tourism, economic development, environmental well-being and community health.
That Council staff prepare and bring back a report on the options and viability of bicycle sharing facilities for consideration across Randwick City.
Mayoral Minute No. MM90/14
Subject: Randwick City Council Library Service Award
Folder No: F2013/00332
Randwick City Library Service has received a number of awards this year in recognition of their innovative and wide-ranging programs and services to the community.
The Marketing Awards for Public Libraries are open to all public libraries in the State, with awards for programs, services, events and social media. The awards are presented at the annual Library Conference. This year was an historic year because the country and metropolitan libraries amalgamated to form one association, the NSW Public Libraries Association. The Association was ratified on 14 November 2014 following the Conference held at Mudgee.
I am delighted to report that Randwick City Library Service won the Social Media category for its online engagement through Pinterest and received Highly Commended in the Programs category for its Exhibition Program at Bowen Library.
Randwick City Library’s Pinterest Site
Pinterest is an online visual pinboard for curating images and web content. Public libraries around the world have been using Pinterest as a means of communicating with patrons and other libraries. Public libraries have been using Pinterest to promote everything from their craft activities and readers’ advisory lists to their online resources. It has allowed Randwick City Library to directly connect to its patrons and raise the awareness of non-members as well as gather all the online resources that the library has to offer in one convenient location.
· Increase membership.
· Create greater online awareness of the Randwick City Library.
· Use Pinterest to post and be involved with the State Library of NSW and professional ideas with other Public Libraries.
· Use Pinterest to drive traffic to our website and online collections.
· Create two-way conversations through the visual medium with all patrons and non-members of the Library.
· Place the Randwick City Library within the patrons’ sphere of knowledge and improve the image of the library as relevant to them.
· Empower patrons as self-curators. This gives us a service opportunity to mark and share books and other resources with users through pictures.
· Represent the brand of Randwick City Library and create a cohesive voice to engage patrons.
Since its soft launch in April 2014, the analytics of the site has shown a growth of 33% per month and the average monthly engaged sits at 31.4%; this metric consists of pinners who either re-pinned or liked a Randwick City Library pin. On average, interactions numbered 1,060 per month – this consists of pinners who added pins to boards that Randwick City Library co-curates or left comments on Randwick City Library pins.
Randwick City Library’s Exhibitions Program
This program is as much about changing the way patrons inter-act with the library space as it is about presenting interesting content. This is an ongoing program that aims at reframing the library in the eyes of visitors as well as meeting the cultural needs of the community.
Over the past financial year Randwick City Library held six separate exhibitions in the space including:
· Dressed for the Voyage
· Creative: HSC major works in visual art, design, woodwork
· Art Deco
· Toys through Time
· Heroes of the Ages: The Randwick Petersham Cricket Club Story
· Kids Create – Library Art Class Collective works
The focus of the Exhibitions Program is presenting engaging and interesting content that speaks to the history of the local areas and showcases local talent. It attempts to curate a mix of locally based and professionally installed exhibitions, such as Art Deco, which relied heavily on community involvement and professionally installed exhibitions, like Dressed for the Voyage.
Sister City Engagement
Another positive outcome of the conference was the approach by the Library Manager from Narrabri, our Sister City, who requested that their Manager spend a week at Randwick City Library to learn more about our programs and events.
These awards demonstrate that Randwick City Council continues to be a leader in local government.
That library staff be congratulated on winning these prestigious awards.
Mayoral Minute No. MM91/14
Subject: Coogee Beach Library
Folder No: F2012/00318
I am pleased to be able to inform Councillors about an exciting literary initiative by Council’s Library Services to be launched at Coogee Beach next Monday 1 December 2014 for the start of summer.
The Coogee Beach Library will be Sydney’s first outdoor, free beach library and it will bring the joy of reading to the people.
The Beach Library will be located adjacent to the Lifeguard office on the lower Coogee promenade. The Library consists of a 6m wide by 2.5m high free standing timber bookshelf constructed by Council’s carpenters and it will stock more than 500 books, novels, non-fiction items and magazines. It will be open during Lifeguard patrol hours of 7am to 7pm and it will operate from December to February. Sliding plastic doors will protect the books from the rain.
Beach goers will be able to borrow books for free under an honour system and they can return the books to the Beach Library or any Randwick City library branch.
This is an innovative and creative concept that will help promote Council’s Library Services and further breakdown old-fashioned stereotypes about libraries.
Council’s three libraries collectively deliver more than 1,580 programs, services, classes and events each year to nearly 40,000 participants. Libraries are thriving social centres and the Beach Library will help communicate and promote our diverse range of library activities to the community. They also offer a range of new services including ebooks, audiobooks and online databases.
I believe that if the Coogee Beach Library encourages just one child to pick up a book and discover the joy of reading, then this project has been successful.
Financial impact statement
The cost of the books and bookcase are provided for within the 2014-15 financial year operating budget.
The Coogee Beach Library is an innovative means to bring our libraries to the people. It will be seen by millions of visitors to Coogee Beach over summer and will help promote the importance of reading as well as Council’s library services and programs.
a) note the importance of increasing literacy in our community;
b) note the vast array of programs and services offered by our Library Services; and
c) endorse the launch of Sydney’s first Beach Library at Coogee Beach for the 2015 summer season.
Mayoral Minute No. MM92/14
Subject: Fit for the Future
Folder No: F2004/06554
Council has recently received correspondence from the United Services Union in relation to the NSW Government’s ‘Fit for the Future’ policy. The Union seeks to consult with Council regarding Council’s response to ‘Fit for the Future’ with the primary objective of ensuring protection of Council employees’ conditions. The Office of Local Government has issued a suite of ‘Fit for the Future’ templates and each NSW Council is required to present a ‘Fit for the Future’ proposal to the Office of Local Government by June 2015.
The United Services Union has been proactive in making contact with Council in the last few weeks. The Union acknowledges both the progress and the timeframes of the ‘Fit for the Future’ policy and the significant amount of work that needs to be undertaken over the coming months and has requested the initiation of a process of consultation which would primarily involve setting up a peak committee of representatives from Council’s management and the relevant Unions to consult on the development of Council’s proposal in response to the NSW Government’s ‘Fit for the Future’ policy, particularly in relation to the protection of Council employees’ conditions.
There is a significant amount of work required to address the ‘Fit for the Future’ templates by the deadline of June 2015. It is responsible and prudent for Council to establish a working party consisting of the Mayor, a representative of the ALP Councillors, a representative of the Greens Councillors, a representative of the Independent Councillors, and the General Manager, to enable this work to be initiated. Neighbouring Councils in the Sydney metropolitan area have adopted similar resolutions over recent weeks.
Financial impact statement
The costs associated with undertaking this work are provided for within the 2014-15 financial year operating budget.
It is considered responsible and prudent for Council to ensure sufficient time is provided to undertake the due diligence required in order to respond to the NSW Government’s ‘Fit for the Future’ policy. It is also considered appropriate to engage with the relevant Unions throughout this period.
1. Council establishes a working party consisting of the Mayor, a representative of the ALP Councillors, a representative of the Greens Councillors, a representative of the Independent Councillors, and the General Manager, to undertake the necessary due diligence to enable Council to respond in accordance with the ‘Fit for the Future’ templates, due June 2015; and
2. Council advises the United Services Union that it is supportive of the Union’s objective of ensuring the protection of Council employees’ conditions and the request for the establishment of a peak committee of representatives from Council’s management and the relevant Unions to consult on the development of Council’s response to the NSW Government’s ‘Fit for the Future’ policy; and
3. Outcomes of the working party’s due diligence be reported back to Council
Correspondence from United Services Union to Randwick City Council