Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 14 October 2014

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee                                                                 14 October 2014

 

 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 14 October 2014 at 6:00pm.

 

 

Committee Members:          The Mayor (T Seng), Andrews, Belleli, Bowen, D’Souza, Garcia (Deputy Chairperson), Matson, Moore, Nash, Neilson, Roberts, Shurey, Smith, Stavrinos (Chairperson) and Stevenson

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 9 September 2014

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 66 of Council’s Code of Meeting Practice.

Urgent Business

Administration Report

A15/14      Contingency Fund - status as at 30 September 2014.................................. 1

Finance Report

F9/14        Monthly Financial Report as at 31 August 2014.......................................... 5    

Notice of Rescission Motions

Nil  

 

 

…………………………………………………….

Sima Truuvert

ACTING General Manager


Administration and Finance Committee                                                                 14 October 2014

 

 

Administration Report No. A15/14

 

 

Subject:                  Contingency Fund - status as at 30 September 2014

Folder No:                   F2004/07396

Author:                   Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2014-15 financial year.

 

Issues

 

In the 2014-15 financial year there have been 26 allocations totalling $130,835.88 as listed in the table below.

 

Meeting

Details

Approved allocation

Annual contributions (ongoing)

Ord Council – 24 Nov 2009

Annual contribution (5 years from 2010-2014)

Waiving of fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)

 

$10,820.00

Ord Council –

27 July 2010

&

Ord Council 23 September 2014

Annual contribution (5 years from 2010-11) - Randwick Boys High School - 'Mayor's Award'

 

Annual contribution for a further 5 years – 2015-2020

$1,000.00

Ord Council – 22 Feb 2011

Annual contribution (5 years from 2011-15) - Randwick Girls High School - 'Mayor's Award'

$1,000.00

Planning Comm – 13 Mar 2012

Annual contribution – Australia Day Botany Bay Regatta

$750.00

Ord Council – 25 June 2013

Annual contribution Sponsorship of the Westpac Rescue Helicopter Lifesaver Service – 3 year agreement commencing 2013-14

 

$15,000.00

Ord Council

17 Sept 2013

Annual Contribution (5 years from 2016-2020) Waiving of Fees – Rainbow Club Australia Inc – Murray Rose’s Malabar Magic Ocean Swim ($14,500 per annum from 2016)

 

-

2014-15 Contingency Fund allocations

Ord Council – 29 Apr 2014

2014 NSW Police Force International Student Beach Soccer and Volleyball Day at Coogee Beach

$4,176.34

Ord Council – 29 Apr 2014

Waiving of Fees - Open High School banners

$2,006.00

Ord Council – 27 May 2014

Financial assistance - Randwick Girls and Boys High Schools combined production

$4,000.00

Ord Council – 27 May 2014

Waiving of fees - fitness festival in Goldstein Reserve, Coogee to raise funds for Suicide Prevention Australia

$1,225.00

Ord Council – 24 June 2014

Waiving of fees – Bendigo Bank

$158.18

Ord Council – 24 June 2014

Sponsorship - UNSW joint Alzheimer’s and Parkinson’s Disease Symposium/Cell Architecture in Development and Disease Symposium

$1,000.00

Ord Council – 24 June 2014

Waiving of Fees - St George Coptic Church Fete

$885.00

Ord Council – 24 June 2014

Financial assistance – Walking Volunteers walk

$800.00

Ord Council – 24 June 2014

Waiving of fees – Salvation Army Community Lunch

$1,862.50

Ord Council – 24 June 2014

Sponsorship and waiving of fees – Surfing NSW Junior Surfing Competition

$8,500.00

Ord Council – 22 July 2014

Waiving of fees – Rainbow Club Australia – use of Town Hall

$1,500.00

Ord Council -   22 July 2014

Clovelly Better Block Project 2014

$34,800.00

Ord Council – 26 Aug 2014

Financial assistance - Randwick Petersham Cricket Club - Hosting of Cricket Ireland

$8,691.86

Ord Council – 23 Sept 2014

Financial assistance  Maroubra Village Art Show

$9,000.00

Ord Council – 23 Sept 2014

324 (City of Randwick) Squadron Australian Airforce Cadets - celebrating 60 years - purchase of a ceremonial sword and the Sword of Excellence Trophies for the next five years

$11,100.00

Ord Council – 23 Sept 2014

Waiving of fees - Maroubra Diggers Swimming Club

$1,020.00

Ord Council – 23 Sept 2014

Waiving of fees - St Marks Anglican Church – Malabar Carols by Candlelight

$2,172.00

Ord Council – 23 Sept 2014

Waiving of fees - St Pauls Anglican Church – Grant Reserve Carols by Candlelight

$1,169.00

Ord Council – 23 Sept 2014

POW Hospital's request for financial support to use Prince Henry Centre – to celebrate 50th year since the first kidney transplant in NSW

$3,600.00

Ord Council – 23 Sept 2014

Financial assistance - Prince of Wales Hospital Foundation

$2,800.00

Ord Council – 23 Sept 2014

Financial assistance - 150th Anniversary of St Jude's Church, Randwick

$1,800.00

Total - 2014-15 Contingency Fund allocations

$130,835.88

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 


Financial impact statement

 

Council has allocated $75,000.00 in the 2014-15 Budget for contingencies. Any expenditure that exceeds the budget allocation will be funded through savings at the September quarterly budget review.

 

Recommendation

 

That the status of the contingency fund allocations for 2014-15 be noted.

 

Attachment/s:

 

Nil

 

  


Administration and Finance Committee                                                                 14 October 2014

 

 

Finance Report No. F9/14

 

 

Subject:                  Monthly Financial Report as at 31 August 2014

Folder No:                   F2014/00522

Author:                   Oliver Guo, Management Accountant      

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 31 August 2014. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 31 August 2014.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:    Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Manager Corporate and Financial Planning, as the Responsible Accounting Officer, advises that the projected financial position is satisfactory. The Current Ratio as at 31 August 2014 is 2.64 compared to 2.21 as at 30 June 2014. The Current Ratio is a financial indicator specific to local government and represents its ability to meet its debts and obligations as the fall due.

 

Recommendation

 

That the Administration and Finance Committee acknowledges that the Responsible Accounting Officer has advised that the projected financial position of Council is satisfactory.

 

 


Attachment/s:

 

1.View

Monthly Financial Statements - Income Statements August 2014

 

2.View

Monthly Financial Statements - Balance Sheet August 2014

 

 

 

 


Monthly Financial Statements - Income Statements August 2014

Attachment 1

 

 






Monthly Financial Statements - Balance Sheet August 2014

Attachment 2