Works Committee Meeting














Tuesday 9 September 2014










Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510













Works Committee                                                                                            9 September 2014













Works Committee Meeting


Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 9 September 2014 at 6:00pm.


Committee Members:          The Mayor (S Nash), Andrews, Belleli, Bowen, D’Souza (Deputy Chairperson), Garcia, Matson, Moore, Neilson, Roberts, Seng, Shurey, Smith, Stavrinos (Chairperson) & Stevenson


Quorum:                           Eight (8) members


NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Works Committee Meeting - 12 August 2014

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 66 of Council’s Code of Meeting Practice.

Urgent Business

Works Reports

W26/14     Tree Removal - Outside 32-34 Helena Street, Randwick.............................. 1

W27/14     Chifley Sports Reserve Regulations......................................................... 9

W28/14     Seddon Garden - Naming Proposal........................................................ 13

W29/14     Submarine Telecommunications Cable Works from Coogee Beach to the West Coast of United States of America.................................................................... 17

W30/14     CPR classes at Des Renford Leisure Centre........................................... 165    


Notice of Rescission Motions



Sima Truuvert

ACTING General Manager

Works Committee                                                                                            9 September 2014



Works Report No. W26/14



Subject:                  Tree Removal - Outside 32-34 Helena Street, Randwick

Folder No:                   F2004/07359

Author:                   Bryan Bourke, Tree Management Officer      




On 28 February 2014 the owners of 32 Helena Street, Randwick, sent an email to Council advising of a range of damage being caused by the roots of the mature Council owned Ficus ‘Hillii’ (Hill’s Weeping fig) growing on the nature strip outside their property. Of particular concern was tree root damage being caused to the front sandstone wall which has significant heritage value because it is constructed from sandstone blocks cut in the 1800s and imported from St Mary’s Cathedral to the front of this property.




The tree outside 32-34 Helena Street, Randwick, is approximately twenty metres in height with a canopy spread of around twenty-two metres. It is a provider of habitat and food source for a variety of birdlife and other fauna and provides important visual amenity within the streetscape.


The owners of 32 Helena Street, Randwick, initially wrote to Council on 12 April 2005 advising that they had only just purchased the property and had become aware of a number of problems associated with the impact and damage that fig tree roots from the adjacent Council street tree were causing. Apart from damage to the footpath outside their property they highlighted the fact that fig tree roots were lifting and causing cracking to their front sandstone fence and that they had discovered sizable roots underneath their house some 25-30 metres from where the tree is located. There was also the issue of tree roots blocking the sewer pipes and the owners advised that they could not complete planned renovation works until these matters were resolved. As a result of this correspondence the footpath was lifted and root pruning undertaken to at least negate tree root damage to the property as much as possible and to allow the tree to be retained.


Council records indicate there have been sewer blockages occurring at this property since 2 January 1997 that have consistently required clearing by Council’s contract plumber and the adjacent footpath has had to be regularly repaired since April 2005 because of uplifting that has constituted a tangible trip hazard. There are a number of mature Ficus ‘Hillii’ street trees growing along both sides of Helena Street, Randwick, and the problems and damages issues they are causing are common for this species.


The subject tree has been root pruned on a number of occasions over many years to the extent that Council’s Tree Gang arborists have recommended that further root shaving or cutting is no longer a viable option. On 9 August 2013 the owners of 32 Helena Street, Randwick, logged a service request with Council requesting that the Hill’s Weeping fig tree outside their property be removed because of continuing problems being caused by the roots of the tree. Subsequent to this, on 15 April 2014 the owners logged another service request insisting that something be done to abate the damage being caused to their property by fig tree roots and advising that an elderly relative had tripped and fallen because of uplifted footpath slabs outside their property. As a result of this request the damaged footpath sections were removed and a trench was dug along the frontages of both 32 and 34 Helena Street, Randwick. This excavation and trenching revealed a large number of substantive fig tree roots underneath the footpath which were damaging the front fences and entering both adjacent properties. Because of the size and amount of tree root material that would be required to deal with the damage they were causing, Council’s Tree Gang arborists recommended that the only management option available was the removal of the subject tree.


Root pruning is not possible because there is a rock shelf running along the length of Helena Street which has meant that several trees of the same species have had to be removed over the past decade because major root pruning would have rendered them unstable. The subject tree has to be regularly pruned out of overhead powerlines, service wires and away from an adjacent street light to maintain statutory clearances.


Relationship to City plan


Outcome 10:         A Healthy Environment.

Direction 10b:        Environmental risks and impacts are strategically managed.

Key Action:           Develop and implement policies, programs and strategies to manage environmental risks and impacts.


Financial Impact Statement


The cost to remove and stump grind this tree and to replace it with one-two super-advanced Waterhousia floribunda (Weeping Lilly Pillys) would be in the vicinity of $6,000 and this would come from Council’s annual tree management budget.




The roots of this tree are causing ongoing and worsening damage to the adjacent footpath and this damage has increased considerably over the past few years. Large roots have intruded into the two adjacent properties and are causing serious and increasing structural damage to both the properties and adjacent public infrastructure – particularly the front entranceway areas and the heritage sandstone wall at the front of 32 Helena Street, Randwick.


The removal and replacement of this fig tree would certainly fall within the parameters originally set out in Council’s resolution relating to aggressive rooted street trees, although its removal would have a somewhat negative impact on the visual amenity of the surrounding streetscape.


An assessment of the tree undertaken on 22 April 2014 revealed it to be in good health but having a number of inclusions and excessive end weight in branches that have been pruned away from overhead powerlines. The tree has a medium hazard rating and an amenity value of $2,400 - calculated by utilising Australian Standard AS DR99307. The primary reason why the amenity value is so low is because of the inappropriateness of the species and the amount and scope of tree root damage it is causing. This would be mitigated to some degree by the fact that there are a number of established Bull Bay Magnolias and Weeping Lilly Pillys growing along both sides of the street and if removed they would be replaced with several advanced Weeping Lilly Pillys, which is a fast growing species once established. Because no Hill’s Weeping figs have been removed from Helena Street, Randwick, within the past twelve months the removal of this tree would not contravene Council’s resolution that where Ficus ‘Hillii’ constitute the predominant species in any street and where those trees have recognised historic and heritage significance, no more than five (5) percent of vegetative canopy cover is to be removed in any one calendar year.


The impact of their removal on the streetscape would also be negated by the fact that there are a number of healthy and established Magnolias and Lilly Pillys growing along both sides of the street.




That the Council owned Ficus microcarpa var. ‘Hillii’ (Hill’s Weeping fig) growing on the nature strip outside 32-34 Helena Street, Randwick, be removed and replaced with two advanced Waterhousia floribunda (Weeping Lilly Pillys) – as per Council’s Street Tree Masterplan.






Series of photographs highlighting tree root damage to properties at 32 and 34 Helena Street, Randwick, and the prominence of the subject tree in the streetscape.





Series of photographs highlighting tree root damage to properties at 32 and 34 Helena Street, Randwick, and the prominence of the subject tree in the streetscape.

Attachment 1



Description: DSCF0539

Fig tree is in good health and is large and imposing in the Helena Street streetscape


Description: DSCF0538

Extremely large and thick fig tree roots entering the property at 34 Helena St


Description: DSCF0533

Mass of large matted fig tree roots located directly outside the property at 34 Helena St


Description: DSCF0531

Several large fig roots uplifting and undermining the fence footing of adjacent property


Description: DSCF0520

Previously severed roots have regrown and are uplifting the heritage sandstone fence


Description: DSCF0544

Large fig tree branch collapsed onto roadway several years ago without warning

Description: DSCF0545

Foliage has to be regularly pruned away from wires, street light and service wires


Description: 14 Helena St - 14 Feb 2014

Weeping Lilly Pillys planted along Helena St as replacements for Hill’s Weeping figs


Works Committee                                                                                            9 September 2014



Works Report No. W27/14



Subject:                  Chifley Sports Reserve Regulations

Folder No:                   F2008/00066

Author:                   Joe Ingegneri, Manager Technical Services; Angus Palmer, Landscape Architect      




Chifley Sports Reserve is a 7.7 ha Crown Reserve (Reserve No. 1014568) located on the corner of Bunnerong Road and Little Bay Road, Chifley.  It was originally notified under the Crown Lands Act, 1989 on 2 December, 1955 for the public purpose of “Athletic Sports (Women)”.  The Reserve was renotified on 22 February, 2008 for ‘Public recreation and community purposes’.  At that time, care, control and management of the Chifley Sports Reserve was handed to the Chifley Sports Reserve Trust.  Randwick City Council was then appointed as Trust manager.


The remediation and upgrade of Chifley Sports Reserve is nearing completion and the reserve will soon be open to the public. As Randwick Council is now the Trust Manager of the reserve, it will need to determine suitable regulations for the reserve and erect appropriate signage to control activities within the reserve.  Regulations will assist in the proper management of the reserve to ensure public safety and community satisfaction.




Reserve Regulations

With the imminent opening of Chifley Reserve to the public, there will be various types of formal and informal recreational activities taking place.  By applying regulations to the reserve, it will allow all the various users to experience and use the park in a harmonious manner with minimal conflict.


The principal Act under which Council can apply regulations is the Local Government Act, 1993. The other main Act which confers rights/interests /obligations on Council with respect to certain categorised land is the Crown Lands Act, 1989 which also allows Council to apply regulations.


Section 632 of the Local Government Act states the following:


 A person who, in a public place within the area of a council, fails to comply with the terms of a notice erected by the council is guilty of an offence.


Therefore, it is necessary to resolve reasonable regulations to apply to Chifley Sports Reserve.  The proposed specific regulations for Chifley Sports Reserve are shown in the following table. These regulations have been determined by assessing the activities and uses of the reserve and are consistent with similar open space areas within the Randwick LGA.


Table 1

Regulatory Signage

Further, Section 670 of the Local Government Act, Notices and signs, states the following:

(1) A person who fails to comply with the terms of a notice or sign referred to in this Chapter is not guilty of an offence unless the notice or sign:

(a) is clearly legible, and

(b) where it relates to:

(i) the whole of a parcel of public land, is exhibited at each entrance to the parcel of public land or in a conspicuous place in or in the vicinity of the parcel of public land, or

(ii) part only of a parcel of public land, is exhibited at each entrance to that part or in a conspicuous place in or in the vicinity of that part


To comply with this requirement, Council is required to erect regulatory signage in appropriate locations in a reserve.  In 2006, Council adopted a RCC Civic Signage Manual that set the design, specifications, and graphics for all signage in the LGA.   This manual is used as a guide for open space signage. Attachment 1 shows an example of the park signage to be used at Chifley Sports Reserve.


Relationship to City Plan


The relationship with the City Plan is as follows:


Outcome 4:       Excellence in urban design and development.

Outcome 5:       Excellence in recreation and lifestyle opportunities.

Outcome 6:       A liveable City.

Direction 4b:      New and existing development is managed by a robust framework.

Direction 5a:      Maximise opportunities for residents and visitors to enjoy both active                      and passive open space uses.

Direction 6b:      Our town centres, beaches, public places and streets are safe,                              inviting, clean and support recognisable image of our City.


Financial impact statement


The supply and installation of signs (includes regulatory and marker signs) will be funded by the existing Chifley Reserve Remediation Capital Works Budget and is estimated to cost $55,000.




This report proposes regulations for Chifley Sports Reserve under the relevant sections of the Local Government Act, 1993 and the Crown Land Act, 1989.  The new regulations will be displayed by the installation of parks signage at appropriate locations throughout the reserve.




That Council adopts the regulations for Chifley Sports Reserve as outlined in Table 1 of this report.





Example of Park Marker Sign





Example of Park Marker Sign

Attachment 1



Works Committee                                                                                            9 September 2014



Works Report No. W28/14



Subject:                  Seddon Garden - Naming Proposal

Folder No:                   F2005/00266

Author:                   Joe Ingegneri, Manager Technical Services      




Council at its Works Committee Meeting held on 13 May 2014, resolved:


(Bowen/Roberts) that the car park and landscaped area at the corner of Beach Street and Carr Street be named “Seddon Place” and Council install a sandstone plinth, bench and plaque in Joe Seddon’s honour.


Subsequently, Randwick Council applied to the Geographical Names Board requesting that the garden area adjacent to the car park at the Coogee Surf Lifesaving Club be named Seddon Place.


This report outlines the Geographical Names Board’s assessment and comments.




The Geographical Names Board has considered Randwick Council’s application for the naming of the garden outside the Coogee Surf Lifesaving Club to Seddon Place.  The response from the Geographical Names Board is included as Attachment 1.


The Board felt that the term ‘Place’ could be confused with a type of road and has suggested the use of alternative terms such as ‘Garden’ or ‘Park’.  It is considered that the term ‘Garden’ is a more suitable descriptor of the area to be named.


Further, the Board outlined its guidelines that people being commemorated should be deceased for a minimum period of 12 months.


The Board has advised that if Randwick Council is agreeable to another suitable suffix that the Board will approve and advertise the proposal in November 2014.  This date will represent a period of 12 months from the passing of the late Joe Seddon.


Relationship to City Plan


The relationship with the City Plan is as follows:


Outcome 7:       Heritage that is protected and celebrated.

Direction 7a:      Our heritage is recognised, protected and celebrated.


Financial impact statement


The funding required to install a commemorative plaque, sandstone plinth and seat is $4,000.  The funding is available in the current Open Space capital works program.




Randwick Council made an application to the Geographical Names Board to name the garden adjacent to the Coogee Surf Lifesaving Club as Seddon Place.  The Board suggested a change of suffix to ‘Garden’ or ‘Park’.  The Board also outlined its guidelines requiring that persons being commemorated should be deceased for a minimum of 12 months.  They advised if Council agree to change the suffix as suggested that it would approve and advertise the proposal in November 2014.


To comply with the suggested change to the suffix, it is recommended the naming proposal be amended to Seddon Garden.






a)     the naming proposal for the garden adjacent to the Coogee Surf Lifesaving Club be amended to Seddon Garden.


b)     the new proposed name be submitted to the Geographical Names Board.






Geographical Names Board Letter - Naming Proposal - Seddon Place





Geographical Names Board Letter - Naming Proposal - Seddon Place

Attachment 1



Works Committee                                                                                            9 September 2014



Works Report No. W29/14



Subject:                  Submarine Telecommunications Cable Works from Coogee Beach to the West Coast of United States of America

Folder No:                   F2014/00110

Author:                   Stephen Audet, Coordinator Engineering Services      




Randwick City Council has been notified by Subpartners Pty Ltd that they have obtained approval to install a submarine optic fibre cable from Coogee Beach to the West Coast of the United States of America.  The works associated with the installation of the cable will necessitate a compound to be positioned within Dunningham Reserve, near to the corner of Beach Street and Baden Street for a period of approximately three months.




Dunningham Reserve is Crown Land and Council is the Reserve Trust Manager.  Subpartners Pty Ltd is a licenced Telecommunications carrier under the Telecommunications Act, Licence Number 342.  The Telecommunications Act contains a specific schedule (3A) that covers the installation and operation of submarine telecommunications cables. The Act is managed by the Australian Media and Communications Authority (ACMA). The ACMA states that submarine cables are essential components of Australia's national communications infrastructure. Submarine cables carry the bulk of Australia's voice and data traffic linking Australia with other countries.


One function of Schedule 3A of the Telecommunications Act is to provide submarine cable protection zones to facilitate and protect submarine cables in shallow water. Off Sydney, there are two zones.  The Northern Zone is located near Narrabeen, and the Southern Zone extends from Bondi to South Coogee. Seabed cable routes within these zones must be carefully planned to secure the approval of the ACMA.  Obstacles such as shipwrecks, reef outcrops and sensitive environmental areas are to be avoided. In addition, separation needs to be maintained from other previously installed and operating submarine cables. These constraints mean that the Northern Sydney Protection Zone is now full.


In the Southern Sydney Protection Zone (SSPZ) there are already a number of operational cables: Australia-Japan Cable, Southern Cross Cable System, Telstra Endeavour and TASMAN2. These cables are installed between Bondi and Clovelly, effectively locking out the shoreline from landing any other cables. In addition, the Bronte-Coogee Marine Reserve also produces additional restrictions on the remaining available space within the SSPZ.


According to Subpartners Pty Ltd, Dunningham Reserve is the last viable location to bring a submarine cable system ashore.


The approvals obtained by Subpartners are as follows:


1.     Telecommunications Carrier Licence (Licence number 342 -

2.     Environmental Protection and Biodiversity Conservation Act (

3.     ACMA Protection Zone installation permit (


Subpartners Pty Ltd advise that these three (3) permits provide the Federal approvals to conduct the works required to install the cable on the seabed and include approvals under the Native Title Act 1993, Commonwealth Historic Shipwrecks Act 1976, Aboriginal and Torres Strait Islander Heritage Protection Act 1984. The seaward cable route also avoids places of World, Commonwealth or National heritage significance along with other environmentally sensitive areas.


The Horizontal Directional Drilling works from Dunningham Park to the shoreline are consistent with the requirements of a Low-Impact Facility under Schedule 3 of the Telecommunications Act 1997.  In addition, the chamber lid is less than 2 metres squared at the surface.

Schedule 3 of the Telecommunications Act 1997 provides carriers with powers to enter land to inspect land maintain facilities and install certain types of facilities, and immunity from some state and territory laws, including planning laws, when carrying out those activities.

The Act facilitates the expeditious and efficient rollout of infrastructure by enabling it to be done nationally under a uniform streamlined process, rather than multiple states, territory and local government requirements. This assists carriers meeting consumer demands for services while reducing the administrative burden on these tiers of government and carriers.

The Commonwealth regime primarily covers the installation of low-impact facilities. The regime also applies to temporary facilities for use by a defense organisation and facilities for which the Australian Communications and Media Authority (ACMA) has granted a Facility Installation Permit (FIP). The Act does not provide land entry rights or immunity from state and territory law if a facility does not belong to one of these classes. If this is the case, carriers will need to comply with state and territory laws and planning regulations.

Although only limited types of facilities may be installed under these powers and immunities, the Commonwealth regime provides carriers land access powers for the inspection of land and the maintenance of telecommunications infrastructure generally


Subpartners Pty Ltd confirms that the cable will be installed using a directional drilling process from within Dunningham Reserve, near Baden Street.  Subpartners will occupy a fenced compound within this area of Dunningham Reserve for the purposes of cable drilling and installation. The works include the construction of a jointing chamber within the works compound below the surface of Dunningham Reserve.  This chamber will remain accessible to Subpartners after the completion of the project via a manhole at the surface, which is less than 2 square metres.


Subpartners advise that their program commences early September 2014 with completion scheduled for mid-December 2014.  Work hours will be limited to 7am to 5pm, Monday to Friday with no work on weekends or public holidays. Council has provided a letter to businesses operating in the north end of Coogee Beach to provide information about the upcoming works.  The Coogee Precinct Committee has also notified. Subpartners Pty Ltd has also agreed to communicate directly with surrounding residents and businesses, as well as advertising in the local newspaper. 


Relationship to City Plan


The relationship with the City Plan is as follows:


Outcome 1:       Leadership in sustainability.

Direction 1c:      Continuous improvement in service delivery based on accountability, transparency and good governance.


Financial impact statement


A damage deposit of $15,000 will be charged to ensure that the reserve is restored to a proper condition.




Subpartners Pty Ltd has obtained approvals as required under federal legislation to install submarine cables commencing at Coogee Beach.  Randwick City Council is not the approving authority for these works.  Whilst they require the use of a portion of Dunningham Reserve to install the cables, they have agreed to compensate Council for the use of this space and to restore the area upon completion.  Subpartners have also agreed to engage appropriately with the local community.


At the end of these works the only visible infrastructure will be a manhole lid in Dunningham Reserve.  The cable will generally connect through existing Telstra underground conduits.




That the report advising Council of the details of the proposed submarine cable to be brought ashore by Subpartners Pty Ltd at Coogee Beach be received and noted.






Aerial photo indicating proposed compound location



Precinct Notification



Letter to Local Businesses



Environmental Risk Assessment



Environmental Assessment Part 1



Environmental Assessment Part 2





Aerial photo indicating proposed compound location

Attachment 1



Precinct Notification

Attachment 2



Letter to Local Businesses

Attachment 3



Environmental Risk Assessment

Attachment 4



Environmental Assessment Part 1

Attachment 5



Environmental Assessment Part 2

Attachment 6



Works Committee                                                                                            9 September 2014



Works Report No. W30/14



Subject:                  CPR classes at Des Renford Leisure Centre

Folder No:                   F2013/00568

Author:                   Reece Heddle, Manager Aquatic Services      




Council resolved at its Ordinary Council Meeting held on 8 July 2014 the following:


“(Stavrinos/Moore) that Council acknowledges the important contribution that CPR has played in saving the lives of people and:  

a)     bring back a report into the costing of running CPR classes at the Des Renford Leisure Centre for interested residents living in the Randwick LGA.


b)    uses its communication budget to promote active surf club membership in the anticipation of the upcoming surf season.”




a)     Des Renford Leisure Centre (DRLC) has provided two CPR fully accredited courses for the public annually in the past; ceasing during the construction of the new facilities; at a cost of $50 per person. These have been reasonably successful with an average of 15 people attending each course offered.


b)     Council has produced a banner which is placed at four banner sites within the City annually promoting active Surf Club Membership.




a)     DRLC currently have qualified staff able to provide accredited CPR training courses. The cost to provide accredited CPR classes to the community are listed below:





Accreditation with Royal Life Saving Society

$140 per 10 participants

Direct cost to RLSA for administration and Certificates.


$185 per session per 10 participants  (3 hours includes on costs)

DRLC qualified staff are able to provide accredited training. Extra staff required after 10 participants.


$2,500 per session


Newspaper & internal flyers





The costing is directly affected by the number of participants that attend. The following table outlines costs based on participation numbers.




10 Participants


15 Participants


20 participants


30 Participants



DRLC would be required to purchase a number of ‘one off’ resources to enable the facility to continue to provide this service. These include four “Little Annie’ mannequins at a total cost of $988.


b)     The banners promoting Surf Life Saving Club membership are scheduled to be on display during late September and early October in four locations within the Randwick local government area. Councils communications team are able to promote the Surf Clubs via the Website, Facebook and E-news.


Relationship to City Plan


The relationship with the City Plan is as follows:


Outcome 6:       A Liveable City.

Direction 6c:      The safety of our community is paramount and is acknowledged and supported through proactive policies, programs and strategies.


Financial impact statement


a)     The financial impact of providing accredited CPR classes at DRLC would be initially $4,463 for 30 participants including set up costs. Operating two classes per annum with a maximum number of 30 participants each class would be $7,938 including set up costs.


b)     The financial impact of promoting the Surf Life Saving Club membership via banner displays in four locations, Council website, Facebook and E-News would be nil.




Providing CPR classes at DRLC may be well supported by the community. Many jobs within the community require CPR qualifications and this may be seen as an opportunity to update qualifications rather than achieve the aim of providing the service for people who have never obtained it before.


Providing banner support of the Surf Life Saving Club membership drive has been an annual event which has the support of Surf Life Saving Australia. Council could further promote the service via website, Facebook and E-News.



That Council:


a)   provide two free accredited CPR classes for the community at DRLC with a maximum of 30 participants per class.


b)   utilise its electronic media and assist the Surf Club Membership drive via Council website articles, Facebook posts, E-News and continue to provide Surf Life Saving Banners in four high profile locations within the City highlighting SLSA membership.