Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 12 August 2014

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee                                                                   12 August 2014

 

 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 12 August 2014 at 6:00pm.

 

Committee Members:          The Mayor (S Nash), Andrews, Belleli, Bowen, D’Souza, Garcia (Deputy Chairperson), Matson, Moore, Neilson, Roberts (Chairperson), Seng, Shurey, Smith, Stavrinos and Stevenson

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 8 July 2014

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 66 of Council’s Code of Meeting Practice.

Urgent Business

Administration Report

A11/14      Contingency Fund - status as at 31 July 2014........................................... 1

Finance Reports

Nil    

Notice of Rescission Motions

Nil  

 

 

…………………………………………………….

Ray Brownlee

General Manager


Administration and Finance Committee                                                                   12 August 2014

 

 

Administration Report No. A11/14

 

 

Subject:                  Contingency Fund - status as at 31 July 2014

Folder No:                   F2004/07396

Author:                   Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2014-15 financial year.

 

Issues

 

In the 2014-15 financial year there have been 16 allocations totalling $60,183.02 as listed in the table below.

 

Meeting

Details

Approved allocation

Annual contributions (ongoing)

Ord Council – 24 Nov 2009

Annual contribution (5 years from 2010-2015)

Waiving of fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)

 

$10,820.00

Ord Council –

27 July 2010

Annual contribution (5 years from 2010-11) - Randwick Boys High School - 'Mayor's Award'

$1,000.00

Ord Council – 22 Feb 2011

Annual contribution (5 years from 2010-11) - Randwick Girls High School - 'Mayor's Award'

$1,000.00

Planning Comm – 13 Mar 2012

Annual contribution – Australia Day Botany Bay Regatta

$750.00

Ord Council – 25 June 2013

Annual contribution Sponsorship of the Westpac Rescue Helicopter Lifesaver Service – 3 year agreement commencing 2013-14

 

$15,000.00

Ord Council

17 Sept 2013

Annual Contribution (5 years from 2016-2020) Waiving of Fees – Rainbow Club Australia Inc – Murray Rose’s Malabar Magic Ocean Swim ($14,500 per annum from 2016)

 

-

2014-15 Contingency Fund allocations

Ord Council – 29 Apr 2014

2014 NSW Police Force International Student Beach Soccer and Volleyball Day at Coogee Beach

$4,176.34

Ord Council – 29 Apr 2014

Waiving of Fees - Open High School banners

$2,006.00

Ord Council – 27 May 2014

Financial assistance - Randwick Girls and Boys High Schools combined production

$4,000.00

Ord Council – 27 May 2014

Waiving of fees for fundraising event in Coogee

$1,225.00

Ord Council – 24 June 2014

Waiving of fees – Bendigo Bank

$158.18

Ord Council – 24 June 2014

Sponsorship - UNSW joint Alzheimer’s and Parkinson’s Disease Symposium/Cell Architecture in Development and Disease Symposium

$1,000.00

Ord Council – 24 June 2014

Waiving of Fees - St George Coptic Church Fete

$885.00

Ord Council – 24 June 2014

Financial assistance – Walking Volunteers walk

$800.00

Ord Council – 24 June 2014

Financial assistance - Bondi Outreach Program (BOP)

$14,000.00

Ord Council – 24 June 2014

Waiving of fees – Salvation Army Community Lunch

$1,862.50

Ord Council – 22 July 2014

Waiving of fees – Rainbow Club Australia – use of Town Hall

$1,500.00

Total - 2014-15 Contingency Fund allocations

$60,183.02

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

Council has allocated $75,000.00 in the 2014-15 Budget for contingencies. Any expenditure that exceeds the budget allocation will be funded through savings at the September quarterly budget review.

 

Recommendation

 

That the status of the contingency fund allocations for 2014-15 be noted.

 

Attachment/s:

 

Nil