Ordinary Council Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 24 June 2014

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 24 June 2014 at 6:00pm.

 

 

Prayer and Acknowledgement of the local indigenous people

Prayer

Almighty God,

We humbly beseech you to bestow your blessings upon this Council and to direct and prosper our deliberations to the advancement of your glory and the true welfare of the people of Randwick and Australia.

Amen”

Acknowledgement of the local indigenous people

I would like to acknowledge that we are here today on the land of the Bidjigal people of the Dharwahal Nation.  The Bidjigal people are the traditional owners and custodians of this land and form part of the wider aboriginal nations of the Sydney area.  On behalf of Randwick City Council I would also like to acknowledge and pay my respects to the Elders both past and present.”

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Ordinary Council Meeting - 27 May 2014

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Council by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 66 of Council’s Code of Meeting Practice.

Mayoral Minute

MM46/14   Bendigo Bank - Waiving of Fees............................................................. 1  

Urgent Business

Director City Planning Reports (record of voting required)

In accordance with Section 375A of the Local Government Act, the General Manager is required to keep a register of Councilor voting on planning matters. Planning matters are any decisions made in the exercise of a function of a council under the EP&A Act and include decisions relating to a development application, an environmental planning instrument, a development control plan or a development contribution plan under that Act. In addition, Randwick City Council has resolved (22 July 2008) that its register of voting include the voting on all tender matters.

CP73/14    18 Dangar Street, Randwick (DA/1153/2010/A)........................................ 3

CP74/14    170 Botany Street, Kingsford (DA/263/2014)............................................ 9

CP75/14    585 Bunnerong Road, Matraville (DA/627/2013)....................................... 15

Director City Planning Reports (record of voting NOT required)

CP76/14    Report variation to Development Standard under State Environment Planning Policy No. 1 (SEPP 1) and Clause 4.6 between 1 to 31 May 2014................................. 27

CP77/14    Maroubra Surfing Walk of Fame and Beach Breaks Carnival 2014............... 31

CP78/14    Council Response to Cr Garcia's Notice of Motion - Commemoration Marking Centenary of First World War............................................................................. 35

General Manager's Reports

GM18/14   Randwick City Council Operational Plan and Budget 2014-15 ...................... 39

GM19/14   Internal Audit Committee Charter......................................................... 53

GM20/14   Proposed Development Agreement between Randwick City Council and TfNSW for the CBD South East Light Rail Project.......................................................... 61

Director City Services Reports

Nil.

Director Governance & Financial Services Reports

GF39/14    Confidential Business Papers Policy....................................................... 67

GF40/14    Local Government NSW Annual Conference 2014 .................................... 73

GF41/14    Investment Report - May 2014............................................................. 81

GF42/14    Affixing of the Council Seal - Jack & Jean Ziade....................................... 89

GF43/14    economy.id...................................................................................... 91  

Petitions

Motion Pursuant to Notice

NM58/14   Notice of Motion from Cr Shurey - Concerning references by Nation Partners of the "Development Potential" of Malabar Headland......................................... 95

NM59/14   Notice of Motion from Cr Stavrinos - Light Rail Development Agreement issues 97

NM60/14   Notice of Motion from Cr Stavrinos - CPR classes at DRLC......................... 99

NM61/14   Notice of Motion from Cr Belleli - Free reflective/luminous kerb side house numbers for our residents program...................................................................... 101

NM62/14   Notice of Motion from Cr Matson - Concerns with the Federal Government's 2014/15 Budget........................................................................................... 103

NM63/14   Notice of Motion from Cr Matson - Mistreatment of land on the heritage and agricultural land of the Chinese Market Site ......................................................... 105

NM64/14   Notice of Motion from Cr Roberts - Proposed Extension of Light Rail past Maroubra Junction......................................................................................... 107

NM65/14   Notice of Motion from Cr Roberts - Business Electoral Roll ...................... 109

NM66/14   Notice of Motion from Cr Roberts - Cracker Night ................................. 111

NM67/14   Notice of Motion from Cr Garcia - Revitalisation of Public Art in Randwick City 113

NM68/14   Notice of Motion from Cr Bowen - High Cross Park ................................ 115

NM69/14   Notice of Motion from Cr Bowen - Kingsford Parking.............................. 117  


Closed Session (record of voting required)

CS8/14      Tender for Brook Street Bridge, Coogee, Maintenance Works - No. T2014-17

This matter is considered to be confidential under Section 10A(2) (c) Of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CS9/14      Tender for 31 Ireton Street, Malabar, Retaining Wall and Associated Works - No. T2014-18

This matter is considered to be confidential under Section 10A(2) (c) Of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

GF44/14    Tender for Bushland Regeneration Services - No. T2014-08

This matter is considered to be confidential under Section 10A(2) (c) Of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

GF45/14    SSROC Tender for the Provision of Fire Safety Services - No. S2014-01

This matter is considered to be confidential under Section 10A(2) (c) Of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

Closed Session (record of voting NOT required)

GF46/14    Randwick City Council Operational Plan and Budget 2014-15: Confidential Fees and Charges

This matter is considered to be confidential under Section 10A(2) (d) Of the Local Government Act, as it deals with commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

Notice of Rescission Motions

Nil.  

 

 

 

…………………………………………………….

Ray Brownlee

General Manager


Ordinary Council                                                                                                     24 June 2014

 

 

Mayoral Minute No. MM46/14

 

 

Subject:                  Bendigo Bank - Waiving of Fees

Folder No:                   F2014/00096

Author:                   Councillor Nash, Mayor      

 

Introduction

 

A request has been received from Ms Phoebe Pearson, Clovelly Community Bank, Branch of Bendigo Bank, to hold a free sausage sizzle outside their branch at 222-226 Clovelly Road, Clovelly.  The sausage sizzle is planned for Saturday 19 July 2014 to celebrate the bank’s 12th birthday.     

 

Issues

 

Ms Pearson has requested that Council’s application fee of $158.18 be waived as this sausage sizzle is free to the public as part of the birthday celebration.

 

Financial impact statement

 

In the event that Council accepts the report recommendation, the direct financial implication to Council will be $158.18 which will be funded from the 2014-15 Contingency Fund.

 

Conclusion

 

The Clovelly Community Bank supports numerous Randwick Council events including Seniors Week, Seniors Expo, Garden Awards and the Eco-living Fair.  It is considered that Council should support this activity and that the application fee of $158.18 be waived.

 

 

Recommendation

That: 

 

a)     Council vote $158.18 to cover the application fee for the Clovelly Community Bank to celebrate their 12th Birthday outside the bank at 222-226 Clovelly Road, Clovelly and funds be charged to the 2014-15 Contingency Fund;

 

b)     the activity organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the activity; and

 

c)     the Mayor or his representative be given the opportunity to address the activity on behalf of Council.

 

 

Attachment/s:

 

Nil

 

  


Ordinary Council                                                                                                     24 June 2014

 

 

Director City Planning Report No. CP73/14

 

 

Subject:                  18 Dangar Street, Randwick (DA/1153/2010/A)

Folder No:                   DA/1153/2010/A

Author:                   Louis Coorey, Environmental Planning Officer      

 

Proposal:                    Section 96 modification of approved development by extending dwelling to rear at ground level by reducing size of deck, alterations to some openings, internal alterations, enclose first floor deck, and alteration to roof form

Ward:                     North Ward

Applicant:                Mr S McLennan

Owner:                        Mr D S O'Donnell

Summary

Recommendation:     Approval

 

 

 

 

 

Subject Site

 

 

 

 

 

 

 

 

No submissions received

Ù

North

Locality Plan

 

Development Application Executive summary report

 

This application seeks to modify the original consent determined at the Planning Committee meeting on 12 July 2011. The original development is for alterations and additions to the existing dwelling house including a first floor addition and renovations to the existing garage with a new studio above.

 

Proposal

 

Section 96 modification of approved development by extending dwelling to rear at ground level by reducing size of deck, alterations to some openings, internal alterations, enclose first floor deck, and alteration to roof form.

 

Site

 

The subject site is located on the western side of Dangar Street between Govett Lane and White Street and is presently occupied by an existing single storey dwelling.  The site has a frontage width of 9.145m, a side boundary depth of 45.72m and has an overall site area of 418m², with rear lane access to Mort Lane. Surrounding the property is a mixture of single and two storey free standing and semi detached dwellings.

 

Submissions

 

The owners of adjoining and likely affected neighbouring properties were notified of the proposed development in accordance with the Randwick Comprehensive DCP 2013. No submissions were received as a result of the notification process.

 

Key Issues

S96 Assessment

Under the provisions of the Environmental Planning and Assessment Act, 1979, as amended, Council may only agree to a modification of an existing Development Consent if the proposal remains substantially the same Development. In this respect, it is considered that the proposed changes will not result in a change to the nature of the original application and the changes will result in a development that is substantially the same as that for which the consent was granted. The scope of modifications include additional floor area at ground and first floor level which will not be immediately noticeable, minor variations in the window dimensions, new glass block windows at ground level, new highlight windows at first floor level.

 

Overall, the proposed section 96 modification does not involve any substantial changes to the built form and envelope of the approved consent and it will remain consistent with the original consent. Notwithstanding, the following key issues associated with the modification as sought are as follows:

 

Floor space ratio

The following Clauses of RLEP 2012 apply to the proposal:

 

Description

Council Standard

Approved

Proposed

Compliance

(Yes/No/NA)

4.4 (2B) Floor Space Ratio

0.75:1

0.58:1*

 

0.60:1

 

Yes

*Calculations based on the previous definition of gross floor area under RLEP 1998 (Consolidation).

 


Privacy

Studio Windows

The key aspect of the proposed modifications relate to the degree to which neighbouring properties’ amenity is impacted having regard to privacy protection. The RDCP 2013 requires direct viewing into habitable room windows be minimised through one or more of the following relevant measures:

 

Windows are offset or staggered

Minimum 1600mm window sills

Install fixed and translucent glazing up 1600mm minimum effective sill.

Install fixed privacy screens to windows.

Orientate living and dining windows away from similar opposite (that is front or rear or side courtyard   

 

The Section 96 application details all first floor studio windows will be treated with translucent film in accordance with DA condition 2a, however omits referencing the requirement for these windows to be fixed below the specified height of 1.6m above the internal floor level. Therefore condition 2a shall remain as is in order to ensure privacy of neighbouring properties is maintained at reasonable levels.

                                

Rear deck

The RDCP 2013 requires that where there is the potential for privacy intrusion, that privacy screens (1600mm high and 70% opaqueness) be used to minimise overlooking of private open space.

 

The original rear ground floor deck was mostly enclosed with walls restricting direct view into the rear yard of neighbouring properties decks, windows and rear yard areas. This application seeks to open up the sides of the rear ground level deck. In order to ensure compliance with the DCP a condition is included requiring 1.6m high privacy screens to be installed along the northern and southern sides of the rear ground level deck.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4a:      Improved design and sustainability across all development.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Overall, the essence of the application is not changing and it complies with the majority of the RDCP 2013 controls. Where the proposed modifications are identified as having the potential for adverse privacy impacts on neighbouring properties, such as privacy, suitable conditions are included to ameliorate these issues. Consequently, the proposal modifications, as conditioned, are suitable for the site, they satisfy the relevant assessment criteria and will not result in any significant adverse impacts upon either the amenity of the adjoining premises or the character of the locality.

 

The application is, therefore, recommended for approval subject to the attached conditions of consent.

 

 

 

Recommendation

 

       That Council, as the consent authority, grants development consent under Section 96 of the Environmental Planning and Assessment Act 1979, as amended, to modify the approved development by extending dwelling to rear at ground level by reducing size of deck, alterations to some openings, internal alterations, enclose first floor deck, and alteration to roof form, at No. 18 Dangar Street, Randwick, subject to the following non standard conditions and the standard conditions contained in the development application compliance report attached to this report:

 

Non standard conditions

 

Amend Condition No. 1 to read:

Approved Plans & Supporting Documentation

1.       The development must be implemented substantially in accordance with the plans and supporting documentation listed below and endorsed with Council’s approved stamp, except where amended by Council in red and/or by other conditions of this consent:

 

The development must be implemented substantially in accordance with the:

Plan

Drawn by

Dated

Received

DA-1301, Rev C

Candalepas Associates

20/03/11

21 April 2011

DA-1302, Rev C

20/03/11

21 April 2011

DA-1101, Rev B

16/03/11

17 March 2011

DA-1102, Rev B

16/03/11

17 March 2011

DA-1103, Rev B

16/03/11

17 March 2011

DA-1201, Rev B

16/03/11

17 March 2011

 

 

 

 

 

 

 

 

 

BASIX Certificate

No.

Dated

Received

Alterations and additions

A102466

17 December 2010

29 December 2010

 

as amended by the Section 96 plans listed below and detailed in the Section 96 application:

Plan

Drawn by

Dated

Received by Council

DA101 Rev A

Kymzy architecture

12.02.14

20 March 2014

DA102 Rev A

12.02.14

20 March 2014

DA104 Rev A

12.02.14

20 March 2014

DA105 Rev A

12.02.14

20 March 2014

DA202 Rev A

12.02.14

20 March 2014

DA203 Rev A

12.02.14

20 March 2014

DA204 Rev A

12.02.14

20 March 2014

DA205 Rev A

12.02.14

20 March 2014

DA206 Rev A

12.02.14

20 March 2014

DA301 Rev A

12.02.14

20 March 2014

DA302 Rev A

12.02.14

20 March 2014

DA303 Rev A

12.02.14

20 March 2014

DA304 Rev A

12.02.14

20 March 2014

DA305 Rev A

12.02.14

20 March 2014

DA401 Rev A

12.02.14

20 March 2014

DA402 Rev A

12.02.14

20 March 2014

DA403 Rev A

12.02.14

20 March 2014

DA404 Rev A

12.02.14

20 March 2014

 

BASIX Certificate No.

Dated

Received by Council

A174239_02

 

20 March 2014

 

only in so far as they relate to the modifications highlighted on the Section 96 plans, except as may be amended  by the following conditions and as may be shown in red on the attached plans:

 

Add the following condition:

2.       The approved plans and documents must be amended in accordance with the following requirements:

 

b.     Privacy screens having a height of 1.8m above floor level must be provided to northern and southern sides of the rear ground level deck.  The privacy screens must be constructed of metal or timber and the total area of any openings within the privacy screen must not exceed 25% of the area of the screen.  Alternatively, the privacy screens may be constructed with translucent, obscured, frosted or sandblasted glazing in a suitable frame.

 

 

Attachment/s:

 

1.

DA Compliance Report - 18 Dangar Street, Randwick

INCLUDED UNDER SEPARATE COVER

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Director City Planning Report No. CP74/14

 

 

Subject:                  170 Botany Street, Kingsford (DA/263/2014)

Folder No:                   DA/263/2014

Author:                   Chahrazad  Rahe, Assessment Planner      

 

Proposal:                    Alterations to the existing rear outbuilding to convert it to a secondary dwelling

Ward:                     West Ward

Applicant:                Mrs S Mitchell

Owner:                        Mr T Mitchell and Mrs S Mitchell

Summary

Recommendation:     Approval

 

Description: http://wnadm10:8084/eview/output/eview43676.png

 

Subject Site

 

 

 

 

 

 

 

 

Submissions received

Ù

North

Locality Plan


Development Application Executive summary report

 

The application is referred to Council for determination at the request of Councillors’ Stavrinos, Andrews and Nash.

 

Proposal

 

The proposal is for alterations to the existing rear outbuilding to convert it into a secondary dwelling.

 

Site

 

Submissions

 

The owners of adjoining and likely affected neighbouring properties were notified of the proposed development in accordance with the Randwick Comprehensive DCP 2013. The following submissions were received as a result of the notification process:

 

164 Botany Street, Kingsford

166 Botany Street, Kingsford

168 Botany Street, Kingsford

170A Botany Street, Kingsford

 

Issue

Comment

Use, privacy & noise impacts

The existing dwelling is used as a boarding house, concerned that the proposed development will also be used for student accommodation.

 

 

The boundary fence between the subject site and the property at no. 170A Botany Street has been removed by the subject owner without permission and has not been replaced.  The temporary fencing is not effective or safe and given the close proximity of the outbuilding the use as a secondary dwelling will have a privacy impact on their property.

 

The application is for a secondary dwelling. Secondary dwellings are a permissible use under the SEPP Affordable Housing. The SEPP was introduced on 31 July 2009 to increase the supply and diversity of affordable rental and social housing in NSW. 

 

The proposed development satisfies the provisions under the State Environmental Planning Policy (Affordable Rental Housing) 2009. 

 

Refer to State Environmental Planning Policy (Affordable Rental Housing) 2009 below which demonstrates that the proposed secondary dwelling will satisfy the requirements under the SEPP.

 

In relation to the illegal use of the premises as a boarding house, this matter has been referred to the Council’s Regulatory team for investigation.

 

In relation to privacy and noise impacts refer to Key Issues below of this report which requires the applicant to provide a new boundary fence to the rear and western side boundaries directly adjacent where the outbuilding is located.

 

 

Parking issues

There is a shortage of parking spaces in Botany Street .

 

The Randwick comprehensive DCP 2013 does not require that any additional car parking facilities be provided where secondary dwellings are proposed; and it is also noted that there is no requirement specified within the provisions of the Affordable Rental Housing SEPP.

 

Council records indicate that there is two car spaces approved on the site which complies with the minimum parking provision requirements for the primary dwelling specified under the Council’s Comprehensive DCP 2013, Part B7.

 

The proposal is also consistent with the objectives and planning controls of the RCDCP 2013 with regard to parking; given that there is convenient access to public transport in close proximity to the site; and that there is on-street parking in the vicinity of the site and on nearby side streets. 

 

Health & safety concerns

There is existing dirt, debris and vermin issues on the property and the pool is not appropriately fenced.

 

The pool does not form part of this application. Suitable conditions are  included to ensure that the development satisfies relevant standards of construction, demolition and to protect and maintain adequate levels of health, safety and amenity of the public, surrounding and adjoining properties.

 

In relation to the proposed works a condition is included which requires that all new building work must be carried out in accordance with the provisions of the Building Code of Australia (BCA).

 

Asbestos concerns

Object to the re-use and disturbance of the asbestos materials that is contained in the existing outbuilding.

 

Standard conditions are included to address the asbestos concerns.  This will ensure that any asbestos products and materials are handled in accordance with the following requirements:

 

·        Relevant Occupational Health & Safety legislation and Work Cover NSW requirements; and

·        Randwick City Council’s Asbestos Policy (adopted 13 September 2005).

 

Ongoing issues

There are ongoing issues with the existing building already impacting their privacy, the appearance and value of the property at no. 170A Botany Street.

These issues will addressed by the recommended condition of consent and the standard of construction required under the BCA for a secondary dwelling.

Incomplete fence

There is an incomplete fence which is a huge safety risk as there are sharp, incomplete fence posts jutting at odd angles.

This application does not include new boundary fencing. However, a condition is included to address privacy between the properties that requires new boundary fencing to be provided to the rear and southern boundaries directly adjacent to the secondary dwelling.

 

 

Key Issues

 

State Environmental Planning Policy (Affordable Rental Housing) 2009:

The application for a secondary dwelling would generally be prohibited development as specified by the Land Use Table for the Low Density Residential (R2) zone within the RLEP 2012. Nevertheless, the proposal may rely on the provisions of the State Environmental Planning Policy (Affordable Rental Housing) 2009 for the construction of a secondary dwelling on the  site.

 

Secondary Dwellings:

1)         Development to which this Division applies may be carried out with consent.

 

Planner’s Comment:

The subject site is zoned R2 Low Density Residential and the proposed secondary dwelling is permissible on the land.

 

(2)        A consent authority must not consent to development to which this Division applies if there is on the land, or if the development would result in there being on the land, any dwelling other than the principal dwelling and the secondary dwelling.

 

Planner’s Comment:

The proposed secondary dwelling will not result in there being any dwelling other than the principal dwelling as approved under DA/136/2001 and the secondary dwelling on the site.

 

(3)  A consent authority must not consent to development to which this Division applies unless:

 

(a)      the total floor area of the principal dwelling and the secondary dwelling is no more than the maximum floor area allowed for a dwelling house on the land under another environmental planning instrument, and

(b)      the total floor area of the secondary dwelling is no more than 60 square metres or, if a greater floor area is permitted in respect of a secondary dwelling on the land under another environmental planning instrument, that greater floor area.

 

Planner’s Comment:

The total floor area of the principal dwelling and the secondary dwelling is 0.497:1 (or 265m2) which is compliant with the maximum floor area allowed for a dwelling house under the RLEP 2012 of 0.65:1. Further, the total floor area of the secondary dwelling (33.5m2) complies with the development standard.

 

(4)  A consent authority must not refuse consent to development to which this Division applies on either of the following grounds:

 

       (a)  site area if:

(i)  the secondary dwelling is located within, or is attached to, the principal dwelling, or

(ii)  the site area is at least 450 square metres,

 

(b)  parking - if no additional parking is to be provided on the site.

 

Planner’s Comment:

The size of the lot is greater than 450m² being 533.6m².

 

The proposed parking demand generated by the secondary dwelling will not adversely impact on the availability of on street car parking. The proposal meets the parking control provisions as discussion below in B7 Table: Transport, Traffic, Parking and Access and is also considered to be consistent with the objectives of the Randwick Comprehensive DCP 2013.

 

(5)  A consent authority may consent to development to which this Division applies whether or not the development complies with the standards set out in subclause (4).

 

Planner’s Comment:

The secondary dwelling meets the standards set out in subclause (4) (a) above and will comply with the relevant planning controls outlined in the Randwick Local Environmental Plan 2012.

 

Standard conditions are included within the consent to ensure that the secondary dwelling meets the requirements of the Building Code of Australia.

 

3.2    Randwick Comprehensive DCP 2013

 

Clause 5.3          Visual Privacy

To the rear and western side boundaries directly adjacent where the outbuilding is located there is no boundary fencing.

 

To maintain reasonable levels of privacy to the neighbouring property at no. 170A Bontany Street a 1.8m high boundary fence is to be provided to the rear property boundary and along the southern side of the fence directly adjancent to the outbuilding structure.

 

Provided the above is complied with the propopsed window openings and use as a secondary dwelling will not result in any unreaonable overlooking impacts.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4a:      Improved design and sustainability across all development.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The proposed development complies with the objectives and control requirements of relevant State and Local planning controls.

 

Subject to the recommended conditions, the development scheme will not generate unreasonable adverse impacts upon the amenity of the surrounding properties in terms of visual bulk and scale, solar access and privacy.

 

The application is therefore recommended for approval subject to the attached conditions of consent.

 

Recommendation

 

That Council, as the consent authority, grants development consent under Sections 80 and 80A of the Environmental Planning and Assessment Act 1979, as amended, to Development Application No. DA/263/2014 for alterations and conversion of the exisitng outbuilding to a secondary dwelling at No. 170 Botany Street, Kingsford, subject to the following non standard conditions and the standard conditions contained in the development application compliance report attached to this report:

 

Amendment of Plans & Documentation

2.     The approved plans and documents must be amended in accordance with the   following requirements:

 

a.     A new 1.8 metre high boundary fence must be provided to the western and southern side boundaries directly adjacent to the secondary dwelling. The fence to the southern boundary must run for a distance of at least 12 metres from the south western corner in order to provide adequate privacy between the properties. Suitable retaining walls may be required where necessary, but should be incorporated within the maximum fence height of 1.8m as measured from existing ground level.

 

 

Attachment/s:

 

1.

DA Compliance Report - 170 Botany Street, Kingsford

INCLUDED UNDER SEPARATE COVER

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Director City Planning Report No. CP75/14

 

 

Subject:                  585 Bunnerong Road, Matraville (DA/627/2013)

Folder No:                   DA/627/2013

Author:                   Mark Swain, Senior Environmental Planning Officer      

 

Proposal:                    Alterations and additions to the existing service station facility including a raised canopy and bunding around the forecourt pump area, installation of a hand carwash facility including the erection of a canopy, an acoustic boundary fence, associated drainage works and conversion of part of the existing service station building for use as a waiting room for car wash patrons

Ward:                     South Ward

Applicant:                Sam Khoury Consulting Engineer Pty Ltd

Owner:                        Esmag Enterprises Pty Ltd

Summary

Recommendation:     Approval

 

Description: http://wnadm10:8084/eview/output/eview53854.png

 

 

 

 

Subject Site

 

 

 

 

 

 

 

 

Submissions received

Ù

North

Locality Plan


Development Application Executive summary report

 

The application is referred to Council at the request of Councillors D’Souza, Neilson and Nash.

 

Proposal

 

The proposal is for alterations and additions to the existing service station facility including:

 

·         A raised canopy and bunding around the forecourt pump area,

·         A new canopy over the diesel pump,

·         Installation of a hand carwash facility including the erection of a canopy, an acoustic boundary fence, associated drainage works

·         Conversion of part of the existing service station building for use as a waiting room for car wash patrons.

·         Bunding and drainage works.

 

The car wash facility will allow for the washing of a maximum of 2 cars at any one time.

 

The existing approved hours of operation of the service station are 6.00am – 10pm Monday to Saturday and 6.00am – 9.00pm on Sunday.

 

The hours of operation of the proposed carwash facility are 8.00am – 5.00pm daily.

 

Site

 

The site is an irregular shaped allotment with frontages to Bunnerong Road and Shirley Crescent of 39.7m and 31.240 with a 3.205m splay on the corner of the 2 thoroughfares. The site has a northern side boundary depth of 36.575m, an irregular eastern rear boundary and a total site area of about 1400m2.

 

To the north the site is bounded by a 2 storey dwelling house, to the east by a single storey dwelling house. The north eastern rear corner of the site adjoins a single storey villa development which is accessed from Bunnerong Road.

 

The locality is occupied by a mix of land uses including predominantly detached dwelling houses, neighbourhood shops on the opposite corner of Bunnerong Road and Shirley Crescent, a number of residential flat buildings further to the south and crown land reserves to the south and south west including some remnant Chinese gardens and the Matraville Pony Club.

 

View of site from Bunnerong Road

View of site from Shirley Crescent

 

 

Relevant DA History

The following history is relevant to the submitted application:

 

·      Building Approval No. 372/1961: Approval to construct a service station. Granted 16 May, 1961.

·      Development Consent No. 906/2010: alterations to the existing service station to convert a service bay into an extended sales room. Approval granted on 30 December 2010.

·      Development Application No. 372/2011: Application to establish hand car wash facility and associated café/waiting area and 30KL underground LPG tank. Withdrawn 15 September, 2011.

 

Submissions

 

The owners of adjoining and likely affected neighbouring properties were notified of the proposed development in accordance with the DCP – Public Notification. The proposal was notified on 2 separate occasions as the initial information and plan content was severely deficient. Amended plans were lodged and renotified clarifying the full extent of the proposed use and movement of vehicles within the site. Further plans were lodged at a later date clarifying the use of the waiting area within 2 existing service bays and not 1 as previously submitted. Given the minor nature of the latter change, it was not renotified. As a result of the notifications, the following submissions were received.

 

Original Application

5 Shirley Crescent including 13 signatories (addresses not detailed)

3 Shirley Crescent

1 Shirley Crescent

580 Bunnerong Road

 

Issue

Comment

Shirley Crescent entrance to car wash area will create a serious traffic issue especially if cars are queuing to enter the site in Shirley Crescent and Bunnerong Road. Vehicles commuting along Bunnerong Road and residents will be faced with entry and exit issues.

The scale of the operation which accommodates a maximum of 2 vehicles being washed at any one time is not expected to generate significant traffic levels. The proposed facility allows for the onsite parking of 3 vehicles awaiting entry to the car wash area and the overall provision on site satisfies the requirements of Council’s DCP as has been endorsed in the engineering service unit’s report. The matter has also been referred to the Roads & Maritime Services (RMS) and subject to the attachment of a number of conditions no objection is raised to the proposal.

The proposed carwash facility will certainly create noise pollution in the local area and especially for neighbouring residents including vacuum cleaners, car doors slamming and radios.

The acoustic report submitted with the original application has been amended to reflect the actual proposal and subject to the provision of the acoustic barrier and compliance with a number of recommendations within the report, noise levels anticipated can be controlled to ensure the protection of surrounding amenity.

Car wash will likely cater for more vehicles at any one time, with longer than anticipated wash times (est. 15 mins) and therefore likely expansion to allow for more services to be offered.

Amended plans clearly show that a maximum of 2 cars will be washed at any 1 time. If consent should be granted, the terms of any consent will strictly limit the use to that proposed. Any additional activities would need to be the subject of a new application. It is also noted that the application involves the discontinuance of 2 existing service bays.

No storage for washed vehicles is provided resulting in likelihood of on street parking in Shirley Crescent.

Amended plans show provision for 3 spaces for patrons awaiting entry into the car wash area and another 3 car spaces post wash which will be available for drying and temporary parking prior to collection of patrons. This aspect has been reviewed by Council’s engineering services unit and the provision is assessed as satisfactory.

Other approved uses in the area were required to provide onsite parking and regardless park in the street in disregard to residents.

In this regard, beyond the incidental mention in the objection letter Council’s records indicate that no formal complaints appear to have been raised by residents in regard to other uses in the area. The parking of vehicles in general on a public street is not a matter for Council beyond general parking restrictions which are in place as required in the locality.

Assumptions in acoustic report are based on incorrect information and assumptions.

The acoustic report has been amended to reflect the current proposal, reviewed by Council’s environmental services unit and assessed as satisfactory.

The existing diesel pump may be illegal. The usage by trucks has resulted in damage to footpath and danger to passing pedestrians. The proposed canopy over the pump will facilitate this continued use.

All tanks on the site have the relevant WorkCover approval in order according to council’s environmental services unit. The existing diesel pump appears to have been installed without consent between 1999 - 2002 according to Council’s aerial photography information. This has been and is the subject of ongoing investigation and the canopy over the diesel pump has been deleted from the consent in the recommendation. The issue in relation to trucks using the site and or damaging Council’s footpath is a separate issue from the application under consideration.

Reasonable concern that the carwash facility may be extended to trucks given the availability of space and use of the site by trucks for the filling of diesel.

The proposal is for a car wash facility and not a truck wash facility. Conditions of consent can adequately address this concern.

Concerns over water, noise and air pollution and adequate disposal of waste.

Amended plans detailing stormwater runoff and treatment have been submitted, reviewed by Council’s environmental services unit and assessed as satisfactory subject to the attachment of standard conditions. Similarly the acoustic report has been assessed as satisfactory in relation to the proposed car wash facility. As stated the objection relates to the noise of trucks filling up with diesel which does not form part of the application.

The existing service station does not fit in with the neighbourhood character which is predominantly residential. The proposed facility will increase the negative impacts to the neighbourhood character.

Council’s records indicate that the service station was established on the site in 1961. At this time only 2 of the 11 lots east of the site, in the section of Shirley Crescent until its intersection with Jordan Lane, were occupied by dwellings including the objector’s site. The construction of dwelling houses in this locality since this time has been with the knowledge of the existing service station on the subject site. Whilst the site is zoned residential, its existence since this time is well documented. It is also noted that the neighbourhood centre just to the south of the subject site was also undeveloped at this time (with the exception of property on the corner of Bunnerong Road and Jordans Lane).

Health concerns due to existence of the site as a service station for over 40 years and possible leakage of underground tanks and above ground pumps.

At least 1 groundwater monitoring well exists at the site and this aspect is controlled under the UPSS controls under the EPA legislation. The proposed bunding around the forecourt area will facilitate ongoing compliance initiatives and improve existing conditions in this regard.

The proposed acoustic wall and new canopy is well in excess of the normal 1.8m high boundary fence and the application is not accompanied by any shadow analysis showing the impact of the development on adjoining properties.

The upper section of the acoustic wall will be of transparent Perspex angled away from the property boundary similar to construction which has occurred on other sites including the car wash facility opposite Wansey Road in Anzac Parade (No. 213), Kensington.  The carport structure has been amended to be setback from the majority of the boundary with No. 1 Shirley Crescent for the width of the existing stormwater easement (3.05m wide). In any event given the northern orientation of the site, it is evident that shadows cast by the proposed canopy and acoustic fence structures will conform to the limitations allowable under Councils DCP.

Commercial bins will be relocated close to the Shirley Crescent entrance creating an unpleasant appearance and intolerable smell.

If consent were to be granted a condition would be included in the recommendation requiring that the bins be located adjacent to the existing retaining wall near the ice machine which will sufficiently screen and physically separate the waste bins from Shirley Crescent and surrounding properties. It is noted that the existing bins are currently fully visible from Shirley Crescent.

Devaluation of properties by way of proposed development.

The claim is not substantiated and is not a relevant consideration for this assessment.

Concern over drainage and runoff direct into the adjoining property at no 1 Shirley Crescent

Amended plans including site drainage have been submitted which include a grated drain and separator which will ultimately connect to Sydney Water and not the stormwater drainage network. This aspect has been reviewed by Council’s engineering and environmental services units and assessed as satisfactory.

Sections of the dwarf wall fronting Bunnerong Road have been cut and not replaced.

A low rise section of bunding has been reinstated and this matter is the subject of continuing investigation by Council’s Regulatory Services section.

Trucks of banned size continue to be encouraged to use the site.

The control of illegally sized trucks utilizing this section of Bunnerong Road is an issue for the police. If the objection is based on the installation of the Hi-flow diesel pump, this type of installation is consistent with all service station operations and no objection is raised to this aspect of the proposal.

Trucks continue to use the verge in front of No. 583 Bunnerong Road to access the site and frequently after hours with excessive noise.

This is the subject of ongoing investigations from Council’s Regulatory Services unit. The recommendation includes conditions reinforcing the hours of operation of the existing service station and the proposed car wash facility.

Non-compliance with the terms of Consent DA/96/2010.

This is the subject of ongoing investigations from Council’s Regulatory Services unit.

The operators should be made to comply with 1 consent before they are allowed to have another.

The proposal relates to the property and the right to consideration is enabled under the EP and A Act, 1979.

The site should not be able to house/wash noisy trucks that will utilise the café while they fill up their trucks.

The proposed development is for a car wash only and if consent were to be granted the washing of trucks could be precluded by way of an appropriate condition in the recommendation. It is further noted that the approval and use of the site as a service station does not require a separate approval/consent to allow trucks to utilise the facility.

Submissions in relation to amended plans

 

580 Bunnerong Road, Matraville

 

The approval “a few years ago” for the extension of the sales area into 2 of the workshop bays referred to in the statement was: 1. Carried out prior to the consent being granted and 2. Relates to 1 workshop bay not 2.

The observation is correct. The current proposal if approved will result in the conversion of the remaining 2 workshop bays into a waiting room in conjunction with the car wash facility. The plans have been amended accordingly.

Reference to the approved operating hours in the SOEE are incorrect and are in fact Monday to Saturday 6.00 – 10.00pm and Sundays 6.00am – 9.00pm.

The observation is correct. The applicant has since confirmed in writing that the approved hours are as claimed. Conditions of consent are included in the recommendation which reiterate the hours of operation in relation to the service station.

Reference to a “much needed facility” is incoherent given the existence of another car wash facility 300m to the north.

The commercial viability or otherwise is an issue for the operator. If the claim is valid then the facility is likely to cause little amenity disturbance to surrounding residents.

There is a “tunnel” noise effect and concern about increase in after-hours level of noise generated from the site.

Conditions regarding hours of operation are included in the recommendation. The facility is proposed to operate from only 8.00am – 5.00pm daily.

Concerned that truck noise may have been considered as “normal” for the area in the acoustic report.

The background and projected noise level for the proposed carwash facility have been reviewed by Council’s environmental services unit and assessed as acceptable.

Hours of operation in the acoustic report are inaccurate.

The hours of operation of the service station are Monday to Saturday 6.00 – 10.00pm and Sundays 6.00am – 9.00pm. The proposed hours of operation of the car wash facility has been clarified by the applicant as 8.00am -5.00pm. These hours are restricted in the recommendation.

The staff cannot be controlled in terms of noise and tankers often fill up outside approved hours of operation.

Hours of operation will be conditional in the recommendation. The Courts have established that refusal cannot be based on the assumption that conditions of consent will not be complied with.

The lower boundary wall has not been fully reinstated.

This matter is the subject of ongoing investigations by Council’s Regulatory unit and does not form part of the current proposal.

7 Shirley Crescent Principal Signatory to the previous petition

Changes are cosmetic and disregard concerns previously raised.

Concerns have been addressed above.

1 Shirley Crescent will suffer in terms of noise, traffic, health and property value.

These concerns have been addressed above.

Acoustic report fails to consider properties at 2 – 7 Shirley Crescent inclusive

The report considers 1 Shirley Crescent which is immediately adjoining the proposed carwash facility and therefore closer to the proposed development than those properties mentioned. The report concludes acceptable noise levels will be achieved with the provision of the acoustic barrier. The report has been reviewed by Council’s environmental services unit and assessed as acceptable.

The Acoustic report was prepared 3 years ago and since increased levels of traffic along Bunnerong road and to the service station.

The background levels if this claim is true would have likely increased.  The amended report has been reviewed by Council’s environmental services unit and assessed as acceptable.           

The owner of No. 583 has had previous clashes with the owner over the location of gas bottles adjacent to the common boundary. The location of the exit drive through for the car wash is troubling.

This aspect has been assessed by Council’s engineering and environmental services unit and assessed as acceptable. It is also noted that no objection was received from the owner of 583 Bunnerong Road to the original or amended application.

The use of Shirley Crescent for the entry point to the car wash is unacceptable. This entry is also used by vehicles entering the service station contrary to claims in SOEE which says that service station users entry and exit onto Bunnerong Road.

Both entries are available for entry and exit from patrons of the service station and nothing in the existing consent restricts this availability. The use of the Shirley Crescent entry by users of the car wash facility facilitates a logical movement of vehicles through the site and has been assessed by Council’s engineering services unit as satisfactory.

The existing premises was built in the 60s and would not be approved today.

The service station enjoys existing use rights and any proposal needs to be considered under the respective provisions of the EP and A Act, 1979.

Traffic concerns over vehicles hitting the low rise retaining wall at the Bunnerong Road frontage is proof of the traffic concerns.

This is a separate matter to the proposed car wash facility and the subject of ongoing investigation.

The diesel pump is questionable and possibly illegal and raises serious safety issues with trucks reversing to fill up.

Aerial photos indicate that the pump in this location has been in existence since at least 2002 and possibly earlier. In any event, this aspect is the subject of ongoing investigation by Council’s regulatory services unit. If consent were to be granted, the proposed canopy over the diesel pump and bunding works would be deleted from the consent pending outcome of this investigation.

Concerns have been disregarded in the amended submission and the proposed development raises significant concerns in relation to health, environmental safety and traffic concerns.

The concerns have been respectively addressed above.

 

 

Summary of objections:

It is evident that the concerns of residents relate largely to the existing operation of the service station. Some matters in this regard including use of the site outside approved hours of operation are the subject of ongoing investigation.

 

Notwithstanding, the proposal relates to the carwash facility and consideration of the submitted application is restricted to this extent. Conditions restricting the hours of operation of the existing service station, the car wash facility and the unloading of tankers will be reiterated by way of conditions included in the recommendation.

 

Key Issues:

Existing Use Rights

The site is zoned R2 Low Density Residential under RLEP. The development application is a use that would be considered a merit based assessment as the use is only permissible under existing use rights. The prerequisite to establishing existing use rights is that the use of the building, work or land was lawfully granted and commenced prior to the current zoning controls being put into effect. In this respect, the existing service station is a recorded on going use since 1961. Council granted approval for partial change of use of the existing service station to a sales room (Development Consent No. 906/2010: alterations to the existing service station to convert a service bay into an extended sales room; approval granted on 30 December 2010). In view of the site history, it is considered that the existing service station is a non-conforming use within the R2 zone, and that existing use rights apply to the site under Part 4, Division 10 of the EP&A Act 1979 and Part 5 of the EP&A Regulation 2000.

 

Existing Diesel Pump

The existing diesel pump appears to have been erected without consent some 15 years ago. Given that an assessment of the traffic movements within the site affected by the relocated pump have not been assessed, a condition is included in the recommendation requiring the deletion of the proposed canopy from any consent granted. This matter will be further investigated by Council’s regulatory services unit.

 

Amenity impacts

The impacts in relation to the proposed car wash facility in the main relate to increased traffic and acoustic impacts. Submissions have been addressed in detail within this executive summary. An acoustic report has been submitted which recommends inclusion of an acoustic barrier which is detailed on the plans and supported by relevant conditions of consent in the recommendation. With respect to increased traffic impacts the matters has been assessed by Council’s engineering services unit and assessed as sustainable, particularly having regard to the limited hours of operation proposed of 8.00am – 5.00pm daily. Conditions requiring strict adherence to these hours of operation are included in the recommendation.

 

Stormwater Easement

The proposal involves construction of an acoustic fence over Council’s stormwater easement at the rear of the property. Subject to provision a removable section of the boundary fencing to allow for access if required, Council’s engineering services unit has raised no objection to this aspect of the proposal. An appropriate condition is included in the recommendation.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4a:      Improved design and sustainability across all development.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The proposal will remove 2 existing vehicle repair workshop bays and provide car wash facilities and a general upgrade of the existing service station.

 

Given the proposed hours of operation of 8.00am – 5.00pm daily, the proposed car wash facility is not anticipated as likely to adversely impact the amenity of existing residents. A number of non-standard conditions have been included in the recommendation to ensure protection of local amenity.

 

The proposed development satisfies the matters for consideration under Section 79C of the EP&A Act. Subject to compliance with the recommended conditions, it will not result in significant adverse impacts upon the amenity of the nearby properties or the character of the locality. The application is, therefore, recommended for approval.

 

Recommendation

 

That Council, as the consent authority, grants development consent under Sections 80 and 80A of the Environmental Planning and Assessment Act 1979, as amended, to Development Application No. DA/627/2014 for alterations and additions to the existing service station facility including a raised canopy and bunding around the forecourt pump area, installation of a hand carwash facility including the erection of a canopy, an acoustic boundary fence, associated drainage works and conversion of part of the existing service station building for use as a waiting room for car wash patrons. at No. 585 Bunnerong Road, Matraville, subject to the following non standard conditions and the standard conditions contained in the development application compliance report attached to this report:

 

Non standard conditions

2.     The approved plans and documents must be amended in accordance with the following requirements and details are to be included in the Construction Certificate:

 

a)   The car washing bay must be constructed with a minimum 20mm bund around the perimeter of the car washing bay.

 

i)    The car washing bay must be drained to sewer to the requirements of Sydney Water and details of compliance are to be submitted to the certifying authority, prior to a construction certificate being issued for the works.

 

b)   A 3m high boundary noise barrier is to be constructed to the extents shown on the plans submitted with the application. (Title: “Proposed Service Stn. Upgrade. Site Plan” Drawing No. 2010/7/1C)

 

i)    The section of the barrier above the 2m double brick wall (except that section as required by condition 10) shall be constructed to have a minimum surface density of 15kg/m2 and have a composite construction, with a transparent material towards the top, if required (12.6mm thick Perspex or a material with equivalent surface density could be used). This section shall be angled at 60 degrees to the horizontal. Details of compliance are to be confirmed by a suitably qualified and experienced consultant in acoustics and are to be submitted to the certifying authority, prior to a construction certificate being issued for the works.

 

c)   The underside of the Colorbond roof at the rear of the premises is to be treated with weather resistant and durable absorption, such as Envirospray 300® or equivalent to reduce reverberant build-up of noise within the outdoor washing area. Details of compliance are to be confirmed by a suitably qualified and experienced consultant in acoustics and are to be submitted to the certifying authority, prior to a construction certificate being issued for the works.

 

d)   The proposed bunding works and canopy over the existing diesel pump are deleted from the consent. The deletion is to be evident on the construction certificate drawings.

 

54.   The operation of the car wash is restricted to the following hours of operation:

 

Monday to Sunday:              8:00am – 5:00pm

 

The operation of the existing service station is restricted to the following hours of operation:

 

Monday to Saturday:          6.00am – 10.00pm

Sunday                             6.00am – 9.00pm

 

Fuelling and or unloading of fuel shall not occur outside the approved hours of operation.

 

55.   The car wash facility is to be occupied by a maximum of 2 vehicles being washed at any 1 time. No trucks of any kind are permitted to be washed in the car wash facility or anywhere on the site.

 

56.   An acoustic report, prepared by a suitably qualified and experienced consultant in acoustics, must be provided to the Council within 1 month of the issuing of an occupation certificate, which demonstrates and confirms that the relevant provisions of the Protection of the Environment Operations Act 1997 and the noise criteria and requirements contained in this consent has been satisfied (including any relevant approved acoustic report and recommendations).  The assessment and report must include all relevant fixed and operational noise sources.

 

Should further non-compliances be identified, recommendations shall be provided by a suitably qualified and experienced consultant in acoustics and subsequent acoustic assessments conducted to demonstrate and confirm compliance with the relevant requirements.

 

 

 

 

Attachment/s:

 

1.

DA Compliance Report - 585 Bunnerong Road, Matraville

INCLUDED UNDER SEPARATE COVER

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Director City Planning Report No. CP76/14

 

 

Subject:                  Report variation to Development Standard under State Environment Planning Policy No. 1 (SEPP 1) and Clause 4.6 between 1 to 31 May 2014

Folder No:                   F2008/00122

Author:                   Kerry Kyriacou, Manager Development Assessment      

 

Introduction

 

The NSW Department of Planning (DOP) released a Planning Circular in November 2008 advising Councils to adopt additional procedures in relation to the administration of variations to development Standard. The additional measures are largely in response to the ICAC inquiry into Wollongong City Council. Those additional measures are:

 

1)     Establishment of a register of development applications determined with variations in standards under SEPP1 and Clause 4.6;

 

2)     Requirement for all development applications where there has been a variation greater than 10% in standards under SEPP1 and Clause 4.6 to be determined by full council (rather than the general manager or nominated staff member);

 

3)     Providing a report to Council on the development applications determined where there had been a variation in standards under SEPP1 and Clause 4.6;

 

4)     Making the register of development applications determined with variations in standards under SEPP 1 and Clause 4.6 available to the public on council’s website.

 

This report is in response to point 3) above. A table is attached to this report detailing all SEPP1s and Clause 4.6 exceptions approved in the period between 1 and 31 May, 2014 – four (4) were approved during this period, two (2) by Planning Committee meeting and two (2) by Ordinary Council Meeting.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4b:      New and existing development is managed by a robust framework.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The NSW Department of Planning (DOP) released a Planning Circular in 2008 advising of additional requirements Councils are required to adopt in relation to SEPP1 objections and Clause 4.6 exceptions. This report is in response to one of those requirements whereby a report is provided to Council on the development app

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

1.View

SEPP 1 and Clause 4.6 Register between 1 to 31 May 2014

 

 

 

 


SEPP 1 and Clause 4.6 Register between 1 to 31 May 2014

Attachment 1

 

 

 

SEPP 1 AND CLAUSE 4.6 REGISTER BETWEEN 1 TO 31 MAY 2014

Council DA reference No.

Lot No.

DP No.

Apartment/Unit No.

Street No.

Street name

Suburb/Town

Postcode

Category of development

Environ-mental planning instru-ment

Zoning of land

Development standard to be varied

Justification of variation

Extent of variation

Concurring authority

Date DA determined
dd/mm/yyyy

Approved by

DA/371/2013

CNR LOT 3

311744

 

369

Maroubra Road

MAROUBRA

2035

 3: Residential - New second occupancy

RLEP 2012

R2 - Low Density Residential

Clause 4.3  Building height of 9.5m

Maintains compatible scale with neighbouring buildings and does not adversely impact in terms of overshadowing, privacy and views.

Building height is 10m or 5%

NSW Dept of Plan-ning

13-May-14

PCM

DA/566/2013

10

5618

 

15

Bond Street,

MAROUBRA

2035

 3: Residential - New second occupancy

RLEP 2012

R2 - Low Density Residential

Clause 4.3  Building height of 9.5m

Maintains compatible scale with neighbouring buildings and does not adversely impact in terms of overshadowing, privacy and views.

Building height is 10.6m or 11%

NSW Dept of Plan-ning

13-May-14

PCM

DA/23/2014

7

8843

 

17 - 19

Baden Street

COOGEE

2034

 1: Residential - Alterations & additions

RLEP 2012

R3 - Medium Density Residential

Clause 4.4  - FSR = 0.9:1

Maintains compatible scale with neighbouring buildings and does not adversely impact in terms of overshadowing, privacy and views.

Overall variation is 47.36%, however the existing FSR is 1.08:1 increased to 1:16:1 or 7%.

NSW Dept of Plan-ning

27-May-14

OCM

DA/140/2014

3

9338 SUBJ TO SE

 

3

Sully Street

RANDWICK

2031

 1: Residential - Alterations & additions

RLEP 2012

R2 - Low Density Residential

Clause 4.4  - FSR = 0.5:1

Addition floor mostly contained within existing roof space. Maintains compatible scale with neighbouring buildings and does not adversely impact in terms of overshadowing, privacy and views.

FSR increased by 48.7sqm or 20%.

NSW Dept of Plan-ning

27-May-14

OCM

 


Ordinary Council                                                                                                     24 June 2014

 

 

Director City Planning Report No. CP77/14

 

 

Subject:                  Maroubra Surfing Walk of Fame and Beach Breaks Carnival 2014

Folder No:                   F2010/00026

Author:                   Maria Parras, Acting Coordinator Events and Marketing      

 

Introduction

 

In July 2013 Council combined the inaugural Beach Breaks Carnival with the Maroubra Surfing Walk of Fame and the NSW Junior Surfing Titles, at Maroubra Beach. The event was very successful in acknowledging the feats of surfing and surf life-saving athletes, and in promoting Maroubra Beach as a family friendly destination.  As part of the Beach Breaks Carnival, a range of food and market stalls, free surfing lessons, live music and carnival rides will be provided.

 

This year’s Maroubra Surfing Walk of Fame and Beach Breaks Carnival event will be held on Sunday, 27 July 2014.  This report provides an overview of the Surfing Walk of Fame and Beach Breaks Carnival and the activities proposed to be held on the day.

 

Issues

 

The Surfing Walk of Fame officially celebrates the significant achievements of surfing and surf life-saving athletes. Following last year’s successful event, the Council agreed to hold the Maroubra Surfing Walk of Fame and Beach Breaks Carnival event on an annual basis.  The 2014 event has been confirmed for Sunday 27 July 2014 and will comprise of the following elements:

 

Local Junior Surfing Competition organised by Surfing NSW - 8am to 1pm

Surfing NSW will be hosting a Local Junior Surfing Competition to provide the community with the chance to enjoy the festivities while watching local surfers compete. 

 

The incorporation of a surf competition into the 2013 event was highly successful and brought many visitors to Maroubra Beach. It also provided a good opportunity for Council to work in partnership with Surfing NSW and support a surfing contest at one of our local beaches.

 

In 2013 the Council sponsored $7,500.00 towards the running of this junior surf competition as well as an in-kind contribution of $3,500.00 to waive site fees. In 2014, Surfing NSW is requesting a sponsorship of $5,000.00.  In return, local competitors will not be charged an entry fee, and will wear rash shirts displaying the Randwick City Council logo.

 

Surfing Walk of Fame presentation       -1pm to 1.30pm

Introduced in 2006, the Surfing Walk of Fame is a unique opportunity for the Council to officially recognise the contributions of individuals and clubs involved in competitive surfing and surf life-saving contribution. The Surfing Walk of Fame celebrates the achievements of Australia’s leading surfers and surf life savers, with inductions held in 2006, 2011 and 2013.

The Surfing Walk of Fame Committee is responsible for overseeing the selection criteria, nomination process and ultimately selecting an inductee to the Surfing Walk of Fame. Members of the 2014 Surfing Walk of Fame Committee includes:

•      Councillor Scott Nash – Mayor Randwick City Council

•      Mark Windon – Surfing NSW

•      Matt Thistlethwaite MP – Member for Kingsford Smith

•      Brenda Miley – Let’s Go Surfing

 

The Council inducts one or more surfing legends on a yearly basis as considered appropriate by the selection committee.  The recommended nominees will need to receive at least 75% of the Committee Vote.

The Committee has recommended that the plaques be redesigned so that the names of inductees are clearly visible.  It has also recommended that the wording on the plaque be changed to read “Australian Surfing Walk of Fame” instead of “Maroubra Beach Surfing Walk of Fame”. This will raise the profile of Maroubra Beach to national status in keeping with its proudly held title as the first beach in Australia to be declared a National Surfing Reserve.

Committee members have suggested that all the existing plaques be gradually replaced to reflect the new design, commencing from the 2015 event.  The new plaque design will be used for the 2014 inductees, subject to Council’s approval.

 

Beach Breaks Carnival –food and market stalls, amusement rides - 12pm to 4pm

Based on last year’s success, it is envisaged that the Beach Breaks Carnival will continue to grow in popularity as a community event. The Carnival is a great way for Council to engage with local businesses, provide opportunities for community interaction, and show case Maroubra Beach as a vibrant surfing precinct.

The 2014 Beach Breaks Carnival will incorporate a range of market stalls selling clothing, towels, home wares, photos, artworks, surfing & beach related items, as well as food and drinks. In addition to the market stalls, a number of amusement rides, family entertainment and free activities will be offered at the Carnival.

This year, a new element will be added to the day’s events, in the form of a local band competition for young people.  The winners and finalists of the council-run band competition, publicised as BandSlam and funded separately by the youth programs budget will also perform live on the day.  The integration of BandSlam with the Beach Breaks Carnival is considered a positive collaboration, and serves to bring people from different age groups together in a socially inclusive event such as the Surfing Walk of Fame and Beach Breaks Carnival.

 

Financial impact statement

 

The total cost of the event including infrastructure, publicity and activities is $26,000 which will be funded through the events budget for 2014/15.

 

In addition, Surfing NSW is seeking from Council a cash sponsorship of $5,000.00 as well as waiver of site fees to the value of $3,500.00 from Council. It is suggested that this amount be funded from the 2014-15 Contingency Funds, subject to Council’s approval.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5b:      A range of cultural, sporting and leisure activities.

Outcome 6:       A Liveable City.

 

Conclusion

 

The proposed events are consistent with the aims of the 2014 Surfing Walk of Fame and Maroubra Beach Breaks Carnival, namely to:

 

•        make Maroubra more of a tourist attraction / surfing Mecca;

•        create tourism in Randwick city and promote Maroubra as a centre for surfing excellence; and

•        celebrate beach & surfing culture.

 

The Surfing Walk of Fame and the Maroubra Beach Breaks Carnival is a free community event that celebrates the proud and colourful surfing history and culture of Maroubra Beach.  Against the spectacular backdrop of Maroubra Beach, the surfing competition, the unveiling of the plaque by Surfing Walk of Fame inductees, family entertainment, market stalls and amusement rides provided at the Beach Breaks Carnival will appeal to a broad section of Randwick City’s diverse community. This event will also serve to promote Maroubra Beach as a vibrant surfing mecca, and a national tourist destination.

 

 

Recommendation

 

That:

 

a)     Council endorse the events to be held at the 2014 Surfing Walk of Fame and Beach Breaks Carnival, on 27 July 2014,

 

b)     approve an additional $5,000.00 cash sponsorship and waiving of site fees of equivalent to$3,500, for Surfing NSW’s Junior Surfing Competition, to be funded form the 2014-14 Contingency Fund.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Director City Planning Report No. CP78/14

 

 

Subject:                  Council Response to Cr Garcia's Notice of Motion - Commemoration Marking Centenary of First World War

Folder No:                   F2014/00032

Author:                   Maria Parras, Acting Coordinator Events and Marketing      

 

Introduction

 

Council at its Ordinary meeting of 25 February 2014 resolved:

 

“(Garcia/Andrews) that Council:

a)  note that on 4 August 2014, worldwide commemorations marking the centenary of the First World War, will commence and continue until 2018;

 

b)  note that bells will be rung at dusk across NSW and Australia to mark the centenary;

 

c)  note that more than 4,000 residents of Randwick fought in the First World War;

 

d)  note that the residents of Randwick have always sought to remember and honour the sacrifices of those residents who served in the First World War;

 

e)  note that a number of monuments remembering those residents who fought in World War I have been built, and continue to be built, throughout the city and Randwick Road, a major arterial road that connects Randwick to the city was renamed ANZAC Parade in 1917; and

 

f)  investigate, in consultation with local stakeholders including Coogee Randwick Clovelly RSL Sub-Branch, an appropriate way for the community to mark the centenary of WW1 on 4 August 2014 and remember the sacrifices of those residents who fought in that war.”

 

This report addresses resolution f), summarizing the outcomes of discussions held with committee members of the Coogee Randwick Clovelly RSL Sub-Branch.  It also suggests a number of ways to include the community to mark the centenary of WW1 on 4 August 2014.

 

Issues

 

Council officers held telephone conversations with members of the Coogee Randwick Clovelly RSL Sub-Branch between Monday 19 May 2014 and Thursday 22 May 2014.  During these telephone conversations, the following suggestions were put forward for the Council’s consideration:

 

·      that Council write to all churches and places of worship within Randwick City to invite them to ring their church bells to a solemn beat at dusk on Monday 4 August 2014.  The precise starting time will be 5.17pm.  Further discussions with the participating churches and places of worship will determine the exact duration and beat of the bell tolling.

 

·      An item in the Mayor’s column be published on Tuesday 29 July 2014 advising residents of the purpose of the church bells ringing to a solemn beat throughout the city at dusk on Monday 4 August 2014.

 

·      A non religious and inclusive community commemoration service be held at St Jude’s Church, Randwick to remember the sacrifices of those residents who fought in World War I.  St Jude’s Church played a significant role in the life of the community at the time of the First World War.  The names of the Randwick residents who served and died in World War I are engraved within the structure of the church and can be viewed on the timber boards within St Jude’s Church.  

 

In subsequent discussions, Reverend Greg Job of St Jude’s Church has accepted the Council’s invitation to conduct this service at 4.30pm on Monday 4 August 2014.  At the completion of the service the church bells will be rung in a solemn beat at precisely 5.17pm.  The duration of the church bell ringing will be decided and confirmed during further discussions during the event planning stages. Following the commemoration service it is proposed that light refreshments be served in the adjacent church hall at a cost to Council.

 

Relationship to City Plan

The relationship with the City Plan is as follows:

 

Outcome 7:               Our natural, indigenous, built and cultural heritage will be recognised and conserved.

Direction 7a:      Our heritage is recognized, protected and celebrated.

 

Financial impact statement

 

Catering costs of $1,800.00 is estimated to provide light refreshments for approximately 200 guests attending the service.

 

Funds have not been allocated for this event from the 2014-2015 Events Budget.

 

Conclusion

 

A letter will be sent to all places of worship and churches within the Randwick City Council area requesting participation in the solemn bell ringing at 5.17pm on Monday 4 August 2014.

 

A non religious inclusive community commemoration ceremony will be held at St Jude’s Church, Randwick to remember the sacrifices of those residents who fought in World War I.

 

 

Recommendation

 

That:

 

a)     Council writes to the churches and local places of worship to ring their bells at a solemn beat, and that representatives from participating churches and places of worship liaise with Council’s Event Officer regarding the details of the bell ringing.

 

b)     Council proceeds with commemorating the centenary of the First World War and that Council covers the costs associated with light refreshments being offered to guests attending the commemoration service at St Jude’s Church, Randwick.

Attachment/s:

 

Nil

 

  


Ordinary Council                                                                                                     24 June 2014

 

 

General Manager's Report No. GM18/14

 

 

Subject:                  Randwick City Council Operational Plan and Budget 2014-15

Folder No:                   F2014/03000

Author:                   Karen Hawkett, Coordinator Integrated Planning & Reporting; Mitchel Woods, Manager Corporate and Financial Planning     

 

Introduction

 

At the Ordinary Council Meeting on 29 April 2014, it was resolved that the Draft Randwick City Council 2014-15 Operational Plan, which includes the 2014-15 Budget and associated Fees and Charges, be placed on public exhibition for not less than 28 days, from 7 May to 3 June 2014 inviting submissions from the public.

 

During the public exhibition period the following activities were undertaken:

 

·      A one-quarter page advertisement inviting comment was placed in the Southern Courier on 13 May. It was also advertised as an item in the Mayor's column each week of the exhibition period (ie on 6, 13, 20 and 27 May).

·      Exhibition material was available at our Libraries, Des Renford Leisure Centre and the Customer Service Centre.

·      The exhibition material was placed on Council’s website.

·      The exhibition material was sent to the Randwick City Precinct Committees.

·      An online forum for community comments was on the Your Say Randwick consultation website. During the exhibition period, the site had 1,165 unique visitors; 32 comments were made and 148 documents were downloaded. Of these documents, 65 were Draft Budgets, 59 Draft Operational Plans and 24 Draft Fees and Charges.

·      Around 20 formal submissions were received.

·      Council’s Facebook page saw general discussion about the Operational Plan and Budget and 28 comments were posted.

·      All formal submissions received were acknowledged and reviewed and are tabled within the issues section of this report.

 

Building on an approach that was successfully utilised for the preparation of Council’s previous Operational Plans, Council again sought input from the Precinct Committees during the Operational Plan preparation (rather than exhibition) phase. Preparation of the Plan was an agenda item of the Combined Precinct Committee in November 2013 and Council staff worked with the Precinct groups in obtaining their submissions in the subsequent months.

 

Overall there were 119 issues/suggestions raised by the precinct groups through the initial process. Each item raised has been assessed by the relevant staff member/s within the Council organisation. The collated responses were then reviewed by the executive and distributed back to the precinct groups as well as Councillors.

 

Issues

 

Council received a number of submissions regarding the Draft Randwick City Council Operational Plan 2014-15 and associated documents. Each submission received was acknowledged and then reviewed by the relevant members of Council’s management team. The following table outlines a summary of the submissions received, issues raised and Council’s response.

 

Submitted By

Issue

Response

Resident

Kensington

Feasibility study for sewer mining

Council has previously undertaken a study into the potential for a sewer mining project within the City. To date our investigations and assessments at sites where sewer mining may have some potential generally show that utilising available stormwater for irrigation is often more cost effective in the first instance.

Council will continue to look for additional opportunities to achieve water savings through the investigation and application of alternative water sources. Sewer mining remains a possible option in these considerations.

 

Resident

Coogee

Footpath upgrade and landscaping Mount Street and Rainbow Street, Coogee

Our current funding priorities for this type of landscaping upgrade is in our larger and busier commercial centres including Belmore Road, Randwick and Coogee Bay Road, Coogee. As these projects are completed, funding may be directed towards other locations.

 

Resident

Improvement to water quality at Coogee Beach

A report on environmental management at Coogee Beach was recently considered by Council at the meeting held in April 2014. Council resolved to: conduct additional investigation with the assistance of Sydney Water on sources of pollutions arising from the sewer system; develop options including alternative gross pollutant trap locations; erect signs to educate the community about general stormwater pollution following rain events; and work with the Sydney Coastal Council’s Group on ways to improve ocean water quality.

 

Residents (2)

Coogee

Justification for proposed new toilet/shower block on the Coogee Beach promenade

The development of the proposal for new toilet and shower facilities on the Coogee Beach promenade arose from significant demand and numerous requests, particularly over the summer months, to have suitable facilities closer to the beach.

To assist with the development of the proposal we have conducted initial community consultation about this project.

We are currently undertaking a survey of owners and residents in Coogee in relation to several proposed improvements to the area to seek further feedback on this project.

 

Resident
Randwick

 

Querying aspects of financial management and decision making

In NSW, the State Government restricts how much each council is allowed to increase rates each year. This annual restriction is known as the 'rate-peg' percentage.

Councils may apply for a 'special variation' increase. At Randwick, in 2013-14, we were permitted to increase overall rates income by 3.59% in accordance with an IPART approved special variation.

Council determines its budget expenditure following extensive public consultation and examination of its resourcing requirements.

 

Resident

Maroubra

 

Traffic flow at Maroubra Junction, Maroubra Road and ANZAC Parade

 

Roads and Maritime Services (RMS) is the authority for this section of road. The Council will forward your concerns to the RMS.

Resident

Kensington

Light rail impact on bus ticket pricing and service levels

One of the objectives of the proposed light rail is to reduce the numbers of buses entering the Sydney CBD. However the public transport service will be improved especially with regard to service reliability, ride comfort and frequency.

In regard to ticket pricing, the Transport Minister, Gladys Berejiklian, has been reported as stating that passengers will not be worse off regarding fares:

'Under Ms Berejiklian's policy, anyone who changes from a bus to a tram - for instance, at interchanges to be built at Randwick and Kingsford - will have to pay only the one fare, calculated from the start of the bus trip to the end of the tram trip….. ''Light rail and buses are comparable in an operational sense, with customers able to hop on and hop off easily, and under Opal fares will be the same for both modes,'' Ms Berejiklian said.'

 

Resident

 

Funding of Light Rail Support Plan including proposed car park at corner of Rainbow and Anzac

Council has resolved to take responsible steps to help residents and local businesses transition to light rail by endorsing the allocation of $68 million for the Light Rail Support Plan (LRSP). The LRSP will not be funded by a levy on residents or local businesses. $10 million in funding will be available from s94 plan contributions; $3.5 million in funding has previously been committed for the East/West cycle network component of the LRSP; and annual allocations to a total of $27.5 million to cover the committed cycle network plus the remaining unfunded components of the LRSP will be sourced from re-alignments within Council’s existing budgets over the coming 5 to 10 years.

Funding decisions are yet to be finalised pending the General Manager providing Council reports detailing the proposed works and source of funding.

The funding model for the Kingsford car park component costing $30.5 million will be a separate decision of the Council committed to at a later date following exploration of the potential for a joint venture agreement with Transport for NSW. 

Council will conduct a community consultation program in each of the next 5 years to gain feedback on Council’s implementation of components of the LRSP that are scheduled for that year.

Council will establish a Community Light Rail Support Plan Committee.

For more detail please refer to the Council resolution made on 29 April 2014.

 

Request for business plan for Des Renford Leisure Centre (DRLC)

A future report concerning the DRLC will be furnished to Council after twelve months of continual operation (ie from October 2013). This report will include its financial performance in relation to the DRLC Business Plan.

The Business Plan is a matter considered to be confidential under s10A(2)(d) of the Local Government Act. However, we can disclose that the current number of members is in line with projections made in the business plan.

Financial results of the DRLC will be disclosed as part of the end of financial year reporting requirements.

 

Resident

Coogee

Pedestrian safety/ traffic calming at intersection of Brook Street and Coogee Bay Road, Coogee

 

The Council has engaged a consultant to undertake a Pedestrian and Mobility Plan study of Coogee. The consultant has been informed of concerns raised regarding the Brook Street and Coogee Bay Road intersection and will consider these matters within their study.

Resident

Coogee

Appreciation for Council’s efforts in changing the City for the better

 

Comments noted

Resident

Maroubra

Upgrade to kerb and guttering on the eastern side Robey Street, Maroubra

 

 

The upgrade of Robey Street, Maroubra has been included within the Retaining Wall Program of the $10.6 million Road Capital Works allocation for 2014-15. The work includes kerb and guttering as well as retaining walls.

Construct pedestrian crossing at Paine Street, Maroubra

Roads and Maritime Services (RMS) mandates that certain volumes of pedestrians and vehicles must exist at a site in order for a zebra crossing to be considered. The Police and RMS apply this requirement strictly and the Council has no legal power to install such a facility without their endorsement.

Regarding a zebra crossing at the Fitzgerald Avenue / Paine Street, Maroubra site, the pedestrian numbers and the traffic volumes, would not be endorsed by RMS or Police for the installation of a zebra crossing.

 

Resident

Coogee

Request for comparative information in Budget document

We appreciate suggestions in regards to the layout of the Budget figures and will take them into account for future release of Council Budget Papers.

 

Alignment of local government budgets with State and Federal budget initiatives

The NSW State Government and the Federal Government of Australia, at times, may implement different initiatives to those of Randwick City Council. Whilst we agree that there are some occasions where differing initiatives are in place achieving similar objectives, it may not always be possible to align our actions and resourcing with the priorities of other levels of government.

 

Request for economic benefit analysis

Council has a 20-year plan for the City of Randwick (The Randwick City Plan) which during its development, has taken into account the most relevant and current policies/strategies of the other levels of government. This plan is backed up by a Resourcing Strategy which includes our Long Term Financial Plan. The principles of our Long Term Financial Plan have resulted in Council being in a strong, financially sustainable position.

The expenditures in the Draft 2014-15 Budget relate directly to the Actions in the Draft 2014-15 Operational Plan. These actions have been developed to help Council achieve the outcomes of this Plan but also Council's overall City Plan. Consequently the Budget should be read in conjunction with the Operational Plan.

 

Query regarding rate increases and land value

The distribution of rates in NSW is calculated on the basis of land value. Properties in Randwick City are valued by the Valuer General every three years and were last re-valued in September 2012. Council will use the 2012 land values for rating years: 2013-14, 2014-15 and 2015-16. Rates do not automatically increase when land values increase. The impact of a change in land values, whether an increase or a decrease, is to shift the 'distribution' of rates between ratepayers.

 

Request for Dunningham Reserve toilets

Council's Buildings for our Community Program (BFOC) has no allocated funding for permanent toilet facilities in Dunningham Reserve. Council is considering options for this proposal in future years. In the meantime, we will continue to provide temporary facilities.

 

Resident

Maroubra

Congratulations for works planned for Tyrwhitt Street, Maroubra

 

Comments noted

Residents (3)

Matraville

Clovelly

Request for cycling paths

The Randwick Bicycle Plan sets out the proposed routes for a cycleway network throughout the City. The aim of the plan is to create links for people riding bicycles between key destinations, such as commercial centres, beaches and the UNSW. The cycling infrastructure that will be created is intended for use by all members of the wider community of bicycle riders.

The plan outlines a process of staged implementation and establishes priorities for the work. In 2014-15 we will continue working on the second north / south bike route which will extend from Centennial Park to La Perouse. In addition we will undertake further investigations into the options available for us to improve bicycle access in conjunction with planned light rail changes.

 

Resident

South Coogee

Congratulations on improvements to Mahon Pool change rooms and toilets

 

Comments noted

Resident

Phillip Bay

Congratulations on undergrounding power lines in Coogee

 

Comments noted

Resident

Randwick

Request for playground in Kingsford

The Council provides many playgrounds throughout the City to provide children and families recreational opportunities. Council engages suitably qualified contractors to assess our playgrounds for condition and safety and report any damage to equipment, safety issues and items that require maintenance. The report for the Paine Reserve playground conducted in early 2014 states that the playground equipment is in average condition, requiring some routine maintenance, but otherwise has several years remaining prior to replacement. The maintenance requirements have been received by our operational staff to implement.

 

Upgrade of Coral Sea Park toilets

The Coral Sea Park Amenities building is scheduled for an upgrade under Council's BFOC Program. The works include refurbishments to the change rooms, toilets and kiosk with improved storage and a new community meeting room. Construction is anticipated to commence in late 2014.

 

Request for bins in Randwick school zone (Barker, Rainbow and Avoca Streets, Randwick)

Litter bins require regular servicing and the associated resources to empty the bins. Therefore, the installation of litter bins is generally restricted to commercial centres and locations that are considered 'destinations' that attract large number of locals and visitors. The Randwick school zone is not an area that meets this criteria. For these locations, we manage litter and waste by conducting regular street sweeping and maintenance of open space areas.

 

Landscaping corner of Avoca and Anzac Parade, Kingsford

At the intersection of Avoca Street and Anzac Parade, Council currently maintains turf within the open space areas. The request to embellish the area with trees and other plantings to beautify the area will be placed on a list for consideration in future capital works programs. Our assessment of this request will need to take into account requirements for additional staff resources to manage weeding, pruning and other general maintenance.

 

Resident

Maroubra

 

Broome Street Resurfacing between Brown Road and Tyrwhitt Street, Maroubra

Randwick City Council resurfaces roads based on asset management principles whereby roads are condition rated and work prioritised. Based on this system, Broome Street is currently rated in satisfactory condition with a few isolated areas that require maintenance. Overall the road pavement along Broome Street, between Brown Street and Tyrwhitt Street, is not due for resurfacing. However, we will address the isolated areas of damage under our maintenance program.

 

Residents (2)

Bellevue Hill

Maroubra

 

 

Funding of the Coastal Walkway extension

The proposed extension of the Coastal Walkway will be funded from s94 funding and Environmental Levy funding. IPART has approved the extension of the Environmental Levy and therefore the full amount of funding proposed will be available for the Coastal Walkway project. In 2014-15, it is proposed to focus on development and construction of the segment of coastal walkway past the western side of Malabar Headland. This will entail working closely with National Parks and Wildlife Service and the golf clubs to develop a suitable route.

Residents (2)

Bellevue Hill

Maroubra

 

Protection of Eastern Suburbs Banksia Scrub in Arthur Byrne Reserve

Randwick City Council is committed to on-ground bush regeneration work at 25 bushland sites throughout the City. Bushland restoration work is ongoing at the following Eastern Suburbs Banksia Scrub sites:

·      Anzac Parade, Malabar

·      Arthur Byrne Reserve

·      Bunnerong Road, Chifley

·      Randwick Environment Park

·      Wassell Street, Matraville

 

Resident

Maroubra

 

Tree planting and maintenance of natural bushland to encourage biodiversity

Through the actions of our bushland Regeneration Program, Randwick City Council protects and enhances a variety of habitats in the City including; coastal cliffs and headlands, beach dunes, freshwater swamps, sandstone heaths and scrub, moist gully forests and ridge-top woodlands. Bushland restoration work includes primary, secondary and maintenance weed control, erosion control, revegetation, seed collection, monitoring and reporting. Our actions have assisted with beach dune protection works at Maroubra Beach, the Randwick Environment Park Frog and Reptile Survey and the Eastern Suburbs Banksia Scrub (ESBS) Monitoring Program.

 

Restoration of Maroubra Beach Dune system

Council currently has a Bush Regeneration Program that involves contractors and volunteers who manage the weeds and revegetating with native species on the dunes. Approximately 70% of weeds have been removed and work is ongoing.

 

Management of rabbits and foxes on Malabar Headland

 

The Malabar Headland is crown land. Randwick City Council will partner efforts to manage rabbit and fox populations at this site through the Malabar Headland Working Group.

 

Adequacy of amount budgeted for stormwater harvesting at Maroubra

The stormwater harvesting project at Maroubra will be implemented over 3-4 years in several stages. The amount allocated in the 2014-15 Budget is for the first stage only. The project will allow irrigation of Jack Vanny Memorial Park and Arthur Byrne Reserve at Maroubra.

 

Request for GPT on south Maroubra stormwater outlet

A GPT currently exists on this line at Byrne Crescent. This is the only location upstream of the outlet that is within Council land. The remainder of the stormwater line is within the Malabar Headland managed by the Federal Government. At this stage, Council is still investigating the issues with the existing GPT and has no plans for a second GPT.

 

 

Request to open up the stormwater drain and create wetland at Arthur Byrne Reserve

The land in which the wetland has been requested is owned and managed by the Federal Government. The existing wetland was constructed by the Federal Government to address the Malabar Headland leachate pollution. Council continues to test and monitor stormwater pollution upstream of Malabar Headland to seek to identify pollution sources.

 

Request for additional cleaning at Maroubra Beach to remove stormwater pollution

Council’s gross pollutant traps are checked monthly and are cleaned quarterly or when they are 70 per cent full.

We are also proposing to harvest storm water to irrigate our parks and gardens along Marine Parade. This process will remove pollution before the water is released into the ocean.

GPT at Byrne Crescent, Maroubra

Council needs to complete its investigation and assessment of this GPT. Options will be developed following this assessment.

 

Query on adequacy of mechanical street sweeping

Council’s street cleaning program is for daily cleaning of all commercial centre within the City, both mechanically and manual cleaning.

All residential streets are cleaned mechanically every fortnight where access allows.

In addition to this Council manually cleans areas were vehicles cannot access several times per year.

 

Advocacy for National Container Deposit Scheme

 

Council supports a National Container Deposit Scheme and will continue to advocate for the introduction of such a scheme.

Congratulations on Mahon Pool upgrade and request for further detail on project

 

Consideration will be given to construction options during the design stage of this project.

Request for further detail on BFOC levy

Council's BFOC program is funded through a special variation rate increase which will remain in the rate base beyond the 7-year scheduled program. This is a long term strategy to provide improved and additional building facilities that will benefit the community.

 

Information on siting of proposed Maroubra Beach Community centre

 

This project is scheduled in Year 2015-16 of the BFOC Program. Council will consider options for the site during the design stage, and this will be subject to extensive community consultation.

 

Facebook/on line forum

The following themes emerged from the Facebook and online forum discussions. These comments have been noted and responses provided where appropriate.

 

·      Traffic gridlock and poor public transport exacerbated by increasing development

·      Light rail discussion dominated by the perceived dis-proportionate cost allocated towards provision of the car park and impost on residents vs State Government share of funding

·      Ability to sustain large projects particularly those partnering State government and/or for the benefit of non-residents

·      The appropriateness of proposed new toilet/shower block on the Coogee Beach promenade

·      Requests for cycleways

·      Requests for traffic calming and pedestrian safety measures at various locations

·      Request for locker facilities at beaches

·      Congratulations on road upgrades in Kensington and Maroubra

·      Congratulations on footpath upgrades in Kensington and Matraville

·      Request for Kensington town centre beautification

·      Requests for Street scape beautification

·      Congratulations on burying power-lines in Coogee

·      Request for footpath upgrades Avoca Street between Barker and Rainbow Streets

·      Requests for outdoor gym equipment at Burrows Park, Clovelly and Dunningham Reserve, Coogee

·      Requests for improved stormwater management to address beach pollution

·      Request for drainage works at Alison Road and John Street, Randwick

 

Recommended Capital Works Program 2014-15

 

There are no changes to the Draft 2014-15 Capital Works Program.

 

Recommended Budget 2014-15

 

There are no changes to the Draft 2014-15 Budget.

 

Miscellaneous amendments to the Draft Randwick City Council Operational Plan 2014-15

 

1)    An update has been made to pages 65, 68, 70, 75 of the Operational Plan to reflect IPART’s approval of Council’s application for a continuation of the Environmental Levy.

2)    On page 28 the Outcome 1 “Leadership in sustainability” has been clarified by specifying that environmental and social benefits are also aspired to in our actions.

3)    Updates to pages 78 and 79 to include a report on the status of four Buildings for Our Community projects (Heffron Park central west and south west amenities, the community nursery and Little Bay toilets).

4)    Minor grammatical improvements.

Recommended Fees and Charges 2014-15

 

There are no changes to the Draft 2014-15 Fees and Charges.

Rates

 

All councils are subject to the annual rate peg unless otherwise covered by a ‘Special Variation’. On 3 June 2014, the Independent Pricing and Regulatory Tribunal (IPART) approved a Special Variation to General Income for Randwick City. The Special Variation approved for 2014-15 allows 6 per cent for the continuation of the Environmental Levy and a 3.59 per cent for ordinary rates. As previously approved, ordinary rates will increase by 3.59 per cent in 2015-16 and 2016-17 in alignment with the 2013-17 Delivery Program.

 

Under s.494 of the Local Government Act 1993, Council must make and levy an ordinary rate each year on all rateable land in its area. The 2014-15 rates are shown below. 

 

Rate Description

Rate

No. of Properties

Rate Revenue

Residential - Ad Valorem

0.183110

22,622

$34,044,527.71

Residential - Minimum

$701.01

25,940

$18,184,199.40

Business - Ad Valorem

0.614580

1,391

$12,679,005.98

Business - Minimum

$1,129.66

619

$699,259.54

Environmental Special Rate

0.015013

50,572

$3,800,416.58

 

 

 

$69,407,409.21

 

Environmental Special Rate

 

In February 2014, Council lodged an application with IPART for the continuation of the Environment Levy which has been in place since July 2004 and was due to expire in June 2014. The application was approved on 3 June 2014 and renews the expiring levy for the same 6 per cent rate.

 

Domestic Waste Management Charge

 

Under s.496 of the Local Government Act 1993, Council must make and levy an annual charge for providing domestic waste management services. Under s.504 of the Act, income from the charge must not exceed the reasonable cost to Council of providing those services. For 2014-15, the Domestic Waste Management Charge will increase from $493.02 to $510.72 for each residential occupancy.

 

The Domestic Waste Management Charge for an ‘additional’ 140 litre bin will increase from $245.75 to $254.60 in 2014-15.

 

The Domestic Waste Management Charge provides for existing services, the continuation of carbon pricing; charges for tipping to landfill; the ongoing operation of the Perry Street Recycling Centre; continuation of Council's Contaminated Site Remediation Program and Council's commitment to alternate waste technologies in an effort to increase the amount of rubbish diverted from landfill.

 

For 2014-15 the estimated gross yield for the Domestic Waste Management Charge is $29,438,726.

 

 

 

 

Stormwater Management Service Charge

 

The Stormwater Management Service Charge was introduced in the 2008-09 financial year to establish a sustainable funding source for providing improved stormwater management across Randwick City. Under s.496A of the Local Government Act 1993, Council may make and levy an annual charge for stormwater management services for each parcel of rateable land for which a stormwater management service is provided.

 

The Stormwater Management Service Charge has remained the same since its introduction in 2008-09 except for business strata properties which will now be subject to a minimum charge of $5 from 1 July 2014.

 

The Stormwater Management Service Charge will appear as a separate charge on the 2014-15 rate notices and is determined by the type of property:

·      Residential property: $25 per annum

·      Residential strata property: $12.50 per annum

·      Business property: $25 per annum plus an additional $25 for each 350m2 or part thereof by which the parcel of land exceeds 350m2

·      Business strata property: calculated as per a Business property and apportioned by unit entitlement for business strata lot with a minimum charge of $5.

·      Company title properties: calculated in accordance with the rating category of the land and then apportioned according to the number of shares held by each shareholder.

 

For 2014-15 the estimated gross yield of the Stormwater Service Management Charge is $1,136,887.

 

Interest Charge 2014-15

 

In accordance with s.566(3) of the Local Government Act 1993, the Minister for Local Government has determined that the maximum rate of interest payable on overdue rates and charges for the 2014-15 rating year will be 8.5 per cent per annum. Randwick City Council will apply the maximum rate in 2014-15. The interest rate in 2013-14 was 9 per cent per annum.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in Sustainability.

Direction 1a:      Council has a long term vision based on sustainability.

Direction 1c:      Continuous improvement in service delivery based on accountability, transparency and good governance.

 

Financial impact statement

 

The Council is in a strong financial position with a sustainable and balanced budget, sufficient unrestricted cash and available working capital, strong liquidity, sufficient cash reserves, a good debt collection ratio and continues to be debt free.

 

Conclusion

 

The 2014-15 Randwick City Council Operational Plan and Budget reflect the broader directions of the 20-year Randwick City Plan, and were prepared in a manner indicative of sound and pro-active community engagement principles including innovative methods of consultation.

 

Recommendation

 

That:

 

a)     the Recommended Operational Plan 2014-15 be adopted as per the attached, and that the the General Manager be authorised to make any minor changes as requested by the Council or the NSW Office of Local Government;

 

b)     the Recommended Annual Budget 2014-15 be adopted as per the attached;

 

c)     the Recommended General Fees and Charges be adopted for 2014-15 as per the attached;

 

d)     Council make and levy the ordinary Residential Rate for 2014-15, under s.494 and s.498(1)(a) and (2) of the Local Government Act 1993, as a rate of 0.183110 cents in the dollar on the land value of all rateable land within the City of Randwick being categorised as Residential;

 

e)     Council make and levy the ordinary Business Rate for 2014-15, under s.494 and s.498(1)(a) and (2) of the Local Government Act 1993, as a rate of 0.614580 cents in the dollar on the land value of all rateable land within the City of Randwick being categorised as Business;

 

f)     Council make and levy the Environmental Levy Rate for 2014-15 under s.495 and s.498(1)(b) and (2) of the Local Government Act 1993, as a rate of 0.015013 cents in the dollar on the land value of all rateable land within the City of Randwick;

 

g)     Council make and levy the ordinary Residential minimum rate for 2014-15 under s.548(1)(a), (2), (4) and (5) of the Local Government Act 1993, as $701.01;

 

h)     Council make and levy the ordinary Business minimum rate for 2014-15 under s.548(1)(a), (2), (4) and (5) of the Local Government Act 1993, as $1,129.66;

 

i)      Council make and levy the Domestic Waste Management Charge for 2014-15  under s.496 of the Local Government Act 1993, as $510.72;

 

j)     Council make and levy a Domestic Waste Management Charge for an additional 140 litre bin for 2014-15 under s.496 of the Local Government Act 1993, as $254.60;

 

k)     Council make and levy the Stormwater Management Service Charge for residential properties for 2014-15 under s.496A of the Local Government Act 1993, as $25.00;

 

l)      Council make and levy the Stormwater Management Service Charge for residential strata properties for 2014-15 under s.496A of the Local Government Act 1993, as $12.50;

 

m)    Council make and levy the Stormwater Management Service Charge for business properties for 2014-15 under s.496A of the Local Government Act 1993, as $25.00 plus an additional $25.00 for each 350m² or part thereof by which the parcel of land exceeds 350m²;

 

n)     Council make and levy the Stormwater Management Service Charge for business strata properties for 2014-15 under s.496A of the Local Government Act 1993, calculated in accordance with the land area as in ‘m’ above and then apportioned by unit entitlement subject to a minimum charge of $5.00 per business strata lot.

 

o)     Council make and levy the Stormwater Management Service Charge for company title properties for 2014-15 under s.496A of the Local Government Act 1993, calculated in accordance with the rating category of the land and then apportioned according to the number of shares held by each shareholder for each respective lot.

 

p)     the interest rate on overdue rates for 2014-15 be set at 8.5 per cent which is the maximum rate as determined by the Minister for Local Government; under s.566(3) of the Local Government Act 1993; and

 

q)     the responsible Accounting Officer be delegated to make changes as adopted by Council.

 

Attachment/s:

 

1.

2014-15 Operational Plan

INCLUDED UNDER SEPARATE COVER

2.

2014-15 Budget

INCLUDED UNDER SEPARATE COVER

3.

2014-15 Fees and Charges

INCLUDED UNDER SEPARATE COVER

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

General Manager's Report No. GM19/14

 

 

Subject:                  Internal Audit Committee Charter

Folder No:                   F2004/06565

Author:                   Deirdre Cooper, Internal Auditor      

 

Introduction

 

On 26 February 2014, Council’s Internal Audit Committee resolved to expand its role to include review of the Integrated Planning function. It further resolved that the amended Internal Audit Committee Charter, incorporating the Committee’s new integrated planning role, should be adopted and submitted to Council. The amendments to the Charter are marked in red on the attachment.

 

Issues

 

The Audit Committee’s expanded role in relation to integrated planning will require it to:

·      Satisfy itself that planning and reporting activities have been undertaken in accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005

·      Consider whether a Community Engagement Strategy informed preparation of the Community Strategic Plan and what opportunities for ongoing stakeholder engagement exist within the Integrated Planning Framework

·      Review whether the Resourcing Strategy makes adequate provision for the sustainability of the organisation and custodianship of the City  

·      Monitor the Annual Operational Plan in terms of transparency, accountability, integration and engagement

·      Review performance in implementing the Community Strategic Plan and Delivery Program and the collection of required indicator data

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:          Leadership in sustainability.

Direction 1c:      Continuous improvement in service delivery based on accountability, transparency and good governance.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The expanded role of the Audit Committee will provide an additional level of review and accountability to the integrated planning function.

 

Recommendation

 

That Council note and endorse the amended Charter of Council’s Internal Audit Committee.

Attachment/s:

 

1.View

Audit Committee Charter - January 2014 - with Integrated Planning addition

 

 

 

 


Audit Committee Charter - January 2014 - with Integrated Planning addition

Attachment 1

 

 







Ordinary Council                                                                                                     24 June 2014

 

 

General Manager's Report No. GM20/14

 

 

Subject:                  Proposed Development Agreement between Randwick City Council and TfNSW for the CBD South East Light Rail Project.

Folder No:                   F2013/00263

Author:                   Sima Truuvert, Director City Planning      

 

Introduction

 

The Purpose of this report is to provide the Council with the draft “Development Agreement” for the Light Rail Project as proposed by TfNSW and seek Council’s consideration of the “Development Agreement”.

 

Background

 

Randwick Council has continued to work collaboratively with TfNSW for the delivery of the light rail project to Randwick LGA in line with Council’s City Plan.  Council’s aim has been to ensure that the project delivers a world class public transport system to our city which providing a significant level of social and economic benefit to our residents, businesses and major institutions. 

 

On 29 April 2014 Council was provided with a report on the CBD and South East Light Rail Project.  The report provided an update to the Councillors on the progress of the discussions regarding the “Development Agreement”.  It brought to the attention of the Council the main issues that the Council officers considered to be included in the “Development Agreement”.

 

The report also sought Council’s endorsement of:

 

 

Council resolved (Matson/Shurey)

 

1.   note the discussions with TfNSW to date and the list of potential issues which would be incorporated in a Development Agreement for the light rail project as agreed to in the Memorandum of Understanding signed with TfNSW by the Mayor in July 2013;

 

2.   endorse the Randwick City Council Light Rail Urban Design Guidelines which presents Council’s preferred design outcomes for the light rail corridor, stops and interchanges and authorize Director City Planning to make minor typographical, formatting and graphic corrections;

 

3.   take responsible steps to help residents and local businesses transition to light rail by endorsing, for the purposes of the preparation of draft budget plans, the allocation of $68 million for the Light Rail Support Plan measures and public domain improvements over the next 5 years with the introduction and the operation of the light rail subject to the following:

 

a)   the General Manager to provide to Council reports detailing the proposed works and source of funding;

 

b)   no levy on residents or local businesses will be used to fund the Light Rail Support Plan;

 

c)  the General Manager’s advises that $10 million in funding will be available from section 94 plan contributions and Council request that the General Manager review the works Schedule of the section 94 Plan to reflect the works proposed;

 

d)   the funding model for the Kingsford car park component costing $30.5 million will be a separate decision of the Council committed to at a later date following exploration of the potential for a joint venture agreement with TfNSW;

 

e)   noting that Council has already committed itself to funding the East/West cycle network component of $3.5 million via the conditions agreed to under the Memorandum of Understanding;

 

f)   yearly allocations to a total of $27.5 million to cover the committed to cycle network plus the remaining unfunded components of the Light Rail Support Plan will be sourced from re-alignments within Councils existing budgets over the coming 5 to 10 years;

 

g)   conducting a community consultation program in each of the next 5 years to gain feedback on Council’s implementation of components of the Light Rail Support Plan that are scheduled for that year;

 

h)   establishing a Community Light Rail Support Plan Committee that will:

 

i.          be constrained to the purpose of giving Council objective and constructive feedback on the implementation of the Light Rail Support Plan rather than a debate on broader public transport issues;

 

ii.         facilitate engagement between the Council and the community on the implementation of the Light Rail Support Plan;

 

iii.        have a 11 person membership comprising the General Manager (or his representative), a representative from South Juniors, a representative from BikeEast (or another recognised cycling body), 3 other business interests and 5 Randwick residents; and

 

iv.       have its membership derived randomly from a solicited pool of interested people subject to the General Manager’s application of a final selection criteria based on the candidate’s commitment to constructively advising Council on how best to implement the Light Rail Support Plan.

 

The report of 29 April 2014 also provided the Councillors with a copy of the Council’s submission to the Department of Planning and Environment to the EIS.

 

On 4 June 2014, the Minister for Planning granted consent to the construction of the CBD and South East project subject to a number of conditions (Attachment 1). It should be noted that a number of recommendations that were made in the Council’s submission to the EIS have been incorporated in the conditions of consent.  These included a number of the main issues which were highlighted in

the report of 29 April 2014 as requiring inclusion/resolution in any future “Development Agreement”.

 

The discussions with regard to the “Development Agreement” has continued with TfNSW for addressing the main issues which were noted in the report of 29 April 2014.  Attachment 2 details the status of these issues with regards to both the proposed TfNSW “Development Agreement” and the conditions of consent.

 

Issues:

 

Outcome of Development Agreement Discussions with TfNSW

 

In line with the Council’s previous resolutions the focus of the discussions with TfNSW on the “Development Agreement has been on:

 

·         Achieving the best outcomes for our community, businesses and the institutions along the route and the areas surrounding the light rail corridor;

 

·         Ensuring the implementation of light rail project is seamlessly integrated within the surrounding community and businesses;

 

·         Incorporating Council’s Urban Design Guidelines to ensure the design is of high quality and compatible with the design principles identified in the guidelines and urban environment of Randwick City;

 

·         Recognition of Council’s contributions in form of the Council’s  support plan measures and facilitation of the implementation of these measures  by TfNSW; and

 

·         Ensuring appropriate level of participation by Council’s officers and Randwick community/businesses in the various reference groups which are being established by TfNSW.  

 

The proposed “Development Agreement” by TfNSW in Attachment 3 is the outcome of the discussions.

 

1.    Un-resolved issues

 

There were 39 issues that formed the central points of the discussions with TfNSW.  Although the majority of the issues have been addressed or resolved there are a number of crucial issues that remain unresolved.

 

a.    Council’s Light Rail Urban Design Guidelines:

 

Council officers particularly requested the adoption of the specific section of the Guidelines as a fundamental obligation in the Development Agreement.  These are highlighted in the Attachment in Table 4.  In summary although TfNSW has agreed with the elevation of the Randwick City Council’s codes and standard, in the “Development Agreement” it has adopted only a very limited part of our Urban Design Guidelines (Section 4 Planting Palette on Section 5 Materials and Furniture Palette).  Council’s Urban Design guidelines included our preferred design and treatments for various locations including High Cross Park Interchange.

 

This also included the relation or undergrounding of the sub-station.  It should, however, be noted that the detail design is yet to be developed.  The Planning consent condition specifically requires the establishment of an

Urban Domain Preference Group which also will include a representative from Randwick City Council to provide input in the detailed design.  Further, the consent also requires that TfNSW to consider Randwick City Council’s Urban Design Guidelines in the development of the final design.

 

b.    Provisions of undergrounding power line along Anzac Parade:

 

TfNSW has not agreed to the undergrounding of the power along Anzac Parade.

 

TfNSW however will underground any existing power lines to the extent that those lines cross over the Light Rail tracks in Anzac Parade.

 

Condition B82 of the consent requires that the design and construction of the Light Rail “shall not preclude the future undergrounding of the electrical infrastructure by Randwick City Council.

 

c.     Provisions of Parking along Anzac Parade within Town Centres:

 

Randwick City Council requested TfNSW to provide on-street parking on Anzac Parade between Alison Road and Darling Street, Kensington, outside of peak hour.  This will provide between 100 – 120 spaces.  Although TfNSW is not objecting to this, Council seeks certainty for our Town Centres.

 

d.    Provision of no heavy maintenance and flooding issues at Randwick Stabling Facility:

 

·       Randwick City Council requested that TfNSW preclude any heavy maintenance from Randwick Stabling Facility and providing a definition of heavy maintenance.  TfNSW has not provided a definition in the “Development Agreement”.  However, as a part of consent TfNSW is required to comply with the definition provided in the EIS which stipulates that the facility be used to temporarily store or retain Light Rail vehicles, for inspection and cleaning (including wash plant) and Light maintenance and repair work (including vehicle sanding).  The condition of consent requires compliance with noise standard.  The “Development Agreement” only includes the noise standard which is stipulated in the consent.

 

·       Address flooding issues and ensure that the facility is designed to cater for 1 in 100 year flooding.

 

The Development Agreement, however, includes a provision that “no property will be materially worse off” as this means that the project can increase the flood levels by 10mm above the 1 in 100 year flood level.

 

It should be noted that the condition of consent also requires the applicant not to worsen the existing flooding and allows for an increase of 10mm in a 100 year flood event.

 

e.    Relocation of construction compound from Rainbow Street to the south of Sturt Street in the median of Anzac Parade.

 

f.     Provision of the sale or transfer of Rainbow Street land to Council for provision of carpark .  The Development Agreement (schedule 7 Clause 2.5.2) notes that TfNSW will work with Randwick City Council to develop terms under which the ownership of the Rainbow Street site may be transferred to Randwick City Council.  This does not provide certainty to Council.

 

1.    Outstanding Legal issues:

 

In addition there are a number of minor in nature legal issues that remain unresolved as TfNSW have not agreed to the requests, these include:

 

Clause 1.1(b)(ii) & 5(1)(j) – Legal Draftings – changing the words “will take reasonable endeavours” to “must”.

 

Clause 6.2(a) – Design requirements – Randwick City Council requested the hierarchy of its codes and standards in certain clauses of the agreement.

 

Clause 10 – Public Domain Definition – Randwick City Council requested that the phrase “road reserve” be included.

 

Clause 11.3(e) – Dispute Resolution cost – Randwick City Council requested that TfNSW pay Randwick City Council’s cost of independent certifier where that certifier mediated a dispute where Council’s position was upheld.

 

Clause 17.2(c) - Events and Function Planning – Randwick city Council requested that Council election in September 2016 be included.

 

Clause 18 – Damage to infrastructure.

 

Clause 20.5(e) – Defects and liability – Council has requested 24 months rather than 12 months.

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:          4.     Excellence in urban design and development.

Direction:          4b.   New and existing development is managed by a robust framework.

 

Outcome:          6.     A liveable city.

Direction:          6a.   Our public infrastructure and assets are planned, managed and funded to meet the community expectations and defined levels of service.

 

Outcome:          8.     A strong local economy.

Direction:          8a.   Vibrant business, commercial, and industrial sectors that provide ongoing and diverse employment opportunities and serve the community.

 

Outcome:          9.     Integrated and accessible transport.

Direction:          9c.    Advocate and/or plan for integrated local and regional transport improvements, including high capacity transport such as light/standard rail.

 

Financial impact statement

 

The cost of drafting, legal advice and review of “Development Agreement” is approximately $100,000.  The cost is bourne 50% by Randwick City Council, and 25% each by ATC and UNSW.

Conclusion

 

Through the process of discussion with TfNSW many of the issues have been addressed including participation of Council’s officers and community and businesses in a number of reference groups.  However, as outlined above the current “Development Agreement” as proposed by TfNSW does not address or include a number of significant issues that are identified in this report and are highlighted in the Table in Attachment 2.

 

In considering this matter, Council should be aware that the proposed “Development Agreement” does provide Council with a cooperative framework to work with TfNSW through the detailed design and construction of the light rail project.  Further, TfNSW has agreed to include a number of benefits as attached in Schedule 7, that are in excess of the 39 issues resolved by Council on 29 April 2014 that are required to be included in the “Development Agreement”.  In addition, there is an acknowledgement of Randwick Council’s contributions to the light rail project in the “Development Agreement”.

 

Recommendation

 

That Council consider the proposed Development Agreement by TfNSW.

 

 

Attachment/s:

 

1.View

Attachment 1 - Development consent issued 4 June 2014 - INCLUDED UNDER SEPARATE COVER

 

2.View

Attachment 2 - Table of Issues and Status, 14 June 2014 -  INCLUDED UNDER SEPARATE COVER

 

3.View

Attachment 3 - TfNSW proposed Development Agreement - INCLUDED UNDER SEPARATE COVER

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Director Governance & Financial Services Report No. GF39/14

 

 

Subject:                  Confidential Business Papers Policy

Folder No:                   F2004/06565

Author:                   Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

Council’s current ‘Confidential documents policy’ was adopted at the Council meeting of 10 June 2010. The policy has recently been reviewed and has been significantly modified for the following reasons:

 

§ The policy does not apply to all confidential Council documents. It only relates to the distribution, management and destruction of confidential business papers. The name of the policy has been changed to reflect this.

§ Since the adoption of the original policy in 2010, there have been significant changes to the way in which business papers for Council and Committee Meeting business papers are distributed (ie. business papers are now available on the ‘Council Dashboard’ App via iPads).

§ The original policy made no reference to related Council policies such as the Code of Conduct or the Code of Meeting Practice.

§ The original policy did not contain detailed information about section 10A of the Local Government Act 1993.

 

Issues

 

Councillors and senior staff are provided with documents relating to matters considered under Section 10A of the Local Government Act (closed sessions). These documents are confidential and not part of the public business paper.

 

Council has an obligation to protect this information and ensure that it is used lawfully. Councillors and senior staff are provided with access to confidential documents if the documents are relevant to their civic office function, i.e. there must be a legitimate ‘need to know’. Councillors and senior staff must only use confidential information for the purpose it was provided. If confidential documents are issued in relation to a matter before Council, the purpose of the supply of information is to support Councillors making informed decisions at Council meetings.

 

References to use and disclosure of confidential information and/or documents are included in the following Council policies:

 

§ Code of Conduct

§ Code of Meeting Practice

§ Councillors access to information and interaction between Councillors and staff policy

 

Relevant extracts from these policies have been included in the Confidential Business Papers Policy.  The following clauses of the Code of Conduct are particularly relevant to the issue of management of confidential documents;

 

§ “you must only use confidential information for the purpose it is intended to be used”

§ you must “not disclose any information discussed during a confidential session of a Council meeting”.

 

The Code of Conduct also states Councillors and senior staff must ‘maintain the integrity and security of confidential documents or information in your possession, or for which you are responsible’.

 

Council needs to ensure that appropriate information security controls are used especially where unauthorised use of information has significant risks to Council. This is particularly relevant to confidential business papers. Confidential documents should be accessible while a matter is under consideration. However, once a matter is determined, there would appear to be no ongoing purpose to access confidential documents. If a related issue is raised in the future, Council can recirculate the information.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in sustainability.

Direction 1b.2:   Contribute to protecting the Council’s reputation and enhancing its positive public image.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

In order to guard against the disclosure of confidential information and to be able to defend our treatment of confidential items should it be called into question, the attached policy is submitted for consideration and adoption by Council.

 

 

Recommendation

 

That the Confidential Business Papers Policy be adopted and the Confidential documents policy be repealed.

 

 

Attachment/s:

 

1.View

Draft Confidential business papers policy

 

 

 

 


Draft Confidential business papers policy

Attachment 1

 

 





Ordinary Council                                                                                                     24 June 2014

 

 

Director Governance & Financial Services Report No. GF40/14

 

 

Subject:                  Local Government NSW Annual Conference 2014

Folder No:                   F2004/06645

Author:                   David Kelly, Manager Administrative Services      

 

Introduction

 

Local Government NSW’s 2014 Conference will be held at the Coffs Ex Services Memorial and Sporting Club from 19 to 21 October 2014.

 

This will be the second conference for Local Government NSW (LGNSW) since the merge of the NSW Local Government Association and the Shires Association to form LGNSW.

 

Issues

 

Nomination of delegates and observers

Randwick City Council is eligible to nominate voting delegates for this conference. Under the new formulae for the combined Association Randwick is able to nominate eight (8) voting delegates. Council is able to nominate an unlimited number of non-voting observers.

 

The Councillors’ Expenses and Facilities Policy permits all Councillors to attend this conference.

 

The President of LGNSW (Cr Keith Rhodes) has written to all member Councils indicating:

 

“Following the feedback from delegates in 2013 in Sydney, where some delegates requested the discussion of specific motions and others requested the discussion of consolidated overarching issues, the Board has decided to try to balance both. Taking into consideration your concerns, the Board has set the first day of business as the primary time to discuss all issues and motions, and a session time will be put aside to ask you how you wish to deal with motions and issues into the future.

 

The Association would now like to receive input from Councils to guide the content of the business sessions. Councils are requested to identify the most important issues which they believe are causing concern to the Council and/or the local community and provide these details to the Association prior to Friday 1 August 2014.

 

Councils should identify issues or motions relating to the following overall categories:

 

1.     industrial relations and employment

2.     economic

3.     environmental

4.     governance/civic leadership

5.     social policy”

 

Details of what functions or issues fall in each category are attached (along with a copy of the draft conference program). In this regard, it is suggested that Councillors identify the most important issues which they believe are causing concern to the Council and/or the local community” and provide the details to the General Manager by Friday 4 July 2014. Any feedback, motions or proposed solutions will then be included in the business paper for the July Council Meeting, for adoption prior to the LGNSW deadline being 1 August 2014.

 

“In addition to identifying an issue, Councils are encouraged to suggest an appropriate solution by including either a motion which could be considered by the Conference or notes which might guide delegates to an agreed position.

 

The Association will review all responses received and then identify the top issues as identified overall by member councils. These issues will then be put to the Conference for debate and deliberation as part of the business sessions.”

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in sustainability.

Direction 1b:      Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

The costs associated with Councillors’ attendance at the 2014 Conference of LGNSW have been allowed for in the 2014-15 Budget.

 

Conclusion

 

Delegates and observers need to be nominated if Council is to be represented at the 2014 Conference of Local Government NSW.

 

 

Recommendation

 

That:

 

a)     Councillors interested in attending the 2014 Conference of Local Government NSW advise the General Manager as soon as possible;

 

b)     Council identify, and advise the General Manager by 4 July 2014, the most important issues which they believe are causing concern to the Council and/or the local community (and a motion or proposed solution for each issue) for inclusion in the business paper for the July Council Meeting.

 

 

Attachment/s:

 

1.View

Draft Program for the LGNSW Conference 2014 & details of categories for to guide the content of business sessions

 

 

 

 


Draft Program for the LGNSW Conference 2014 & details of categories for to guide the content of business sessions

Attachment 1

 

 






Ordinary Council                                                                                                     24 June 2014

 

 

Director Governance & Financial Services Report No. GF41/14

 

 

Subject:                  Investment Report - May 2014

Folder No:                   F2014/06527

Author:                   Greg Byrne, Manager Financial Operations      

 

Introduction

 

The Local Government (General) Regulation requires a written report to be provided to the ordinary meeting of the Council giving details of all monies invested and a certificate as to whether or not the investments have been made in accordance with the Act, the regulations and the Council’s Investment Policy.

 

Issues

 

Council is authorised by s625 of the Local Government Act to invest its surplus funds. Funds may only be invested in the form of investment notified by Order of the Minister dated 12 January 2011. The Local Government (General) Regulation prescribes the records that must be maintained in relation to Council’s Investment Policy.

 

The table in this report titled “Investment Register – May 2014” outlines the investment portfolio held by Council as at the end of May 2014. All investments have been made in accordance with the Act, Regulations and Council’s Investment Policy.

 

Investment Commentary

 

The size of the investment portfolio may vary significantly from month to month as a result of cash flows for the period. Cash outflows (expenditure) are typically relatively stable from one month to another. Cash inflows (income) are cyclical and are largely dependent on the rates instalment due dates and the timing of grant payments including receipts of the Financial Assistance Grants.

 

Expenditure during the period was incurred for capital works, payroll and miscellaneous expenses. Main income sources were rates income, grants and miscellaneous fees and charges.

 

The investment portfolio increased by $6.809 million during May 2014. The increase is representative of a positive cash flow for the month as income exceeded expenditure.

 

 

 

 

 

 

 

 

 

 

 

 

The graph below illustrates the movement in the investment portfolio from May 2011 to May 2014. Peaks are representative of the rates instalment periods.

 

 

The investment portfolio is diversified across a number of investment types and is spread across a number of financial institutions. The various investment types may include term deposits, floating rate notes, on-call accounts and covered notes.

 

The following graph indicates the allocation of investment types held at the end of May 2014.

 

 

The investment portfolio is regularly reviewed in order to maximise investment performance and minimise risk. Comparisons are made between existing investments with available products that are not part of the Council’s portfolio. Independent advice is sough on new investment opportunities.

 

The following graph shows the investment returns achieved against the UBS Bank Bill Index and the official Reserve Bank of Australia (RBA) cash interest rate for the period May 2011 to May 2014.

 

 

Investment performance for the financial year to date is above the industry benchmark UBS Australia Bank Bill Index with an average return after fees of   3.82% compared with the benchmark index of 2.67%.

 

The official Reserve Bank of Australia (RBA) cash interest rate at the end of May remained at 2.50%.

 

Credit Quality of Portfolio

The credit quality of the portfolio is of very high quality with approximately 94% of assets rates “A” or better. The % allocation to “BBB” reflects the short-dated term deposits with regional banks. The recent update to Council’s Investment Policy restricts allowable investments to only Prime, High Grade and Upper Medium Grade Investments. This will result in all new investments having a minimum Standard and Poors long term credit rating of A-. Council no longer invests in any products with a credit rating of BBB+ or less. Current investments held with a credit rating of BBB+ or less will be held to maturity.

 

The credit quality maximums as per Council policy and the actual portfolio holdings are shown in the table below.

 

Credit Quality

Policy Maximum

Current Holdings

Available Capacity

AAA

100%

10%

90%

AA

100%

34%

66%

A

75%

50%

25%

BBB+

0%

6%

0%

 

The graph below shows the actual percentage of funds held by Individual Institutions V the Maximum limits allowable under Council policy as at 31 May.

Ministerial Investment Order

 

In late 2007, the NSW Government commissioned a review of NSW local government investments. The review, known as the Cole Report included eight recommendations that were all adopted by the NSW Government and incorporated into the Ministerial Investment Order dated 31 July 2008.

 

A revised Investment Order was issued on the 12 January 2011, which replaces the Order dated 31 July 2008 and includes changes that:

 

·      Remove the ability to invest in the mortgage of land;

·   Remove the ability to make a deposit with the Local Government Financial Services Pty Ltd;

·   And includes the addition of “Key Considerations” with a comment that a council’s General Manager, or any other staff, with delegated authority by a council to invest on the funds on behalf of the council must do so in accordance with the council’s adopted investment policy.

 

Floating Rate Notes

 

The investment portfolio includes $13.489 million in floating rates notes (FRN).

 

The ING Bank FRN was purchased on 21 June 2012 at a capital price of $1,979,713.01. The discount of $20,286.99 is being amortised on payment of the quarterly coupons. The amortised amount to date is $9,417.48 bringing the book value to $1,989,130.49.

 

The balance of the FRN’s is held by Suncorp-Metway for $5,000,000.00, Bendigo Adelaide Bank for $4,500,000.00, and AMP Bank $2,000,000.00.

 


Covered Bonds

 

The investment portfolio includes a NAB covered bond purchased at a discounted price of $2,983,680.00. The discount of $16,320.00 is being amortised on a quarterly basis. The amortised amount to date is $304.87 bringing the book value to $2,983,984.87.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  Leadership in Sustainability.

Direction:  Long term financial viability is achieved.

 

Financial impact statement

 

Funds are invested with the aim of achieving budgeted income in the 2013-14 and outperforming the UBS Australian Bank Bill Index over a 12 month period. The current budget provision for investment income from this source is $2,471,084.00. Investment income to 31 May 2014 amounted to $2,404,087.68

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Following is the detailed Investment Report – May 2014.

 

Conclusion

 

All investments as at 31 May 2014 have been made in accordance with Council’s investment Policy. All investments meet the requirements of s625 of the Local Government Act and the Local Government (General) Regulation.

 

Changes to the economic climate and financial markets are being closely monitored. Appropriate adjustments to the investment strategy will continue to be made as required.

 

 

Recommendation

 

That the investment report for May 2014 be received and noted.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Director Governance & Financial Services Report No. GF42/14

 

 

Subject:                  Affixing of the Council Seal - Jack & Jean Ziade

Folder No:                   F2014/07367

Author:                   Sally Fernandez, Property Officer      

 

Introduction

 

Jack & Jean Ziade have occupied the airspace above the footpath adjacent to 39-47 St Pauls Street, Randwick since 1 May 2007. It is used as an outdoor terrace area. The Clause 400 (Part 13) of the Local Government (General) Regulation 2005 requires that the Seal of the Council must not be affixed to a document unless the document relates to business of the Council and the Council has resolved (by resolution referring to the document) that the Seal be so affixed.

 

Issues

 

The lease between Council and Jack and Jean Ziade for airspace above the footpath expired on 14 May 2013. A renewed lease is required to formalise occupation commencing on 15 May 2013.  The lease requires the execution of Council under seal and has been prepared for a term of 5 years with a 5 year option to renew.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6a:      Our public assets are planned, managed and funded to meet the community expectations and defined levels of service.

 

Financial impact statement

 

Upon signing the lease the annual rental payable to council will be $1,200.00 + GST per annum indexed annually.

 

Conclusion

 

As Clause 400 (part 13) of the Local Government (General) Regulation requires that the Council pass a resolution authorising the Affixing of the Seal, it is necessary for this action to take place to facilitate legal formalities. A copy of the lease will be available for Councillors (from Council’s Manager Administrative Services) at the Council meeting.

 

Recommendation

 

That the Council’s Seal be affixed to the lease between Randwick City Council and Jack and Jean Ziade in relation to the lease for the airspace at 39-47 St Pauls Street, Randwick commencing 15 May 2013 for a period of 5 years.

 

 

Attachment/s:

Nil


Ordinary Council                                                                                                     24 June 2014

 

 

Director Governance & Financial Services Report No. GF43/14

 

 

Subject:                  economy.id

Folder No:                   F2009/00243

Author:                   Suzanne Williamson, Economic Development Officer      

 

Introduction

 

A report on economy.id was sent to the 13 May 2014 Economic Development Committee. Council resolved at that meeting that a decision on the economy.id online economic information tool be deferred and the program be referred to a future Councillors’ Briefing Session.

 

Issues

 

An informational presentation and demonstration of economy.id was scheduled for the 3 June Councillors’ Briefing Session. Geoff Banting, Director Governance and Financial Services introduced the presentation and answered questions relating to the acquisition of the interactive online economic program. Functionalities were demonstrated from the local Randwick site and the combined Eastern Suburbs site at the briefing. The information contained on both sites was well received by those councillors present and the value and usefulness of the easily accessible economic data was recognised.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 8:       A strong local economy.

Direction 8a:      Vibrant business, commercial, and industrial sectors that provide ongoing and diverse employment opportunities and serve the community.

Direction 8c:      Develop and strengthen effective partnerships with key locally based organisations.

 

Financial impact statement

 

The cost of economy.id for the Eastern Suburbs combined area was shared between Waverley, Woollahra and Randwick Councils. The Randwick component of $11,000.00, plus $1,000.00 for the additional local site and local modeling functionality was allowed for in the Economic Development budget 2013-14.

 

Conclusion

 

It is vital for local government to be able to quantify and describe their local economy. The online and easily accessible provision of current and comprehensive economic data at both the local and regional level is an invaluable resource for both Council and the local businesses and residents.

 

 

 

 

 

 

Recommendation

 

That the economy.id online economic information tool be published on Council’s website, and promoted to businesses and residents through the local Chambers of Commerce and informational workshops.

 

Attachment/s:

 

1.View

economy.id Report to Economic Development Committee 13 May 2014

 

 

 

 


economy.id Report to Economic Development Committee 13 May 2014

Attachment 1

 

 

 

Economic Development Report No. EDC2/14

 

 

Subject:                  economy.id

Folder No:                   F2009/00243

Author:                   Suzanne Williamson, Economic Development Officer      

 


Introduction

 

Randwick Council, in conjunction with its local and regional partners, plays an important role in identifying and addressing the challenges, as well as promoting and facilitating the opportunities for economic development and employment in the local area. While private enterprise is the primary driver of economic growth, local government can make an important contribution as a promoter, facilitator and provider of current and comprehensive economic data in order for local businesses to make informed decisions.

Economy.id is an online economic profile that presents detailed benchmarked time series economic data sets, specific to local government areas. The economy.id package also incorporates an interactive impact assessment module that allows for the estimation of economic impact and the estimation of additional consumption effects across all industries within the target area. The impact assessment module has the functionality to model the impact of new developments on the local GDP or alternatively the impact of loss of industry.

 

The economic data and statistics are available on our Council website for staff and community groups, investors, business people and the general public to readily and easily access the information. Economy.id is currently subscribed to by over 70 councils across Australia. For the past seven years Randwick Council has subscribed to the .id Community Profile and Community Atlas, which is a comprehensive online demographic resource regularly used by council staff and the resident population. Economy.id links with and enhances the value of this already well used resource.

 

Issues

 

Following on from the recently completed joint three council Eastern Suburbs Economic Profile, an opportunity arose to purchase economy.id through a Waverley, Woollahra and Randwick Council group initiative. It was negotiated with economy.id to provide a combined three Council eastern suburbs regional site with a drop down menu that provides all the same regional economic data sets localised and specific for each individual Council. The modelling/impact assessment module is available for both the joint regional area and each local area if required. The localised modelling function enables assessment of the economic impact and flow on effect of any proposed development within Randwick City. The regional modelling function allows for assessment of any economic impact across the joint three Council eastern suburbs area.

 

Economy.id will be accessible to both staff and the general public through the Randwick Council website from mid-June and will be showcased to the Randwick business community at the next Randwick City Business & Economic Leadership Forum scheduled for 11 June 2014. The Randwick business community and the Chambers of Commerce will also be offered free training sessions to learn how to use this great resource to access data for their business plans and general information.

 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 8:       A strong local economy.

Direction 8a:      Vibrant business, commercial, and industrial sectors that provide ongoing and diverse employment opportunities and serve the community.

Direction 8c:      Develop and strengthen effective partnerships with key locally based organisations.

 

Financial Impact Statement

 

The cost of economy.id for the Eastern Suburbs combined area was shared between the three Councils. The Randwick component of $11,000.00, plus $1,000.00 for the additional local site and local modeling functionality, was allowed for in the Economic Development budget 2013-14.

 

Conclusion

 

It is vital for local government to be able to quantify and describe their local economy and the role it performs in employment and wealth creation. Economy.id provides a detailed online local economic profile of a local government area or region. The online and easily accessible provision of current and comprehensive economic data at both the local and regional level through a subscription to economy.id is supported by the Randwick Economic Development Strategy Action 2.3: Profile expected demographics and promote to businesses.

 

 


 

Recommendation

 

That:

 

a)     Council endorse the economy.id online economic information tool as commissioned by the three eastern suburbs Councils; and

 

b)     the economy.id online economic information tool be published on Council’s website, promoted to businesses and investors through the local Chambers of Commerce and presented to participants at the next Randwick City Business and Economic Leadership Forum scheduled for 11 June 2014.

 

 


Attachment/s:

 

1.

economy.id summary information

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Motion Pursuant to Notice No. NM58/14

 

 

Subject:                  Notice of Motion from Cr Shurey - Concerning references by Nation Partners of the "Development Potential" of Malabar Headland

Folder No:                   F2004/06759

Submitted by:          Councillor  Shurey, North Ward      

 

 

That Council seek clarification from the Commonwealth as to exactly what this Business Case directed Nation Partners to explore in terms of the development potential of the Malabar Headland.

 

 

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Motion Pursuant to Notice No. NM59/14

 

 

Subject:                  Notice of Motion from Cr Stavrinos - Light Rail Development Agreement issues

Folder No:                   F2004/08175

Submitted by:          Councillor Stavrinos, West Ward      

 

That Council:

 

1.     welcomes and supports the return of the light-rail to Randwick;

 

2.     notes that of the 40 issues of concern to Randwick City Council as previously expressed and communicated to Transport for NSW, that 35 of these issues have been agreed to by Transport for NSW;

 

3.     resolves to decline to enter into the proposed Development Agreement submitted by Transport for NSW;

 

4.     call upon Transport for NSW to amend the proposed Development Agreement so as to include additional commitments from Transport for NSW which address Council's previously stated concerns regarding:

 

a)   the High-Cross park interchange;

b)   the proposed Randwick Stabling Facility;

c)   undergrounding of Power along Anzac Parade in line with the Urban Design objectives of the proposal;

d)   loss of parking, particularly arising from the location of the Kingsford light-rail bus interchange. In lieu of compensation for the loss of parking in Kingsford and Kensington, that the Kingsford Markets Site be transferred to council at no cost;

e)   the status of Council's Urban Design Guidelines.

 

 

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Motion Pursuant to Notice No. NM60/14

 

 

Subject:                  Notice of Motion from Cr Stavrinos - CPR classes at DRLC

Folder No:                   F2013/00568

Submitted by:          Councillor Stavrinos, West Ward      

 

That Council acknowledges the important contribution that CPR has played in saving the lives of people and:

a)     bring back a report into the costing of running CPR classes at the Des Renford Leisure Centre for interested residents living in the Randwick LGA.

 

b)     uses its communication budget to promote active surf club membership in the anticipation of the upcoming surf season.

 

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Motion Pursuant to Notice No. NM61/14

 

 

Subject:                  Notice of Motion from Cr Belleli - Free reflective/luminous kerb side house numbers for our residents program

Folder No:                   F2008/00330

Submitted by:          Councillor Belleli, South Ward      

 

That Council brings back a report on a staged all ward free community service to our ratepayers program on painted street numbers (luminous reflective paint) house number on Council’s road kerb. Suggestion and consideration to be addressed in the report:

 

1.    that a 5 or 7 or 10 year program or a 1 year trial program depending on budgeting/costing set with parts of all wards done each year of the program. If program gets approval that it will be in next round of budgeting. Not to effect upcoming budget;

2.    that after each year results of program be reported to Council to gauge effectiveness;

3.    that if Council decides to complete the program bring back a report once completed to see if or when to recommence program and start again.

4.    that program whether goes out to tender or Council does it itself, that a request for legal working youth & local employment be considered if possible;

5.    that its stipulated whoever is commissioned to do work, that it be properly supervised with proper training and safety regulation and best practices be put in place and proof of safety being regularly monitored.

 

 

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Motion Pursuant to Notice No. NM62/14

 

 

Subject:                  Notice of Motion from Cr Matson - Concerns with the Federal Government's 2014/15 Budget

Folder No:                   F2009/00065

Submitted by:          Councillor Matson, East Ward      

 

That Council:

 

1.     Notes with concern:

 

a)     The Federal Government’s decision in the 2014/15 Budget to freeze indexation for Commonwealth funded Financial Assistance Grants.

b)     That the indexation freeze is projected to cut $288 million from funding to local councils in NSW which will directly impact on council’s ability to provide essential services and maintain and build infrastructure; and

c)     That 152 local councils in NSW currently have a combined infrastructure backlog of $7.2 billion.

 

2.     Calls on the Federal Government to immediately abandon its decision to freeze the indexation of Financial Assistance Grants and reinstate the $1 billion of        previously promised funding to Local Governments across Australia.

 

 

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Motion Pursuant to Notice No. NM63/14

 

 

Subject:                  Notice of Motion from Cr Matson - Mistreatment of land on the heritage and agricultural land of the Chinese Market Site

Folder No:                   F2004/07905

Submitted by:          Councillor Matson, East Ward      

 

That Council:

 

1.     with concern, reports from local residents of illegal dumping on the heritage and agricultural land of the Chinese Market Site and investigate the complaints with a report back to Councillors; and

 

2.     calls on the Government to hand back the third on uncultivated lots for use as sustainable market gardens use.

 

 

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Motion Pursuant to Notice No. NM64/14

 

 

Subject:                  Notice of Motion from Cr Roberts - Proposed Extension of Light Rail past Maroubra Junction

Folder No:                   F2004/08175

Submitted by:          Councillor Roberts, East Ward      

 

That Council write to TfNSW requesting the CESLR be extended to Maroubra Junction and beyond. 

 

 

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Motion Pursuant to Notice No. NM65/14

 

 

Subject:                  Notice of Motion from Cr Roberts - Business Electoral Roll

Folder No:                   F2004/06586

Submitted by:          Councillor Roberts, East Ward      

 

That:

 

1.     Council conducts a public information campaign in early 2016 encouraging         eligible businesses in the LGA to enroll to vote at the next local government elections.
2.     this campaign is to include a letter written to every business in the LGA with an         enclosed enrollment form and reply paid envelope.
3.     Council write to the state government requesting a change in the legislation      that would result in the requirement to have a permanent local government       business electoral roll to be maintained. 

 

 

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Motion Pursuant to Notice No. NM66/14

 

 

Subject:                  Notice of Motion from Cr Roberts - Cracker Night

Folder No:                   F2007/00128

Submitted by:          Councillor Roberts, East Ward      

 

That Council write to David Elliott MP, Member for Baulkham Hills, expressing its support for his Private Members Bill calling on the return of Cracker Night. 

 

 

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Motion Pursuant to Notice No. NM67/14

 

 

Subject:                  Notice of Motion from Cr Garcia - Revitalisation of Public Art in Randwick City

Folder No:                   F2009/00424

Submitted by:          Councillor Garcia, South Ward      

 

That Council:

 

1.     confirms its belief that public art revitalises public space and facilitates     engagement within the community;

 

2.     confirms its belief that public art raises a town centre's profile and improves    economic outcomes;

 

3.     confirms its belief that public art creates strong sense of cultural and historical identity;

 

4.     agrees that the cultural and historical identity of Randwick city is threatened by         a number of state government initiatives including, for example, (a)   recommendations that local government is amalgamated in the area and (b)     the intended desecration of High Cross Park;

 

5.     request Council Officers to draw up a list of historical figures, events and places       that Randwick City Council may want to memorialise through public art.

 

 

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Motion Pursuant to Notice No. NM68/14

 

 

Subject:                  Notice of Motion from Cr Bowen - High Cross Park

Folder No:                   F2013/00263

Submitted by:          Councillor Bowen, East Ward      

 

 

That Given the recent announcement from the state government that there the proposed light rail terminus at High Cross Park will not be re-located to a Prince  of Wales Hospital stop and terminus, that council urgently:       

a)     Appoint an expert heritage consultant to provide a report on the impact of the proposed terminus at High Cross Park and the Randwick High Cross Heritage precinct generally;

 

b)     Appoint an expert environment consultant to provide a specialist report on the   existing environmental heritage at High Cross Park, with particular emphasis on         the value of the existing mature trees at High Cross Park;      

c)     Obtain urgent legal advice from senior counsel as to possible challenges to the state government's decision to make use of High Cross Park as a public       transport interchange, with the procurement of such advice to have regards to    any timing issues about bringing a challenge;

d)     A consultative committee of 3 councillors (from each of the ALP, Liberal and     Greens parties) be formed to select the relevant experts and senior Counsel        at A - C above.

 

 

 

 

 

 


Ordinary Council                                                                                                     24 June 2014

 

 

Motion Pursuant to Notice No. NM69/14

 

 

Subject:                  Notice of Motion from Cr Bowen - Kingsford Parking

Folder No:                   F2013/00263

Submitted by:          Councillor Bowen, East Ward      

 

 

That given the reported position of the state government of proceeding with the light rail without making any provision or compensation for lost parking in the Kensington/Kingsford commercial and residential precinct, the council immediately calls upon the state government to transfer the department of transport site located at Kingsford roundabout to  Randwick City Council as compensation for the loss of parking that will occur to local businesses and residents in the area, with such transfer to be on the basis Randwick Council will commit this site for the use of parking to compensate for lost parking in the area.