Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 10 June 2014

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee                                                                      10 June 2014

 

 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 10 June 2014 at 6:00pm.

 

 

Committee Members:           The Mayor (S Nash), Andrews, Belleli, Bowen, D’Souza, Garcia (Deputy Chairperson), Matson, Moore, Neilson, Roberts (Chairperson), Seng, Shurey, Smith, Stavrinos and Stevenson

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 13 May 2014

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 66 of Council’s Code of Meeting Practice.

Urgent Business

Administration Reports

A9/14       Contingency Fund - status as at 31 May 2014.......................................... 1

Finance Reports

F6/14        Monthly Financial Report as at 30 April 2014............................................. 5    

Notice of Rescission Motions

Nil  

 

 

…………………………………………………….

Ray Brownlee

General Manager


Administration and Finance Committee                                                                      10 June 2014

 

 

Administration Report No. A9/14

 

 

Subject:                  Contingency Fund - status as at 31 May 2014

Folder No:                   F2004/07396

Author:                   Julie Hartshorn, Senior Administrative Coordinator      

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2013-14 financial year.

 

In the 2013-14 financial year there have been 34 allocations totalling $159,966.75 as listed in the table below.

 

Meeting

Details

Approved allocation

Annual contributions (ongoing)

Ord Council – 24 Nov 2009

Annual contribution (5 years from 2010-2015)

Waiving of fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)

 

$10,820.00

Ord Council –

27 July 2010

Annual contribution (5 years from 2010-11) - Randwick Boys High School - 'Mayor's Award'

$1,000.00

Ord Council – 22 Feb 2011

Annual contribution (5 years from 2010-11) - Randwick Girls High School - 'Mayor's Award'

$1,000.00

Planning Comm – 13 Mar 2012

Annual contribution – Australia Day Botany Bay Regatta

$750.00

Ord Council – 25 June 2013

Annual contribution Sponsorship of the Westpac Rescue Helicopter Lifesaver Service – 3 year agreement commencing 2013-14

 

$15,000.00

Ord Council

17 Sept 2013

Annual Contribution (5 years from 2016-2020) Waiving of Fees – Rainbow Club Australia Inc – Murray Rose’s Malabar Magic Ocean Swim ($14,500 per annum from 2016)

 

-

2013-14 Contingency Fund allocations

Ord Council – 25 June 2013

13th Annual Des Renford Chair of Hearts Research Family Gala and Charity Day

$8,500.00

Ord Council – 25 June 2013

Maroubra Surfing Walk of Fame – community event

$14,000.00

Ord Council – 25 June 2013

Waiving of fees and sponsorship - Surfing NSW Junior Titles contest

$11,000.00

Ord Council – 23 July 2013

Sponsorship - Maroubra Junction Public School’s Centenary Cookbook

$500.00

Ord Council – 23 July 2013

Waiving of fees - St Nicolas' Anglican Church, Coogee - Carols by Candlelight

$1,347.00

Ord Council – 23 July 2013

Advisory Group lunch - Prince of Wales Hospital proposed new Hybrid Operating Suite

$1,800.00

Ord Council – 23 July 2013

Sponsorship  and waiving of fees - NSW Police Force Brazilian Beach Soccer Event - Coogee Beach

$4,018.10

Ord Council – 23 July 2013

Community forum and presentation with UNSW Expert Reference Group on environmental issues

$4,500.00

Ord Council – 27 Aug 2013

Waiving of fees - Maroubra Diggers Junior Swimming Club - two Swimming Carnivals at DRLC

$1,020.00

Ord Council – 27 Aug 2013

Waiving of fees - Maroubra Swim Clubs Annual Development Carnival DRLC

$780.00

Ord Council – 27 Aug 2013

Sponsorship - 2013 National Indigenous Tertiary Education Student Games - UNSW team

$500.00

Ord Council – 27 Aug 2013

Sponsorship - La Perouse Netball Team – Sydney Aboriginal Netball Carnival

$500.00

Ord Council – 17 Sept 2013

Financial assistance - Ride for Life

$3,798.77

Ord Council – 17 Sept 2013

Financial assistance - Coogee Minnows 50th Anniversary

$1,191.24

Ord Council – 17 Sept 2013

Waiving of Fees – St Mark’s Anglican Church – Carols by Candelight

$1,721.00

Ord Council – 17 Sept 2013

Financial assistance - Tasnim Ahsan Sydney Girls High School

$350.00

Ord Council – 22 Oct 2013

Sponsorship – Clovelly Nippers tents

$1,000.00

Planning –

12 Nov 2013

Financial assistance – Super Typhoon Haiyan – Philippines 

$5,000.00

Ord Council

26 Nov 2013

Waiving of fees - Greek Epiphany 2014

$5,673.00

Ord Council -

10 Dec 2013

Financial assistance - 2014 Eastern Suburbs Relay for Life

$5,000.00

Ord Council -   25 Feb 2014

Waiving of fees - Sydney Multicultural Services Seniors Carnivale

$2,098.50

Ord Council -   25 Feb 2014

Financial assistance - La Perouse Day event

$4,000.00

Ord Council -   25 Feb 2014

Waiving of fees - Australian Beach Handball Federation

$1,944.48

Ord Council -   25 Feb 2014

Support for First Hand Solutions and Black Market, tours and workshops on Bare Island

$2,120.00

Ord Council – 25 Mar 2014

Waiving of Fees - Australia Beach Handball Federation

$1,458.36

Ord Council – 25 Mar 2014

Commemoration Ceremony of Boer War

$13,578.50

Ord Council – 25 Mar 2014

Waiving of Street Banner Hire Fees – Sydney Children’s Hospital Foundation

$11,587.80

Ord Council – 25 Mar 2014

Waiver of Fees for Matraville Sports High School Special Needs Students at Des Renford Leisure Centre

$7,410.00

Ord Council – 29 Apr 2014

Community Partnership with the Randwick District Rugby Football Club

$10,000.00

Ord Council – 27 May 2014

Donation - Gold Telethon 2014 - Sydney Children's Hospital Foundation

$5,000.00

Total - 2013-14 Contingency Fund allocations

$159,966.75

2014-15 Contingency Fund allocations

Ord Council – 29 Apr 2014

2014 NSW Police Force International Student Beach Soccer and Volleyball Day at Coogee Beach

$4,176.34

Ord Council – 29 Apr 2014

Waiving of Fees - Open High School banners

$2,006.00

Ord Council – 27 May 2014

Financial assistance - Randwick Girls and Boys High Schools combined production

$4,000.00

Ord Council – 27 May 2014

Waiving of fees for fundraising event in Coogee

$1,225.00

Total - 2014-15 Contingency Fund allocations

$11,407.34

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

Council has allocated $129,265 in the 2013-14 Budget for contingencies. Any expenditure that exceeds the budget allocation will be funded through savings at the end of the 2013-14 Financial Year.

 

 

Recommendation

 

That the status of the contingency fund allocations for 2013-14 and 2014-15 be noted.

 

 

Attachment/s:

 

Nil

 

  


Administration and Finance Committee                                                                      10 June 2014

 

 

Finance Report No. F6/14

 

 

Subject:                  Monthly Financial Report as at 30 April 2014

Folder No:                   F2013/00406

Author:                   Oliver Guo, Management Accountant      

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 30 April 2014. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 30 April 2014.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:    Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Director Governance and Financial Services, as the Responsible Accounting Officer, advises that the projected financial position is satisfactory. The Current Ratio as at 30 April 2014 is 3.35 compared to 2.28 as at 30 June 2013. The Current Ratio is a financial indicator specific to local government and represents its ability to meet its debts and obligations as the fall due.

 

Recommendation

 

That the Administration and Finance Committee acknowledges that the Responsible Accounting Officer has advised that the projected financial position of Council is satisfactory.

 

 

 

 

Attachment/s:

 

1.View

Monthly Financial Statements - Income Statements April 2014

 

2.View

Monthly Financial Statements - Balance Sheet April 2014

 

 

 

 


Monthly Financial Statements - Income Statements April 2014

Attachment 1

 

 




 



Monthly Financial Statements - Balance Sheet April 2014

Attachment 2