Works Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 11 March 2014

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Works Committee                                                                                                 11 March 2014

 

 

 

 

 

 

 

 

 

 

 

 

 


Works Committee Meeting

 

Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick on Tuesday, 11 March 2014 at 6:00pm.

 

 

Committee Members:           The Mayor (S Nash), Andrews, Belleli, Bowen, D’Souza (Deputy Chairperson), Garcia, Matson, Moore, Neilson, Roberts, Seng, Shurey, Smith, Stavrinos (Chairperson) & Stevenson

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Works Committee Meeting - 11 February 2014

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 66 of Council’s Code of Meeting Practice.

Urgent Business

Works Reports

W3/14       Tree Removal - Outside 14 Figtree Avenue, Randwick................................. 1

W4/14       Sports Committee Minutes................................................................... 11

W5/14       Improved Equipment for the Disabled at Des Renford Leisure Centre............ 17

W6/14       Maroubra Beach - Beach Volleyball Licence............................................. 19    

Notice of Rescission Motions

Nil 

 

 

…………………………………………………….

Ray Brownlee

General Manager


Works Committee                                                                                                 11 March 2014

 

 

Works Report No. W3/14

 

 

Subject:                  Tree Removal - Outside 14 Figtree Avenue, Randwick

Folder No:                   F2004/07359

Author:                   Bryan Bourke, Tree Management Officer     

 

Introduction

 

The owner of 14 Figtree Avenue, Randwick, has written to Council requesting the removal of a large and healthy Council owned Ficus ‘Hillii’ var. microcarpa (Hill’s Weeping fig) street tree growing on the nature strip outside her property.

 

Issues

 

The owner of this property has been writing to Council for over a decade highlighting a range of problems associated with this tree that have increased to the point that the roots are now causing serious and increasing structural damage to both private property and public infrastructure.

 

In April 2003 the problems consisted primarily of regular and increasingly costly damage to sewer pipes and regular blocking of the stormwater pits outside the property but by August 2007 these problems had escalated to serious and ongoing flooding occurring within the actual residence and sewer repairs and associated excavation works totaling over $1,900 in the space of that one year. Because of the health and significance of the tree and the fact that the damage its roots were causing was relatively minor compared to other trees of the same species growing in Figtree Avenue, the 2003 request to have the tree removed was refused.

 

On 19 July 2011 the property owner again wrote to Council requesting the tree’s removal but on this occasion the problems and damage caused by the roots and foliage of the tree had increased dramatically. By this time they included damage to the Sydney Water mains, several stormwater pits/drains, the pathway into the property, the actual interior of the house and public infrastructure.

 

Specifically, at the time of that correspondence, the most serious damage consisted of the following:

 

1.     A long deep trench has to be dug along the side of the property by Sydney Water contractors to the mains at the rear of the property, which was found to be clogged with fig tree roots.  This tree root material extended from the centre of Figtree Avenue to the rear of the subject property.

 

The works necessitated the removal of the common fence between 14 and 16 Figtree Avenue and was so extensive that it involved the use of a bobcat.  Excavation was undertaken to a depth of approximately two meters in order to extract tree roots from the sewer pipe.  Considerable repair work had to be done to the property at 14 Figtree Avenue after excavation works had been completed.

 

 

2.     Whenever there is heavy rain stormwater run-off cannot be contained by the drains in the street and water cascades down the two sets of stairs at the front of the property and into the house itself.  This is exacerbated by the fact that the property is at a low point in the street and the copious amounts of leaf litter common to this species continually block the stormwater pits.

 

The property owner advises that on several occasions the front room of her house has been inundated with water and that she spent $2,500 in April 2010 to have strip drains installed at the bottom of the front stairs.

 

3.     All the plumbing under the house has had to be raised out of the ground and suspended in order to avoid ongoing problems with drains and pipes being clogged with fig tree roots.

 

Council paid for half the cost associated with these works as well as paying for a plumber to regularly clear the pipes prior to those works being undertaken.

 

4.     Some years ago Council also paid for the relaying of the brick paving at the front of the house because those pavers had been lifted by fig tree roots.

 

5.     Leaf litter and debris are constantly blocking the gutters and downpipes and the owner states that she pays nearly $1,000 per annum to have the gutters cleared.

 

She also advised that when the gutters fill with leaves during rain events the water runs back into the roof cavity and damages the heritage ceilings and that it has cost her a considerable amount of money to repair and repaint the ceilings as a result of this damage.

 

6.     There is considerable property overhang from fig tree branches and the property owner is not happy with the limited pruning that is regularly undertaken by Council contractors.

 

She also states that there is a serious problem with the lack of light into the property caused by the canopy of the subject tree.

 

Despite the range and seriousness of these problems the removal of this tree at that time would have contravened Council’s resolution that no more than five (5) percent of vegetative canopy cover is to be removed in Figtree Avenue within any one calendar year and so her request for removal was again refused.

 

On 20 February 2012 the property owner emailed Council advising that water had flooded the front room of her house, despite the fact that there are three stormwater drains outside the front of her property. She stated that she had contacted Council on a number of occasions about the damage and risk that the adjacent street tree posed to her property and that she was completely dissatisfied with Council’s response to her concerns. She has even had to resort to keeping sandbags near the carport entrance in an attempt to slow down water flow into her property during storm events.

 

The subject tree is approximately eighteen meters in height with a canopy spread of around ten-twelve meters.  It is in good health and contributes significantly to the Figtree Avenue streetscape.  It is an important provider of habitat and food source for a variety of native birdlife and other fauna. It forms part of a predominantly single species streetscape which is listed on Council’s Register of Significant Trees – primarily because the mature Hill’s Weeping figs growing along both sides of this avenue have notable visual, aesthetic, cultural and social importance.

 

Over the past decade the footpath has had to be repaired on a number of occasions because of tree root damage but roots continue to enter the adjacent property, as well as causing ongoing and increasing damage to public infrastructure. Council’s Road Services section recently removed several footpath slabs along the front of this property and his revealed a number of large fig tree roots.  Roots from the tree form a large mass that has completely undermined the surrounding footpath area and several of these large roots have entered the front of the property.

 

Fig tree roots adjacent to the front property boundary of 14 and 12 Figtree Avenue range in diameter from 200-300mm and numbers of those roots extend 15-20 meters into the front yard area of 14 Figtree Avenue where they still reach 150mm in diameter. Council’s Tree Gang arborist advises that it would not be possible to remove the amount of damaging tree root material required to abate the damage being caused by the roots of this tree without seriously compromising its stability and long-term viability.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 10:      A Healthy Environment.

Direction 10b:    Environmental risks and impacts are strategically managed.

 

Financial impact statement

 

It is estimated that the removal of the tree outside 14 Figtree Avenue and its replacement with a super-advanced alternative species would cost in the vicinity of $8,000.  The required funds would come from Council’s annual tree management budget.

 

Conclusion

 

The Council owned Ficus “Hillii” growing outside 14 Figtree Avenue, Randwick, has significant visual and historic significance.  This avenue is one of only three streets containing numbers of this species which are listed on Council’s Register of Significant Trees.

 

The subject tree is estimated to be approximately sixty years old and up until this point every effort has been made to retain it, despite the fact that associated tree root damage has progressively increased in both frequency and severity. The tree has been assessed as having significant scenic and amenity value and with providing important habitat and food source for a variety of fauna.  Because of the damage being caused by its roots, the impact of removal on land degradation would be negligible.

 

Using Australian Standard ASDR99307 it has been calculated that the tree has an amenity value of $14,400. Because of the size and amount of root material required to be removed from the tree to effectively deal with the damage being caused by its roots, root pruning is not in any way a viable option. This is supported by the findings and recommendations of Council’s two Tree Gang arborists when large fig tree roots were recently exposed adjacent to where the tree is situated.

 

The only feasible long-term management option would be to remove the tree entirely and to replace it with a more appropriate tree species – as nominated in Council’s Street Tree Masterplan. The removal of this tree would certainly have a detrimental impact on the streetscape and this would be exacerbated by the fact that four other Ficus ‘Hillii’ street trees have had to be removed from outside 20-24 and 16 Figtree Avenue over the past four years.

 

 


 

Recommendation

 

That the Council owned Ficus ‘Hillii’ (Hill’s Weeping Fig) growing outside 14 Figtree Avenue, Randwick, be removed and replaced with an advanced Waterhousia floribunda (Weeping Lilly Pilly) – as nominated in Council’s Street Tree Masterplan.

 

 

Attachment/s:

 

1.View

Series of photographs highlighting the importance of the subject tree in the streetscape and the range of damage being caused to both public infrastructure and private property by its roots.

 

2.View

Series of photographs taken by the property owner during rain events between 2008 and 2013 showing the amount of water that accumulates on the roadway and then cascades into the front of the property.

 

 

 

 


Series of photographs highlighting the importance of the subject tree in the streetscape and the range of damage being caused to both public infrastructure and private property by its roots.

Attachment 1

 

 

 


 


 



Series of photographs taken by the property owner during rain events between 2008 and 2013 showing the amount of water that accumulates on the roadway and then cascades into the front of the property.

Attachment 2

 

 

 


 



Works Committee                                                                                                 11 March 2014

 

 

Works Report No. W4/14

 

 

Subject:                  Sports Committee Minutes

Folder No:                   F2005/00446

Author:                   George Bounassif, Manager Infrastructure Services     

 

Introduction

 

The Sports Committee Minutes for the meeting held on 20 November 2013 in the Malabar Room, Randwick City Council Depot, 192 Storey Street, Maroubra are presented at the Council Community Committee.

 

Issues

 

As scheduled, the Sports Committee has met and the minutes of the meeting, which reflects discussions and outcomes, are attached.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5:       Excellence in Recreation and Lifestyle Opportunities.

Direction 5a:      Maximise opportunities for residents and visitors to enjoy both active and passive open space uses.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

It is recommended that Council acknowledges and accepts the minutes of the attached Sports Committee.

 

 

Recommendation

 

That the minutes of the Sports Committee Meeting held on 20 November 2013 be received and noted.

 

 

Attachment/s:

 

1.View

Sports Committee Minutes of 20 November 2013

 

 

 

 


Sports Committee Minutes of 20 November 2013

Attachment 1

 

 






Works Committee                                                                                                 11 March 2014

 

 

Works Report No. W5/14

 

 

Subject:                  Improved Equipment for the Disabled at Des Renford Leisure Centre

Folder No:                   F2005/00920

Author:                   Reece Heddle, Manager Aquatic Services     

 

Introduction

 

Council, at its Ordinary Council Meeting held on 26 November 2013, resolved (Neilson/Stavrinos) that Council:

 

a)    investigate the installation of a Wall-Mounted Height Adjusted Change Table and mobile floor hoist at the Des Renford Leisure Centre to improve the facilities for the disabled at the centre;

 

b)    note the installation of this equipment in the disability change room/s at the Des Renford Leisure Centre would make it possible for people with a disability such as a quadriplegic to be able to use the change room facilities;

 

c)    note that at present, for example, someone in a wheelchair can access the swimming pool but has problems using the change room e.g. a quadriplegic needs a wall mounted height adjustable change table (approximately $3995.00) and a mobile floor hoist (approximately $2360). Plus the cost of modifications to the existing room and installation costs;

 

d)    note that these improved change room facilities would be a fantastic addition to our facility; and

 

e)    seeks a report to advise how these or similarly appropriate equipment and modifications to the disability change room/s at the Des Renford Leisure Centre can be introduced at the earliest opportunity to improve access for the disabled.

 

Issues

 

There are currently three All Access change rooms and two Family change rooms which are able to be utilised for disabled use at Des Renford Leisure Centre. None of these change rooms currently have an adult size wall mounted height adjustable change table or mobile hoist.

 

The three All Access change rooms and two Family change rooms have all been built using a ‘stud wall’ construction. None of these areas has the space required to house both the change table and the hoist without a complete refurbishment of the change room which would require electrical and plumbing works but would still not be able to house the hoist in the same area. Builders have advised that to install an adult size change table directly onto these walls to enable them to hold the potential weight would require significant reinforcement of the wall. Reinforcing the walls and refurbishing the change rooms would cost in excess of $100,000.

 

Securing the change table to a brick wall is the preferred installation method, none of which is available in any of the current All Access or Family change room facilities.

 

An option exists to refurbish an existing storeroom which is located on the indoor pools concourse; this has direct internal access and is directly opposite the new All Access change rooms. This area has a brick wall which is capable of supporting the adult sized change table without any structural reinforcement and can be made large enough to also house the required hoist. There would be two options available for this area.

 

Option 1:   This area could be a dry change area only as it does not currently have water or waste. Refurbishing this storeroom to a usable disabled change area would require installing disabled equipment, stud walls, tiling and minor electrical modifications at a cost of approximately $40,000.

 

Option 2:   Refurbish the existing storeroom into a purpose built disabled adult change room with shower facilities and all required disabled equipment. This option would require installing disabled equipment, tiling, plumbing services including water lines and waste (major concrete cutting and reinstating); minor electrical modifications, a shower area and basin and a hot water system. This option would meet all requirements and would cost approximately $110,000. 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:       A Vibrant and Diverse Community

Direction 2e:      Barrier free access to community facilities is provided.

 

Financial impact statement

 

If Council agree with Option 2 above, the financial impact to Council would be $110,000.

 

Conclusion

 

All current All Access and Family change rooms are able to be utilised by wheelchair clientele however are not adequate for quadriplegic needs. These areas cannot adequately house both the adult change table and disabled hoist due to the area required.

 

An existing storeroom could be refurbished to house all the required disable equipment. This area has an existing brick wall to secure the change table and is located centrally within the facility providing easy access from all pool areas.  

 

Installing a quadriplegic disabled change area for patrons would improve the facilities ability to provide for all members of the community.

 

Recommendation

 

That:

 

a)    Council accept Option 2 - to refurbish the existing storeroom into a disabled change area at Des Renford Leisure Centre with shower and change facilities including a wall mounted height adjustable change table and movable hoist at a cost of approximately $110,000. 

 

b)    this funding is considered in future Capital Works Budgets.

 

 

Attachment/s:

 

Nil

 


Works Committee                                                                                                 11 March 2014

 

 

Works Report No. W6/14

 

 

Subject:                  Maroubra Beach - Beach Volleyball Licence

Folder No:                   F2014/00096

Author:                   Joe Ingegneri, Manager Technical Services     

 

Introduction

 

Beachvolleyball.com.au Pty Ltd is the commercial operator of the beach volleyball courts at Maroubra Beach. Beachvolleyball.com.au conducts volleyball classes, competitions and training games. They currently operate this activity under a temporary licence. The temporary licence requires renewal each year that includes payment of an annual fee. This arrangement has been in place since July 2009.

 

Council has been approached by the operator requesting additional courts, different operating hours and a longer term approval to give the operator security of tenure. This report discusses the existing arrangement, the requested changes and the approval process.

 

Issues

 

Existing Conditions

Currently this activity occurs under a temporary licence renewed each year. The fee for this activity is $3733.20 annually.

 

Currently the operator has three (3) beach volleyball courts set up with permanent posts at the southern end of Maroubra Beach.  The approved hours of operation are limited to a maximum of eight hours on Saturdays, Sundays, public holidays and a maximum of four hours on weekdays. 

 

Proposal from Operator

The current operator has requested that the existing approval be modified to cater for the growth and demand for beach volleyball. Beachvolleyball.com.au Pty Ltd has advised that their membership is around 140 people including league players, adult classes and school classes.

 

The requested changes to the existing agreement include:

 

1.     Additional Courts: from 3 to 4 + 1 temporary

2.     Longer term agreement for security of tenure

3.     An opportunity for storage of equipment

4.     Operating Hours – 7am till 7.30pm for Sunday to Monday.

5.     Option to use Malabar Beach when Maroubra is too windy

 

Response to Proposal

The proposal was assessed by relevant Council officers including the Manager Aquatic Services, Coordinator Property Services and Coordinator Open Space Assets.  Based on the assessment, it was concluded that:

 

·           The existing beach volleyball activity at southern end of Maroubra Beach is a satisfactory activity at its current locality.

·           Additional courts north of their current position are not supported due to beach patronage on weekends including Nippers on a Sunday. Moving further south is not appropriate as the high tide impacts the beach.

·           Council does not permit activities on the beach outside of the hours when lifeguards are present.  The activity must cease when the lifeguards leave at 7.00pm.

·           Due to the use of the beach by Nippers on Sunday morning, the activity may not be permitted to operate at this time.

·           The approved hours of use the volleyball courts on the beach be limited to 7am to 7pm Monday to Saturday and 12pm to 7pm on Sunday.

·           Malabar Beach is a small beach and will not cope with two volleyball courts on any area of the beach. Therefore it shall not be made available as an option.

·           It is not appropriate to provide storage for this activity.

·           The approval process permits the issue or a formal Licence with a five year term.

·           The activity does not contravene any conditions set out in the Plan of Management.

·           The new fee should be set to be consistent with licences for activities on Crown Reserve land.

 

Process for Local Approval

Council is the appointed Reserve Trust Manager for Maroubra Beach.  This land is designated Crown Reserve. For a business to operate on this land, Council has two options for providing consent for the occupation of a reserve for a particular activity. The Council may issue a:

 

1.     Lease/Licence, or

2.     Temporary licence (which is restricted to a period of 1 year).

 

The issue of a Licence with a term of five (5) years seems the most suitable option to allow security of tenure for the operator. This will be consistent with other approved activities within Crown Reserve land.

 

For any agreement in excess of 1 year (not a temporary licence) the Reserve Trust Manager must seek the consent of the Minister and receive "Approval in Principle" to the agreement. This approval is obtained after Council has resolved to engage in a Licence for the activity.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5:       Excellence in recreation and lifestyle opportunities.

Direction 5b:      A range of cultural, sporting and leisure activities.

 

Financial impact statement

 

Beachvolleyball.com.au at present pay a fee of $3,733.20 annually. (GST is not chargeable). The new proposed fee is $5,200 annually.  This new fee is in line with other licences issued for activities on Crown Reserve land.  It will be indexed as per Council’s Schedule of Fees and Charges.

 

The term of the licence would be for five (5) years and, therefore, an income of approximately $26,000 can be expected for the period of the Licence.

 

Conclusion

 

Beach volleyball is seen as an appropriate activity to be conducted on the City’s beaches.  Beachvolleyball.com.au Pty Ltd has operated successfully for a number of years at the southern end of Maroubra Beach.  It is appropriate that Council allows the continuation of commercial operation of beach volleyball at Maroubra Beach including the changes to the operating hours by entering into a formal Licence agreement with Beachvolleyball.com.au Pty Ltd.

 

The proposed terms of the Licence are:

 

1.     The licence apply to an area located at the southern end of Maroubra Beach and the number of courts allowed will be limited to three (3) as shown in Attachment 1.

2.     Operating hours will be:

·    Monday to Saturday - 7am to 7pm

·    Sunday - 12pm to 7pm

3.     The term of formal Licence agreement be for a period of five years.

4.     The annual fee be $5200 and indexed annually in accordance with Council’s Fees and Charges (GST is not chargeable).

5.     Any other conditions required by the NSW Trade & Investment (Crown Lands Division).

 

 

Recommendation

 

That Council enters into a formal Licence agreement with Beachvolleyball.com.au Pty Ltd to conduct volleyball classes, competitions and training games on Maroubra Beach for a term of five (5) years subject to the following:

 

·      The licence apply to an area located at the southern end of Maroubra Beach and the number of courts allowed will be limited to three (3) as shown in Attachment 1.

·      Operating hours will be:

      - Monday to Saturday - 7am to 7pm

      - Sunday - 12pm to 7pm

·        The annual fee be $5,200 and indexed annually in accordance with Council’s Fees and Charges (GST is not chargeable).

·        Any other conditions required by the NSW Trade & Investment (Crown Lands Division).

 

Attachment/s:

 

1.View

Map showing number of courts and extent of Licenced Area

 

 

 

 


Map showing number of courts and extent of Licenced Area

Attachment 1