Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 3 December 2013

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee                                                               3 December 2013

 

 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick, 30 Frances Street, Randwick, on

Tuesday, 3 December 2013 at 6:00pm

 

Committee Members:           The Mayor (S Nash), Andrews, Belleli, Bowen, D’Souza, Garcia (Deputy Chairperson), Matson, Moore, Neilson, Roberts (Chairperson), Seng, Shurey, Smith, Stavrinos and Stevenson

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 12 November 2013

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 66 of Council’s Code of Meeting Practice.

Urgent Business

Administration Reports

A11/13      Contingency Fund - status as at 31 October 2013..................................... 1

A12/13      15R Grose Street, Little Bay - Reserve Trust Management........................... 3

Finance Reports

F19/13      Monthly Financial Report as at 31 October 2013........................................ 7    

Notice of Rescission Motions

Nil 

…………………………………………………….

Ray Brownlee

General Manager


Administration and Finance Committee                                                               3 December 2013

 

 

Administration Report No. A11/13

 

 

Subject:                  Contingency Fund - status as at 31 October 2013

Folder No:                   F2004/07396

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2013-14 financial year.

 

In the 2013-14 financial year there have been 23 allocations totalling $92,296.11 as listed in the table below.

 

Meeting

Details

Approved allocation

Annual contributions (ongoing)

Ord Council – 24 Nov 2009

Annual contribution (5 years from 2010-2015)

Waiving of fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)

 

$10,820.00

Ord Council

17 Sept 2013

Annual Contribution (5 years from 2016-2020) Waiving of Fees – Rainbow Club Australia Inc – Murray Rose’s Malabar Magic Ocean Swim ($14,500 per annum from 2016)

 

-

Ord Council –

27 July 2010

Annual contribution (5 years from 2010-11) - Randwick Boys High School - 'Mayor's Award'

$1,000.00

Ord Council – 22 Feb 2011

Annual contribution (5 years from 2010-11) - Randwick Girls High School - 'Mayor's Award'

$1,000.00

Ord Council – 25 June 2013

Annual contribution Sponsorship of the Westpac Rescue Helicopter Lifesaver Service – 3 year agreement commencing 2013-14

 

$15,000.00

Planning Comm – 13 Mar 2012

Annual contribution – Australia Day Botany Bay Regatta

$750.00

2013-14 Contingency Fund allocations

Ord Council – 25 June 2013

13th Annual Des Renford Chair of Hearts Research Family Gala and Charity Day

$8,500.00

Ord Council – 25 June 2013

Maroubra Surfing Walk of Fame – community event

$14,000.00

Ord Council – 25 June 2013

Waiving of fees and sponsorship - Surfing NSW Junior Titles contest

$11,000.00

Ord Council – 23 July 2013

Sponsorship - Maroubra Junction Public School’s Centenary Cookbook

$500.00

Ord Council – 23 July 2013

Waiving of fees - St Nicolas' Anglican Church, Coogee - Carols by Candlelight

$1,347.00

Ord Council – 23 July 2013

Advisory Group lunch - Prince of Wales Hospital proposed new Hybrid Operating Suite

$1,800.00

Ord Council – 23 July 2013

Sponsorship  and waiving of fees - NSW Police Force Brazillian Beach Soccer Event - Coogee Beach

$4,018.10

Ord Council – 23 July 2013

Support for the Better Block project proposed for Clovelly Road

$7,700.00

 

Ord Council – 23 July 2013

Community forum and presentation with UNSW Expert Reference Group on environmental issues

$4,500.00

Ord Council – 27 Aug 2013

Waiving of fees - Maroubra Diggers Junior Swimming Club - two Swimming Carnivals at DRLC

$1,020.00

Ord Council – 27 Aug 2013

Waiving of fees - Maroubra Swim Clubs Annual Development Carnival DRLC

$780.00

Ord Council – 27 Aug 2013

Sponsorship - 2013 National Indigenous Tertiary Education Student Games - UNSW team

$500.00

Ord Council – 27 Aug 2013

Sponsorship - La Perouse Netball Team – Sydney Aboriginal Netball Carnival

$500.00

Ord Council – 17 Sept 2013

Financial assistance - Ride for Life

$3,798.77

Ord Council – 17 Sept 2013

Financial assistance - Coogee Minnows 50th Anniversary

$1,191.24

Ord Council – 17 Sept 2013

Waiving of Fees – St Mark’s Anglican Church – Carols by Candelight

$1,721.00

Ord Council – 17 Sept 2013

Financial assistance - Tasnim Ahsan Sydney Girls High School

$350.00

Ord Council – 22 Oct 2013

Sponsorship – Clovelly Nippers tents

$1,000.00

Total - 2013-14 Contingency Fund allocations

$92,296.11

 

Note: At the time this report was prepared the November Council Meeting contingency fund allocations had not been confirmed.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

Council has allocated $75,796 in the 2013-14 Budget for contingencies. This amount will be adjusted, as necessary, as part of the December quarterly budget review.

 

 

Recommendation

 

That the status of the contingency fund allocations for 2013-14 be noted.

 

 

Attachment/s:

 

Nil

 

 


Administration and Finance Committee                                                               3 December 2013

 

 

Administration Report No. A12/13

 

 

Subject:                  15R Grose Street, Little Bay - Reserve Trust Management

Folder No:                   F2004/08293

Author:                   Sharon Plunkett, Property Coordinator     

 

Introduction

 

A reserve currently owned by NSW Trade & Investment and located at 15R Grose Street, Little Bay has recently come to the attention of Council staff due to a complaint about unauthorized keeping of bees. The land is in poor condition and is being maintained by the adjoining property owners on an ad-hoc basis.

 

Issues

 

A site inspection has been undertaken and has identified an unauthorised use of part of the land by a resident who has planted olive trees and installed bee hives. A vegetation report was commissioned and it has identified scattered remnant and native trees, the planting of olive trees and exotic species, bee hives, fill soil, Kikuyu, annual and perennial weeds, invasive shrub and grasses. A drain swale that moves stormwater from Marconi Place to Grose Street contains remnant native shrubs of Kunzea ambigua, Casuarina species and Acacia sophorae along with sedge species.

 

Access to the block is via a narrow strip of land adjoining 15 Grose Street.  The land is too narrow to maneuver a ride-on mower and requires manual mowing and maintenance. Presently, Council cannot enforce any activities undertaken on this land. In order for Council to undertake the necessary works required to bring this land into good condition, control the use of the land and address the concerns raised by the neighboring property owners, significant works will need to be undertaken.

 

An approach has been made to NSW Trade & Investment to vest the land in Council, however this has been unsuccessful. NSW Trade & Investment have subsequently offered to dedicate the land for public recreation and appoint Council as the Reserve Trust Manager.  The management of this land by Council is consistent with the Outcome 5 detailed in the City Plan relating to excellence in recreation and lifestyle opportunities and the action to maximize opportunities for residents and visitors to enjoy both active and passive open space uses.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5c:      Create new open space as opportunities arise.

Direction:          Advocate to the State Government for increased open space, walking and cycle paths as part of the Urban Activation Precincts (UAP).

 

Financial impact statement

 

The financial costs for the ongoing maintenance of this reserve will be met from the Open Space maintenance budget.

 


Conclusion

 

Formal acceptance of the offer from NSW Trade & Investment must be made in order for the Crown to reserve this land for public recreation and appoint Council as the trust manager.

 

 

Recommendation

 

That Council accepts the offer from NSW Trade & Investment for the creation of the reserve for public recreation and appoints Council as Reserve Trust Manager of the land at 15R Grose Street, Little Bay.

 

 

Attachment/s:

 

1.View

15R Grose Street, Little Bay - Aerial Photograph

 

 

 

 


15R Grose Street, Little Bay - Aerial Photograph

Attachment 1

 

 

 


Administration and Finance Committee                                                               3 December 2013

 

 

Finance Report No. F19/13

 

 

Subject:                  Monthly Financial Report as at 31 October 2013

Folder No:                   F2013/00406

Author:                   Oliver Guo, Management Accountant     

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 31 October 2013. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 31 October 2013.

 

This report is as at 31 October 2013 and does not include the September Quarter Budget Variations. Council has subsequently adopted the September Variations and as a result they will be included in the November Report.

 

Relationship to City Plan

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:    Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Director Governance and Financial Services, as the Responsible Accounting Officer, advises that the projected financial position is satisfactory. The Current Ratio as at 31 October 2013 is 2.61 compared to 2.28 as at 30 June 2013. The Current Ratio is a financial indicator specific to local government and represents its ability to meet its debts and obligations as the fall due.

 

 

Recommendation

 

That Administration and Finance Committee acknowledges that the Responsible Accounting Officer has advised that the projected financial position of Council is satisfactory.

 

 

Attachment/s:

 

1.View

Monthly Financial Statements - Income Statements October 2013

 

2.View

Monthly Financial Statements - Balance Sheet October 2013

 

 

 

 


Monthly Financial Statements - Income Statements October 2013

Attachment 1

 

 






Monthly Financial Statements - Balance Sheet October 2013

Attachment 2