Works Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 8 October 2013

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Works Committee                                                                                                8 October 2013

 

 

 

 

 

 

 

 

 

 

 

 

 


Works Committee Meeting

 

Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick, 30 Frances Street, Randwick, on Tuesday, 8 October 2013 at 6:00pm

 

Committee Members:           The Mayor (S Nash), Andrews, Belleli, Bowen, D’Souza (Deputy Chairperson), Garcia, Matson, Moore, Nash, Neilson, Roberts, Seng, Shurey, Smith, Stavrinos (Chairperson) and Stevenson

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Works Committee Meeting - 10 September 2013

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 66 of Council’s Code of Meeting Practice.

Urgent Business

Works Reports

W44/13     Tree Removal - Outside 121 Gale Road, Maroubra...................................... 1

W45/13     Scott Street, Maroubra - Proposed Footpath Construction.......................... 9

W46/13     Renaming part of Day Lane to Mary Hamer Lane...................................... 13

W47/13     Recognition of Lurline Bay as a suburb................................................... 17    

Notice of Rescission Motions

Nil 

 

 

…………………………………………………….

Ray Brownlee

General Manager


Works Committee                                                                                                8 October 2013

 

 

Works Report No. W44/13

 

 

Subject:                  Tree Removal - Outside 121 Gale Road, Maroubra

Folder No:                   F2004/07359

Author:                   Bryan Bourke, Tree Management Officer     

 

Introduction

 

On 15 August 2013 Council’s Tree Gang trenched along the kerbline area outside the above property to assess the extent of fig tree root activity and how those roots would impact on public infrastructure rectification works that were taking place along the adjacent section of roadway.

 

Issues

 

Roots from the Council owned Ficus ‘Hillii’ (Hill’s Weeping fig) street tree located on the nature strip outside the above property have caused ongoing and increasingly serious damage to public infrastructure for well over a decade.

 

This damage has involved the replacement of large sections of footpath, an adjacent lentil and stormwater pit and sections of kerb, gutter and roadway lifted and displaced by fig tree roots.

 

The subject street tree is approximately fifteen metres tall with a canopy spread of between sixteen-eighteen metres. It is in good health and contributes significantly to the Gale Road streetscape. It is also an important provider of habitat and food source for a variety of native birdlife and other fauna.

 

Council’s Tree Gang arborists advise that it would not be possible to remove the amount of damaging tree root material required to abate the damage being caused by the roots of this tree without seriously compromising its stability and long-term viability.

 

If any more root pruning were to take place there is every likelihood that the tree would topple onto Gale Road and bring down adjacent overhead powerlines and service wires as well as damaging a range of underground services.

 

In addition, recent excavation along the kerbline showed extensive fungal decay has already taken place within the root plate area because of previous episodes of root pruning and root shaving required to facilitate ongoing infrastructure repairs.

 

The owner of 121 Gale Road, Maroubra, has written to Council requesting that this tree be removed and replaced with a more appropriate street tree species.

 

They have expressed concerns about the stability of the tree in high winds and have highlighted that those concerns have increased as the tree has grown and ongoing root pruning works have taken place.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 10:     A Healthy Environment

Direction 10b:    Environmental risks and impacts are strategically managed

Key Action:       Develop and implement policies, programs and strategies to manage environmental risks and impacts

 

Financial impact statement

 

It is estimated that the removal of the Hill’s Weeping fig outside 121 Gale Road, Maroubra, and its replacement with an appropriate number of advanced Eucalyptus haemastoma (Scribbly gums) would cost in the vicinity of $5,000. The required funds would come from Council’s annual tree management budget.

 

Conclusion

 

The Council owned Ficus ‘Hillii’ street tree growing outside 121 Gale Road, Maroubra, has significant visual and historic significance.

 

This tree is estimated to be approximately sixty years old and up until this point Council has been committed to retaining it in the long term, despite the fact that associated tree root damage has progressively increased in both frequency and severity.

 

The tree has been assessed as having significant scenic and amenity value and with providing important habitat and food source for a variety of fauna. Because of the damage being caused by its roots, the impact of removal on land degradation would be negligible.

 

Using Australian Standard ASDR99307 the tree has been assessed as having an amenity value of $21,600. It has also been calculated that the tree has a moderate hazard rating but this will increase as the tree ages and fungal decay in the root system becomes more widespread.

 

Because of the size and amount of root material required to be removed to effectively deal with the complete range of damage being caused by its roots, root pruning is not in any way a viable option.

 

This is supported by the findings and recommendations made by Council’s Tree Gang arborists when a trench was recently dug adjacent to where the tree is located.

 

Effectively, therefore, the only practicable long-term management option would be to remove the subject tree and to replace it with a more appropriate tree species – as nominated in Council’s Street Tree Masterplan.

 

This is even more important now that extensive fungal decay has been discovered in the tree’s support roots that could have severe implications on the tree’s stability.

 

The removal of this tree will have a detrimental impact on the Gale Road streetscape that will in no way be able to be mitigated by the planting of advanced replacement trees.

 

However, it is the only two examples of this tree species growing along this section of Gale Road and it is somewhat incongruous when compared to other more appropriately sized species growing along both sides of the street.

 

It should be noted that several mature trees of the same species have been removed along both sides of Gale Road, Maroubra, in the past two-three years because of serious damage being caused to both private property and public infrastructure by their extensive root systems.

 

 

 

Recommendation

 

That the Council owned Ficus ‘Hillii’ (Hill’s Weeping fig) growing outside 121 Gale Road, Maroubra, be removed in the interests of public safety and replaced with an appropriate number of Eucalyptus haemastoma (Scribbly gums) – as nominated in Council’s Street Tree Masterplan.

 

 

Attachment/s:

 

1.View

Series of photographs detailing the importance of the subject tree in the streetscape and the damage being caused to public infrastructure by its roots.

 

 

 

 


Series of photographs detailing the importance of the subject tree in the streetscape and the damage being caused to public infrastructure by its roots.

Attachment 1

 

 

Council owned fig tree is quite prominent in the Gale Rd streetscape

 

Sections of adjacent footpath have had to be regularly repaired over the past decade

 

Large section of roadway and kerb and gutter being replaced by Council

 

Extensive root ‘shaving’ has had to be undertaken to facilitate road repair works

 

Excavation and grinding has exposed widespread fungal disease in root zone area

 

Large fig tree support roots travel extensively along kerbline in easterly direction

 

Extensive and regular root shaving has been undertaken to effect infrastructure repairs

 

Large fig tree roots travel huge distances from where tree is actually located


Works Committee                                                                                                8 October 2013

 

 

Works Report No. W45/13

 

 

Subject:                  Scott Street, Maroubra - Proposed Footpath Construction

Folder No:                   F2013/00369

Author:                   Stephen Audet, Coordinator Engineering Services      

 

Introduction

 

Council resolved at its meeting of 26 March 2013:

 

“(Andrews/Seng) that after consultation with local residents Council consider whether a footpath should be installed in Scott Street Maroubra and, should the view of residents be in favour of a footpath, that the funds be set aside for this project in the 2013/2014 budget.”

 

Due to the timing of this resolution, the footpath was included in the capital budget prior to consultation.

 

Consultation has resulted in a petition against the footpath and a number of submissions from individuals.

 

Issues

 

In recent years, Council has completed a program of ensuring that every street has a footpath on at least one side where a footpath is feasible.  Scott Street, Maroubra was included in this program of works in 2005, however at that time a resident petition was tabled against the footpath.

 

In 2013, a resident of Scott Street made representations to Council for a footpath to be installed to assist with accessibility issues. 

 

Residents of the 22 properties bordering on Scott Street were invited to comment on the proposal resulting in the following responses.

 

·       A petition from residents of 11 of the 22 properties bordering Scott Street has been received.  This submission included 10 objections to the footpath and 1 in favour of the footpath.

·       7 individual submissions in addition to the combined petition were received, including 1 submission from a resident who had not submitted previously via the petition.  Of these, 6 submissions objected to the footpath with 1 in favour of the footpath.

 

In summary, submissions were received by 12 of the 22 properties, with 1 of these being in favour of the proposal.

 


The nature of the objections and consideration of these points is outlined below.

 

Point of Objection

Consideration of Objection

Council should stand by previous resolution of 2005 not to install a footpath.

It is valid for decisions to be reviewed over time as further information becomes available.

Impact on trees and lawns and character of street.

Council endeavour to retain trees subject to geometrical and buildability constraints during footpath works.

Low pedestrian usage.  Footpaths available on other streets

Pedestrians currently walk on the road in Scott Street.  Council has a role of providing opportunities for pedestrians that encourages journeys on foot without discriminating.

Scott Street not being important for pedestrians journeys

There are stairs into Arthur Byrne Reserve and South Maroubra Beach opposite the end of Scott Street making Scott Street a valid option for pedestrians.  Council has a role of providing opportunities for pedestrians that encourages journeys on foot without discriminating.

Misuse of Council funds

The construction of the footpath network is in line with the objectives of the City Plan

Footpath against boundary decreases driver visibility of footpath users and could be dangerous

Council’s standard location for footpaths is 0.5m from the boundary.  The interaction between footpaths and driveways is experienced in all streets without incident.  Council staff can still consider location of the path, subject to trees and other buildability issues.

It is steep and would require steps.

The proposal does not include steps.

When they park their cars on the nature strip it will block the footpath.

Parking on the nature strip contravenes the NSW Road Rules and is not supported.

Attract unwelcome traffic including noise, menace, graffiti – decrease of resident safety.

The public road is intended to be a public thoroughfare.  The existence of footpaths in the majority of streets throughout the city does not indicate this behaviour to be due to the presence of a footpath.

Skateboarders will use the footpath causing safety concerns.

The purpose of the footpath is to improve pedestrian amenity.  Council’s experience is that accidents caused by skateboarders on footpaths are rare.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 9:       Integrated and Accessible Transport.

Direction 9a:      A network of safe and convenient walking paths and cycleways linking major land uses and recreational opportunities.


Financial impact statement

 

The cost of constructing a 1.3m wide concrete path has been estimated as $21,528.  This amount has been funded in the 2013-14 Footpath Capital Works Program.

 

Conclusion

 

The reasons outlined in the objections are considered to be consistent with any proposal to install a footpath in any street.

 

A footpath in Scott Street Maroubra is seen as an important network link, providing both improved safety and amenity for pedestrians travelling to and from Arthur Byrne Reserve and South Maroubra Beach.

 

Recommendation

 

That:

 

a)   the details of the resident submissions from 10 residents objecting to the footpath, and 1 resident supporting the footpath be noted.

 

b)   Council proceeds with the proposal of constructing a footpath on the south side of Scott Street.

 

Attachment/s:

 

1.View

Map of proposed footpath

 

 

 

 


Map of proposed footpath

Attachment 1

 

 


Works Committee                                                                                                8 October 2013

 

 

Works Report No. W46/13

 

 

Subject:                  Renaming part of Day Lane to Mary Hamer Lane

Folder No:                   F2004/07140

Author:                   Joe Ingegneri, Manager Technical Services     

 

Introduction

 

At the Council Meeting of 23 July 2013, it was resolved:

 

“(Andrews/Stavrinos) that the section of Day Lane between Borrodale Road and Gardeners Road be renamed Mary Hamer Lane in honour of the founding Principal of St Spyridon College who passed away recently”.

 

Issues

 

The guidelines set by the Geographical Names Board of NSW for the naming of roads have been considered during the review of the proposal.

 

Council forwarded letters serving notice of the proposal to the Geographical Names Board and other public bodies as required.  No objections to the proposal were received from these public bodies.

 

In accordance with Roads Regulation 2008, Council published notice of its proposal in the Southern Courier on Tuesday 3 September 2013.

 

The community was given the opportunity to comment on the proposal through written submissions by Monday 16 September 2013.  There were no submissions received.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4b:      New and existing development is managed by a robust framework.

 

Financial impact statement

 

New street name signs are estimated to cost $500.  There are adequate funds in our Capital Works budget to cover this cost.

 

Conclusion

 

The proposed renaming of part of Day Lane complies with the guidelines set by the Geographical Names Board of NSW.  Following notification and advertisement of the proposal, Council did not receive any submission.

 

On this basis, it is recommended that Council proceed with the proposed renaming of part of Day Lane to Mary Hamer Lane.

 

 

 

 

 

Recommendation

 

That:

 

a)  The proposed renaming of Day Lane between Borrodale Road and Gardeners Road, to Mary Hamer Lane proceed by publishing notice in the Government Gazette and the Southern Courier; and

 

b)  The Geographical Names Board and other required public bodies are informed of the endorsed name.

 

Attachment/s:

 

1.View

Location Map

 

 

 

 


Location Map

Attachment 1

 

 


Works Committee                                                                                                8 October 2013

 

 

Works Report No. W47/13

 

 

Subject:                  Recognition of Lurline Bay as a suburb

Folder No:                   F2004/07141

Author:                   Joe Ingegneri, Manager Technical Services     

 

Introduction

 

At Council’s meeting held on 11 December 2012, Council resolved as follows:

 

“(Stevenson/Moore) that:

(a)    Council engage in community consultation with local residents regarding the      proposal to change the name of their suburb from Maroubra to Lurline Bay; and

 

(b)    Community consultation be limited to within the potential boundaries proposed to be the north side of Torrington Road, the east side of Malabar Road and the south side of Liguria Street.”

 

The report outlines the result of the community consultation.

 

Issues

 

Community Consultation

Community Consultation was undertaken in June 2013.  Council sent 466 letters and surveys to all residents and property owners within the area defined in the Resolution.  Council received a very strong response rate of 56%.  The results are as per table 1.

 

Table 1

In favour of the proposed Lurline Bay suburb                     

247

94%

Against the proposed Lurline Bay suburb

15

6%

 

262

100%

 

An online survey was also undertaken to seek comment from all residents including those outside the proposed suburb boundary.  The results from this online survey are summarised in tables 2 and 3.

 

Table 2

People living in the proposed Lurline Bay suburb area

Agree with proposed Lurline Bay suburb

47

76%

Disagree with proposed Lurline Bay suburb

15

24%

 

62

100%

 

Table 3

People living outside the proposed Lurline Bay suburb area

Agree with proposed Lurline Bay suburb

53

50%

Disagree with proposed Lurline Bay suburb

49

46%

No opinion

4

4%

 

106

100%

 

Torrington Road

From the surveys, Council received numerous comments requesting that the southern side of Torrington Road be included within the proposed Lurline Bay suburb area.  In addition to comments received from the online survey, Council received a petition from property owners and residents of Torrington Road to include both sides in the proposed new suburb.  The petition includes signatures from 23 properties.  This represents 50% of all properties fronting the southern side of Torrington Road.

 

The comments to include the southern side of Torrington Road in the proposed new Lurline Bay suburb state that it will avoid address confusion for emergency services and postal services.

 

In order to facilitate such a request, the proposed suburb boundary will have to be placed at the rear of the properties along the southern side of Torrington Road.  Due to property alignments and side streets, the suburb boundary alignment would have to be set along property boundaries resulting in a sawtooth alignment.

 

To minimise the change in direction and assist with a clear definition for a suburb boundary, the suburb boundary alignment is commonly located along the centerline of the road.

 

The diagram in attachment 2 shows the 2 suburb boundary options.

 

Process for determining Suburbs and Localities in NSW

The Geographical Names Board (GNB) has a statutory responsibility to determine definitive boundaries for suburbs and localities throughout New South Wales.  The process for determining address localities is outlined in the Geographical Names Act 1966.  The key points of the procedure are as follows:

 

1.   Anyone can place a proposal to the GNB to create or amend an address locality.  However, the GNB requires that the local council must concur with the proposal.

 

2.   The GNB recommends that the local council ensures wide community support through public consultation prior to its concurrence.

 

3.   The proposal is then submitted to the GNB.  It should include a map showing the proposed boundaries and supporting documentation addressing compliance with the GNB’s guidelines.

 

4.   The GNB will then consider the proposal.  If approved, it will advertise the proposal in a local newspaper and the NSW Government Gazette (the Gazette) and will also provide maps for public exhibition.

 

5.   The community will have one month to comment on the proposal.  If no objections are received, the address locality will be formalized by way of notice in the Gazette and the local council will be notified.

 

6.   If objections are received, the local council is asked to provide feedback.  The GNB will either re-advertise the proposal, abandon the proposal or make a recommendation to the Minister for Finance and Services for final determination.

 

7.   Councils can then implement boundaries and names on signposts, rates database etc.  It is also a good idea for the council to prepare an item for the local media confirming the determination of the names and boundaries.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 4:       Excellence in urban design and development.

Direction 4b:      New and existing development is managed by a robust framework.

 

Financial impact statement

 

The proposed new Lurline Bay suburb will require administration resources to implement.  It is estimated that this administration will cost approximately $5,000.  Funding is available in the operational budget.

 

Should the proposal proceed, the residents within the proposed Lurline Bay suburb will be required to make their own arrangements to amend their address.

 

Conclusion

 

Community consultation has been undertaken to gauge community feedback on the proposal to create a new suburb of Lurline Bay for the area bounded by Liguria Street, Malabar Road, Torrington Road and the coastline.  The consultation involved surveying the residents and owners with properties within the area and also an online survey to include residents outside the proposed area.

 

Randwick Council received a strong response to the survey of residents within the proposed new suburb area with a 56% response rate.  Of these respondents, 94% agree with the proposal.

 

The online survey received a total of 168 responses.  There were 60% in favour of the proposal, 38% against and 2% did not have an opinion.  For responses from people living outside the proposed area, 50% were in favour, 46% against and 4% did not have an opinion.

 

Whilst the survey numbers represent a small percentage of the residents across the City, there was a strong response and overwhelming support from those living or owning property in the area.

 

The survey highlighted a strong desire from residents on the southern side of Torrington Road to be included in the proposed new Lurline Bay suburb.  Whilst it is technically possible to locate a suburb boundary at the rear of properties, for circumstances along a suburban street with side streets, it is common to locate the suburb boundary along the road centerline.  In this instance, it is recommended that the suburb boundary be set along the centerline of Torrington Road.

 

It is considered that the consultation demonstrates adequate community support for Council to support the proposal and submit the proposal to the Geographical Names Board.

 

Recommendation

 

That the proposed new suburb of Lurline Bay for the area bounded by the southern side of Liguria Street, eastern side of Malabar Road and the north side of Torrington Road be submitted to the Geographical Names Board for its consideration.

 

Attachment/s:

 

1.View

Online Survey Responses

 

2.View

Suburb boundary alignment

 

 

 

 


Online Survey Responses

Attachment 1

 

 




















Suburb boundary alignment

Attachment 2