Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

 

 

 

MAYORAL MINUTES

 

 

 

 

 

 

Tuesday 22 October 2013

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                                22 October 2013

 

 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick, 30 Frances Street, Randwick, on Tuesday, 22 October 2013 at 6:00 p.m.

 

 

 

 

MM78/13   Social inclusion in Randwick................................................................... 1

MM79/13   Des Renford Leisure Centre - Funding Makeover to Existing Pool Complex....... 3

MM80/13   Eastern Area Health Service - Outdoor Gym, Maroubra............................... 5

MM81/13   Food Waste Collection Trial................................................................... 7

MM82/13   Friday 27 December 2013 - Council holiday............................................... 9

MM83/13   Clovelly Nippers - Sponsorship of tents.................................................. 11

MM84/13   Small Business Friendly Councils Program................................................ 13

MM85/13   Support for Smile Like Drake Foundation's work with UNSW's Water Research Department ...................................................................................................... 17

MM86/13   NSW Bush Fires Disaster..................................................................... 37            

 

 

 


Ordinary Council                                                                                                22 October 2013

 

 

Mayoral Minute No. MM78/13

 

 

Subject:                  Social inclusion in Randwick

Folder No:                   F2008/00309

Author:                   Councillor Nash, Mayor     

 

Introduction

 

Randwick City Council holds a wide range of social inclusion programs, such as community activities and events for its residents.  They are held by different departments across Council, such as Community Development, Library & Community Services, and Sustainability Departments.

 

I propose that a list of all council social inclusion activities and events be documented into a single public document. This comprehensive list will provide valuable information to our residents and raise awareness within the broader community the extent and range of activities provided by Randwick Council.

 

Issues

 

Randwick City Council is committed to building ‘a sense of community’.  It promotes a sense of community in a variety of ways, such as maintaining and providing parks, beaches, libraries and hall/venues for community activities to occur in.  Officers within Council also actively run year round community development activities and events to give people the opportunities and means to participate in community life.  Different sections of the Council implement a range of community activities year round. Listed below are some of the sections within the Council’s operation that hold activities and events for our local community:

 

§  Community Programs & Partnerships Team (activities, programs addressing social disadvantage and vulnerable residents)

§  Events & Marketing Team, (corporate and community events/festivals)

§  Sustainability Department (Holiday programs, sustainability education and activities)

§  Library and Community Services Department (library-based recreation and education activities)

§  Integrated Transport (Road safety education programs for schools and parents)

§  Infrastructure Services (Bushcare volunteer program)

 

Financial impact statement

 

There is no financial impact at this stage apart from the publication and printing costs which will be covered by the Council’s annual internal printing budget.

 

Conclusion

 

It is important that our local community is aware of the range of community and social inclusion programs being provided by Randwick Council throughout the year. Pulling together a list of social inclusion activities into the one document will not only provide information to our residents, it will also raise awareness of the wide range of activities provided by Randwick Council.  This document will also reflect the Council’s commitment to one of its objectives, that of creating ‘a sense of community’.

 

 

 

Recommendation

 

That a document containing a comprehensive list of all the social inclusion and community activities managed and implemented by Randwick City Council be prepared, and that copies be sent to:

 

1.     all branches of council libraries

2.     Local Precinct Committees and Chambers of Commerce

3.     Community organisations in Randwick City.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                22 October 2013

 

 

Mayoral Minute No. MM79/13

 

 

Subject:                  Des Renford Leisure Centre - Funding Makeover to Existing Pool Complex

Folder No:                   PROJ/10574/2011

Author:                   Councillor Nash, Mayor     

 

Introduction

 

Council has recently completed the new fitness facility at the Des Renford Leisure Centre.  There is, however, much more work to be done in the future for the DRLC.

 

Issues

 

I propose that Council fund, in future Capital Works budgets, a makeover of the existing pool complex.  This will bring the whole facility to a functional and presentable level expected by our residents.

 

These works include:

 

1.   rendering the internal and external walls, particularly of the children’s indoor pool

2.   building a new children’s party room

3.   lining the ceiling of the internal pools

4.   painting and renovate the grandstands.

 

I propose that Council consider funding some or all of these works in next year’s Capital Works Budget.

 

Financial impact statement

 

Whilst detailed costing has yet to be undertaken, it is likely to be in the vicinity of $1,350,000.

 

Conclusion

 

The new fitness facility in the Des Renford Leisure Centre is a great new addition to the City’s infrastructure, but there is a lot more work to do to improve the DRLC for our residents.  This will no doubt need to occur over future years.

 

Recommendation

 

That Council considers funding for further upgrades of the existing pool facilities at the Des Renford Leisure Centre in next year’s Capital Works Budget.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                22 October 2013

 

 

Mayoral Minute No. MM80/13

 

 

Subject:                  Eastern Area Health Service - Outdoor Gym, Maroubra

Folder No:                   F2013/00121

Author:                   Councillor Nash, Mayor     

 

Introduction

 

Since the installation of the Outdoor Gym at Maroubra Beach by Council, the Health Promotion Service, as part of South Eastern Sydney Local Health District (SESLHD) has been undertaking a research project and promoting the use of the gym. Their study is assessing the benefits of providing outdoor gyms to the community in the promote a healthy lifestyle.

 

In early 2012 the SESLHD held a successful “Come and Try” event which included instruction sessions and a “how to” guide explaining use of the outdoor gym. They now request the support of Council to hold further “Come and Try” days.

 

Issues

 

SESLHD propose the following “Come and Try” days at the outdoor gym:

 

Tuesday 12 November 9am – 11am     

Thursday 14 November 9am – 11am

Tuesday 19 November 9am – 11am     

Thursday 21 November 9am – 11am

Tuesday 26 November 9am – 11am   

Thursday 28 November 9am – 11am

Tuesday 3 December  9am – 11am

Thursday 5 December 9am-11am

 

The Health Promotion Service will advertise the ‘Come and Try” days’ in the Southern Courier and include Randwick City Council logo if approved.

 

SESLHD will be providing staff for the proposed activity.

 

The Health Promotion Service, as part of South Eastern Sydney Local Health District will:

 

·           Provide indemnity insurance for the exercise instruction sessions

·           Complete a risk management plan

·           Provide qualified exercise instructors

·           Evaluate the exercise instruction sessions and provide feedback to Randwick City Council

 

To support this activity, it is intended that Council includes information on this promotion in the Mayor’s column.

 

Financial impact statement

 

SESLHD have requested that Council waive any application and/or promotional fees but there are no applicable fees for such an event in Council’s fees and charges schedule.    

 

 

 

 

Conclusion

 

SESLHD have requested Council’s support and approval to undertake a number of “Come and Try” days at the outdoor gym at Maroubra Beach. They are also undertaking a research project that will assist Council in expanding their knowledge in the benefits of these facilities.

 

Recommendation

 

That :

 

a)     Randwick City Council support the Health Promotion Service, as part of South Eastern Sydney Local Health District proposal “Come and Try” days at the Outdoor Gym at Maroubra Beach.

 

b)     this event be acknowledged in the Mayors column at the appropriate time.

 

c)     Council’s logo be included in any promotional material for the event.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                22 October 2013

 

 

Mayoral Minute No. MM81/13

 

 

Subject:                  Food Waste Collection Trial

Folder No:                   F2013/00423

Author:                   Councillor Nash, Mayor     

 

Introduction

 

I am pleased to advise Council of the innovative trial commencing shortly for Randwick residents to have food waste collected and processed from their household  red-lid rubbish bins. This trial has potential to further increase our waste diversion rate from landfill.

 

Issues

 

NSW householders are currently throwing out $2.5 billion of food waste each year with this material primarily ending up in rapidly dwindling landfill areas across Sydney. When unwanted or unused food goes to landfill, there are also large volumes of ‘embodied’ water and energy used in manufacturing and transport going to waste as well.

 

The collection and processing of food waste separately from landfill material not only contributes to greater waste diversion from landfill it also leads to substantially improved environmental outcomes. Food waste collected separately can be processed and turned into compost, nutrient rich organic fertilizer, and bio-gas which in turn can be used for electricity generation. A city wide food waste collection and processing service has the potential to divert a significant proportion of an estimated 10,000 tonnes of food waste currently discarded in our residential red lid rubbish bins.

 

One of the major resource recovery initiatives approved by Council and NSW Government, and being funded as part of the NSW Government’s Waste and Sustainability Improvement Program (WaSIP), is a small food waste collection trial involving up to 6,000 Randwick households. This trial is intended to involve residents of multi-unit dwellings across the City over a 12 week period with a view to identifying a practical methodology for potentially rolling out food waste collection and processing to all residents at a later stage. Residents from participating units will be invited to opt into or out of the trial and then be provided with kitchen bench-top bins and compostable plastic liners to use during the trial period.

 

A number of existing red lid bins in each property will be designated for food waste collection and appropriately marked with suitable stickers and signage. No additional bins will be required. The same waste collection service is being used to service and collect these bins during the trial period. An extensive community education and engagement program has been developed in conjunction with Communications staff to ensure residents are informed and involved in the food waste collection trial.

 

Financial impact statement

 

Approximately $180,000 has been allocated to this project from the NSW Government’s Waste and Sustainability Improvement Program paid to Council for the 2013 -14 financial year.

 

 

 

Conclusion

 

Importantly, the information gained through the trial will not only provide details on landfill diversion potential and operational issues but will assist staff develop a strong business case to obtain competitive grant funding through the NSW Government’s Waste Less, Recycle More Initiative which has $17 million in contestable grant funding allocated for organics (food and garden waste) collection by Councils.

 

Recommendation

 

That Council notes the commencement of the food waste trial for up to 6,000 Randwick residents and its potential contribution to improving our waste diversion rate from landfill.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                22 October 2013

 

 

Mayoral Minute No. MM82/13

 

 

Subject:                  Friday 27 December 2013 - Council holiday

Folder No:                   F2006/00304

Author:                   Councillor Nash, Mayor     

 

Introduction

 

For a number of years Randwick City Council has had reduced opening hours during the Christmas/New Year period in line with community expectations and usage during this time of year. It is proposed to continue with this arrangement during the 2013-14 Christmas/New Year period similar to last year while ensuring minimal impact on Council’s customer service levels.

 

Issues

 

Christmas this year falls on Wednesday (25 December 2013) and Boxing Day, therefore, will fall on a Thursday (26 December 2013). In order to thank Council staff for their tremendous efforts in 2013, I proposed that Friday (27 December 2013) be classified as a public holiday for all staff. 

 

As usual, essential operating services including Waste Service, Rangers, Storey Street Depot, Aquatic Centre and the Beaches will be maintained through the Christmas/ New Year period. Staff required to work during this period will be paid the appropriate penalty rates in accordance with our Award.

 

I propose that Council be closed on Friday 27 December 2013 and that this be advertised in the Mayoral column along with the Christmas opening hours for the Council Administration Building, Libraries etc. and that notices be displayed at council offices and the libraries to minimise any inconvenience for members of the public.

 

Financial impact statement

 

The financial impact for this matter will be absorbed in the 2012-13 budget.

 

Conclusion

 

The proposed hours of Council operations are in line with community expectation for this time of year and similar arrangements were put in place last year for Monday 24 December 2012.  Given adequate publicity, it is felt that the proposed closure on Friday 27 December 2013 will create minimal impact on Council’s customer service levels.

 

Recommendation

 

That Council confirm Friday 27 December 2013 as a public holiday for Council staff.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                22 October 2013

 

 

Mayoral Minute No. MM83/13

 

 

Subject:                  Clovelly Nippers - Sponsorship of tents

Folder No:                   F2004/07396

Author:                   Councillor Nash, Mayor     

 

Introduction

 

The President of Clovelly Nippers, Lee Killigrew, has written to Council advising that 2013 marks the 100 year anniversary of Clovelly getting its name – before that it was called Little Coogee. Mr Killigrew has asked that Council recognise the 100 year anniversary of the naming of Clovelly by sponsoring the Clovelly Nippers.

 

Issues

 

In particular, the Clovelly Nippers are currently looking for sponsors for ‘Nippers Tents’ and have asked if Council would be interested. The Randwick City Council logo would be prominently displayed on the tents, if Council were to agree to the sponsorship proposal.

 

Financial impact statement

 

If the report recommendation is adopted, the cost to Council will be $1,000 and it is recommended that this be funded from the 2013-14 Contingency Fund.

 

Conclusion

 

Council has, in the past, supported other Nippers Club in the area and, given 2013 marks the 100 year anniversary of the naming of Clovelly, I recommend that we recognise this centenary by donating $1,000 towards the purchase of tents for the Clovelly Nippers, for use at carnivals and the like.

 

Recommendation

 

That Council donate $1,000 to the Clovelly Nippers, in recognition of 100th Anniversary of the naming of Clovelly, to help the Nippers to purchase tents for use in conjunction with Nippers’ events, subject to Council’s logo being prominently displayed on the tents.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                22 October 2013

 

 

Mayoral Minute No. MM84/13

 

 

Subject:                  Small Business Friendly Councils Program

Folder No:                   F2009/00243

Author:                   Councillor Nash, Mayor     

 

Introduction

 

The NSW Small Business Commissioner, Yasmin King, has written to Council advising that the Office of the NSW Small Business Commissioner, in partnership with the NSW Business Chamber, recently launched the Small Business Friendly Councils pilot program to:

 

·           recognise those councils that are implementing best practice initiatives for working with small businesses; and

·           increase the number of councils in New South Wales that are working proactively to assist small businesses.

 

The Small Business Friendly Councils pilot program is currently developing a Small Business Friendly Charter and a diagnostic evaluation tool for councils. The Small Business Friendly Charter will provide a set of benchmarks for councils to uphold during their interactions with small businesses while the diagnostic evaluation tool will allow councils to assess their performance against those benchmarks. Councils that voluntarily commit to the Charter and complete the diagnostic evaluation will be officially recognised by the Office of the Small Business Commissioner with a Small Business Friendly Councils rating.

 

Council has been invited to register interest in participating in the program. It is anticipated that the full Small Business Friendly Councils program will be rolled out to all interested NSW Councils in 2014.

 

Issues

 

As at June 2011, there were 11,614 businesses operating in Randwick City, with 11,324 (97.5%) falling under the small business category. Small businesses frequently interact with local government and rely on positive interactions with local councils for continued sustainability. The Small Business Friendly Councils program will focus on creating systems and tools that will enable councils to become more small business friendly.

Financial impact statement

 

There is no direct financial impact for this matter at this point in time.

 

Conclusion

 

The Small Business Friendly Councils pilot program is widely supported by NSW government organisations and business associations. Proactively supporting and engaging with small business facilitates a thriving, more vibrant and more resilient local community and economy. Through supporting and participating in the Small Business Friendly Councils program there is an opportunity for Randwick City Council to provide leadership in the development of small business friendly best practice.

 

Recommendation

 

That Council registers interest in participating in the Office of the NSW Small Business Commissioner Small Business Friendly Councils program.

 

Attachment/s:

 

1.View

Letter from Small Business Commissioner

 

 

 

 


Letter from Small Business Commissioner

Attachment 1

 

 


Ordinary Council                                                                                                22 October 2013

 

 

Mayoral Minute No. MM85/13

 

 

Subject:                  Support for Smile Like Drake Foundation's work with UNSW's Water Research Department

Folder No:                   F2013/06574

Author:                   Councillor Nash, Mayor     

 

Introduction

 

I have received correspondence from Mike Baird MP, State Member for Manly, about the Smile Like Drake Foundation.  The Foundation was created in honour of Christopher Drake who tragically lost his life in March 2013 after being swept out to sea at the North Curl Curl Ocean pool.

 

Issues

 

The Foundation is working with the University of NSW’s Water Research Department to develop safety harnesses and tethering devices for use by rock fishermen.  Mr Baird has asked that I meet with Mr and Mrs Drake to discuss a proposal to trial these devices at Malabar.  Council recently conducted a survey of rock fishermen which can help provide strategies to reduce loss of life and injury and the results of this survey may assist in the development of the water safety devices.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Any initiative that reduces the risk of loss of life or injury due to rock fishing needs to be seriously considered by Council.  The Foundation’s work in that regard should be commended.

 

Recommendation

 

That:

 

a)     Council provide the Foundation with information gathered from the results of its survey of rock fishermen.

 

b)     the Mayor meet with Mr and Mrs Drake to discuss the proposal to trial the safety harnesses and tethering devices at Malabar.

 

Attachment/s:

 

1.View

Letter from Mike Baird MP, State Member for Manly

 

 

 

 


Letter from Mike Baird MP, State Member for Manly

Attachment 1

 

 



















Ordinary Council                                                                                                22 October 2013

 

 

Mayoral Minute No. MM86/13

 

 

Subject:                  NSW Bush Fires Disaster

Folder No:                   F2006/00722

Author:                   Councillor Nash, Mayor      

 

Introduction

 

The shocking destruction caused by the recent (and continuing) New South Wales bushfires has left many people homeless and distressed.

 

There are currently more than 60 fires continuing to burn across NSW, 17 of which are uncontained. With temperatures to peak in the low to mid-30s tomorrow, every resource is being sent to fight the bushfires, including military personnel. The fear is that several bushfires could combine to create one "mega-fire".

 

Issues

 

The path of destruction so far…

 

·           In the Springwood area (Blue Mountains) – 109 houses damaged and 193 destroyed

·           The Bells Line of Road area (Hawkesbury) 1 house damaged and 3 destroyed

·           In Mount Victoria (Blue Mountains) – 1 house damaged and 7 destroyed

·           In the southern highlands (Wollondilly) - 2 houses damaged and 2 destroyed

 

In addition, the fast moving and massive bushfire west of Lithgow is still the subject of the state's highest bushfire alert. This fire is in incredibly rugged terrain, most of it is in wilderness areas (part of Blue Mountains National Park and the northern edge of the fire is now into Wollemi National Park). The devastation to the iconic natural environments in these areas will be enormous.

 

There have also been devastating fires around Balmoral (Wingecarribee Shire Council) and the Central Coast near Warnervale (Wyong Shire Council).  Our Council should offer assistance to help these affected communities.

 

Financial impact statement

 

There is no direct financial impact for this matter. Should any of the Councils accept Council’s offer of assistance, there could be an indirect cost if staff and/or other resources are requested.

 

Conclusion

 

I would like to extend my deepest sympathy to all the communities who have lost their homes and livelihoods as a result of the recent bush fires. I would also like to extend my appreciation to the fire fighters, volunteers and emergency services officers who are working around the clock to contain the situation.

 

In the aftermath of the fires, and in an attempt to assist with recovery efforts and support individuals and communities affected by the fires, I would like to extend an offer of assistance from Randwick City Council to the Councils affected by the fires, being: Blue Mountains City Council; Hawkesbury City Council; Lithgow City Council; Wollondilly Shire Council; Wingecarribee Shire Council; and Wyong Shire Council.

 

Recommendation

 

That, in an attempt to assist with recovery efforts and support individuals and communities affected by the fires, Randwick City Council extend an offer of assistance to the Councils affected by the NSW bush fires, being: Blue Mountains City Council; Hawkesbury City Council; Lithgow City Council; Wollondilly Shire Council; Wingecarribee Shire Council; and Wyong Shire Council and any other Councils severely impacted by the fires.

 

Attachment/s:

 

Nil