Works Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 13 August 2013

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Works Committee                                                                                                13 August 2013

 

 

 

 

 

 

 

 

 

 

 

 

 


Works Committee Meeting

 

Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick, 30 Frances Street, Randwick, on Tuesday, 13 August 2013 at 6:00 p.m..

 

 

Committee Members:           The Mayor (T Bowen), Andrews, Belleli, D’Souza (Deputy Chairperson), Garcia, Matson, Moore, Nash, Neilson, Roberts, Seng, Shurey, Smith, Stavrinos and Stevenson (Chairperson)

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Works Committee Meeting - 9 July 2013

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 66 of Council’s Code of Meeting Practice.

Urgent Business

Works Reports

W32/13     Tree Replacement - Adjacent 289 Maroubra Road, Maroubra........................ 1

W33/13     Buildings for our Community 2014-15 Advanced Funding.............................. 5

W34/13     Fibro Fragments (Asbestos Issue), Heffron Park....................................... 25    

Notice of Rescission Motions

Nil 

 

 

 

…………………………………………………….

Ray Brownlee

General Manager


Works Committee                                                                                                13 August 2013

 

 

Works Report No. W32/13

 

 

Subject:                  Tree Replacement - Adjacent 289 Maroubra Road, Maroubra

Folder No:                   F2004/07359

Author:                   Bryan Bourke, Tree Management Officer     

 

Introduction

 

Council at its Works Committee meeting held on Tuesday 11 June 2013 resolved:

 

‘(Andrews/Seng) that the two Council owned Ficus ‘Hillii’ (Hill’s Weeping figs) street trees growing adjacent to 289 Maroubra Road, Maroubra, be removed and a report be brought back to Council (or the Works Committee) in relation to appropriate replacement trees.’

 

Issues

 

The report that went to Council recommended that the two Hill’s Weeping figs be replaced with two-three Cupaniopsis anarcardioides (Tuckeroos). The reason that Tuckeroos were selected was that the large fig trees they are to replace provide significant shading from the westerly sun to owners of the adjacent townhouses and screen the complex from surrounding properties. Tuckeroos are a broad domed tree species that generally attain a height at maturity of six-seven metres with a canopy spread of five-six metres. This means that they can be planted under overhead powerlines and Optus cables with little or no pruning and they are able to replicate to some degree the positive benefits provided by species such as figs. They are also indigenous to the coastal regions of New South Wales and Sydney and grow well in areas where there is little soil moisture and where soils are nutrient deficient or water repellent. All three of these significant restraints exist in the location where they are recommended for planting.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 10:     A Healthy Environment.

Direction 10b:    Environmental risks and impacts are strategically managed.

Key Action:       Develop and implement policies, programs and strategies to manage environmental risks and impacts.

 

Financial impact statement

 

It is estimated that the cost to plant three 75-litre Tuckeroos and to maintain them for six months would be in the vicinity of $1,000 and this would come from Council’s tree management budget.

 

Conclusion

 

Tuckeroos have been planted extensively throughout the Randwick City area because they are as close as you can get to the ‘perfect’ street tree. They are indigenous to the NSW coast, they provide habitat for native fauna, they have very few pest and disease issues and their roots cause very little damage for trees of their size. They also require little maintenance once established and survive well in areas with little soil moisture. Should pruning be required they are amenable to pruning around wires and if done properly there is little epicormic regrowth. They are particularly appropriate on ridge areas where a broad domed street tree is required – especially as a replacement for species such as fig trees.

 

Other species that were considered were Waterhousia floribunda (Weeping Lilly Pilly) but these require regular and consistent soil moisture and there is often an issue with fruit drop. Coastal Banksias were also considered but the adjacent property owners are quite elderly and the pods from Banksias can often pose a trip hazard for the elderly. Eucalyptus sideroxylon (Ironbark), Eucalyptus haemastoma (Scribbly gums) and Angophora costata (Sydney Red gum) were also considered but were assessed as not providing adequate shade from the westerly sun. They are also not conducive to regular and ongoing wire pruning, which is a major consideration in this particular situation.

 

 

Recommendation

 

That the two Council owned Ficus ‘Hillii’ (Hill’s Weeping figs) be replaced with an appropriate number of Cupaniopsis anarcardioides (Tuckeroos) as this species is the most appropriate replacement species for this situation.

 

 

Attachment/s:

 

1.View

Digital photograph showing a typical Tuckeroo at maturity in a street in the Randwick LGA demonstrating that they replicate to some degree the dimensions and overall shape of Hill’s Weeping figs

 

 

 

 


Digital photograph showing a typical Tuckeroo at maturity in a street in the Randwick LGA demonstrating that they replicate to some degree the dimensions and overall shape of Hill’s Weeping figs

Attachment 1

 

 

 


Works Committee                                                                                                13 August 2013

 

 

Works Report No. W33/13

 

 

Subject:                  Buildings for our Community 2014-15 Advanced Funding

Folder No:                   F2010/00044

Author:                   Sarah  Harmston, Buildings for our Community Project Officer      

 

Introduction

 

The Buildings for our Community (BFOC) program has commenced its fourth year.  Since its inception, the program has seen the delivery of sixteen completed projects.  A further fifteen projects are currently in the planning, documentation or construction stage.  These include the new Des Renford Leisure Centre gym, two new amenities buildings for Chifley Reserve, a new amenities facility for the cyclists and sporting groups at Heffron Park, a childcare centre upgrade in Clovelly and renovations to the Coogee Senior Citizens Centre.

 

Issues

 

A further fifteen projects are programmed for Year 5 of the Buildings for our Community program (2014-15 Financial Year).  These include works to the Coogee Bus Shelter, Kiosk and Amenities building; upgrades to amenities in Snape Park, Yarra Bay Bicentennial Park and Malabar Junction; work at the Matraville Youth and Cultural Hall; restoration to heritage items at Beiler Park and East Coogee; and an upgrade of the Heffron Park Southern amenities building adjacent the children’s cycle track.

 

In order for these projects to meet the programmed time frame, substantial planning for the projects needs to commence prior to the 2014-15 Financial Year.  This includes the preparation of feasibility studies, master plans, preliminary concept designs and associated cost plans. For this reason, it is proposed that a portion of the funding allocated to these projects be made available prior to the commencement of the 2014-15 Financial Year.  This will allow the engagement of appropriate consultants to undertake the preliminary works required and allow staged programming of construction works throughout Year 5 of the BFOC program.

 

Specifically, the following amounts are requested to be made available against each of the upcoming projects:

 

 

Project

Budget

(excluding internal overheads)

Proposed advanced funds

1. 

Matraville Youth and Community Hall

$900,000

$40,000

2. 

Snape Park Dressing Shed

$170,000

$40,000

3. 

Coogee Bus Shelter/Kiosk Showers and Toilets

$422,283

$90,000

4. 

Malabar Junction Amenities

$80,000

$30,000

5. 

Malabar Jet Rescue Boat Storage Shed

$90,000

$10,000

6. 

James Robertson Fountain

$15,000

$ -

7. 

Beiler Park Gateway

$20,000

$5,000

8. 

Kensington Oval Storage Shed

$30,000

$ -

9. 

Yarra Bay Bicentennial Park Toilets

$150,000

$30,000

10.

Yarra Oval Amenities

$150,000

$20,000

11.

Heffron Park Southern Clubhouse and Amenities Building

$600,000

$40,000

12.

Clovelly Senior Centre

$500,000

$20,000

13.

Cromwell Park Beach Inspectors Watch Tower

$20,000

$10,000

14.

Burnie Park Hall

$70,000

$40,000

15.

Chifley Sports Reserve Skate Facility

$700,000

$ -

 

It is proposed that funding allocated for the Chifley Sports Reserve Skate Facility will be transferred to the 2014-15 Open Space Capital Works budget, for planning and delivery.

 

It is noted that the Kensington Community Centre project was programmed for Year 5 of the BFOC program.  Funds for this project were brought forward to Year 4 2013-14 in accordance with the Council Resolution regarding Works Committee Report W15/13 Buildings for our Community – 2013-14 (Year 4) proposed program modification dated 14/05/13.

 

Project site locations and photos for Year 5 projects are illustrated in Attachment 1.

 

Relationship to City Plan

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6a:      Our public assets are planned, managed and funded to meet the community expectations and defined levels of service.

 

Financial impact statement

There will be no financial impact on the overall funding of the Buildings for our Community program.  The projected balances at the end of financial year of the reserves that fund these projects are sufficient enough to allow for this advance funding.

 

These advance funds will be drawn from the Building Levy Reserve utilising funds from projects deferred in the 2013-14 financial year.

 

Conclusion

The release of some funding towards next year’s Buildings for our Community projects will allow the planning for each of these buildings to be undertaken.  This will enable some of the projects to be scheduled for immediate commencement in mid 2013, and construction programming to thereby be paced in a manageable fashion throughout the 2014-15 Financial Year.

 

 

Recommendation

 

That a total of $375,000 in advanced funding be made immediately available for the planning of the Buildings for our Community projects scheduled for construction in the 2014–15 Financial Year.

 

 

Attachment/s:

1.View

Buildings for our Community - 2014-15 projects - site plans and photos

 


Buildings for our Community - 2014-15 projects - site plans and photos

Attachment 1

 

 

 

 

 

1.       Matraville Youth and Community Hall, Matraville

 


 

 

2.       Snape Park Dressing Shed, Maroubra

 


 

 

3.       Coogee Bus Shelter/Kiosk Showers and Toilets

 


 

 

4.       Malabar Junction Amenities, Malabar


 

 


5.       Malabar Jet Rescue Boat Storage Shed, Malabar


 

 

6.       James Robertson Fountain, Coogee


 

 

7.       Beiler Park Gateway, Randwick


 

 

 

8.       Kensington Oval Storage Shed, Kensington

 


 

 

 

9.       Yarra Bay Bicentennial Park Toilets, Phillip Bay


 

 

10.     Yarra Oval Amenities, Phillip Bay


 

 

 

11.     Heffron Park Southern Amenities building, Maroubra


 

 

 

12.     Clovelly Senior Citizens Centre, Clovelly

 

 

 

 

13.     Cromwell Park Beach Inspectors Watch Tower, Malabar

 

 

 

 

14.     Burnie Park Hall, Clovelly


 

 

 


15.     Chifley Sports Reserve skate facility, Chifley

 


Works Committee                                                                                                13 August 2013

 

 

Works Report No. W34/13

 

 

Subject:                  Fibro Fragments (Asbestos Issue), Heffron Park

Folder No:                   F2008/00197

Author:                   Zaman Shamsuz, Environmental Engineer     

 

Introduction

 

On 25 March 2008, Council resolved to carry out an annual sampling and testing program continues at Heffron Park. The sampling and testing is to investigate levels of asbestos fibres across the park.

 

Issues

 

Council has conducted annual airborne asbestos fibres monitoring at Heffron Park in conjunction with the asbestos removal work on 18 June 2013. The test concluded less than 0.01 fibres per millilitre of air (<0.01 fibres/ml) which is below the lowest detectable level using the membrane filter method [NOHSC:3003(2005)].

 

The National Occupational Health and Safety Commission recommended maximum exposure level for airborne asbestos fibres is 0.1 fibres per millilitre of air (as an 8 hour time weighted average). Based on the results of the visual inspections and airborne asbestos fibre monitoring, the removal of fragments of asbestos cement sheet debris from the ground surfaces at Heffron Park has been satisfactorily completed.

 

In the event that fragments of asbestos cement become exposed, these pieces need be collected and disposed of as asbestos waste in accordance with the requirements of the asbestos management plan for the site and the requirements of WorkCover NSW and the NSW Office of Environment & Heritage (NSW OEH).

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6a:      Our public assets are planned, managed and funded to meet the community expectations and defined levels of service.

Key Action:       Assets are managed strategically to deliver intergenerational equity and to meet Council’s obligation as the custodian of our community’s assets.

 

Financial Impact Statement

 

The cost to undertake an asbestos survey, air monitoring, clearance inspection and asbestos removal was $30,184 excluding GST.

 

Conclusion

 

Air monitoring was conducted during annual asbestos removal in the park. The test results indicate that no measurable amounts of airborne fibres were present in air.

 

 

 

Recommendation

 

That the report be received and noted.

 

 

Attachment/s:

 

1.View

Visual Clearance Inspection Report

 

2.View

Annual Asbestos Monitoring Report and Certificate of Analysis- Airborne Asbstos Fibres

 

3.View

Annual Asbestos Inspection Survey, Heffron Park , May 2013

 

 

 

 


Visual Clearance Inspection Report

Attachment 1

 

 




Annual Asbestos Monitoring Report and Certificate of Analysis- Airborne Asbstos Fibres

Attachment 2

 

 



Annual Asbestos Inspection Survey, Heffron Park, May 2013

Attachment 3