THESE MINUTES ARE DRAFT UNTIL CONFIRMED AT THE NEXT MONTHLY MEETING OF THIS COUNCIL AND/OR COMMITTEE

 

MINUTES OF Works Committee Meeting of the Council of the City of Randwick HELD ON Tuesday, 9 July 2013 AT 6:10 p.m.

 

Present:

 

The Mayor, Councillor T Bowen (East Ward) (from 6.35pm)

 

Central Ward                                        -  Councillors A Andrews, T Seng &

                                                             G Stevenson (Chairperson)

 

East Ward                                            -  Councillors M Matson & B Roberts

 

North Ward                                           -  Councillor L Shurey

 

South Ward                                          - Councillors R Belleli, D’ Souza (Deputy Chairperson) & P Garcia

 

West Ward                                           - Councillors G Moore, S Nash & H Stavrinos

 

Officers Present:

 

General Manager                                             Mr R Brownlee

Director City Services                                      Mr J Frangoples

Director City Planning                                       Ms S Truuvert

Director Governance & Financial Services             Mr G Banting

Manager Administrative Services                        Mr D Kelly

Communications Manager                                  Mr J Hay

A/Manager Development Assessment                  Mr R Quinton

 

 

Apologies/Granting of Leave of Absences

 

Apologies were received from Crs Neilson and Smith.

 

RESOLVED: (D’Souza/Stavrinos) that the apologies received from Crs Neilson and Smith be accepted and leave of absence from the meeting be granted.

 

Confirmation of the Minutes

 

Confirmation of the Minutes of the Works Committee Meeting held on Tuesday 11 June 2013

WO28/13

RESOLUTION: (Andrews/D'Souza) that the Minutes of the Works Committee Meeting held on Tuesday 11 June 2013 (copies of which were circulated to all Councillors) be and are hereby confirmed as a correct record of the proceedings of that meeting.

 

Declarations of Pecuniary and Non-Pecuniary Interests

 

(a)    Cr Matson declared a non significant non pecuniary interest in item W31/13 as         one of the persons mentioned in the report once provided a service to a family         member.

 

The meeting was adjourned at 6.12pm, was resumed at 6.15pm, was again adjourned at 6.16pm and was again resumed at 8.47pm.

 

Cr D’Souza assumed the Chair.

 

Address of Council by Members of the Public

 

Nil.

 

Urgent Business

 

Nil.

 

Works Reports

 

 

WO29/13

RESOLUTION: (Andrews/Nash) that Council note the risk mitigation measures listed in Attachment 1 – Recommended controls.

 

MOTION: (Andrews/Nash) CARRIED - SEE RESOLUTION.

 

Cr Stevenson resumed the Chair.

 

 

W26/13    Works Report - Tree Removal - Adjacent 84 Gale Road, Maroubra (F2004/07359)

WO30/13

RESOLUTION: (Andrews/Bowen) that the two Council owned Ficus ‘Hillii’ (Hill’s Weeping figs) growing adjacent to the property at 84 Gale Road, Maroubra, be removed and that they be replaced with two-three advanced Cupaniopsis anarcardioides (Tuckeroos) – as nominated in Council’s Street Tree Masterplan.

 

MOTION: (Andrews/Bowen) CARRIED - SEE RESOLUTION.

 

Cr Matson requested that his name be recorded as opposed to the resolution.

 

 

 

W27/13    Works Report - Council-Owned Ficus 'Hillii' (Hill's Weeping Fig) Growing Outside 17 Maitland Avenue, Kingsford (F2004/07359)

WO31/13

RESOLUTION: (Andrews/Stavrinos) that the Council-owned Ficus microcarpa var. ‘Hillii’ (Hill’s Weeping fig) growing on the nature strip outside 17 Maitland Avenue, Kingsford, be removed and replaced with a more appropriate tree species being Waterhousia floribunda (Weeping Lilly Pillys) as listed in Council’s Street Tree Masterplan.

 

MOTION: (Andrews/Stavrinos) CARRIED - SEE RESOLUTION.

 

 

 

W28/13    Works Report - Coogee Beach Volleyball (F2009/08286)

WO32/13

RESOLUTION: (Andrews/Stavrinos) that:

 

a)     Council extends the number of courts and time periods that Coogee Beach Volleyball Association is able to carry out training and classes at Coogee Beach as per the following table.

 

TABLE 2. - SCHEDULE OF PROPOSED COURT USE  *

Refer  Attachment 1 - Map of location for the Courts

SUMMER : 1 NOVEMBER TO 31 MARCH

 

TIME PERIOD

COURT NO

NO OF COURTS

WEEKDAYS       

7.00 am – 8.00 pm

1,2,5

3 courts

WEEKENDS       

 

 

 

Saturday

7.00 am – 8.00 pm

1,2

2 courts

Sunday

12 noon – 8.00 pm

1,2

2 courts

 

WINTER : 1 APRIL TO 31 OCTOBER

WEEKDAYS       

7.00 am – 8.00 pm

1,2,3,4,5

5 courts

WEEKENDS

 

 

 

Saturdays

7.00 am – 8.00 pm

1,2,3,4,5

5 courts

Sunday    

7.00 am – 8.00 pm

1,2,3,4,5

5 courts

 

b)     Council enters into a formal licence agreement with Coogee Beach Volleyball Association to conduct volleyball games and classes on Coogee Beach for a period of five years.

 

c)     a minimum annual rent of $440.00 (ex GST) indexed according to increases in Council’s Fees and Charges is applied.

 

MOTION: (Andrews/Stavrinos) CARRIED - SEE RESOLUTION.

 

 

 

W29/13    Works Report - High Street Randwick, - Bus Zone near UNSW and Royal Randwick Racecourse Traffic Signals (F2004/08393)

WO33/13

RESOLUTION: (Seng/Andrews) that High Street Bus Zone, temporarily relocated to the eastern side of the UNSW Gate 2 / Racecourse roadway traffic signals, be returned to the original, long-term, location, west of the traffic signals.

 

MOTION: (Seng/Andrews) CARRIED - SEE RESOLUTION.

 

 

 

W30/13    Works Report - Parking of Trailers (F2008/00499)

WO34/13

RESOLUTION: (Andrews/Bowen) that a submission be made to Transport for NSW regarding the control of trailer parking, along the lines indicated within the report.

 

MOTION: (Andrews/Bowen) CARRIED - SEE RESOLUTION.

 

 

 

Confidential Reports

 

The meeting moved into closed session in order to consider confidential items.

 

Closed Session

 

 

W31/13    Confidential - Closure of Runic Lane, Maroubra - from Hannan Lane to Anzac Parade (F2004/07159)

This matter is considered to be confidential under Section 10A(2) (f) Of the Local Government Act, as it deals with matters affecting the security of the Council, Councillors, Council staff or Council property. (Security matters as advised by the NSW Police.  )

WO35/13

RESOLUTION: (Andrews/Stavrinos) that this matter be deferred for a confidential extraordinary Council meeting prior to the next ordinary Council meeting to examine both the traffic issues and the previous development consent for this site.

 

MOTION: (Andrews/Stavrinos) CARRIED - SEE RESOLUTION.

 

Councillors D’Souza and Garcia called for a DIVISION.

 

The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as follows:

 

FOR

AGAINST

Councillor Andrews

Councillor Belleli

Councillor Matson

Councillor Bowen

Councillor Moore

Councillor D'Souza

Councillor Nash

Councillor Garcia

Councillor Roberts

 

Councillor Seng

 

Councillor Shurey

 

Councillor Stavrinos

 

Councillor Stevenson

 

 

 

Total (9)

Total (4)

 

 

Open Session

 

The meeting moved back into open session.

 

 

Notice of Rescission Motions

 

Nil.

 

 

The meeting closed at 9.29pm.

 

The minutes of this meeting were confirmed at the Works Committee Meeting of the Council of the City of Randwick held on Tuesday, 13 August 2013.

 

 

 

 

 

 

...................................................

CHAIRPERSON