Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

 

 

 

MAYORAL MINUTES

 

 

 

 

 

 

Tuesday 23 July 2013

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                                      23 July 2013

 

 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, First Floor, 90 Avoca Street, Randwick, 30 Frances Street, Randwick, on Tuesday, 23 July 2013 at 6:00 p.m.

 

 

 

 

MM49/13   Maroubra Junction Public School - Centenary Cookbook sponsorship.............. 1

MM50/13   Waiving of Fees - St Nicolas' Anglican Church, Coogee - Carols by Candelight. 3

MM51/13   Passing of Martin Joseph Patrick “Paddy” Bastic OAM................................. 5

MM52/13   Hybrid Operating Suite for the Prince of Wales Hospital............................... 7

MM53/13   Sponsorship Request - NSW Police Force Brazillian Beach Soccer Event - Coogee Beach....................................................................................................... 9

MM54/13   Support for the Better Block project proposed for Clovelly Road.................. 13

 

 

MM55/13   Community forum and presentation with UNSW Expert Reference Group on environmental issues.............................................................................................. 15         

MM56/13   Performance review of General Manager and renewal of contract

This matter is considered to be confidential under Section 10A(2) (a) Of the Local Government Act, as it deals with personnel matters concerning particular individuals.

    

 

 

 


Ordinary Council                                                                                                      23 July 2013

 

 

Mayoral Minute No. MM49/13

 

 

Subject:                  Maroubra Junction Public School - Centenary Cookbook sponsorship

Folder No:                   F2004/07396

Author:                   Councillor Bowen, Mayor     

 

Introduction

 

This year Maroubra Junction Public School will be celebrating its centenary and, as part of the planned celebrations, the school is producing a Centenary Cookbook comprising recipes donated by the school community.

 

The Principal has invited Council to sponsor the proposed cookbook.

 

Issues

 

Maroubra Junction Public School has been providing education for local primary age children for 100 years. This represents a significant achievement and contribution to our local community.

 

Financial impact statement

 

If the report recommendation is adopted, the proposed $500 sponsorship will be funded from the 2013-14 Contingency Fund.

 

Conclusion

 

This is a worthy cause and will provide Council recognition of the School’s contribution to education and the local community over the past 100 years. As such, it is recommended that Council agree to be a ‘gold star’ sponsor of the proposed Centenary Cookbook.

 

Recommendation

 

That:

 

a)     Council sponsor Maroubra Junction Public School’s Centenary Cookbook in the amount of $500 (to be funded from the 2013-14 Contingency Fund);

 

b)     The Council logo and contact details be included in the proposed Cookbook as a ‘gold star’ sponsor.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      23 July 2013

 

 

Mayoral Minute No. MM50/13

 

 

Subject:                  Waiving of Fees - St Nicolas' Anglican Church, Coogee - Carols by Candelight

Folder No:                   F2013/00096

Author:                   Councillor Bowen, Mayor     

 

Introduction

 

A letter has been received from Rev Craig Segaert, Rector, St Nicolas’ Anglican Church advising that the church is currently  planning its  annual major community event “Carols by Candelight” to be held in Grant Reserve on Saturday 14 December 2013..  Rev Segaert is requesting that all associated fees be waived for this event.

 

Issues

 

Rev Segaert expresses the church’s appreciation for the support given by Council towards this major community event and again seeks the waving of associated fees to financially meet the high costs of staging such an event.  The event fee includes:

 

Application Fee:                                               $494.00

Hire of Reserve:                                               $347.00

Supply & Removal 5 sulo bins @ $78.00 p.bin:        $390.00

Connection to Power:                                        $116.00

Total:                                                                           $1,347.00

 

The St Nicolas’ Anglican Church, St Paul’s Anglican Church and the Gracepoint Church each contribute to the costs of this event which is about $6,000 per year, including a fireworks display.  Rev Segaert has advised that this event has been going for 20 years and always draws a good crowd down to Grant Reserve.

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implications to Council is $1,347.00 .This amount will be funded from the 2013-14 Contingency Fund.

 

Conclusion

 

St Nicolas’ Anglican Church, Coogee is a non-profit organisation.  It is considered that this event provides benefit to the community and it is recommended to waive.

 

Recommendation

 

That:

 

a)     The fees for the “Carols by Candelight” event in Grant Reserve on Saturday 14 December 2013 be waived and $1,347.00 be allocated from the 2013-14 Contingency Fund;

 

b)     The organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event.

 

c)     The Mayor or his representative is given the opportunity to address the event on behalf of Council.

 

d)     The event organisers provide Council with information following the event on the number of attendees.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      23 July 2013

 

 

Mayoral Minute No. MM51/13

 

 

Subject:                  Passing of Martin Joseph Patrick “Paddy” Bastic OAM

Folder No:                   F2005/00266

Author:                   Councillor Bowen, Mayor     

 

Introduction

 

It was with great sadness that we recently learnt of the passing of one of Randwick City’s favourite sons, Martin Joseph Patrick “Paddy” Bastic OAM. The purpose of this mayoral minute is to recognise the contribution made by Paddy to our local community and to gain approval from Council to investigate an appropriate way of paying tribute to him.

 

Background

 

Martin Joseph “Paddy” Bastic was born in 1917 in the suburb of Darlington of Irish immigrant parents whom had arrived separately in Sydney in the early 1900’s and were married at St Mary’s Cathedral in 1915. Paddy attended the Patrician Brothers School Forest Lodge until the age of 14 when he had to leave school and start work at a tannery in Botany. However within a year he began working at the Sydney City Council where he was to work for 50 years.

 

Paddy was an Alderman on Marrickville Council from 1953 till 1955. He also worked for the Municipal Employees Union as a Union organiser for ten years during his tenure at the City Council. He was drafted into the war in 1940 at the age of 24 years where he served in the Signals 2nd Australian Corps AIF for 5 years and saw active service in the Solomon Islands and Bougainville.

 

On his return to Sydney Paddy settled in Maroubra and in 1954 married Irene Burke, who was a stenographer at Randwick Municipal Council, at Saint Aiden’s Maroubra Junction Church. Paddy and Irene went on to have four children and remained in the house he built in Malabar Road for their whole lives. Paddy’s son Chris went on to become Mayor of Randwick City Council.

 

Paddy was a prominent and active member of our community having been involved in many organisations throughout his life that make up our great Randwick community including the St Vincent’s de Paul Society, President of the Maroubra Branch of the ALP for 25 years, inaugural & current President of Maroubra Probus, and President of the Coogee Randwick RSL Sub-Branch.

 

In recognition of Paddy’s service to the community, he was awarded the medal of the Order of Australia in June 2006.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Randwick City community will greatly miss Paddy Bastic and we extend our deepest condolences to Paddy’s family in their time of sorrow. As a mark of respect for this great man it is proposed that Council staff investigate an appropriate means of paying tribute to him.

 

Recommendation

 

That Council staff investigate an appropriate means of recognising the invaluable contribution made to our local community by Paddy Bastic.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      23 July 2013

 

 

Mayoral Minute No. MM52/13

 

 

Subject:                  Hybrid Operating Suite for the Prince of Wales Hospital

Folder No:                   F2011/00184

Author:                   Councillor Bowen, Mayor     

 

Introduction

 

Ms Wendy Farrow (Development Officer – Major Project, Prince of Wales Hospital Foundation) has written to Council asking for assistance with the development of one of the hospital’s key projects for the next two years. The Prince of Wales Hospital Foundation is seeking major donor support for a new Hybrid Operating Suite at the Hospital and is working to engage business, industry and community leaders to build a working advisory group to gain support and funding for this vital initiative.  

 

Issues

 

A hybrid operating room is a surgical theatre equipped with advanced medical imaging devices such as fixed C-Arms, CT scanners or MRI scanners. These surgical suites deliver a range of benefits to both patients and medical teams and such a resource would be of significant value and importance to patients of The Prince of Wales Hospital. In its simplest form a Hybrid Operating Room is a “one stop shop” giving patients access to the most comprehensive diagnostic and imaging equipment for angiography and three dimensional imaging whilst on the operating table. In doing so the surgeons can diagnose and treat simultaneously without having to move an unstable patient or compromise their treatment.    

The Hospital Foundation is seeking Council’s support to host a lunch to bring together an Advisory Group of key people it has identified with capabilities and resources to be important contributors to this project. As the Mayor, I have been asked to host this event and assist with ensuring the participants appreciate the importance of this initiative to the local area and community.

 

The Hospital Foundation has suggested a date in August to bring this group together and would like, in the first instance, to see if we may be able to gain your assistance with hosting such a lunch at the Council.

 

Financial impact statement

 

If the report recommendation is adopted, the cost to Council will be approximately $1,800 (being $800 for waiving of the fees for the hire of the Prince Henry Centre and approximately $1,000 for catering for the expected 12-14 guests). This amount could be funded from the 2013-14 Contingency Fund.

 

Conclusion

 

I have agreed, subject to Council approval, to host a lunch at the Prince Henry Centre in late August, for 12-14 CEOs and industry leaders as identified by the Prince of Wales Hospital Foundation to assist the Foundation with the progression of this key project.

 

 

 

 

Recommendation

 

That the Mayor be authorised to host a luncheon at the Prince Henry Centre in late August 2013 to assist the Prince of Wales Hospital Foundation to bring together an Advisory Group of key people to progress the proposed new Hybrid Operating Suite at the Hospital. That the cost of the luncheon (approximately $1,800) be funded from the 2013-14 Contingency Fund.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                      23 July 2013

 

 

Mayoral Minute No. MM53/13

 

 

Subject:                  NSW Police Force Student Beach Soccer Day

Folder No:                   F2010/00038

Author:                   Councillor Bowen, Mayor     

 

Introduction

 

The NSW Police Force is proposing to hold a Latino Beach Soccer game at the Northern end of Coogee Beach on Sunday 29 September from 9am – 3pm. In addition to a soccer game they will provide some low key entertainment and a small number of food stalls. Local Area Commander Gavin Dengate has written to invite Council to partner the NSW Police in holding this event. Mr Dengate has the responsibility for the safety of the International students in NSW on behalf of the Commissioner of Police.

 

The purpose of the Beach Soccer Day is to engage with International students and promote student safety messages to the thousands of international students living, working and studying in Randwick City and beyond.


The Police is
requesting cash and in-kind sponsorship for this event to an estimated value of $4,018.16.

 

Issues

 

In 2012, NSW was home to some 192,000 students with a worth to the NSW economy of 5.5 billion dollars.

As part of its corporate responsibility, NSW Police is charged with the responsibility of improving trust between the students, community and NSW police. This is considered to be a challenging task given many of the students had come from a way of life where the relationship between the Police and the community is not as strong as it is in NSW.

 

The beach soccer day aims to enhance the level of trust and relationship between Police, Council, community and students as well as promote messages about student safety. The event will feature students predominately from Brazil, Mexico, Chile, Peru, Venezuela and Columbia. All members of the community are welcomed to attend. The Consul-Generals from these countries have given their in-principle support to this event and are keen to be involved through in-kind sponsorship and attendance by Ambassadors on the day.

 

Other partnerships contributing to this event are the Football Federation Australia, SBS and Study NSW.  Former and current Australian soccer players are expected to participate in a soccer game on the day. Coogee Beach is the chosen location as it is close to the university, accessible via public transport and is a popular destination.

 


The following support has been requested:

 

Type

In-kind/cash

Amount

Waiving of fees to hire northern end of Coogee Beach

In-kind

$648.16

Reserving of 6 car spaces for VIP’s on Dolphin St car park for the day (6 spaces @ $30/day)

In-kind

$180.00

Provision of bins and event waste removal (5 bins/ $78 each)

In-kind                    

$390.00

Waiving of food health application fee

In-kind

$300.00

Hire of staging, sound, power

Cash

$2500.00

 

 

TOTAL In-kind $1518.16

Cash - $2500.00

 

Subject to the Council endorsing this sponsorship, a council officer will initiate discussions with the volleyball group who use that part of the beach to advise that it will be booked to NSW Police for the day.

 

Financial impact statement

 

The amount of $2,500.00 cash and $1,518.16 in-kind is required to partner on this event. If the report recommendation is adopted, this amount will be funded from the 2013-14 Contingency Fund.

 

Conclusion

 

This partnership is yet another best practice example of the local Police and Randwick Council working together in partnership and in demonstrating mutual commitment towards a safer community.

 

Recommendation

 

That Council supports this event through providing $2,500 cash and in-kind sponsorship of $1,518.10 to be funded from the 2013-14 Contingency Fund.

 

 

Attachment/s:

 

1.View

Letter from Supt Gavin Dengate - request for sponsorship

 

 

 

 


Letter from Supt Gavin Dengate - request for sponsorship

Attachment 1

 

 

Eastern Beaches Local Area Command

136 Maroubra Road Maroubra NSW 2035

Telephone 02 9349 9200  Facsimile 02 9349 9285  ENet 57299  EFax 57285  TTY 9211 3776 (Hearing/Speech impaired)

ABN 43 408 613 180

 

 

 

 

 

Councillor Tony Bowen

Mayor

Randwick City Council

C/- tony.bowen@randwick.nsw.gov.au

 

Mayor Bowen,

 

I have the corporate responsibility for the safety of International Students in NSW on behalf of the Commissioner of Police. In 2012 NSW was home to some 192,000 students and the worth to the NSW Economy was 5.5 billion dollars.

 

One of the main briefs that I have been challenged with is gaining the trust of the students to engage with Police. This in many cases is difficult as many of the students are coming from Countries where the relationship between the Police and community is not what it is in NSW.

 

On Sunday the 29th of September it is proposed to have a beach soccer day featuring students from Brazil, Mexico, Chile, Peru, Venezuela and Columbia. The Consul-Generals from these countries have given their in-principle support to this event and are keen to be involved through in-kind sponsorship and attendance by ambassadors on the day. The day would be from 9am to 3pm. 

 

I am seeking to hold the day at the Coogee primarily at the Northern end of the beach. I am looking at providing some entertainment (including having the Police Band) and a small number of food stalls catering in South American food, and some information stalls based on student safety. Randwick City Council would become a major partner in the day and I am hoping for sponsorship for such things as waste removal, toilet hire, staging and other necessary infrastructure requirements.  I do not believe that this day will be costly in terms of financial cost to the Council.

 

Football Federation Australia are supportive of this initiative and meetings are planned with other parties such as SBS and Study NSW.  Discussions with former and current Australia soccer players will be had to gain a commitment for them in attending (and possibly playing) on the day.

 

Although this day is designed to bridge the gap between students and Police I envisage that the whole community be invited to attend and show that the local community openly embraces international students.

 

I look forward to hearing from you and believe that this is another great example of the local Police and Randwick Council working together demonstrating our commitment towards a safe community.

 

Regards,


Gavin Dengate

Commander


Ordinary Council                                                                                                      23 July 2013

 

 

Mayoral Minute No. MM54/13

 

 

Subject:                  Support for the Better Block project proposed for Clovelly Road

Folder No:                   F2010/00241

Author:                   Councillor Bowen, Mayor    

 

 

Introduction

 

To outline and approve the level of Council support for the Clovelly Road Better Block project being organised for Sunday, October 27, 2013.

 

Issues

 

Councillors have previously received a briefing from Mr Phil Stubbs, regarding his proposal for the Clovelly Road Better Block project.

 

Mr Stubbs outlined the background to the Better Block model, now in place in 40 cities across the world. Better Blocks are developed and implemented by local communities with the aim of demonstrating options for more liveable cities and communities often including:

 

·      Pedestrian and cycling infrastructure

·      Traffic calming measures

·      Planting and streetscaping

·      Street furniture and signage

·      Art, culture and family friendly activities.

 

Better Block proponents agree to introduce their measures as temporary items for one day as a way of demonstrating possible future improvements to local streetscapes. This proposal relates to the Clovelly Road streetscape between Arden and Beach Streets. Mr Stubbs has consulted widely and gained the support of local businesses and many organizations for this inaugural Better Block project.

 

In keeping with the proposal and discussions with Technical and Infrastructure Services, temporary measures would be installed for one day only, on Sunday October 27, 2013 and be removed after the event to minimize any disruption to normal business activities the following day. Normal through traffic arrangements would flow in both directions along Clovelly Road although signage and staff would be in place to slow vehicles and manage traffic issues for the duration of the event.  Publicity for the event is targeting local residents and it is expected that many of those attending will travel on foot and by bicycle.

 

As this would be the first Better Block project in NSW there is expected to be a wide media interest in the event.

 

It is proposed to support this Better Block community event along similar lines as street parties held by residents with some additional level of logistical support on the day. This support covers up to $3,600 in financial support and up to $4,100 of in-kind support and includes:

 

Support provided

In-kind / cash

Amount

Traffic management:

Preparation of traffic plan and signage

Traffic management on day (up to 4 staff @ 5 hrs) (number of staff required still to be confirmed)

 

$450 (in-kind)

$1,250 (in-kind)

 

 

 

Upto

$1,700 (in-kind)

Additional waste and recycling services on the day (collection and disposal)

 

$800 (in-kind)

 

 

$800 (in-kind)

Plants from Community Nursery (various sizes)

 

 

$1,200 (in-kind)

 

$1,200 (in-kind)

Waiving of fees for food stalls

 

$400 (in-kind)

$400 (in-kind)

Directional and gateway signage

- materials and printing

 

 

$900 (financial)

 

$900 (financial)

Insurance cover (to be paid by organizers and reimbursed due to difficulty in covering under Council insurances) (quotes still being obtained)

 

$2,700 (financial)

 

Upto

$2,700 financial

 

Total

 

 

 

 

$4,100 (in-kind)

$3,600 (financial)

 

Appropriate recognition of Council’s support will be required and Better Block organizers will be expected to comply with Council’s requirements and directions from staff as part of the event.

 

Financial impact statement

 

It is proposed to support the Clovelly Road Better Block project with up to $3,600 of financial support and up to $4,100 of in-kind support, payable from the community education program of the environmental levy budget. The financial support would go toward purchase of materials, paints or signage required for the day while the in-kind support would be provided to assist in streetscaping, traffic and waste planning and assistance in meeting the necessary controls on the day.

 

Conclusion

 

The Clovelly Road Better Block project is expected to be the first of many occurring in various Local Council areas across metropolitan Sydney and is in keeping with many of our City Plan outcomes and directions relating to creating well designed urban streetscapes and liveable neighbourhoods. 

 

Recommendation

 

That:

 

1.  Council agrees to support the Clovelly Road Better Block project proposed to take place on Sunday, 27 October, 2013; and

 

2.  That $3,600 in financial support and $4,100 of in-kind support be provided covering traffic and waste management, landscaping, insurance, some planning and logistical support with funds payable from the community education program of the environmental levy budget.

 

Attachment/s:

 

Nil

 


Ordinary Council                                                                                                      23 July 2013

 

 

Mayoral Minute No. MM55/13

 

 

Subject:                  Community forum and presentation with UNSW Expert Reference Group on environmental issues

Folder No:                   F2005/00104

Author:                   Councillor Bowen, Mayor     

 

Introduction

 

This Mayoral Minute seeks Council’s support for the inaugural community forum and presentation with the UNSW Expert Reference Group on environmental issues. 

 

Issues

 

Council recently endorsed a new partnership with an Expert Reference Group from UNSW to provide Council and the community advice and input on relevant and current environmental issues (MM33/13 refers). This is an extension of our Sustainability Agreement signed with the University late last year.

 

It is proposed that the first meeting with the Expert Reference Group include a community forum to encourage wider understanding and discussion on relevant issues with a focus on transport and waste. I would hope that as many Councillors as possible may be able to attend our briefing and / or this community forum with the Expert Reference Group planned at this stage for late afternoon or early evening on Thursday, August 22, 2013.

 

To encourage a wider participation and access to this forum it is intended to hold the event at the Tyree Room at the University with some refreshments provided. The venue is centrally located and is highly accessible by public transport for an early evening timeframe. Bookings would be required to manage overall numbers attending.

 

Financial impact statement

 

Venue hire and catering for the community forum and briefing has been quoted at $4,500 with some further details still to be finalised.

 

Conclusion

 

Council’s role in establishing the Expert Reference Group with specialist and scientific experts provides Council and our community with access to current and state of the art knowledge and understanding across a wide range of environmental and sustainability issues. This inaugural briefing and community forum provides an important event to launch this new partnership.

 

Recommendation

 

That Council agrees to support the inaugural community forum and presentation with the UNSW Expert Reference Group and allocates up to $4,500 for venue hire and catering at the Tyree Room of the University.

 

 

 

 

 

Attachment/s:

 

Nil