Ordinary Council Meeting
Supplementary BUSINESS PAPER
Tuesday 25 June 2013
Administrative Centre 30 Frances Street Randwick 2031
Telephone: 02 9399 0999 or
1300 722 542 (for Sydney metropolitan area)
Fax:02 9319 1510
Ordinary Council Meeting
Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 25 June 2013 at 6:00 p.m.
MM41/13 Bendigo Bank - Waiving of fees.............................................................. 1
MM42/13 13th Annual Des Renford Chair of Hearts Research Family Gala and Charity Day - Use of Des Renford Aquatic Centre................................................................... 3
MM43/13 Confirmation of Sponsorship of the Westpac Rescue Helicopter Lifesaver Service 5
MM44/13 Maroubra Surfing Walk of Fame.............................................................. 7
MM45/13 Call for councils to develop dementia-friendly societies............................. 11
MM46/13 Annual community thank you event for Emergency Services volunteers........ 13
MM47/13 NAIDOC 2013 activities in Randwick ...................................................... 15
Mayoral Minute No. MM41/13
Subject: Bendigo Bank - Waiving of fees
Folder No: F2013/00096
A request has been received from Ms Nazife Halil, Customer Service Officer, Clovelly Community Bank, Branch of Bendigo Bank, to hold a free sausage sizzle outside their branch at 222-226 Clovelly Road, Clovelly to celebrate their 11th Birthday on Saturday 3 August 2013.
Ms Halil has requested that Council’s application fee of $167.00 be waived as this sausage sizzle is free to the public as a birthday celebration.
Financial impact statement
In the event that Council accepts the report recommendation, the direct financial implication to Council will be $167.00 which will be funded from the 2012-13 Contingency Fund.
The Clovelly Community Bank supports numerous Randwick Council events including Seniors Week, Seniors Expo, Garden Awards and the Eco-living Fair. It is considered that Council should support this activity and that the application fee of $167.00 be waived.
a) Council vote $167.00 to cover the application fee for the Clovelly Community Bank to celebrate their 11th Birthday outside the bank at 222-226 Clovelly Road, Clovelly and funds be charged to the 2012-13 Contingency Fund;
b) The activity organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the activity; and
c) The Mayor or his representative be given the opportunity to address the activity on behalf of Council.
Mayoral Minute No. MM42/13
Subject: 13th Annual Des Renford Chair of Hearts Research Family Gala and Charity Day - Use of Des Renford Aquatic Centre
Folder No: F2008/00064
The Des Renford Chair of Heart Research was established in memory of Des Renford who was a famous long distance swimmer and strong supporter of the Victor Chang Cardiac Research Institute.
On Sunday 3 November 2013, the Des Renford Aquatic Centre will be hosting the thirteenth annual family day and swim challenge to raise money for the Victor Chang Cardiac Research Institute. On this day there are many activities including sausage sizzle, water slides, canoe polo and many other free activities run by community groups enabling them to promote their services.
Funds are raised through a $3.00 donation upon entry, sale of food and drinks, raffles and a Swimathon sponsored by family and friends.
Randwick City Council has supported this event since it began in November 2000.
Council has been asked to provide support as per previous years by the provision of:
· Stage and Public Announcement system;
· Tables, chairs, barricades and Sulo garbage bins;
· Printing of posters and flyers;
· Advertising the event through the ‘Regarding Randwick’ page in the Southern Courier;
· Pool lifeguards and first aid officers;
· Jumping Castle;
· Use of Des Renford Aquatic Centre
Financial impact statement
Should Council accept the recommendation, the financial implication to Council, inclusive of waiving fees, would be in the vicinity of $8,500.
Council has been supporting the Victor Chang Cardiac Research Institute for the past twelve years in the form of a family open day at the Des Renford Aquatic Centre. This event is a major annual fundraiser and has proven very successful for the Institute and very well supported by the local community.
That Council vote $8,500.00 to cover the costs associated with Council’s contribution towards the organising and staging of the Des Renford Family Day and Swim Challenge to be held on Sunday 3 November 2013 for the purpose of raising money for the Victor Chang Cardiac Foundation and this be funded from the 2013-14 Contingency Fund.
Mayoral Minute No. MM43/13
Subject: Confirmation of Sponsorship of the Westpac Rescue Helicopter Lifesaver Service
Folder No: F2009/00266
At its ordinary meeting held 9 October 2012 Council considered a mayoral minute and resolved:
“that Randwick City Council enters into a new three year agreement with the Westpac Life Saver Rescue Helicopter service by donating $15,000.00 per annum from the Contingency Fund and in return Randwick’s logo will be displayed on the outside surface of both vertical stabilizers at the back of the aircraft. Randwick Council will also be listed on the service’s official website in the Community Partner’s section.”
Subsequent to this resolution, Council was advised by the Westpac Life Saver Rescue Helicopter service that there was a misunderstanding on their part as to how this sponsorship arrangement was to proceed. The purpose of this mayoral minute is to advise Council of the outcome of ongoing negotiations between Council and the Westpac Life Saver Rescue Helicopter service.
Lengthy negotiations between the two parties have been undertaken and I am pleased to advise that a memorandum of understanding will be entered into which encompasses a number of further initiatives which will have a positive outcome for all concerned. These initiatives are as follows:-
Westpac Life Saver Rescue Base Open Day
Council will have the opportunity to profile the partnership at the Westpac Life Saver Rescue Base Open Day, held annually on the last Sunday of March at the La Perouse base. The Westpac Life Saver will provide a space for Council to set up a stand. Council will provide all promotional material and staff.
Coogee Carols – December 2013
The WLS will endeavour to land the Westpac Life Saver Helicopter during the festivities to deliver Santa. Subject to CASA and management approval.
Council will provide space at the Spot Festival for WLS to sell merchandise and promote the partnership
All Stops To Randwick
The WLS will provide a crew person to present an award selected by Council. Should a crew person not be available, we will provide a suitable WLS representative in consultation with Council.
WLS will promote Randwick Council as a Community Partner via www.lifesaver.org.au with hyperlinks to www.randwick.nsw.gov.au whilst Council will promote WLS on www.randwick.nsw.gov.au as a partner with hyperlinks to www.lifesaver.org.au
Council's logo to be displayed on the aircraft as agreed.
Both parties to ‘Like’ each other’s company pages
WLS will promote the above community events to its Facebook supporters tagging Council in the message (tagging improves reach across both companies pages)
Council will promote the WLS Rescue Base Open Day to its Facebook supporters, tagging WLS in the message
Both parties to promote the above events via Twitter
WLS to provide Council with quarterly content for inclusion in media published in the Southern Courier. Content to include missions performed within Council area and potentially survivor stories.
The new partnership agreement is for a period of three years as per the previous agreement.
Financial impact statement
The cost to Council will be $15,000.00 per annum plus GST for three years.
The Westpac Life Saver Rescue Helicopter service provides a very valuable service to Randwick’s residents and visitors and it is proposed that Randwick continues to be a sponsor of the service.
That Council enters into a Memorandum of Understanding, containing the initiatives outlined in this report, with the Westpac Life Saver Rescue Helicopter service for the next three years by donating $15,000.00 per annum plus GST from the Contingency Fund.
Mayoral Minute No. MM44/13
Subject: Maroubra Surfing Walk of Fame
Folder No: F2010/00026
At its meeting on 26 June 2012 Council resolved (Stevenson/Belleli):
“That Randwick Council re-establish the Surfing Walk of Fame selection committee with the objective to selecting inductees in the current year or in conjunction with a national surfing contest that will be run at Maroubra Beach this summer”.
The purpose of this report is to provide an update on this resolution and request additional funding to hold a Surfing Carnival event (“Beach Breaks”) as part of the Surfing Walk of Fame celebrations.
Discussions were held with Surfing NSW to establish an appropriate surfing contest event to partner with the Surfing Walk of Fame induction. Surfing NSW advised that the next available date was 28 July 2013 and that they could re-locate the NSW Junior Surfing Titles from the Gold Coast to Maroubra for this event. This event is a high profile junior event which will have some of the best junior surfers from around the country. They have requested some assistance from Council towards the cost of holding this event at Maroubra Beach.
The Walk of Fame selection committee was re-established to represent surfing, surf life saving as well as local knowledge on local surfers and the beaches. The committee met and has requested that in addition to the Surfing Walk of Fame plaque unveiling, that Council hold an event as part of the day.
The committee has proposed that the event be held annually with a festival format, with the aim:
· to make Maroubra more of a tourist attraction / surfing Mecca;
· to create tourism in Randwick city and promote Maroubra as a centre for surfing excellence;
· to celebrate beach & surfing culture.
Draft event overview to incorporate four elements:
1. NSW Junior Surfing Titles organized by Surfing NSW (8am – 1pm)
2. Walk of Fame presentation (1pm – 1.30pm)
3. SLSC Competition – ocean swim/Mayor’s Cup (tbc)
4. “Beach Breaks” Fair event – stalls, rides, music (12pm – 4pm)
The committee agreed that there is an opportunity to build this into an annual event and create a great festival in this precinct. The Walk of Fame event was held in 2006 and 2010 however this year we would like to build on the event and cement it as a signature event for Council to be held on an ongoing basis.
The Committee has also asked that Council look at the best time of year to hold the event on an annual basis (potentially around NSW Junior Open Titles event in Jan/Feb).
The Surfing Walk of Fame induction and “Beach Breaks” event aim to officially acknowledge the contributions of individuals and clubs involved in competitive surfing and surf life saving in our local area. The event is an opportunity to promote Maroubra and its vibrant beach community as a tourist destination for potential visitors and to encourage a sense of pride and belonging in the community. At the “Beach Breaks” fair we would like to have a range of market stalls selling clothing, towels, home wares, photos, surfing & beach related items, as well as food and drinks. In addition to the market stalls we will organise rides and activities and music.
The Surfing NSW Junior Titles will take place at Maroubra Beach on Monday 22 July – Sunday 28 July and the Surfing Carnival will coincide with the finals for the titles on Sunday 28 July providing the community with the chance to enjoy the festivities while watching the surfers compete.
The NSW Junior Titles is the largest junior surfing event in the country and the blue ribbon junior event in NSW. There are 300+ competitors who have all qualified through regional eliminations and are competing for a spot in the NSW Junior Team to compete at the Australian Junior Titles late November early December.
With over 300 people coming in to the region for 7 days the economic impact in to area is considerable and the economic impact of the NSW Juniors is estimated at over $500k. The investment by Surfing NSW to hold this event is $25,000 - $30,000 with cash and in-kind. As Surfing NSW is a not-for-profit organization they are asking Council to contribute $7,500 and waive all fees (valued at $3,500.00) to assist them in holding this event. They will also be contacting local businesses about sponsoring the event.
Financial impact statement
Council’s 2012-13 budget has an allocation of $6,000 to cover the cost of the plaques for the Walk of Fame. Together with the installation of the plaques the cost of holding a community event is estimated at $26,000.
Surfing NSW have requested $7,500 cash sponsorship and $3,500.00 in-kind for waiving of fees to hold the NSW Junior Surf Titles contest at Maroubra. $6,000 has been allocated in the 2012-13 budget which will be carried over for the 2013 Walk of Fame induction.
The cost of holding the community event and supporting the Surfing NSW Junior Titles contest is $27,500 cash and $3,500 in-kind. $21,500 cash and $3,500 will need to be funded through the 2013-14 Contingency Fund budget.
Beach Breaks Maroubra Surfing Fair and Surfing Walk of Fame is a free community event that celebrates the proud and colorful surfing history and the beach culture of Maroubra Beach. In partnership with Surfing NSW, the event is an opportunity to officially recognize the achievements and dedication of our local Surfers and our Surf Life Savers by inducting them into the Surfing Walk of Fame.
The Surfing NSW Junior Surfing Titles is the biggest junior surfing event in the country and brings considerable tourism and economic development to Randwick City. Therefore it is a great event for Council to support.
a) approves an additional $14,000 to hold the community event to be funded from the 2013-14 Contingency Fund to hold the Beach Breaks event on 28 July in conjunction with the Surfing Walk of Fame.
b) approves an additional $7,500 cash sponsorship and waive the fees of $3,500, being in-kind support, for the Surfing NSW Junior Titles contest.
Mayoral Minute No. MM45/13
Subject: Call for councils to develop dementia-friendly societies
Folder No: F2004/06275
Alzheimer’s Australia has called on councils to make their areas “dementia friendly” to help combat negative attitudes and protect the rights of people living with dementia.
According the group’s website, more than 3 million people are expected to develop dementia between now and 2050.
A recent article in the Sydney Morning Herald indicated that Alzheimer’s Australia ‘will approach the Australian Local Government Association to help it roll out a “cognitive impairment symbol” to identify services and sufferers.’
At its recent national conference in Hobart, the group’s president (Ita Buttrose) said ‘Australia needs to follow the lead of other countries like the UK in developing dementia friendly societies. Walking groups, choirs, school programs, visits to art galleries, work place engagement programs, the use of technology and improved streetscape are all building clocks in achieving a dementia friend society.’
In addition, the group believes that it is time to roll out a national cognitive impairment symbol that identifies dementia friendly services or staff and people who have a cognitive impairment and require support.
Financial impact statement
There is no immediate direct financial impact for this matter. If the report recommendation is adopted a report will come back to Council detailing any costs involved in the rollout of a “dementia-friendly society” program for the Randwick LGA.
Subject to support and funding, Alzheimer’s Australia will take the project forward initially by seeking a partnership with the Australian Local Government Association to identify areas that are prepared to consider and develop an approach for their local community.
a) Alzheimer’s Australia be advised that Randwick City Council is prepared to work with them to develop an approach to making the Randwick local government area a “dementia-friendly society”.
b) A report be brought back to council in relation to any costs involved in the rollout of a “dementia-friendly society” program.
Mayoral Minute No. MM46/13
Subject: Annual community thank you event for Emergency Services volunteers
Folder No: F2013/00032
A local resident has suggested that Council hold an annual event to thank our community emergency services volunteers. The resident has suggested that Council should ‘not wait for someone else to do it’ and should ‘be the first to set it’ in our Calendar.
I agree that Council should have an annual ‘thank you’ day for all emergency service volunteers to recognise the people who dedicate their time and energy (both emotional and physical) to help the community when in need. In the local residents words: ‘thank God there are dedicated people like the emergency service keeping us safe.’
On 24 February 2013, Council resolved (in part):
‘(Garcia/Matson) that a briefing be provided to Councillors on Randwick Council’s continuing role in supporting local community resilience and in what ways, if any, that might be improved.’
Further, on 26 March 2013, Council resolved:
‘(Mayor, Cr T Bowen) that:
a) Council endorse the proposed community event on Saturday 6 April 2013 to thank the 200 SES volunteers, Police, Ambulance, Fire Brigade and Rural Fire Service and Council staff who assisted in the aftermath of the 24 February 2013 Malabar/Chifley storm event; and
b) the event be funded from the 2012-13 Contingency Fund.’
The 2013 ‘thank you’ event was very well received and I propose that Council support a similar event on an annual basis to recognise the tremendous combined community effort that goes into emergency services in the area, particularly in the aftermath of natural disasters (such as storm events).
It should be noted that there is a report elsewhere on the agenda of this meeting in relation to a community banner campaign (see Item GM11/13). This banner campaign will recognise community volunteers (including emergency services volunteers) and, once the design has been approved by Council, the banners will be installed in the near future.
Financial impact statement
I propose that Council set an annual budget to fund this event. The cost of holding an annual event to thank our emergency services will be $3,000. The 2013-14 event’s budget will be adjusted, at the first quarterly review, to take account of this.
This event will recognise emergency services volunteers who contribute to the ‘sense of community’ theme in The Randwick City Plan. This event will be about giving something back and will particularly recognise those who give up their time on a voluntary basis to assist our residents make their homes safe and weather proof in the aftermath of natural disasters.
I support the local resident’s suggestion and recommend we continue the thank you event for emergency services volunteers (including SES, police, fire, ambulance etc) on an annual basis.
a) Council endorse an annual community event to thank the SES volunteers, Police, Ambulance, Fire Brigade and Rural Fire Service, Council staff etc. who assist our community in cases of emergency.
b) the event be funded from the annual events budget, with the allocation of $3,000 towards this event in the first quarterly budget review in 2013-14.
Mayoral Minute No. MM47/13
Subject: NAIDOC 2013 activities in Randwick
Folder No: F2004/07684
This year, from 7 -14 July, Randwick City Council celebrates NAIDOC and the history, culture and achievements of Aboriginal and Torres Strait Islander peoples, not only in our aboriginal and Islander communities, but by all Randwick residents.
This year’s theme celebrates the 50th anniversary of the presentation of the Yirrkala Bark Petitions to the Federal Parliament. In August 1963, the Yolngu people of Yirrkala in northeast Arnhem Land sent two bark petitions – framed by traditional ochre paintings of clan designs – to the Australian House of Representatives. These petitions represented the Yolngu people’s connection to their land and the concern they had about mining proposals.
I am pleased to announce that Randwick City Council will be celebrating NAIDOC week in the following ways:
§ Install and fly specially designed banners during NAIDOC week:
These banners celebrate our local Aboriginal and Torres Strait Islander communities, their history and culture. We have designed the banners so they can be used to celebrate future NAIDOC, and other significant Aboriginal events over a number of years.
§ Organise and fund an inaugural ‘Man of the Match’ award for a community football game:
La Perouse and Redfern will host a friendly community football game on alternate years. Randwick City Council is producing the trophy which will be designed by local artist Jordan Ardler.
§ Sponsorship of Guriwal Aboriginal NAIDOC Family Fun Day each year:
Randwick City Council sponsors Guriwal $4,500.00 each year to host a family NAIDOC celebration in La Perouse. Traditionally this event is held in September as the weather gets warmer. This event will be separately reported to Council in August when details become available from the organizing committee.
Financial impact statement
The total NAIDOC Week events outlined in this report is estimated to cost around $7,000, which will be funded under the Community Development Budget.
Randwick City Council is proud to support and celebrate NAIDOC week.
That Council endorses the events celebrating 2013 NAIDOC Week.
Mayoral Minute No. MM48/13
Subject: Facilities for the South Sydney Rugby League Club and Heffron Park Maroubra
Folder No: F2010/00044
Council has been approached by the South Sydney “Rabbitohs” Rugby League Club to consider their request to relocate their training and administration facilities from Redfern Oval to Heffron Park Maroubra. An opportunity has become available for substantial grant funding from the Federal Regional Development Australian Fund (Round Five) over the next month.
The facility would include change rooms, weights/physiotherapy facilities, meeting rooms and the administrative offices for the Souths Cares program, as well as public amenity such as toilets, Community facility, change rooms for general sporting use and park patrons. The facility would require an approximate building floor size of 5000m2. A full sized rugby league field with lighting would also be required as part of the proposal.
Souths Cares is an integral part of the South Sydney Rugby League Club, with a focus based around the delivery of programs that encourage and assist youth to achieve their goals with a spotlight on education, training and employment. The program includes:
· Teachers’ Aide Program
· Healthy and Active Lifestyle Program
· Indigenous Leadership Program
Randwick City Council is a partner of the successful Souths Cares program which operates throughout schools in the Randwick LCA.
Heffron Park is a regional facility located in Maroubra. Council has committed funds of approximately $34 million over ten (10) years to progressively upgrade the entire site. Recent works include the Des Renford Leisure Centre, new car parking, share pathways and a children cycling training facility.
As part of the approved masterplan and financial strategy for Heffron Park, Council will be constructing new or refurbished facilities for the cycling clubs, soccer and cricket, as well as undertaking a major upgrade of the facilities in the south-western corner of the site, within the next financial year.
The proposal from the South Sydney Rugby League Club would entail the demolition of the existing building located on Robey Street. This facility is currently leased to Marcellin College.
A new 5000m2 building will be built into the embankment along Robey Street replacing the existing building. The new building will open onto the Marcellin fields. The adjoining field will be utilized for training purposes only and be open to junior clubs and squads at other times. The administration areas will be used to run the Souths Cares program and the meeting rooms will be open to other sporting groups when not in use by Souths. The building will incorporate a permanent community facility available at all times.
Marcellin College Fields
Marcellin College has been a valued community partner of Council at Heffron Park for over 50 years. During that time, Marcellin College has cleared, built and maintained the fields of the corner of Fitzgerald Avenue and Robey Street, Heffron Park (known as Marcellin Fields). Marcellin College have a long term lease over two (2) playing fields and the existing building. This twenty (20) year lease will expire on 30 December 2022.
Marcellin College is highly regarded with high enrolments and the operation of the college relies upon the open space at Heffron Park being available for the college use as the school grounds at Randwick do not cater for outdoor sporting activity.
I had the pleasure of meeting with the Principal of Marcellin College, Brother David, on Monday 24 June 2013 to discuss the proposal from South Sydney Rugby League Club. It was acknowledge that for any future arrangements, Marcellin College would be no worse off and indeed must be given long term security and surety for school use of Marcellin fields. Marcellin College agree in principle to proceed with project subject to current access and rights being maintained. Council fully supports this position of Marcellin College.
Heffron park is Crown Land and any long term lease will require Minister Approval from the NSW Government. At this preliminary stage it is envisaged that a lease over twenty-five (25) years would be sought.
Provided the lease was granted to Council, then Council would hold the lease for the partners and then enter into a binding lease or deed with the current and proposed users; Marcellin College, Souths Sydney Rugby League club and Souths Juniors.
The proposed 5000m2 building is likely to cost in the vicinity of $16 million. With the support of South Sydney Rugby League Club, Council will apply for the Federal Regional Development Austrlalian Fund (Round Five) grant funding. The building fit-out and specialized equipment will be funded by South Sydney Rugby League Club with Council funding a portion of the facility that will be available for general public use. The total cost to the Council will be in the vicinity of $3 million. It is proposed to fund Council’s contribution from the Buildings for our Community program.
The current building adjacent to the Marcellin Fields at Heffron Park will require significant upgrade in the future. Based on recent upgrade costs for Kensington Bowling Club, it is envisaged that this preliminary stage that the future upgrade works by Council will be in the order of $2.5 million to $3.5 million.
The ownership of the building will rest with Council. Hence, for an outlay of $3 million, Council will obtain a community asset valued at $16 million.
It should be noted that if Council is unsuccessful in obtaining substantial grant funding from the Federal Regional Development Australian Fund (Round Five), then the project will not proceed and there will be no costs to Council at this stage.
The training and administration facility proposed for a regional site such as Heffron Park would provide a visionary and exciting opportunity for both the local and broad reaching community into future years.
The rights of Marcellin College and Souths Juniors will be maintained or better outcomes and opportunities provided. Council will ensure that if the project proceeds, that the rights of our current users and community partners are protected.
In the event that the application is successful Council will undertake a community consultation process in relation to the proposal.
a) Council support, in principle agreement, to the relocation of the South Sydney “Rabbitohs” Rugby League Club training and administration facilities to Heffron Park.
b) an application be made to the Federal Regional Development Australian Fund (Round Five) grant funding for the project.
Heffron Park Masterplan
Locality Plan of Proposed Building