Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 9 April 2013

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee                                                                        9 April 2013

 

 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 9 April 2013 at 6:00pm

 

Committee Members:           The Mayor (T Bowen), Andrews, Belleli, D’Souza, Garcia, Matson, Moore (Chairperson), Nash, Neilson, Roberts (Deputy Chairperson), Seng, Shurey, Smith, Stavrinos and Stevenson.

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 12 March 2013

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Privacy warning;

In respect to Privacy & Personal Information Protection Act, members of the public are advised that the proceedings of this meeting will be recorded for the purposes of clause 66 of Council’s Code of Meeting Practice.

Urgent Business

Administration Reports

A1/13       Contingency Fund - status as at 31 March 2013

Finance Reports

F7/13        Monthly Financial Report as at 28 February 2013    

Notice of Rescission Motions

Nil 

 

 

…………………………………………………….

Ray Brownlee

General Manager


Administration and Finance Committee                                                                        9 April 2013

 

 

Administration Report No. A1/13

 

 

Subject:                  Contingency Fund - status as at 31 March 2013

Folder No:                   F2004/07396

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2012-13 financial year.

 

In the 2012-13 financial year there have been 38 allocations totalling $176,519.94 as listed in the table below.

 

Meeting

Details

Net cost to Council

Ord Council – 26 Sept 2006

Annual contribution  (7 years from 2006-07)

Interest foregone on interest free loan - Coogee Surf Life Saving Club renovations

$4,500.00

Ord Council – 24 Nov 2009

Annual contribution (5 years from 2010-2015)

Waiving of fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)

 

$10,820.00

Ord Council –

27 July 2010

Annual contribution (5 years from 2010-11) - Randwick Boys High School - 'Mayor's Award'

$1,000.00

Ord Council – 22 Feb 2011

Annual contribution (5 years from 2010-11) - Randwick Girls High School - 'Mayor's Award'

$1,000.00

Ord Council – 9 Oct 2012

Annual contribution Sponsorship of the Westpac Rescue Helicopter Lifesaver Service – 3 year agreement commencing 2012-13

 

$15,000.00

Planning Comm – 13 Mar 2012

Annual contribution – Australia Day Botany Bay Regatta

$750.00

Works Comm – 8 Nov 2011

Waiving of fees - World Firefighters’ Games October 2012

$40,795.90

Ord Council -

26 Jun 2012

Financial assistance – 2012 Maroubra Fun Run & Oktoberfest

$10,000.00

Ord Council – 24 Jul 2012

Waiving of fees - banner for Charity Boxing Challenge for the  McGrath Foundation & Bowel Cancer Foundation

$1,956.00

Ord Council – 24 Jul 2012

Waiving of fees – use of Heffron Park for Ride for Life event

$2,835.00

Ord Council – 24 Jul 2012

Financial assistance – Bravehearts White Balloon Day – September 2012

$500.00

Ord Council – 24 Jul 2012

Waiving of fees – banner for Randwick City Tourism

$3,912.00

Ord Council – 24 Jul 2012

Waiving of Fees for road closure - Our Lady of the Rosary Parents and Friends Association

$2,800.00

Ord Council – 24 Jul 2012

Waiving of Fees - The Milsy Foundation – use of Des Renford Aquatic Centre

$1,716.00

Ord Council – 24 Jul 2012

Jazz at the Lakes - Charity Fundraiser

$650.00

Ord Council – 28 Aug 2012

Request for Support - 2012 Harmony Walk

$10,617.00

Ord Council – 28 Aug 2012

Maroubra RSL Junior Diggers Swimming Club

$1,540.00

Ord Council – 9 Oct 2012

Waiving of fees – Prince Henry Hospital Trained Nurses Assoc – 2012 Reunion

$4,282.84

Ord Council – 9 Oct 2012

Waiving of fees – Jarrah House Anniversary

$1,246.00

Ord Council – 9 Oct 2012

Cure the Future fundraiser

$1,320.00

Ord Council – 23 Oct 2012

Friends of the La Perouse Museum - Sponsorship of Altar Stones Unveiling Event

$500.00

Ord Council – 23 Oct 2012

12th Annual Des Renford Chair of Hearts Research Family Gala and Charity Day

$8,500.00

Ord Council – 23 Oct 2012

Donation of plants from Council’s Community Nursery - Gurriwal Community Yarra Bay House

$300.00

Works Comm – 13 Nov 2012

Supporting "Sense of Community" Street Parties

$13,000.00

Ord Council – 11 Dec 2012

Financial assistance - Surfing NSW Pictorial Surfing History of Maroubra Beach

$3,000.00

Ord Council – 11 Dec 2012

Financial assistance  - St Brigid's School, Randwick – flag pole

$1,400.00

Ord Council – 11 Dec 2012

Financial assistance  - Randwick Public School – bike rack

$3,500.00

Ord Council – 26 Feb 2013

Sponsorship – Rotary Police Awards

$3,750.00

Ord Council – 26 Feb 2013

Financial assistance – World Kindness Australia

$1,500.00

Ord Council – 26 Feb 2013

Cancer Council NSW Eastern Suburbs Relay For Life 2013

$5,000.00

Ord Council – 26 Feb 2013

Men of League Foundation - Charity Fundraiser

$800.00

Ord Council – 26 Feb 2013

Waiving of fees - Coastrek 2013

$792.00

Ord Council – 26 March 2013

Waiving of fees – St Margaret Mary’s Primary School

$167.00

Ord Council – 26 March 2013

Waiving of fees – Open High School

$1,956.00

Ord Council – 26 March 2013

Waiving of fees - Australian Beach Handball Federation

$4,627.80

Ord Council – 26 March 2013

Waiving of fees – use of Town Hall by Indonesian Community Association of NSW

$1,720.00

Ord Council – 26 March 2013

Waiving of fees – Maroubra Surfers’ Association

$3,766.40

Ord Council – 26 March 2013

Malabar/Chifley storm – community event to thank volunteers

$5,000.00

TOTAL:

 

$176,519.94

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

Council has allocated $125,007 in the 2012-13 Budget for contingencies. This amount will be adjusted, as necessary, during March quarterly budget review.

 

 

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

Nil

 

  


Administration and Finance Committee                                                                        9 April 2013

 

 

Finance Report No. F7/13

 

 

Subject:                  Monthly Financial Report as at 28 February 2013

Folder No:                   F2012/00506

Author:                   Anna Bashkirova, Management Accountant     

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 28 February 2013. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 28 February 2013.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:    Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Director Governance and Financial Services, as the responsible accounting officer, advises that the projected financial position is satisfactory.

 

Recommendation

 

That the monthly financial reports as at 28 February 2013 be noted.

 

Attachment/s:

 

1.View

Monthly Financial Statements - February 2013 Income Statements

 

2.View

Monthly Financial Statements - February 2013 Balance Sheet

 

 

 

 


Monthly Financial Statements - February 2013 Income Statements

Attachment 1

 

 






Monthly Financial Statements - February 2013 Balance Sheet

Attachment 2