Extraordinary Council Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 25 September 2012

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                            25 September 2012

 

 

 

 

 

 

 

 

 

 

 


Extraordinary Council Meeting

 

Notice is hereby given that an Extraordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 25 September 2012 at 7.00pm.

 

Prayer and Acknowledgement of the local indigenous people

Prayer

Almighty God,

We humbly beseech you to bestow your blessings upon this Council and to direct and prosper our deliberations to the advancement of your glory and the true welfare of the people of Randwick and Australia.

Amen”

Acknowledgement of the local indigenous people

I would like to acknowledge that we are here today on the land of the Bidjigal people of the Dharwahal Nation.  The Bidjigal people are the traditional owners and custodians of this land and form part of the wider aboriginal nations of the Sydney area.  On behalf of Randwick City Council I would also like to acknowledge and pay my respects to the Elders both past and present.”

Apologies/Granting of Leave of Absences 

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Council by Members of the Public

Mayoral Minutes

MM72/12   Message from the Mayor

MM73/12   10th Anniversary of Bali Bombing - Coogee Dolphins Bali Memorial Night  

Additional Mayoral Minutes, if any, will be distributed on the night of the meeting.

Urgent Business

General Manager's Reports

GM24/12    Election of Mayor and Deputy Mayor and election of Council Committees

GM25/12    Invitation to the International Sister City Mayor’s Conference, Hangzhou

Director Governance & Financial Services Reports

GF42/12    Local Government Association of New South Wales - 2012 Annual Conference  

 

 

 

…………………………………………………….

Ray Brownlee

General Manager


Ordinary Council                                                                                            25 September 2012

 

 

Mayoral Minute No. MM72/12

 

 

Subject:                  Message from the Mayor

Folder No:                   F2005/00751

Author:                   Councillor Nash, Mayor     

 

Introduction

 

I am humbled to have served as the Mayor of our great City this past year; there is surely no greater honour imaginable than serving the people of Randwick City. I would like to thank all my fellow councillors for your faith in me, and for your ongoing support during what has been a year of hard work, and great improvements in our City.

 

In particular, I would like to acknowledge my Deputy Mayor, former Councillor Bradley Hughes, and my fellow Liberal councillors Kiel Smith, Ted Seng, Bruce Notley-Smith, and Robert Belleli as well as councillors from the ALP, the Greens, the No Parking Meters Party, and the Independents. We have faced challenges, and expressed differing views on occasion, but have held steadfast to our beliefs, and our unifying objective has always been the constant progress of Randwick City for the benefit of all those who live, work, study and play here.

 

I would also like to thank the Council staff – lead by the very capable General Manager Ray Brownlee. Our staff make our visions a reality and ensure that Randwick City really is one of the best places to live in Australia.

 

I would of course also like to thank my partner and family who have shown me so much support, this past year, and always.

 

Twelve months ago, when elected as Mayor, I stood before my fellow councillors and the community and promised to continue to:

-      deliver local area traffic management solutions,

-      review our local planning controls to protect residential amenity and ensure   development is sustainable,

-      inspire pride in our community by enhancing our City,

-      and improve our roads.

 

During the past year much has been achieved in the City of Randwick in these areas:

-      work is progressing well on a Local Area Traffic Management Plan for Kingsford and Kensington to make our roads safer for motorists, pedestrians and cyclists.

-      Council adopted new City-wide planning controls. Our new Local Environmental Plan was the result of the most comprehensive community consultation campaign ever conducted by this Council and has resulted in sensible planning controls, more open space and greater protection for our coastal areas.

-      there remains a strong sense of community in Randwick City and this has been further enhanced by our great events, park improvements, building upgrades and community programs.

-      In 2012/13 we are spending more than $8M upgrading roads and footpaths throughout Randwick City.

 

Despite turbulent economic times, and when governments everywhere are in deficit and riddled with debts, Randwick City Council’s budget shows that with good financial management, it’s possible to remain debt-free, deliver a surplus, and still provide important improvement projects for the community.

 

In June Council adopted the $144 million 2012/2013 budget, endorsed by the community, that is delivering a record spend of $31 million on capital works projects such as roads, footpaths, parks and building upgrades that will directly benefit local residents.

 

Our very successful Buildings for Our Community Program is entering its third year, and this planned approach will allow us to continue improving the buildings and facilities our community has identified as priorities.       

We have further enhanced our role as a recognised leader in sustainability initiatives, and maintained our reputation for transparency and fairness. Our commitment to comprehensive community consultation has remained a guiding principle in our planning for Randwick City, and we have welcomed community feedback on a range of issues and significant projects. We have also expanded our consultation and communication strategies to include social media and online consultations.

Without doubt, the highlight of my term as Mayor has been the opportunity to meet so many residents and ratepayers, and attend so many community events across Randwick City. I have seen first-hand the very best our City has to offer, and that has been an inspiration.

 

Key achievements

 

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Doing business online

I have worked strenuously throughout my term as Mayor to realise my vision of enabling all ratepayers to conduct business with Council in ways that suit them. Increasingly with people being time-poor and leading busy lives, this means providing traditional Council services online. In February 2012 I proposed the establishment of an Online Services Department to increase and streamline the services that Council provides online. This unit was then established in April, demonstrating Council’s commitment to embracing the opportunities, and facing the challenges, that emerging technologies bring.

As a result of my vision, in July Council launched a unique smartphone app called myRANDWICK. Providing a completely customised experience for local residents based on their address, myRANDWICK is already revolutionising the way our residents and ratepayers find out about what’s going on in their own neighbourhood, or across the City. At last count, more than 2000 people had downloaded the app, and no doubt this will continue to rise during summer as local residents discover the daily beach updates and photos provided by our lifeguards.

 

Council has also committed to trial free wifi zones at The Spot and High Cross Park in Randwick, and either Coogee or Clovelly Beach. Wifi in public areas is now increasingly common around the world, providing just another reason for people to have a coffee at a local café, or enjoy our open spaces.


Our weekly Randwick eNews bulletin, introduced in 2011, has gone from strength to strength. We have refined and developed its format, and many thousands of residents now choose to get their information about Council through this source.

 

Des Renford Aquatic Centre      
Work began on one of our biggest capital projects, the transformation of the Des Renford Aquatic Centre in Heffron Park, Maroubra into a modern leisure centre. The work involves a new two-storey fitness facility, with a well-equipped gym, purpose-built crèche, new café, extensive native landscaping and major improvements to parking. The $8.3M project will take about 18 months to complete.

 

New City-wide planning controls       
After 439 days on public exhibition, six separate land use discussion papers, and consultation activities including drop in days, online forums, briefings, brochures and displays, we received over 400 submissions on our new City-wide planning controls. I am pleased that under my mayoralty Council has now adopted these new controls that will guide future development in Randwick City.


Managing traffic issues     
I believe Council has an obligation to ensure our City is safe for all road users, including pedestrians, motorists and cyclists. In my term as Mayor Council has continued to seek feedback from residents in Kensington and West Kingsford to ensure traffic issues are managed appropriately in that area.

I urged local residents in those areas to contribute their ideas and raise their concerns as part of our Local Area Traffic Management study. Our Your Say website created a great conversation between Council and residents; and we also gathered important traffic data, a vital component of the development of Council’s staged approach to the Local Area Traffic Management (LATM) study and implementation. We are continuing to consult with community to seek their views regarding the appointment of an appropriate traffic consultant to commence the study later this year.

 

Capping development heights at Maroubra Beach

Development at Maroubra Beach is now restricted to a sensible 16 metres, following the adoption of Council’s new draft Local Environmental Plan (LEP) in May 2012.

 

This important decision is a responsible one, showing that Council has listened to the concerns of the community. The 16 metre height limit is lower than the 22 metre height limit originally proposed in the Maroubra Beach Urban Design Study – which was publicly exhibited in 2011.

 

The height restrictions apply to the Maroubra Beach Commercial Centre bounded by Fenton Avenue, McKeon Street, Marine Parade and Mons Avenue, which includes the SEALS Club.

 

The LEP is Council’s main legal document that controls how land is used, what can be built, where it can be built, and what activities can occur on the land. Further work is now ongoing to develop detailed planning guidelines as part of a Development Control Plan.

 

Support for constitutional recognition of local government        
In October 2011 we threw our support behind the campaign for constitutional recognition for local government.

 

Randwick City Councillors unanimously supported my proposal to make a submission on the Discussion Paper on Constitutional Recognition of Local Government which has been issued in the lead up to the referendum that will be held in 2013. It was also an occasion to highlight the role of, and essential services provided by, local government in our City.

 

Sustainability and Environment

 

Light rail advocacy   


Under my mayoralty, Council has vigorously pursued the much anticipated return of light rail to Randwick – continuing the work of the previous Mayor Murray Matson.  In December 2011, I welcomed the announcement of a feasibility study into the return of light rail to Randwick by the State Government. There is clear indication by the State Government that construction of light rail infrastructure will begin before the 2015 election.

 

Sustainability Agreement with the University of New South Wales

In August I signed a landmark Memorandum of Understanding with UNSW Vice-President, University Services, Neil Morris, committing both organisations to working together on sustainability initiatives.

 

This innovative partnership enables Council to access a number of specialist sustainability activities underway across the University, and facilitates practical learning opportunities for students to participate in sustainability-related projects, programs and strategies already being delivered by Council.

 

Randwick City Council and UNSW are both leaders in sustainability in our community, and this innovative partnership agreement represents a unique opportunity for Council and our residents to benefit from UNSW’s specialist areas of research and learning.

 

Green Money recycling rewards program                    
In March, we launched an Australian-first recycling rewards program called

 “GreenMoney”. Now available to all residents of Randwick City, the GreenMoney program is a unique partnership that has successfully boosted kerbside recycling rates and delivered significant savings to households. It works by rewarding residents for the amount they recycle with discounts at local businesses. Not only has it increased recycling rates, and provided real savings to residents, but it has also stimulated our local economy.

 

First NSW Council to trial Nissan’s electric vehicle     

I was proud last month to take the keys and step behind the wheel of the Nissan LEAF – the world’s first mass produced electric vehicle. Here at Randwick we take our commitment to the environment very seriously and we are the first NSW Council to trial this vehicle as a fleet vehicle for staff. The car, from Nissan, is used for official Council business and as a staff pool car. It has zero tailpipe emissions, and the electricity that powers it is 100 per cent GreenPower supplied by Origin.

 

Three-Council Ecological Footprint project        
In February, together with the Mayors of Waverley and Woollahra, I wrote to every council in Australia, urging them to follow our lead by committing to the 10% Challenge - an ambitious but necessary program to reduce energy and water use by at least 10 per cent.

 

We continued the innovative work in sustainability education with the Three-Council Ecological Footprint project, which continues to educate the communities of Randwick, Waverley and Woollahra council areas with an array of practical events, workshops and community activities that promote sustainability and encourage behavioural change.

 

 

Clean Up Australia Day     
On Sunday March 4 Council once again roudly supported Australia’s biggest community-based volunteer effort: Clean Up Australia Day. We had close to 20 registered sites in Randwick City, and hundreds of enthusiastic residents and Council staff pitched in to help clean up Randwick City.

Completion of Malabar Beach Stormwater diversion project      
A $3M project between Council and Sydney Water to improve water quality at

Malabar Beach was completed in August. The joint project involved diverting stormwater pipes running under Fishermans Road and the Malabar Waste Water Treatment plant away from the beach. Locals know all too well about the historically poor water quality at the beach. I’m hopeful this project will change this.

Malabar headland handover

On Sunday 4 March I welcomed the long-awaited handback of the western part of Malabar Headland to the people for Sydney’s newest national park.

The transfer of 17.7 hectares of heritage-listed bushland ensures this precious last area of untouched bushland between Sydney Harbour and Botany Bay will be protected for future generations to enjoy.

 

Council and the community fought long and hard for this transfer, and it represents a real victory for the local community, who should be commended for their tenacity and dedication to this cause.

 

Yarra Bay stormwater harvesting     
The grass is already greener at Yarra Bay, thanks to an innovative project that included the installation of an underground water tank and irrigation system at Yarra Bay Bicentennial Park in April to capture and reuse stormwater.

 

The $800,000 project, a joint undertaking with half the cost being met by the NSW Office of Water, provides a consistent supply of water to help irrigate Yarra Bay, and is already delivering huge savings: up to $50,000 and 27 mega litres of tap water every single year.

 

Council is proud to be at the forefront of innovations in environmental initiatives, and as a community we are already reaping the financial and environmental benefits this new irrigation system affords. It makes sense for the planet, and for our ratepayers too. This project shows great leadership by Council and sets an example of our commitment to reducing our use of energy and water.

 

Collection of e-waste        
Council has helped Randwick residents dispose of more than 26 tonnes of e-waste including mobile phones, disused computers, televisions, printers, video recorders and stereos, during two collections in November 2011 and May 2012. As well as ensuring these materials were disposed of appropriately, these two-week collection events proved to be great awareness-raiser of Council’s Recycling Centre in Matraville.

 

National Tree Day     
Hundreds of enthusiastic volunteers got their hands dirty at Purcell Park in Matraville on Sunday 29 July to celebrate Australia’s biggest community tree planting event, National Tree Day.

 

Council has been associated with this event since its inception, and the thousands of native trees and shrubs planted in Purcell Park will help preserve the unique biodiversity of our area, and combat some of the impacts of climate change. Council supplied all the native tubestock, gardening tools, sunscreen, and drinking water, as well as helpful and well-qualified staff to assist with planting.

 

Waste Survey  
I extended my thanks to the more than 1000 residents who kindly took the time to complete our waste survey during May and June 2012. Results showed that residents were overwhelmingly positive about Council’s Waste Services, with 92 per cent of respondents saying they received and used our waste calendar and 97 per cent having heard about Council’s free clean-up services.

 

Maintaining and improving our City

The Loop Road upgrade    
Council’s $2.3M upgrade to ‘The Loop’ road in La Perouse was completed in February 2012. Highlights of the project include extension of the iconic Coastal Walkway around The Loop, installation of two new roundabouts making The Loop one way to improve safety, extensive landscaping with hundreds of new native plants, enhancing outdoor dining areas and improvements to parking facilities.

This upgrade has really revitalised a popular area, supported local businesses and made the area safer for residents and visitors. And this investment is already paying off for local businesses and residents, and for the many thousands of visitors who come and enjoy this unique part of our City so rich in heritage and natural beauty.

 

Buildings for Our Community    
Our $34.8M Buildings for Our Community Program, which will see 65 significant community buildings and facilities upgraded, entered its third year in full swing. As well as major projects including the upgrade to the Des Renford Aquatic Centre, work is now complete on a suite of upgrades to five childcare facilities in Randwick City, the Clovelly Beach Inspector’s office, and the surf club upgrades at Clovelly, South Coogee, South Maroubra and Maroubra. Work is underway on a new toilet block at Baker Park in Coogee, and detailed planning and design has commenced for the Chifley Sports Reserve amenities building and the Heffron Park Central Eastern Building. 

 

New bubblers along the Coastal Walk        
In July 2012 we installed nine new bubblers along the Coastal Walkway between the north end of Clovelly and Maroubra Beach.

 


Kerb ramp upgrades

I believe Council has an obligation to ensure our City is safe and accessible for everybody. To work towards this goal, in April 2012 we installed new kerb ramps at 10 locations across the City to improve access for parents with prams and people in wheelchairs. Council is continuing to install new kerb ramps as part of a planned program.

 

Randwick Education and Health Specialised Centre

The Specialised Centre Discussion Paper, adopted in November 2011, reflected the significance of one of the most economically important areas in Randwick City containing UNSW, NIDA, Royal Randwick Racecourse, four major hospitals and specialist medical and research facilities.

 

Council’s adoption of this community discussion paper with revised and reduced planning controls for inclusion in new City-wide planning controls which will be subject to further community consultation, demonstrated Council’s support for sensible planning controls to strengthen and improve the area.

John Calopedos playground                                           
Works are almost complete at John Calopedos Memorial Playground in Kensington.

 

The $210,000 revamp includes new see-saws, slides, swings, rock climbing walls, and softfall, and extension of the bike track.

 

The local community was closely consulted early in 2012 and made valuable contributions to the final design. 

 

Reopening of the Proud of Our Elders mural on Belmore Road and proclamation of June Moore Memorial Square    
I joined local artist Carol Ruff on Saturday 16 June 2012 to proudly reopen the Proud of Our Elders mural on Belmore Road in Randwick, and honour a true heritage crusader and the founder of Randwick and District Historical Society, June Moore.

 

June Moore was a local resident and passionate heritage crusader. Along with her mother Nell Pillars, she founded the Randwick and District Historical Society in 1957 and played a key role in saving historic Sandgate Cottage in the 1970s from demolition.

 

The Proud of Our Elders mural, a fixture on Belmore Road since 1981, pays tribute to the Indigenous and migrant communities that helped shape the character of the City of Randwick, and portrays six elders from the local area and celebrates their various cultural contributions and sporting achievements.

Original artist Carol Ruff carried out the faithful restoration ensuring the mural, and June Moore Square, will be enjoyed by many for years to come.

 

New kids cycleway at Heffron Park   
Work is set to begin on a new children’s cycleway in Heffron Park Maroubra. Heffron Park is Randwick City’s premier sporting and recreational park, and the top quality educational bicycle facility will be a welcome addition to this important social and sporting hub of our community. The bike track features road signs, road markings and road rule information signs to help children gain confidence and develop road safety riding skills.

 

To complement the children’s bicycle facility, the shared pathway along Jersey Road is being extended, the car park upgraded, a new picnic and shelter area is being installed, and the area is being extensively landscaped with hundreds of new native trees and shrubs.

 

Events

 

The Spot Festival      
The sun shone on Sunday 11 March as The Spot was transformed into a buzzing festival with three stages of non-stop entertainment, a whole street of free kids’ activities, a mouth-watering array of international food stalls, a Festival bar serving up summery sangria, market stalls, and demonstrations of capoeira and Brazilian dancing.

 

The biggest and best yet, The Spot Festival capped off a great summer of fun, safe events in Randwick City. More than 20,000 excited festival-goers were treated to the sight of two much-loved Australian actors, Barry Otto and Deborah Mailman, unveiling their new plaques on the Australian Film Walk of Fame outside the iconic Ritz Cinema. I was lucky enough to feature on the back page of the Sydney Morning Herald the following morning with Deborah and Barry.

 

The Spot, a vibrant cultural and creative area, and has really carved a niche as a unique culinary destination, and The Spot Festival well reflects the diversity and energy of our City.

 

Eco-Living Fair 
On Sunday 16 September the crowds turned out in force for Council’s annual celebration of all things green and sustainable, the Eco-Living Fair.

Highlights of the day included celebrity chefs Sammy and Bella’s fabulous pop-up Burger Bar, mouth-watering organic food, fabulous market stalls, a colourful gypsy caravan bursting with free kids activities including a native wildlife show, interactive performances and music, and live bands on the main stage.

 

The Eco-Living Fair was also the perfect opportunity to find out how easy it is to make your home and garden more sustainable – and save money on your energy and water bills. Visitors explored Randwick Environment Park, enjoyed worm farm workshops, contributed to our expert panel discussion on ‘Love food, hate waste’, and there was a steady stream of interested people touring our sustainable ‘demonstration house’. Experts were on hand to answer questions about organic food, composting, gardening, green cleaning, and there were lots of tips on saving energy and water.

 

2012 Australia Day Community Service Awards         
Conducting Citizenship Ceremonies has been a wonderful experience during my time as Mayor. And it was a particular honour to conduct the special Australia Day Citizenship Ceremony on January 26 at the Prince Henry Centre at Little Bay, and present the Community Service Awards that recognise the special efforts and achievements of local individuals who have generously given their time for the benefit of our community.    

The winner of the 2012 Randwick City Council Community Service Award was Margaret Parsons for her voluntary work as a carer with the Brown Nurses Association, and I presented the Young Citizen of the Year Award to Tamara Murray, who is a dedicated member of the Maroubra Surf Life Saving Club, Offshore 3 Rescue Boat and Surf Life Saving Support Operations Group.   

I also presented Superintendent Gavin Dengate from the Eastern Beaches Local Area Command with a Mayor’s Certificate for initiating the inaugural Sydney White Ribbon Walk.

 

2011 Coogee Carols 
The air around Coogee was filled with song on Sunday 18 December when Council held its annual twilight Christmas Carols concert starting at the family-friendly time of 6:30pm at Coogee Beach.

 

Bigger and better than ever, Coogee Carols featured a terrific line-up of media personalities, including comedian and winner of Celebrity Apprentice Julia Morris who lead the crowd through renditions of their favourite Christmas songs.

 

Coogee sparkles New Years Eve 2011       
The spectacular annual Coogee Beach New Year’s Eve fireworks display is starting to develop an enviable reputation as a great alternative to the hustle and bustle of travelling into Sydney City on New Year’s Eve. Where else can you go for a swim, have a picnic, a glass of wine, and enjoy a stunning fireworks display without battling millions of people? The new family-friendly time of 9pm proved popular with the thousands of families who flocked to vantage points along the Coogee Beach foreshore to view the fireworks, and our close liaison with Eastern Beaches Local Area Command ensured the event was incident-free, safe and happy for all who attended.  

Arts and Cultural program highlights
The second year of Randwick’s Arts and Cultural Program saw a big surge in people coming to these shows, and increasingly high calibre performers including global award winners the Joseph Tawadros Trio and the much-anticipated and sold out Georges Melies Project, fresh from a run in New York City. These performances are low cost and accessible, and are extremely popular with our community.

 

International Womens Day Art Competition      
The annual International Womens Day Art Competition in March, is always a great opportunity to showcase the extraordinary talent of girls and women in our community, and this year was no exception.

 

In this eighth competition, seventy-five works of art were entered, reflecting the creativity of women and girls in Randwick City across a variety of mediums including painting, sculpture and photography.

 

All That Jazz     
Thousands flocked to Randwick Town Hall on Saturday 23 June and Sunday 24 June for a weekend of thumping jazz music, more than 20 dealers selling vintage fashion, jewellery and accessories, scrumptious sweet treats and Dressed for the Voyage, a spectacular exhibition showcasing original fashion from the Titanic era.

 

Youth Week and the Filthy Art Festival     
During my time as Mayor I have consistently sought innovative ways to highlight the potential, energy and creativity of young people in our City.

 

The Filthy Art Festival, held at Maroubra Beach, offered plenty of free activities including skate clinics, henna tattooing, a recycled art competition and installation, and graffiti art, and the stars of the 2011 LeX-Factor Busking Competition engaging the crowd with a great performance.

 

Community Mental Health Forum      
During Local Government Week in August Council, in partnership with the Schizophrenia Fellowship of NSW, hosted a Community Mental Health Forum to help raise awareness and promote understanding of mental health issues.     

Experts including Rom Ramjan, CEO of the Schizophrenia Fellowship of NSW, John Malone, CEO of Aftercare, and Darrell Williams, CEO of Medicare Local Eastern Sydney, as well as people living with mental illnesses and their carers, addressed the forum and provided valuable insights into this issue.       

The event this year was very well-attended, with more than 135 people attending.

 

Mina Wylie exhibition        

On April 21 I was thrilled to open an exhibition about Mina Wylie, the first Australian woman to compete in an Olympic swimming event – at the 1912 Stockholm Olympics. To mark the centenary of her achievement, and to celebrate the London Olympics in July, I launched Council’s evocative exhibition at Bowen Library of photographs and memorabilia from Wylie’s illustrious career.


It was a delight to meet Olympian Lisa Forrest OAM, who spoke at the launch, and the exhibition has proved to be a huge drawcard for locals and visitors alike. Mina Wylie was a spirited character and a wonderful role model, especially for young people in our City.

 

 

 

 

 

 

Supporting our community      

Guriwal Bush Tucker Track         
On 29 May, during National Reconciliation Week I signed a Memorandum Of Understanding with Karen Cooley from Guriwal Aboriginal Corporation to transform the Guriwal Bush Tucker Track at La Perouse into a world-class tourist attraction.

 

The Guriwal Bush Tucker Track, now managed by Guriwal Aboriginal Corporation, provides unique opportunities for educational school tours and cultural walks.

The signing of the historic agreement coincided with National Reconciliation Week, which is celebrated each year between 27 May and 3 June, and commemorates two milestones in the reconciliation journey: the anniversaries of the successful 1967 referendum, and the High Court Mabo decision that recognised Native Title.

 

National Year of Reading

On February 14 to mark the launch of the National Year of Reading I launched Randwick Readers – Randwick’s own interactive reading community with the objective of promoting literacy and raising much-needed funds for less fortunate communities. 

 

I was joined by local author and National Ambassador for the Year of Reading Dr Anita Heiss, and adored local identity and actor Bill Conn.

 

Randwick Readers has helped promote literacy and reading in our own community, and reminds us how lucky we are to have access to books. For every five books read Council has pledged $1 to the Australian Literacy and Numeracy Foundation to promote literacy and numeracy programs in remote indigenous communities.

 

Community Partnerships Funding Program        
Council works closely to support community organisations in our City who deliver services to our most marginalised residents. In August 2012 I presented seven community groups with cheques totalling almost $127,000 to be used for a range of important community projects to help local residents throughout Randwick City. Organisations that received funding included the Australian Red Cross, Bondi Community Street Project, Eastern Respite and Recreation, Guriwal Aboriginal Corporation, The Deli Womens and Childrens Centre, The Ethnic Child Care, Family and Community Services Cooperative, and WAYS Youth Services.

 

I was also pleased to present cheques totalling over $350,000 to 48 local non-profit organisations participating in the CDSE Clubs Grants Scheme, which Council administers.

 

National monument to fallen lifesavers     
I tabled a Mayoral Minute in June proposing the establishment of a national monument at Coogee to honour surf life savers who have given their lives in war. More than 20 surf life saving clubs were already established at the time World War I broke out, and a significant number of these volunteer club members signed up to defend our nation. We are now working with the State and Federal Governments, and Coogee Surf Life Saving Club on this project.    

Olympic banners       
Coinciding with the London Olympic Games, in July 2012 we celebrated Olympic heroes who call our City home with 138 festive street banners across the City.

Fifteen famous faces graced the banners in a celebration of the triumphs of past and present local Olympians.

 

Randwick City has a long and proud history of producing sporting greats, and the thrilling lead up to the London Olympics was the perfect time to celebrate the achievements of our own, home-grown Olympic heroes. Olympians featured on the banners included Mina Wylie, the plucky pioneer from Coogee who made history at the Stockholm Olympics in 1912 when she became the first woman to compete in swimming at an Olympic level, and the legendary kayaker Dennis Green OAM of Little Bay, who has competed in five consecutive Olympic Games.

 

Council received very enthusiastic and positive feedback from the community about the banners.

 

Civic Reception for Antarctic heroes 


On 27 April I hosted a Civic Reception to honour the remarkable achievements of Kensington local Justin Jones, and his partner in adventure, James Castrission.

 

Better known as ‘Cas and Jonesy’, the adventurers made history early in 2012 by becoming the first pair to travel the 2275 kilometres on foot – and sometimes skis – from the edge of Antarctica to the South Pole and back.

 

I enjoyed meeting them both, and praised their tenacity and determination. Theirs is an inspirational tale of adventure and mateship, but their monumental fundraising efforts for ‘You Can’ is just as impressive. It was very fitting for Council to honour them as remarkable people and worthy role models, particularly for young people in our community.

 

The inaugural Sydney White Ribbon Walk

Thousands showed their support and commitment to stopping violence against women when they joined the inaugural Sydney’s White Ribbon Walk on a rainy Saturday 25 November 2011.

 

The walk, conducted by Council in partnership with Eastern Beaches Local Area Command, began at 7.30am at High Cross Park in Randwick, and proceeded down Coogee Bay Road to finish at Coogee Beach. Planning is well underway for this years’ event in November.

 

 

Margaret Martin Library honours Randwick’s first female Mayor

On International Womens Day in March I announced that Randwick’s first, and so far, only female mayor would be uniquely honoured. In a fitting tribute, the Randwick Branch Library was renamed the Margaret Martin Library.

 

Margaret Martin was elected to Council in 1983, and was re-elected three times in 1987, 1991 and 1995. She was elected Mayor of Randwick in 1992 and again in 1996, and she remains a great female role model, and inspiration, particularly to young women in our community.     

A small function was held in August to mark the renaming, and proved to be a warm and happy gathering of many former Randwick City councillors.

 

Council and Souths – A Winning Partnership

On Friday 30 March I visited children at La Perouse Public School and presented a cheque for $40,000 to Shane Richardson, CEO of South Sydney Rugby League Club to continue our innovative partnership that makes a big difference to some of our City’s most disadvantaged kids.

 

Now in its third year, this program encourages and rewards positive behaviour, using the Souths players as role models. Activities of the partnership include a Healthy and Active lifestyle program at local schools; the Schools to Work Transition Program for students in years 11 and 12; free tickets to Rabbitohs home games, and coaching clinics with several first grade Souths players.

 

Relay for Life    
On Saturday 19 May 2012, along with the Mayors of Waverley and Woollahra, I officially started the fourth Relay for Life event in Centennial Park. This overnight team event is a major fundraising initiative of NSW Cancer Council, and was once again a huge success.

 

Jetski donation to Surfing NSW

         
At spectacular Maroubra Beach on Tuesday 15 May I handed over the keys of one of Council’s jetskis to Surfing NSW CEO Mark Windon. Surfing NSW are now using this jetski at their community events to boost safety for participants and spectators.

 

 

 

 

 

 

Ride for Life in Heffron Park       

I was thrilled to offer Council’s support, and waive all associated fees for the annual Ride for Life fundraising event on Sunday 19 August, held at Heffron Park this year for the first time.

 

Now in its ninth year, the popular cycling event was again a great day for the community, with many people participating in a range of cycling events. All proceeds from the day were dedicated to the newly established NSW Cancer Survivors Centre, located at the University of New South Wales.

 

Malabar Outdoor Library   

I spent many happy hours at Malabar Library as a child, and I was delighted to officially open the new outdoor section on Saturday 18 August. Business is positively booming at Randwick City’s smallest library, and the new outdoor area is already attracting more patrons and being used for a variety of library events.

The new space includes attractive wooden bench seating, a new shade sail and extensive landscaping with native plants.

 

Community events   
I have thoroughly enjoyed attending many community events across our City, and meeting so many of the committed and enthusiastic people of Randwick City. I also hosted various civic receptions, welcomed a delegation from Temora Shire Council, one of Council’s sister cities in June, attended many police and Rotary functions, was honoured to represent Council at the ANZAC Day Dawn Service at High Cross Park, enjoyed visiting the Green Fair at Clovelly Child Care Centre, visited Platinum Pre School, and enjoyed visits to Laperouse Museum.   

Helping our City thrive and prosper  
On Wednesday 6 June I met with local business leaders to present Council’s sixth Business and Economic Leadership Forum at the Prince Henry Centre in Little Bay. The focus of this years’ forum was the digital economy. Attendees enjoyed a special sneak preview of Council’s smartphone app myRANDWICK, and inspiring presentations by Dr Tim Williams on the community benefits and innovations that are enabled by access to high speed broadband, and Darren Rudd provided an update on the NBN rollout.      
 

Major awards   

Council won major awards including:

2012 LG Managers Association Management Challenge: Winner of NSW region

 

2012 Institute of Public Works Engineering Australia NSW (IPWEA) Engineering Excellence Award

- Winner: Occupational Health and Safety – Workplace Health and Safety Workshop

- Highly Commended: Des Renford Aquatic Centre – Filtration  

Well done to the staff involved.

 

Final comment

Ultimately, a Council can only provide local services if its finances are in order. Council’s finances are superb – we have a balanced, debt-free budget. As a Councillor, I will continue to do whatever I can to ensure Council’s financial position remains that way.

 

 

Recommendations

 

That:

 

a)     the report of the Mayor be received and noted.

 

b)     the newly elected Council commit, in principle, to:

        (i)     at least maintaining, but where possible increasing, the service delivery                   levels to our local residents via Council’s operational budget;

        (ii)    at least maintaining, but where possible increasing, Council’s expenditure          on capital works projects; and

        (iii)   balanced budgets with no debt.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                            25 September 2012

 

 

Mayoral Minute No. MM73/12

 

 

Subject:                  10th Anniversary of Bali Bombing - Coogee Dolphins Bali Memorial Night

Folder No:                   F2004/07396

Author:                   Councillor Nash, Mayor     

 

Introduction

 

The President of the Coogee Dolphins Sports Club has written to Council requesting financial assistance for the Club’s Presentation/Bali Memorial Reunion Night in commemoration of the 10th anniversary of the Bali bombing.

 

Issues

 

The Presentation/Bali Memorial Reunion Night, which is a day of gathering past and present players to reflect on the past season, has been moved to 13th October 2012 (the day following Council’s Bali Memorial at Dolphins’ Point, Coogee) and the families and friends of those who lost their lives in the Bali bombings will be invited to attend in commemoration of the 10th anniversary of the bombing.

 

The Club has asked for Council’s assistance with the cost of the Presentation/Reunion Night due the numbers that are expected to attend to commemorate the 10th anniversary – annual presentations usually attract an average of 100 members/families and this year the Club is expecting in excess of 280 people on the night. The Club has indicated that, being a small club, it is struggling to give this night the respect it deserves.

 

Financial impact statement

 

If the recommendation is adopted, the financial impact for Council will be $5,000 which will be funded from the 2012-13 Contingency Fund.

 

Conclusion

 

This is considered a very worthwhile event for Council to support given the significance of this tragedy to the Dolphins football club and also given that it is the 10 year anniversary of the Bali bombing.

 

The Club, in its recent letter, has also expressed its gratitude to Council for the assistance it has provided to the families from the area (Council arranged for the construction of the memorial at Dolphins’ Point and also arranges the annual memorial ceremony).

 

Recommendation

 

That Council contribute $5,000.00 to the Coogee Dolphins Sports Club to assist with the Club’s Presentation/Bali Memorial Reunion Night in commemoration of the 10th anniversary of the Bali bombing and that this contribution be funded from the 2012-13 Contingency Fund.

 

Attachment/s:

 

Nil

General Manager's Report No. GM24/12

 

 

Subject:                  Election of Mayor and Deputy Mayor and election of Council Committees

Folder No:                   F2005/00751

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

The purpose of this report is to facilitate the election of the Mayor and Deputy Mayor and the appointment of Councillors to the various internal and external committees.

 

Issues

 

The election of the Mayor by the Councillors is to be held, if it is the first election after an ordinary election of Councillors, within three (3) weeks after the ordinary election.  In addition, it is necessary for Council to make appointments to Council and Community Committees for the period September 2012 to September 2013 or for the whole of the Council term (September 2012 to September 2016).

 

1.      Election of Mayor – September 2012 to September 2013

 

The procedure to be followed for the election of Mayor is outlined in Part 11 of the Local Government (General) Regulation 2005, and is reproduced hereunder:

 

“Part 1 – Preliminary

 

Returning Officer

 

1.      The General Manager (or a person appointed by the General Manager) is the Returning Officer.

 

Nomination

 

2.

(1)

A Councillor may be nominated without notice for election as Mayor or    Deputy Mayor.

 

(2)

The nomination is to be made in writing by 2 or more Councillors (one of

whom may be the nominee).  The nomination is not valid unless the nominee has indicated consent to the nomination in writing.

 

(3)

The nomination is to be delivered or sent to the Returning Officer.

 

(4)

The Returning Officer is to announce the names of the nominees at the council meeting at which the election is to be held.

Election

 

3.

(1)

If only one Councillor is nominated, that Councillor is elected.

 

(2)

If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

 

(3)

The election is to be held at the council meeting at which the Council resolves on the method of voting.

 

(4)

In this clause:

ballot has its normal meaning of secret ballot;

open voting means voting by a show of hands or similar means.

 

Part 2 – Ordinary Ballot or Open Voting

 

Application of Part

 

4.      This Part applies if the election proceeds by ordinary ballot or by open voting.

 

Marking of ballot-papers

 

5.

(1)

If the election proceeds by ordinary ballot, the Returning Officer is to decide the manner in which votes are to be marked on the ballot-papers.

 

(2)

The formality of a ballot-paper under this Part must be determined in

accordance with clause 76(1)(b) and (c) and (5) of this Regulation as if it were a ballot-paper referred to in that clause.

 

(3)

An informal ballot-paper must be rejected at the count.

 

Count - 2  candidates

 

6.

(1)

If there are only 2 candidates, the candidate with the higher number of votes is elected.

 

(2)

If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.

 

Count – 3 or more candidates

 

7.

(1)

If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.

 

(2)

If 3 or more candidates then remain, a further vote is to be taken of those candidates, and the one with the lowest number of votes from that further vote is to be excluded.

 

(3)

If, after that, 3 or more candidates still remain, the procedure set out in

sub-clause (2) is to be repeated until only 2 candidates remain.

 

(4)

A further vote is to be taken of the 2 remaining candidates.

 

(5)

Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.

 

(6)

If at any stage during a count under sub clause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

 

Part 3 – Preferential Ballot

 

Application of Part

 

8.      This Part applies if the election proceeds by preferential ballot.

Ballot-papers and voting

 

9.

(1)

The ballot-papers are to contain the names of all the candidates.  The Councillors are to mark their votes by placing the numbers “1”, and “2” and so on against the various names so as to indicate the order of their preference for all the candidates.

 

(2)

The formality of a ballot-paper under this Part is to be determined in

accordance with clause 76(1)(b) and (c) and (5) of this Regulation as if it

were a ballot-paper referred to in that clause.

 

(3)

An informal ballot-paper must be rejected at the count.

 

Count

 

10.

(1)

If a candidate has an absolute majority of first preference votes, that candidate is elected.

 

(2)

If not, the candidate with the lowest number of first preference votes is

excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot-papers.

 

(3)

A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes.  The latter is elected.

 

(4)

In this clause absolute majority in relation to votes means a number which is more than one-half of the number of unexhausted formal ballot-papers.

 

Tied candidates

 

11.

(1)

If, on any count of votes, there are 2 candidates in, or remaining in, the election and the numbers of votes cast for the 2 candidates are equal – the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected.

 

(2)

If, on any count of votes, there are 3 or more candidates in, or remaining in, the election and the numbers of votes cast for 2 or more candidates are equal and those candidates are the ones with the lowest number of votes on the count of the votes – the candidate whose name is first chosen by the lot is taken to have the lowest number of votes and is therefore excluded.

 

Part 4 – General

 

Choosing by lot

 

12. To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the returning officer, the slips are folded by the returning officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the returning officer and the candidate whose name is on the drawn slip is chosen.

Result

 

13.

The result of the election (including the name of the candidate elected as Mayor or Deputy Mayor) is:

 

 

(a)

to be declared to the Councillors at the council meeting at which the election is held by the Returning Officer, and

 

(b)

to be delivered or sent to the Director-General and to the Secretary of the Local Government and Shires Associations of New South Wales”.

 

2.      Election of Deputy Mayor – September 2012 to September 2013

 

In accordance with the provisions of Section 231 of the Local Government Act, the Council may elect one of its members to act as Deputy Mayor either for the Mayoral term or for a shorter term as may be resolved by the Council.  Further, the Deputy Mayor may exercise any function of the Mayor, at the request of the Mayor or if the Mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of Mayor.

 

The election provisions of Part 11 of the Local Government (General) Regulation 2005 also relate to the Deputy Mayor.

 

It has been Council’s normal practice to elect a Deputy Mayor for the same Mayoral Term, immediately following the election of the Mayor.

 

3.      Appointment of Committees

 

The Local Government Act, 1993 dispensed with any requirement to annually elect or appoint Standing Committees and the Council can appoint or elect committees as it considers necessary.

 

The appointment or election of members to Committees must be for a specified term, which obviously cannot exceed the term of the Council.

 

Accordingly, on this occasion the Council must elect or appoint members to its Committees for any period of time (in the past the Council practice has been to elect committee representatives for a 12 month period from September to September).

 

The powers, duties and functions of all former Committees are subject to determination by the Council.  The Council may determine that the Committees, their duties, composition and quorums remain the same (or otherwise).

 

The former Committees, appointed in September, 2011, their duties, composition, quorums and membership details are attached to this report, in the following categories:

 

(i)     General Committees – internal committees of the Council that meet on a regular basis.

 

(ii)    Special Committees – committees of the Council that meet on an ad hoc basis.

 

(iii)    Advisory Committees – created to perform a specific function, often with

        outside representation.

 

(iv)   Councillor Representation on Outside Organisations/Committees – bodies to which the Council is entitled to elect or appoint Councillor representatives.

It should be noted that Council has previously resolved that the Administration & Finance Committee, the Civic Affairs Committee, the Community Services Committee, the Economic Development Committee, the Environment Committee, the Planning Committee and the Works Committee have full delegated authority to determine items on their agenda. 

 

In relation to the Council Meeting processes, the following suggestions are put forward for Councillors consideration;

 

Options

Abolish the Committees and have 2 Council Meetings per month

Conduct Planning Committee meetings prior to other committees for the convenience of member of the public

Change the number of Committees

Change the start times for meetings from 6.00pm to 6.30pm (or any other time more suitable to Councillors and the community)

Rationalise the Councillor representation on the Greening Randwick Committee (in accordance with Council resolution of 13 December 2011) to ensure a quorum is attained at future meetings of the Committee.  Membership currently comprises 6 Councillors. It is suggested that this be reduced to four (4) Councillors

 

Conclusion

 

It is necessary for the Council, at this meeting, to make certain decisions relating to the election of a Mayor and Deputy Mayor and appointment of delegates/members of committees and to external bodies.

 

 

Recommendation

 

(a)      Method of Voting - that, should it be necessary for an election to be held for the positions of Mayor and Deputy Mayor, Council determine the method of voting from one of the following:

 

·      Open Voting (traditional method at Randwick City Council)

·      Ordinary Ballot

·      Preferential Ballot.

 

(b)    Election of Mayor

i.   That the General Manager, as Returning Officer, calls nominations for the position of Mayor.

ii.   That, should more than one nomination be received, the General Manager, as Returning Officer, read the names of the candidates for the position of Mayor.

iii.  That, if necessary, an election be conducted in accordance with the Council’s resolution made in relation to recommendation (a) for the position of Mayor.

iv.  That the General Manager, as Returning Officer, declare the Mayor elected for the September, 2012 to September 2013 term.

 

(c)    Election of Deputy Mayor

i.   That the General Manager, as Returning Officer, calls nominations for the position of Deputy Mayor.

ii.   That, should more than one nomination be received, the General Manager, as Returning Officer, read the names of the candidates for the position of Deputy Mayor.

iii.  That, if necessary, an election be conducted in accordance with the Council’s resolution made in relation to recommendation (a) for the position of Deputy Mayor.

iv.  That the General Manager, as Returning Officer, declare the Deputy Mayor elected for the September, 2012 to September 2013 term.

 

(d)    Appointment of Committees & their membership

i.   That Council determine the Committees and their duties, functions, quorums and delegated authorities in accordance with the attachment to the this report.

ii.   That appointment to the Committees be for the balance of the Council term.

iii.   That Council proceed to elect, appoint or nominate Committee members to the Committees and external bodies.

 

 

Attachment/s:

 

1.View

Committees, duties, composition, quorum and membership details

 

2.View

Committee membership 2011-12

 

3.

Nomination forms for Mayor and Deputy Mayor

INCLUDED UNDER SEPARATE COVER

 

 

 


Committees, duties, composition, quorum and membership details

Attachment 1

 

 

 

 

General Committees

 

 

Committee

Duties/Functions

Composition

Quorum

(i)

Community Services

Delegated authority: To determine community development items & other relevant associated matters

All Councillors

8 Councillors

(ii)

Administration & Finance

Delegated authority: To determine administrative & financial items & other relevant associated matters

All Councillors

8 Councillors

(iii)

Works

Delegated authority: To determine works items & other relevant associated matters

All Councillors

8 Councillors

(iv)

Planning

Delegated authority: To determine Health, Building & Planning matters

All Councillors

8 Councillors

(v)

Environment

Delegated authority: To determine maters associated with the natural environment & other associated environmental issues

The Mayor &

7 Councillors

5 Councillors

(vi)

Economic Development

Delegated authority: To determine matters associated with Economic Development and the implementation of the Randwick Economic Development Strategy and associated matters, including tourism

The Mayor &

7 Councillors

5 Councillors

 

Special Committees

 

 

Committee

Duties/Functions

Composition

Quorum

(i)

Civic Affairs

Delegated authority: To determine civic affairs matters, including;

i)  to consider all nominations for Community &/or Civic Awards & to select the recipients;

ii) to consider nominations lodged annually in the programs under the Council Awards for Sporting Achievements & to select the recipient(s)

The Mayor & 9 Councillors & community representatives as deemed necessary by the Committee

6 Councillors

(ii)

Randwick City Business Awards

To coordinate arrangements for the presentation of the Randwick City Business Awards

The Mayor & 3 Councillors & the Presidents (or nominees) of each Chamber of Commerce & a representative of the ESBEC

6 members

(iii)

Australia Day

To plan arrangements for Australia Day celebrations

The Mayor & 6 Councillors & community representatives as deemed necessary by the Committee

3 members

(iv)

Randwick Access

To monitor implementation & evaluation of Council’s Disability Discrimination Action Plan, to assist Council in the identification of current & future access needs for the community, to support & promote activities & special projects relating to people with disabilities, to comment on Council planning instruments in relation to disability issues, to assist in determining the most appropriate use of the Accessible Pathways Budget

 

Not less than 2 Councillors & 6 community representatives

6 members

(v)

Randwick Older Persons’ Advisory

To ensure that Council policies & programs are consistent with Commonwealth & State Government legislation & best practice relating to the full range of older people’s needs, to develop a Randwick Older People’s Policy, to comment on Council planning instruments, to assist Council in the identification of current & future needs of older persons & to plan associated activities & events

Not less than 2 Councillors & 6 community representatives but not more than 12 in total

6 members

(vi)

Randwick Youth Advisory

To assist Council in the identification of the current interests of young people (ages 15-24 years), to support & promote activities & special projects relating to young people, to comment on Council planning instruments, to encourage students & young people’s participation in Council’s activities and community service initiatives etc

Not less than 2 Councillors & 6 young people (ages 15-24), but not more than 12 in total

6 members

(vii)

Randwick Aboriginal Consultative

To advise council on issues affecting Aboriginal Communities & review & monitor Council policy relating to Aboriginal communities

2 Councillors, staff representing each Council Division & not less than 6 community representatives

6 members

(viii)

Randwick Multicultural Advisory

To ensure that all non-English speaking background residents are informed & have an understanding of Council’s role & responsibilities & advise Council on issues that affect NESB residents

An equal mix of Council & community reps, with at least 2 Councillors & representatives from each Council Division (Max 10 community reps/others, excluding Crs)

6 members

(ix)

General Manager’s Performance Review

To convene ½ yearly monitoring meetings & once yearly review meetings with the GM to administer his Performance Agreement & to amend the Performance Agreement when required

The Mayor &

2 Councillors

3 members

(x)

Greening Randwick Sub-Committee

To consider issues relating to the greening of Randwick & to make recommendations for consideration by the Environment Committee

6 Councillors

4 members

(xi)

Road Safety Steering

To provide peer & expert guidance, advice, feedback, information & support to Council’s Community Road Safety Officer, focusing on behavioural & educational issues

2 staff (integrated transport) & 1 staff (community prog & p/ship)

 2 Councillors, 1 rep from each of RTA, NSW Police, Eastern Beaches Liquor Accord, Dept Education & Training, Southern Sydney Health Promotion Unit

N/A

(xii)

Community Safety

To provide input into the preparation of the Community Safety Plan & enhance community safety & crime prevention 

 

3 Councillors and staff, reps from Maroubra Local Area Command, Eastern Beaches Liquor Accord and a number of other groups, community organisations & individuals (as required)

N/A

(xiii)

Sports

To ensure that Council policies and programs are consistent with Commonwealth & State Government legislation & best practice relevant to the full range of local sporting & recreation needs, to comment on Council planning instruments, including Plans of Management, in relation to sporting facilities, to assist Council in the identification of current & future sporting needs for the community etc

The Mayor & 3 Councillors, plus 6-15 reps of peak sporting bodies or associations (being residents of Randwick or members of local sporting bodies, plus Council staff reps

6 members

(xiv)

Cultural Advisory Committee

To bring together key stakeholders in artistic and cultural development within

Randwick City to facilitate the sharing of resources, knowledge, facilities, ideas and opportunities; and to advise Council on its public art, placemaking and cultural initiatives.

Maximum 12 members, consisting of no less than 5 local

practising artists and 2 Councillors

N/A

(xv)

Green Square and West Kensington Floodplain Management Committee

 

Provide advice to Council on flooding related policies and objectives for the Green Square and West Kensington catchment as well as the implementation of the floodplain management process.

 

2 Councillors, 2 community reps, 4 Council staff, 1 SES rep, 1 adjoining Council and Centennial & Moore Pk Trust rep (as appropriate) and 1 DECC rep

N/A

(xvi)

Kensington - Centennial Park Floodplain Management Committee

 

Provide advice to Council on flooding related policies and objectives for the Kensington - Centennial Park catchments as well as the implementation of the floodplain management process.

 

2 Councillors, 2 community reps, 4 Council staff, 1 SES rep, 1 adjoining Council and Centennial & Moore Pk Trust rep (as appropriate) and 1 DECC rep

N/A

(xvii)

Maroubra Bay Floodplain Management Committee

 

Provide advice to Council on flooding related policies and objectives for the Maroubra Bay catchment as well as the implementation of the floodplain management process.

 

2 Councillors, 2 community reps, 4 Council staff, 1 SES rep, 1 adjoining Council and Centennial & Moore Pk Trust rep (as appropriate) and 1 DECC rep

N/A

(xviii)

Coogee Bay Floodplain Management Committee

 

Provide advice to Council on flooding related policies and objectives for the Coogee Bay catchment as well as the implementation of the floodplain management process.

 

 

2 Councillors, 2 community reps, 4 Council staff, 1 SES rep, 1 adjoining Council and Centennial & Moore Pk Trust rep (as appropriate) and 1 DECC rep

N/A

(xix)

Internal Audit Committee

The objective of the Internal Audit Committee (Committee) is to provide independent assurance and assistance to Randwick City Council on areas including risk management, control, legislative compliance and external accountability responsibilities.

 

Mayor, plus 3 x external appointments (with relevant experience)

3

 

Councillor representation on outside organisations/committees

 

 

Committee

Duties/Functions

Composition

Randwick City Council Entitlement

(i)

Randwick Traffic Committee

To authorise traffic facilities & consider road safety issues

1 Councillor & 1 alternate (Councillor), Council Traffic Engineer & reps from RTA, Police, State Transit and the State Member of Parliament

 

 

1 Councillor & 1 alternate delegate (Councillor) in accordance with RTA delegation

(ii)

Southern Sydney Regional Organisation of Councils (SSROC)

To consider & assess the needs, disadvantages & opportunities of the member Councils & of the Southern Sydney region, to make representation & submissions relative to the needs, to submit requests for financial assistant, policy change and additional resources for the region or for member councils etc

Elected reps from – Bankstown, Hurstville, Randwick, Rockdale, Botany Bay, Sutherland, Canterbury, Kogarah, Marrickville, Waverley & Woollahra Councils

2 delegates (1 being the Mayor) & 2 alternate delegates.  Each delegate also serves on a SSROC Standing Committee

(iii)

Eastern Suburbs Business Enterprise Centre (ESBEC)

To achieve, seek & support employment creation & business development initiatives & to promote the development of economic well being within the community and, in doing so, to generate employment opportunities

Councillors, staff & community reps from Waverley, Woollahra & Randwick Councils

1 Councillor

(iv)

Sydney Coastal Councils

To maintain sharp focus on all water pollution issues that affect the coastal, harbour, bay and river environment within the areas covered by the member Councils and to develop initiatives to protect those areas.

 

Member Councils - Botany, Hornsby, Leichhardt, Manly, Mosman, North Sydney, Pittwater, Randwick, Rockdale, Sydney City, Sutherland, Warringah, Waverley, Willoughby & Woollahra

Councillors & staff from member Councils

2 Councillors & 2 alternate delegates (Councillors)

(v)

Randwick City Tourism Inc

To encourage residents of the City to appreciate the benefits of tourism, to provide a cohesive & unified focus for the Council & private sector activities to encourage appropriate tourism development, to coordinate the local tourism industry & its promotion, to advise Council on tourism policy & represent Randwick’s tourism interest to government & the tourist industry etc

1 Councillor & 8 members of the local community (who are involved in or interested in tourism)

1 Councillor

(vi)

Eastern Region Local Government Aboriginal & Torres Strait Islander Forum

To consult local Aboriginal communities & their organisations in order to develop policies & cooperative strategies at a regional level & which will stimulate local government commitment to the reconciliation process

Councillors & staff from Randwick, Botany Bay, Waverley & Woollahra Council & indigenous community reps

The Mayor & any interested Councillors

(vii)

SSROC Access Committee

To consider disability access issues & to develop policies & cooperative strategies at a regional level

Councillors & staff from SSROC Councils

1 Councillor

(viii)

Metropolitan Public Libraries Association

As a member of the MPLA, Randwick City Council is entitled to 1 vote at the AGM

Representatives from member organisations

1 Councillor

(ix)

Mayor’s Water Reference Group

Convened to provide advice to Council on water saving projects

The Mayor & 4 Councillors, 4 academic specialists from UNSW, 2 community reps

N/A

(x)

Australian Sister Cities Association

Authorisation for 1 Council representative to nominate for the executive of the Australian Sister City Association. The ASCA is an association of cities, towns, shires, ports and even states that have a Sister City relationship. It also takes an active role in matching cities and towns in Australia with cities and towns both from overseas and within Australia seeking a Sister City relationship.

Member Councils are entitled to nominate a Councillor for the executive of the ASCA

1 representative

/nominee

 


Committee membership 2011-12

Attachment 2

 

 




Ordinary Council                                                                                            25 September 2012

 

 

General Manager's Report No. GM25/12

 

 

Subject:                  Invitation to the International Sister City Mayor’s Conference, Hangzhou

Folder No:                   F2005/00294

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

A report in relation to this matter was submitted to the 14 August 2012 Administration & Finance Committee Meeting and it was resolved as follows:

 

‘(Mayor, Cr Nash/Hughes) that:

 

a)    the Council agree to pay the accommodation cost of $2750 for Hangzhou delegation visit of the Randwick City from 18 to 20 September.

 

b)    Council’s response to the invitation from the City of Hangzhou for the Mayor and relevant Council officers for the participation in the International Sister City Mayor’s Conference from 11–14 October 2012 be deferred to the Extraordinary Council Meeting to be held on Tuesday, 18 September 2012.’

 

Relevant extracts from the report to the Administration & Finance Committee of 14 August 2012 are repeated below:

 

‘Background

 

The City of Hangzhou, China and Randwick City formed a “Sister City” relationship a number of years ago with the aim of exchange of information on governance and environmental sustainability issues.  The process was initiated in 2006 when Councillor Tracey, then the Mayor, visited Hangzhou and presented to the International Conference on liveable communities.  Randwick Council received a gold medal for its achievement.  Councillor Notley-Smith, when the Mayor in 2008, visited Hangzhou and commenced the formal “Sister City” Agreement.  This agreement was officially signed by Cr Matson then the Mayor in 2010, and the Mayor of Hangzhou at the official Sister City Mayor’s Conference in Hangzhou in October 2010.

 

In the past few years a number of official delegations from Hangzhou have visited Randwick.  In 2009 Randwick Council also provided 4 weeks working experience for an officer from the City of Hangzhou, in governance and sustainability issues in Randwick.

 

Issues

 

Council has been informed that a delegation from the City of Hangzhou will be visiting Randwick from 18 to 20 September 2012.  It is proposed to provide accommodation for the delegation in the City of Randwick.

 

The Mayor has also received an invitation to participate in the “International Sister City Mayor’s Conference”.  The participating cities will make a presentation to the conference, showcasing their programs and activities in cultural, leisure and sustainable activities.  The conference will be held from 11 to 14 October 2012.  The invitation is for three (3) delegates and the City of Hangzhou will cover the local transport and the accommodation cost for the four (4) day visit.

 

Relationship to the City Plan

 

The relationship to the city Plan is as follows:

 

Outcome 1:          Leadership in sustainability.

Direction 1b:         Council is a leader in the delivery of social, financial and                                   operation activities.

Direction 10a:       Council is a leader in fostering environmentally sustainable                                practices.

 

Financial Impact Statement

 

The City of Hangzhou will cover the cost of accommodation and local transport for the duration of the visit in Hangzhou.  Council will need to cover the cost of return flights to Hangzhou ($1,412.00) and sustenance expenses. These costs have been allowed for in 2012-13 budget.

 

Conclusion

 

The participation in the International Sister City Mayor’s Conference will show case Randwick Council’s achievements in sustainable leadership, governance and cultural leisure practices.  The forum will also provide for sharing experiences and promoting best practice in professional and community interest.’

 

 

Recommendation

 

That the invitation from the City of Hangzhou for the Mayor and the relevant Council officers to participate in the International Sister City Mayor’s Conference in Hangzhou from 11–14 October 2012 be accepted and Council meet the cost of the return flights to Hangzhou and any additional costs.

 

 

Attachment/s:

 

Nil

 

   


Ordinary Council                                                                                            25 September 2012

 

 

Director Governance & Financial Services Report No. GF42/12

 

 

Subject:                  Local Government Association of New South Wales - 2012 Annual Conference

Folder No:                   F2004/06645

Author:                   David Kelly, Manager Administrative Services     

 

Introduction

 

The 2012 Annual Conference of the Local Government Association of NSW will be held in Dubbo (and will be hosted by Dubbo City Council) from Sunday 28 October to Tuesday 30 October 2012.

 

This conference helps the LGA set policies for the coming year and provides an opportunity to identify issues faced by NSW communities, and engage in robust debate to determine appropriate solutions to the many challenges NSW Councils face.

 

Issues

 

Nomination of delegates and observers to attend the 2010 LGA Conference;

Under the formula applied by the Local Government Association, Randwick City Council is eligible to nominate five (5) voting delegates and an unlimited number of non-voting observers. The Councillors’ Expenses and Facilities Policy permits all Councillors to attend this conference.

 

Accommodation, travel arrangements and registration;

Accommodation has been pre-booked and travel arrangements will be confirmed closer to the conference. Conference information (including registration details and the conference papers) will be made available to Councillors in the lead up to the conference.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in sustainability.

Direction 1b:      Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

The costs associated with Councillors’ attendance at the 2012 LGA Conference have been allowed for in the 2012-13 Budget.

 

Conclusion

 

Delegates and observers need to be nominated if Council is to be represented at the 2012 LGA Conference. As the conference is only a few weeks away and registrations close on 8th October 2012, it is very important that all interested Councillors advise the General Manager as soon as possible of their interest in attending.

 

 

 

 

Recommendation

 

That:

 

a)     Council elect five (5) delegates to attend the Local Government Association’s Conference in Dubbo in October 2012;

 

b)     Council nominate up to five (5) alternate delegates to attend the conference; and

 

c)     Other interested Councillors attend the conference in the capacity of observers.

 

 

Attachment/s:

 

Nil