Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 14 August 2012

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee                                                                   14 August 2012

 

 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 14 August 2012 at 6pm.

 

Committee Members:           The Mayor (S Nash), Andrews, Belleli, Bowen (Chairperson), Hughes, Matson, Matthews, Notley-Smith, Procopiadis, Seng, Smith, Stevenson, Tracey, White and Woodsmith (Deputy Chairperson)

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 10 July 2012

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Urgent Business

Administration Reports

Nil

Finance Reports

F17/12      Contingency Fund - status as at 31 July 2012

F18/12      23-27 Adina Avenue, Phillip Bay - Majestic Health - Lease negotations

F19/12      Invitation to the International Sister City Mayor's Conference, Hangzhou and a visitation by Hangzhou Delegation to Randwick City    

Notice of Rescission Motions

Nil 

 

…………………………………………………….

Ray Brownlee

General Manager

 


Administration and Finance Committee                                                                   14 August 2012

 

 

Finance Report No. F17/12

 

 

Subject:                  Contingency Fund - status as at 31 July 2012

Folder No:                   F2007/00638

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2012-13 financial year.

 

In the 2012-13 financial year there have been 13 allocations totalling $82,484.90 as listed in the table below.

 

Issues

 

Meeting

Details

Net cost to Council

Ord Council – 26 Sept 2006

Annual contribution  (7 years from 2006-07)

Interest foregone on interest free loan - Coogee Surf Life Saving Club renovations

$4,500.00

Ord Council – 24 Nov 2009

Annual contribution (5 years from 2010-2015)

Waiving of fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)

 

$10,820.00

Ord Council –

27 July 2010

Annual contribution (5 years from 2010-11) - Randwick Boys High School - 'Mayor's Award'

$1,000.00

Ord Council – 22 Feb 2011

Annual contribution (5 years from 2010-11) - Randwick Girls High School - 'Mayor's Award'

$1,000.00

Works Comm – 8 Nov 2011

Waiving of fees - World Firefighters’ Games October 2012

$40,795.90

Ord Council -

26 Jun 2012

Financial assistance – 2012 Maroubra Fun Run & Oktoberfest

$10,000.00

Ord Council – 24 Jul 2012

Waiving of fees - banner for Charity Boxing Challenge for the  McGrath Foundation & Bowel Cancer Foundation

$1,956.00

Ord Council – 24 Jul 2012

Waiving of fees – use of Heffron Park for Ride for Life event

$2,835.00

Ord Council – 24 Jul 2012

Financial assistance – Bravehearts White Balloon Day – September 2012

$500.00

Ord Council – 24 Jul 2012

Waiving of fees – banner for Randwick City Tourism

$3,912.00

Ord Council – 24 Jul 2012

Waiving of Fees for road closure - Our Lady of the Rosary Parents and Friends Association

$2,800.00

Ord Council – 24 Jul 2012

Waiving of Fees - The Milsy Foundation – use of Des Renford Aquatic Centre

$1,716.00

Ord Council – 24 Jul 2012

Jazz at the Lakes - Charity Fundraiser

$650.00

TOTAL:

 

$82,484.90

 


Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

Council has allocated $ $75,796 in the 2012-13 Budget for contingencies. This amount will be adjusted, as necessary, during quarterly budget reviews.

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

Nil

 

 


Administration and Finance Committee                                                                   14 August 2012

 

 

Finance Report No. F18/12

 

 

Subject:                  23-27 Adina Avenue, Phillip Bay - Majestic Health - Lease negotations

Folder No:                   F2011/07367

Author:                   Sharon Plunkett, Property Coordinator     

 

Introduction

 

At the Ordinary Council meeting on 18 October 2011 Council resolved;

 

RESOLUTION: (Woodsmith/White) that:

 

a)     Council support in principle, the proposal put forward by Majestic Healthcare and provide written confirmation to supports Majestic’s application for additional licences to provide aged care and associated facilities at Adina Avenue, Phillip Bay;

 

b)     Council allow condition entry for Majestic Healthcare to the Adina Avenue premises to allow Majestic to determine the cosmetic and building works necessary to meet licensing and Development Application requirements;

 

c)     subject to Majestic Healthcare’s success in obtaining licensing and appropriate Government funding, that Council enter into a 6+6+6+6 year lease for 23-27 Adina Avenue, Phillip Bay with Majestic Healthcare in line with the Expression of Interest and negotiated terms; and

 

d)     Council’s Common Seal be affixed to the Agreement.

 

Issues

 

Meetings have been held between Bobby Davidda, Managing Director of Majestic Health and Councils Director of Governance & Financial Services and Coordinator of Property Services.  Majestic Health has raised concerns about the costs associated with upgrading the building to meet the Department of Health and Aging guidelines and building specifications.

 

Majestic Health have met with aged care building specialists at Eric Callaway House and engaged them to ascertain the cost of the project to “turn key stage” assuring BCA and DOHA Certification.  Majestic have also engaged Blackett Maguire + Goldsmith BCA & Certification Services, and Jones Design Group, Architecture Planning Interiors Sustainability amongst other aged care building specialists seeking estimates and quotations.  Majestic Health are endeavouring to put forward amended costings updating their preliminary costs to their proposing to put forward an amended capital expenditure costing.

 

Majestic Health has received approval for the number of bed licences and has also decided to convert the bed licenses to high care/palliative care end of life.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A liveable city.

Direction6a:       Our public assets are planned, managed and funded to meet the community expectations and defined levels of service.

 

Financial impact statement

 

The proposed lease with Majestic Health will return an annual rental of $100,000 reduced by Majestic Health’s capital contribution to be substantiated by written estimates.

 

Conclusion

 

Upon receipt of the amended costings from Majestic Health a further Council report will be prepared detailing the further proposal for consideration.

 

Recommendation

 

That Council continue to meet with Majestic Health and upon review and approval of the further submission, that:

 

a)     Council support in principle, the amended proposal put forward by Majestic Healthcare and provide written confirmation to supports Majestic’s application for additional licences to provide aged care and associated facilities at Adina Avenue, Phillip Bay;

 

b)     subject to Majestic Healthcare’s success in obtaining appropriate Government funding, that Council enter into a 6+6+6+6 year lease for 23-27 Adina Avenue, Phillip Bay with Majestic Healthcare in line with the Expression of Interest and renegotiated terms; and

 

c)     Council’s Common Seal be affixed to the Agreement

 

Attachment/s:

 

Nil

 

 


Administration and Finance Committee                                                                   14 August 2012

 

 

Finance Report No. F19/12

 

 

Subject:                  Invitation to the International Sister City Mayor's Conference, Hangzhou and a visitation by Hangzhou Delegation to Randwick City

Folder No:                   F2005/00294

Author:                   Ray Brownlee, General Manager     

 

Introduction

 

The purpose of this report is to advise the Councillors of an invitation to the 2012 Hangzhou International Sister City Mayor’s Conference and a visitation by a high level delegation from the City of Hangzhou to Randwick City.

 

Background

 

The City of Hangzhou, China and Randwick City formed a “Sister City” relationship a number of years ago with the aim of exchange of information on governance and environmental sustainability issues.  The process was initiated in 2006 when Councillor Tracey, then the Mayor, visited Hangzhou and presented to the International Conference on liveable communities.  Randwick Council received a gold medal for its achievement.  Councillor Nothley-Smith when the Mayor in 2008 visited Hangzhou and commenced the formal “Sister City” Agreement.  This agreement was officially signed by Cr Matson then the Mayor in 2010, and the Mayor of Hangzhou at the official Sister City Mayor’s Conference in Hangzhou in October 2010.

 

In the past few years a number of official delegations from Hangzhou have visited Randwick.  In 2009 Randwick Council also provided 4 weeks working experience for an officer from the City of Hangzhou, in governance and sustainability issues in Randwick.

 

Issues

 

Council has been informed that a delegation from the City of Hangzhou will be visiting Randwick from 18 to 20 September 2012.  It is proposed to provide accommodation for the delegation in the City of Randwick.

 

The Mayor has also received an invitation to participate in the “International Sister City Mayor’s Conference”.  The participating cities will make a presentation to the conference, showcasing their programs and activities in cultural, leisure and sustainable activities.  The conference will be held from 11 to 14 October 2012.  The invitation is for 3 delegates and the City of Hangzhou will cover the local transport and the accommodation cost for the 4 day visit.

 

Relationship to the City Plan

 

The relationship to the city Plan is as follows:

 

Outcome 1:       Leadership in sustainability

Direction 1b:      Council is a leader in the delivery of social, financial and                                        operation activities.

Direction 10a:    Council is a leader in fostering environmentally sustainable                                     practices.

 

Financial Impact Statement

 

The cost of 2 nights accommodation for the Chinese delegation in September will be $2730.  This cost can be covered from 2012-2013 budget.

 

The City of Hangzhou will cover the cost of accommodation and local transport for the duration of the visit in Hangzhou.  Council will need to cover the cost of flights to Hangzhou and any additional cost.  The costs have been allowed for in 2012/2013 budget.

 

Conclusion

 

The participation in the International Sister City Mayor’s Conference will show case Randwick Council’s achievements in sustainable leadership, governance and cultural leisure practices.  The forum will also provide for sharing experiences and promoting best practice in professional and community interest.

 

Recommendation

 

That:

 

a)     the invitation from the City of Hangzhou for the Mayor and the relevant Council        officers for the participation in the International Sister City Mayor’s Conference       from 11 – 14 October 2012 be accepted; and

 

b)     the Council agree to pay the accommodation cost of $2750 for Hangzhou         delegation visit of the Randwick City from 18 to 20 September.

 

Attachment/s:

 

1.View

Letter to Cr Scott Nash, RCC Mayor, from Shao Zhanwei Mayor of Hangzhou China, Invitation to 2012 Hangzhou International Sister City Mayors' Conference.

 

 

 

 


Letter to Cr Scott Nash, RCC Mayor, from Shao Zhanwei Mayor of Hangzhou China, Invitation to 2012 Hangzhou International Sister City Mayors' Conference.

Attachment 1