THESE MINUTES ARE DRAFT UNTIL CONFIRMED AT THE NEXT MONTHLY MEETING OF THIS COUNCIL AND/OR COMMITTEE

 

MINUTES OF Administration and Finance Committee Meeting of the Council of the City of Randwick HELD ON Tuesday, 8 May 2012 AT 6.13pm

 

Present:

 

The Mayor, Councillor S Nash (West Ward)

 

North Ward                                           -  Councillors K Smith, P Tracey &

                                                             M Woodsmith (Deputy Chairperson)

 

East Ward                                            - Councillors T Bowen (Chairperson) &

                                                            M Maston

 

West Ward                                           -  Councillors B Hughes & J Procopiadis

 

South Ward                                          -  Councillors R Belleli, C Matthews &       

                                                             A White

 

Central Ward                                        -  Councillors A Andrews, T Seng &

                                                             G Stevenson

Officers present:

 

General Manager                                             Mr R Brownlee

Director City Services                                      Mr J Frangoples

Director City Planning                                       Ms S Truuvert

Director Governance & Financial Services             Mr G Banting

Senior Administrative Coordinator                       Ms J Hartshorn

Manager Organisational Staff Services                 Ms F Calabrese

 

Apologies/Granting of Leave of Absences 

 

An apology was received from Cr Notley-Smith.

 

RESOLVED: (Mayor, Cr Nash/Procopiadis) that the apology received from Cr Notley-Smith be accepted and leave of absence from the meeting be granted.

 

Confirmation of the Minutes

 

Confirmation of the Minutes of the Administration and Finance Committee Meeting held on Tuesday 10 April 2012

AF12/12

RESOLUTION: (Belleli/Hughes) that the Minutes of the Administration and Finance Committee Meeting held on Tuesday 10 April 2012 (copies of which were circulated to all Councillors) be and are hereby confirmed as a correct record of the proceedings of that meeting.

 


Declarations of Pecuniary and Non-Pecuniary Interests

 

Cr White declared a non significant non pecuniary interest in Item A3/12 as the person quoted in the article on this matter, in the local paper, works for the same organisation as him.

 

Address of Council by Members of the Public

A3/12       Ongoing Management of Wylies Baths - Response to Media Reports

 

For                      Mr Tony Cousins

 

Administration Reports

 

A1/12        Administration Report - 2011 Workplace Health and Safety - year in review (F2004/06949)

AF13/12

RESOLUTION: (Smith/Woodsmith) that the report be received and noted.

 

MOTION: (Smith/Woodsmith) CARRIED - SEE RESOLUTION.

 

 

A2/12        Administration Report - Review of the 2011-12 Annual Operational Plan - March Quarterly Report (F2011/00037)

AF14/12

RESOLUTION: (Andrews/Smith) that the information contained in the March 2012 Quarterly review of the 2011-12 Annual Operational Plan be received and noted.

 

MOTION: (Andrews/Smith) CARRIED - SEE RESOLUTION.

 

Urgent Business

RESOLVED: (PROCEDURAL MOTION) (Matson/Mayor, Cr Nash) that Items A3/12 and A4/12 be considered as matters of urgency given;

·       For A3/12 - the recent negative media reports in relation to the matter.

·       For A4/12 - the closing date for the Roll of Voters for the ballot in question. CARRIED.

 

 

A3/12        Administration Report - Ongoing Management of Wylies Baths - Response to Media Reports (F2004/06336)

AF15/12

RESOLUTION: (Andrews/Matson) that the report on the ongoing operation of Wylies Baths be received and noted.

 

MOTION: (Andrews/Matson) CARRIED - SEE RESOLUTION.

 

 

A4/12        Administration Report - One Association - Urgent - List of delegates and addresses for voting (F2004/07778)

 

RESOLUTION: (Matson/Mayor, Cr Nash) that the Mayor (Cr Nash), Cr Woodsmith, Cr Bowen, Cr Smith and Cr Matson be nominated as Council’s voting delegates to take part in the forthcoming secret postal ballot to deal with the matter of One Association to represent Local Government in NSW and that their names and personal postal addresses be forwarded to the Associations to form the Roll of Voters.

MOTION: (Matson/Mayor, Cr Nash) CARRIED - SEE RESOLUTION.

Crs Andrews and Matthews requested that their names be recorded as voting against the above resolution.

 


Finance Reports

 

F8/12        Finance Report - Quarterly Budget Review - March 2012 (F2010/00248)

AF16/12

RESOLUTION: (Mayor, Cr  Nash/Smith) that as a Committee of the Whole:

 

a)     the report in relation to the March 2012 budget review be received and noted; and

 

b)     the proposed March 2012 budget variations shown in the attachment to this report be adopted.

 

MOTION: (Mayor, Cr Nash/Smith) CARRIED - SEE RESOLUTION.

 

 

F9/12        Finance Report - Monthly Financial Report as at 31 March 2012 (F2011/00438)

AF17/12

RESOLUTION: (Woodsmith/Mayor, Cr Nash) that the monthly financial reports as at 31 March 2012 be noted.

 

MOTION: (Woodsmith/Mayor, Cr Nash) CARRIED - SEE RESOLUTION.

 

 

F10/12      Finance Report - Investment Report - April 2012 (F2004/06527)

AF18/12

RESOLUTION: (Woodsmith/Hughes) that the investment report for April 2012 as tabled at the meeting be received and noted.

 

MOTION: (Woodsmith/Hughes) CARRIED - SEE RESOLUTION.

 

 

F11/12      Finance Report - Contingency Fund - status as at 30 April 2012 (F2007/00638)

AF19/12

RESOLUTION: (Woodsmith/Hughes) that the report be received and noted.

 

MOTION: (Woodsmith/Hughes) CARRIED - SEE RESOLUTION.

 

 

F12/12      Finance Report - Council staff access to above Award annual leave entitlements (F2004/06949)

AF20/12

RESOLUTION: (Andrews/Woodsmith) that the report be received and noted.

 

MOTION: (Andrews/Woodsmith) CARRIED - SEE RESOLUTION.

  

Notice of Rescission Motions

Nil. 

 

 

The meeting closed at 6.33pm.

 

 

The minutes of this meeting were confirmed at the Administration and Finance Committee Meeting of the Council of the City of Randwick held on Tuesday, 12 June 2012.

 

 

 

...................................................

CHAIRPERSON