Works Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 10 April 2012

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Works Committee                                                                                                   10 April 2012

 

 

 

 

 

 

 

 

 

 

 

 

 


Works Committee Meeting

 

Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 10 April 2012 at 6pm.

 

 

Committee Members:           The Mayor (S Nash), Andrews, Belleli, Bowen, Hughes (Deputy Chairperson), Matson, Matthews (Chairperson), Notley-Smith, Procopiadis, Seng, Smith, Stevenson, Tracey, White and Woodsmith

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Works Committee Meeting - 13 March 2012

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Urgent Business

Works Reports

W6/12       Buildings for our Community Program
2012-13 Advanced Funding

W7/12       Amalgamation of Local Emergency Management Committees for Randwick and Botany

W8/12       Pedestrian Safety Report at The Spot, Randwick and Clovelly Road, Clovelly

W9/12       Council-Owned Ficus 'Hillii' (Hill's Weeping Fig) Growing Outside 15 Barry Street, Clovelly    

Notice of Rescission Motions

Nil 

 

 

…………………………………………………….

Ray Brownlee

General Manager


Works Committee                                                                                                   10 April 2012

 

 

Works Report No. W6/12

 

 

Subject:                  Buildings for our Community Program
2012-13 Advanced Funding

Folder No:                   F2010/00044

Author:                   Sarah  Harmston, Buildings for our Community Project Officer     

 

Introduction

 

The Buildings for our Community program is entering into its third year, with twelve projects currently being planned for construction commencement in the 2012-13 financial year.

 

The projects include upgrades to childcare centres, existing amenities and community buildings, as well as two new buildings at Heffron Park and Chifley Sports Reserve.

 

Issues

 

In order for the buildings to meet the programmed time frame, substantial planning for the projects needs to commence, including concept design for consultation for necessary reports or design services.

 

For this reason, it is proposed that a portion of the funding allocated to these projects be made available before the commencement of the new financial year.  This will allow planning of the projects to proceed to fruition, thereby achieving appropriate programming of construction works throughout the financial year ahead.

 

Specifically, the following amounts are requested to be made available against each of the upcoming projects:

 

Project

Budget

Proposed advanced funds

Nagle Park Amenities upgrade

$150,000

$10,000

Chifley Sports Reserve Amenities upgrade and new building

$867,506

$120,000

Coral Sea Amenities upgrade

$300,000

$45,000

Pioneers Park Amenities – bottom field

$145,000

$10,000

Clovelly Beach inspectors office upgrade

$50,000

$5,000

KU Childcare Centre Randwick upgrade

$125,000

$5,000

Peter Pan Kindergarten upgrade

$125,000

$10,000

Moverly Children’s Centre upgrade

$150,000

$20,000

Maroubra Senior Citizens Centre upgrade

$125,000

$30,000

Rainbow Street Childcare upgrade

$125,000

$10,000

Duffy’s Corner Occasional Childcare upgrade

$125,000

$10,000

 

                                          Total proposed advanced funding              $275,000

 

Note that the Heffron Park Central Eastern Clubhouse and Amenities building is also programmed in the 2012 -13 financial year, but has already had funds brought forward to allow the substantial stakeholder consultation and design process associated with the project to proceed.

 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:       A Vibrant and Diverse Community.

Direction 2d:      New and upgraded community facilities that are multipurpose and in accessible locations.

Outcome 6:       A Livable City.

Direction 6a:      Our public assets are planned, managed and funded to meet the community expectations and defined levels of service.

 

Financial impact statement

 

There will be no financial impact on the overall funding for the Buildings for our Community program.  There are sufficient funds available in the Building Levy Reserve to allow for this advance.

 

The proposed advanced funding to be made available during this financial year will be deducted from the funds available against each project in the new 2012-13 financial year.

 

Conclusion

 

The release of some funding towards next year’s Buildings for our Community projects will allow the planning for each of these buildings to be undertaken.  This will enable some of the projects to be scheduled for immediate commencement in July, and construction programming to be paced in a manageable fashion throughout the 2012 -13 financial year.

 

 

Recommendation

 

That a total of $275,000 in advanced funding be made available for the planning of the Buildings for our Community projects scheduled for construction in the 2012-13 year.

 

 

Attachment/s:

 

Nil

 

 


Works Committee                                                                                                   10 April 2012

 

 

Works Report No. W7/12

 

 

Subject:                  Amalgamation of Local Emergency Management Committees for Randwick and Botany

Folder No:                   F2004/06416

Author:                   Jorde Frangoples, Director City Services     

 

Introduction

 

Following the amalgamation of the Randwick and Botany SES units it is now proposed to combine the Local Area Emergency Committees.

 

Issues

 

Emergency Management Committees are established at State, District, and Local Government levels.

 

 Functions of Local Emergency Management Committees are:

 

1.     The Local Emergency Management Committees are responsible for the preparation of plans in relation to the prevention of, preparation for, response to and recovery from emergencies in the local government area for which it is constituted.

 

2.     In the exercise of its functions, any such Committee is responsible to the relevant District Emergency Management Committee.

 

The District Emergency Operations Controller appoints a Local Emergency Operations Controller for each local government area.  The person appointed must be:

 

(a)    a police officer stationed within the district (established under section 21) in which the Local Government area is located, or, if that is not reasonably practicable, within a district that is, in the opinion of the District Emergency Operations Controller, nearby, and

 

(b)    a person who, in the opinion of the District Emergency Operations Controller, has experience in emergency management

 

Councils provide executive support for Local Emergency Management Committee and Local Emergency Operations Controller.

 

The principal executive officer is to be known as the Local Emergency Management Officer. In the City of Randwick that officer is the Manager Infrastructure Services.

 

The Local Emergency Management Committees members have all been advised that both Councils are to consider consolidation.  The Local Emergency Operations Controller who is Superintendent Karen McCarthy is also aware of this.

 

All the District agencies/members agreed this was a good idea, and the District Emergency Operations Controller (Assistant Commissioner - Mark Murdoch) commented that this would be a more productive considering the committees had the same members apart from Council staff.

 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6c:      The safety of our community is paramount and is acknowledged and supported through proactive policies, programs and strategies.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The amalgamation of the Local Emergency Management Committees will provide greater combined resources and better disaster planning outcomes.

 

 

Recommendation

 

That Council endorses the amalgamation of the City of Randwick and the City of Botany Bay Local Emergency Management Committees.

 

 

Attachment/s:

 

Nil

 

 


Works Committee                                                                                                   10 April 2012

 

 

Works Report No. W8/12

 

 

Subject:                  Pedestrian Safety Report at The Spot, Randwick and Clovelly Road, Clovelly

Folder No:                   F2004/08338

Author:                   Heidi Leadley, Community Road Safety Officer       

 

Introduction

 

In 2010-12 as part of the Local Government Road Safety Program a project to examine pedestrian amenity and safety issues at Clovelly Road, near Bishops Avenue, and Perouse Road and St Pauls Road, “The Spot” Randwick, was approved and partially funded by what was then the RTA and is now Roads and Maritime Services (RMS). 


At the March 2012 Traffic Committee meeting the report was tabled, reviewed and the following information was noted, recommended and minuted:

 

“This report is tabled before the Traffic Committee solely to ascertain whether the Committee members have any objections, on technical grounds to the proposals.

 

Once the report is considered to be technically sound, the matter will be reported formally to the Council, with a recommendation that the proposals be the subject of community consultation.  Following the consultation process a further report will be brought back to the committee and to the Council.

 

The Traffic Committee members raised no objections to the proposals on technical grounds.  The RMS representative reminded the Council that it is only RMS that can determine speed limits; that warrants for marked foot crossings must be met; and, that any new installations or adjustments to existing facilities / signage must be installed in accordance with the current RMS endorsed guidelines.

 

Traffic Committee Recommendation:

 

That it be noted that the Traffic Committee raises no objection to the report on proposed pedestrian facilities at ‘The Spot’ and Clovelly…….”

 

Issues

 

A variety of resident concerns have been raised over the years that relate to pedestrian amenity at both Clovelly Road, near Bishops Avenue, and Perouse Road and St Pauls Road, at the locality known as “The Spot”.  Most significantly there have been recent calls from Brigidine College to re-instate the pedestrian crossing at Perouse Road, near Aeolia Street, Randwick.

 

A report was commissioned for these locations with the following objectives:

 

§  Gain an understanding of the pedestrian issues at the identified intersections;

§  Propose and prioritise countermeasures to:

 

a)   Reduce the incidence of pedestrian crashes

b)   Reduce the severity of pedestrian crashes at the identified intersections.

The report comprises pedestrian surveys, crash data analysis, site and pedestrian facility audits, intersection surveys and traffic volume, speed and classification surveys for both sites.

 

Maintenance requests for the upgrading of existing facilities, as detailed within the recommendations, have been issued, however the report also recommends that the following be installed:

 

1.     a zebra pedestrian crossing and kerb extension (eastern side) on Perouse Road south of Aeolia Street/Soudan Street to replace the existing pedestrian refuge;

2.     a 40km/h High Pedestrian Activity area at The Spot Randwick;

3.     a pedestrian refuge on Clovelly Road, east of Bishops Avenue; and

4.     a 40km/h High Pedestrian Activity Area at Clovelly Road, Clovelly.

 

It should be noted that RMS are responsible for any changes in speed limits and therefore a separate application to RMS would be required for the proposed installation of the 40km/h High Pedestrian Activity Area (HPAA).

 

The Traffic Committee has raised no objections on technical grounds to the proposed pedestrian facilities and has supported the report being referred to the Council’s Works Committee for consideration. A copy of the report is provided for consideration.

 

Subsequent to the Council’s consideration of this report, it is proposed that the following process be undertaken to receive approval and possible funding for the recommended proposals.

 

1.     That Council officers write to Roads and Maritime Services (RMS) and request their consideration of the proposed change in speed limit and request the provision of funding to meet the costs associated with the installation of the traffic slowing and pedestrian amenity devices.

 

2.     If RMS support the application for a speed reduction at the two locations and agree to fund the installation of traffic slowing devices, then Council should undertake a localised community consultation regarding this proposal.

 

3.     If RMS do not support the application for a speed reduction at the two locations and does not support the funding of the relevant speed zone devices, then Council should consider solely funding the installation of the other proposed pedestrian facilities, i.e. pedestrian crossing facility at Perouse Road and the pedestrian refuge at Clovelly Road.  Once the funding issues are clarified, community consultation regarding the installation of endorsed facilities should be undertaken. 

 

4.     In either instance, ie 2 & 3, detailed drawings of the proposed devices will be drawn and sent back to the Traffic Committee for final formal approval.

 

5.     A report on the outcome of any community consultation undertaken will be provided to the Council’s Works Committee for consideration.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A liveable City

Direction 6b:             Our town centres, beaches, public places and streets are safe, inviting, clean and support a recognisable image of our City.

Direction 6c:  The safety of our community is paramount and is acknowledged and supported through proactive policies, programmes and strategies.

Outcome 9:    Integrated and accessible transport.

Direction 9d:  Residential amenity is protected by appropriate traffic management.

 

Financial impact statement

 

On approval from Council’s Works committee a request will be sent to Roads and Maritime Services asking that installation of  the 40km/hour High Pedestrian Activity Area and associated devices be funded as part of RMS speed management program, however if this request is unsuccessful, the installation of devices will go on Council’s list of unfunded works.  This would only include devices that do not relate to the requirements as part of the High Pedestrian Activity Area (HPAA) ie the pedestrian crossing at Perouse Road and the pedestrian refuge at Clovelly Road (as mentioned in scenario 3 detailed above).

 

Conclusion

 

Due to the expected positive effect on pedestrian safety it is considered that the Council should support this initiative.

 

 

 

Recommendation

 

That:

 

a)    the Pedestrian Safety Report be approved;

 

b)    that the proposed funding processes as detailed in this report be undertaken; and

c)    the precinct, the Chamber of Commerce and local residents be consulted prior to the works been undertaken.

 

Attachment/s:

 

1.

Pedestrian Safety Studies Final Report from GTK Consulting in December 2011

Included under separate cover

 

 

 


Works Committee                                                                                                   10 April 2012

 

 

Works Report No. W9/12

 

 

Subject:                  Council-Owned Ficus 'Hillii' (Hill's Weeping Fig) Growing Outside 15 Barry Street, Clovelly

Folder No:                   F2004/07359

Author:                   Bryan Bourke, Tree Management Officer      

 

Introduction

 

The property manager of 15 Barry Street, Clovelly, has written to Council detailing a range of serious structural damage to both that property and adjacent public infrastructure being caused by the roots of a large Council-owned Ficus ‘Hillii’ (Hill’s Weeping fig) street tree growing on the nature strip outside.

 

Issues

 

A recent site inspection confirmed these problems and reinforced the fact that roots from the tree were causing serious internal damage to the property - including cracking and undermining of the front brick fence, damaging of the side access path and cracking in the front brick façade of the actual building.

 

The tree concerned is in good health and is one of several growing along both sides of Barry Street, Clovelly. The tree is approximately eighteen metres in height with a canopy spread of around sixteen metres. It is an important provider of habitat and food source and provides significant visual amenity.

 

The subject tree has been root pruned on a number of occasions over many years to the extent that Council’s Tree Gang arborist has recommended that further root shaving or cutting is no longer a viable option.

 

Tree roots have constantly undermined and damaged the footpath and roadway area surrounding the tree over a number of years and footpath damage in particular has increased dramatically in scope and severity within the past four-five years.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 10:            A Healthy Environment.

Direction 10b:          Environmental risks and impacts are strategically managed.

Key Action:             Develop and implement policies, programs and strategies to manage environmental risks and impacts.

 

Financial impact statement

 

The cost to remove and stump grind this tree and to replace it with two super-advanced Waterhousia floribunda (Weeping Lilly Pillys) would be in the vicinity of $3000 and this would come from Council’s annual tree management budget.

 

Conclusion

 

The roots of this tree are causing ongoing and worsening damage to the adjacent footpath, kerb and roadway and damage to the footpath in particular has increased considerably within the past few years.

Branches have to be regularly pruned out of the overhead powerlines and the canopy creates significant shadowing of the adjacent footpath at night. The roots have intruded into the adjacent unit block and are causing serious and increasing structural damage to both the property and adjacent public infrastructure. If the subject tree is retained in the medium-long term it will inevitably cost Council a considerable and increasing amount of money for property damage/repairs – as well as constituting an ongoing trip/liability hazard.

 

The removal and replacement of this fig tree would certainly fall within the parameters originally set out in Council’s resolution relating to aggressive-rooted street trees, although its removal would have a negative impact on visual amenity of the surrounding streetscape. This could be mitigated to some degree by replacing it with two super-advanced Weeping Lilly Pillys, which is a fast growing species once established.

 

 

Recommendation

 

That the Council-owned Ficus microcarpa var. ‘Hillii’ (Hill’s Weeping fig) growing on the nature strip outside 15 Barry Street, Clovelly, be removed and replaced with two advanced Waterhousia floribunda (Weeping Lilly Pillys) – as per Council’s Street Tree Masterplan.

 

 

Attachment/s:

 

1.View

Series of photographs highlighting tree root damage to public infrastructure and the property at 15 Barry Street, Clovelly.

 

 

 

 


Series of photographs highlighting tree root damage to public infrastructure and the property at 15 Barry Street, Clovelly.

Attachment 1