Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 10 April 2012

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee                                                                      10 April 2012

 

 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 10 April 2012 at 6pm.

 

 

Committee Members:           The Mayor (S Nash), Andrews, Belleli, Bowen (Chairperson), Hughes, Matson, Matthews, Notley-Smith, Procopiadis, Seng, Smith, Stevenson, Tracey, White and Woodsmith (Deputy Chairperson)

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 13 March 2012

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Urgent Business

Administration Reports

Nil

Finance Reports

F6/12        Monthly Financial Report as at 29 February 2012

F7/12        Contingency Fund - status as at 31 March 2012    

Notice of Rescission Motions

Nil 

 

 

 

…………………………………………………….

Ray Brownlee

General Manager

 


Administration and Finance Committee                                                                      10 April 2012

 

 

Finance Report No. F6/12

 

 

Subject:                  Monthly Financial Report as at 29 February 2012

Folder No:                   F2011/00438

Author:                   Anna Bashkirova, Management Accountant     

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 29 February 2012. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 29 February 2012.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:    Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Director Governance and Financial Services, as the responsible accounting officer, advises that the projected financial position is satisfactory.

 

Recommendation

 

That the monthly financial reports as at 29 February 2012 be noted.

 

 

Attachment/s:

 

1.View

Monthly Financial Statements - February 2012 Income Statements

 

2.View

Monthly Financial Statements - February 2012 Balance Sheet

 

 

 

 


Monthly Financial Statements - February 2012 Income Statements

Attachment 1

 

 






Monthly Financial Statements - February 2012 Balance Sheet

Attachment 2

 

 


Administration and Finance Committee                                                                      10 April 2012

 

 

Finance Report No. F7/12

 

 

Subject:                  Contingency Fund - status as at 31 March 2012

Folder No:                   F2007/00638

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2011-12 financial year.

 

In the 2011-12 financial year there have been thirty (36) allocations totalling $132,704.40 as listed in the table below.

 

Issues

 

Meeting

Details

Net cost to Council

Ord Council – 26 Sept 2006

Annual contribution  (7 years from 2006-07)

Interest foregone on interest free loan - Coogee Surf Life Saving Club renovations

$4.500.00

Extraord Council – 6 Oct 2009

Annual contribution (3 years from 2009-10)

Sponsorship - Westpac Life Saver Rescue Helicopter

 

$15,000.00

Ord Council – 24 Nov 2009

Annual contribution (5 years 2010-2015)

Waiving of fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)

 

$10,820.00

Ord Council –

27 July 2010

Annual contribution (5 years from 2010-11) - Randwick Boys High School - 'Mayor's Award'

$1,000.00

Ord Council – 22 Feb 2011

Annual contribution (5 years from 2010-11) - Randwick Girls High School - 'Mayor's Award'

 

$1,000.00

Ord Council – 24 May 2011

Donation - Randwick Rugby Foundation – Rugby Hall of Fame Event

 

$2,000.00

Ord Council – 28 June 2011

Donation - Preparation of Traffic Management Plan – Maroubra Fun Run

 

$4,000.00

Ord Council – 28 June 2011

Waiving of fees – Hire of Goldstein Reserve – Randwick City Tourism – Sports Coast Design Event

 

$3,826.00

Ord Council – 26 July 2011

Waiving of fees and financial assistance - 11th Annual Des Renford Chair of Hearts Research Family Gala and Charity Day

 

$8,500.00

Ord Council – 26 July 2011

Donation – White Ribbon Day - International Day for the Elimination of Violence Against Women

 

$1,500.00

Ord Council – 26 July 2011

Financial assistance - Rainbow Child Care Centre – new oven

 

$3,500.00

Ord Council – 26 July 2011

Financial assistance - Randwick Boys & Girls High Schools – Combined production

 

$4,000.00

Ord council – 20 Sept 2011

Financial contribution - Wylies Baths Geotechnical Risk Assessment

 

$5,000.00

Ord council – 20 Sept 2011

Waiving of fees - The Prince Henry Hospital Trained Nurses' Association - Use of Prince Henry Centre

 

$1,945.00

Works Comm – 8 Nov 2011

‘Sense of Community’ Street Parties

$6,000.00

Ord Council –

18 Oct 2011

Financial assistance - 2012 Eastern Suburbs Relay For Life - Cancer Council NSW

 

$3,000.00

Ord Council –

18 Oct 2011

Donation – Maroubra Fun Run

 

$5,350.00

Ord Council –

18 Oct 2011

Waiving of fees - Housing for Health Project with the La Perouse Aboriginal Community

 

$1,645.00

Ord Council –

18 Oct 2011

Donation - Positive Pedalers' Day

 

$250.00

Ord Council –

18 Oct 2011

Waiving of fees - Carols by Candelight - St Mark's Anglican Church

 

$1,667.00

Ord Council –

18 Oct 2011

Donation - Charity Fundraising Event for the Prince of Wales Hospital Foundation

 

$300.00

Ord Council –

22 No 2011

White Ribbon Day Lunch

$1,100.00

Ord Council –

22 No 2011

Waiving of fees - Greek Orthodox Church Epiphany Ceremony

$6,373.00

Ord Council –

22 No 2011

Financial Assistance - Bayside Swim Club - Olympic Swimming Trials in Adelaide

$3,000.00

Ord Council – 28 Feb 2012

Waiving of Fees - Brigidine College Randwick – banners

$3,760.00

Ord Council – 28 Feb 2012

Waiving of Fees - Night Sky Productions – outdoor movie at Clovelly

$2,009.00

Ord Council – 28 Feb 2012

Waiving of Fees - Use of Town Hall by Indonesian Welfare Association

$540.00

Ord Council – 28 Feb 2012

150th Anniversary of NSW Police – joint sponsorship with Botany Bay City Council – sponsor 100 officers to attend Police Officer of the Year Awards evening

$3,000.00

Ord Council – 28 Feb 2012

150th Anniversary of NSW Police – sponsor table Blue and White Charity Ball

$1,500.00

Ord Council – 28 Feb 2012

Community Partnership - Randwick District Rugby Football Club

$10,000.00

Ord Council – 27 March 2012

Waiving of fees for banner - Royal Hospital for Women Foundation

$1,880.00

Ord Council – 27 March 2012

2012 Aurora Annual Dinner

$2,250.00

Ord Council – 27 March 2012

Donation to Moree Flood Appeal

$4,000.00

Ord Council – 27 March 2012

Financial Assistance - Randwick Boys and Girls High Schools Production

$4,000.00

Ord Council – 27 March 2012

Waiving of fees - Australian Handball Federation 

$3,962.40

Ord Council – 27 March 2012

Waiving of fees - Salvation Army Red Shield Appeal 

$527.00

TOTAL:

 

$132,704.40

 

In addition to the above allocations, the Works Committee at its meeting of 8 November 2011, resolved to allocate $40,795.90 from the 2012-13 Contingency Fund for the waiving of fees for the World Firefighters’ Games in October 2012.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

Council has allocated $66,591.00 in the 2011-12 Budget for contingencies. This amount will be adjusted, as necessary, in conjunction with quarterly budget reviews.

 

 

 

Recommendation

 

That the report be received and noted.

 

 

Attachment/s:

 

Nil